Amendment 3 36C25820B0015 A0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

A0003 08-13-2020

501-17-110

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

To all Offerors/Bidders

36C25820B0015

08-13-2020

X

X X

Date & Time for Receipt of Offers is changed: 19 AUG 2020, 11:00 AM Arizona Time

See CONTINUATION Page

The purpose of this amendment is to:

1. Provide responses to RFI 011 - 069 submitted via email.

2. Extend Receipt of Offers Date and Time

John Kamerer Contracting Officer

NCO1815L2-0307

IFB Solicitation #36C258-20-B-0015 36C258-19-AP-1605 Project #501-17-110

Request for Information (RFI) Log Upgrade IT Closet Areas

Construction Project:

RFI Due Date 10 August 2020

New Mexico VA Medical Center (501)

RFI

Number Question / Answer

11. What will the award of the project be based on? Will it be based on Attachment 5, CLIN 1 only? Or will it be based on the total of all IT closets as shown on Solicitation, B1, page 6 of 42?

a. The award of the project will be based on the instructions listed in the IFB solicitation. Additionally, basis of award will be dependent on the amount of funds available for the project. Bids will be evaluated on Grand Total amount and Additive Alternatives per VAAR 836.580. For instance, if the bids received exceed the availability of funds then the individual CLINS, beginning with CLIN 01, will be added until the Offer with the lowest aggregate amount for the first or base line item, plus (in the order stated in the list of priorities in the bid schedule).

12. Will the VA be performing any of the inspections? In particular, if the GC is using 3rd party inspections, then if the 3rd party approves, then can the VA override the 3rd party approval?

a. The VA will not be performing third-party inspections. VA will not be responsible for inspections but has the option to override 3rd party inspector in certain cases.

VA- IT Department will be present during inspection and VA COR will be notified on inspection dates & times to be present and coordinate with VA-IT.

13. After third party inspection approval, if the VA requires reinspection or retesting, will this work be compensated as additional work to the contract?

a. All inspections shall be approved by the VA. Contractor shall ensure all work meets VA requirements. Any re-inspections, re-testing and work performed to correct deficiencies to the satisfaction of the VA shall be part of the Base Bid. If the third party believes they have tested per required testing in accordance with the guidelines stipulated by the governing agencies and the VA specification requirements there should be no need for the VA to request anything additional but if the Third party deems a reinspection etc. this cost will not be added to the contract.

14. When is the anticipated award of the project?

a. Prior to end of Fiscal Year. Once an apparent low bidder is determined responsible and the price is reasonable.

15. Do we need to provide a GFCI outlet at all roof top units per code.

a. Yes

16. Sheet IN-101 Detail D7 please provide the location of the electric strike.

a. Install electric strike on inactive leaf.

17. The drawings call for comprehensive third-party inspections, testing, and written reports.

This requirement will add significant costs to the project will this be a requirement and costs we need to include in the bid?

a. Yes, third-party inspections are required for all divisions. The third-party requirement shall be included in the bid.

18. For piping that we are tying into, can we figure when there is asbestos wrapped pipes that glove-bag processes are to be utilized?

a. Glove bag or traditional are the approved abatement methods to be utilized. ACM estimated quantities are detailed in 01 00 00 Appendix B 2016 MECx assessment.

19. Concerning the ASHE statement in Spec section 01 35 26, Paragraph 1.2, we are confirming that we are to follow the guidelines of ASHE, and that we are not to have ASHE certified workers performing the work.

a. ASHE guidelines shall be followed. All employees and other persons carrying out the work shall possess a valid Certified Health Care Physical Environment Worker certification from the American Society for Health Care Engineering.

20. Are we to include the New Mexico Gross Receipts tax within the cost of our proposal?

a. Bidders are to include all costs in their proposal. Refer to tax attorney.

21. Each of the building cover sheets state: CCTV needs to be IC Realtime compliant. There are rooms that have existing IC Realtime cameras. Would these rooms be considered compliant?

a. This statement applies to new cameras provided by the contractor per the scope of work. Contractor shall furnish IC Realtime compliant CCTV systems. If the camera is analog, they will need to be upgraded to digital. If the current cameras are digital, then yes, they are IC Realtime compliant.

22. Each of the building cover sheets state: Go from DVR’s to NVR’s. What are the storage requirements per NVR?

a. 32 TB each NVR

23. Is there adequate controller space to add the additional access devices shown on the drawings?

a. VA believes there is enough space in each area per the question, if not a new panel will be needed and will be treated as a change in cost.

24. Sheet G-001 states, as signed by Matt Perkins “there is no lead or asbestos material designed into this project”. Please clarify this note. Is it stating that there is no lead or asbestos materials present in the project space?

a. This statement certifies no Lead/ACM materials were included in the design. The existing buildings contain ACM that must be abated where it occurs in the Area of Work for this contract. See Specification Section 01 00 00 Appendix B for estimated ACM quantities and locations.

25. Will the warranty of each room/building begin at the completion and acceptance of each room/building, or at the completion of the entire project?

a. The warranty will begin at the end of the project as a whole and this will remain the same. Warranty shall begin at the time of VA's written acceptance of commissioning reports for the entire project. Contractor shall comply with Specification Section 01 91 00 including all Warranty Phase commissioning requirements.

26. Specification 06 20 00 Paragraph 1.1A.1. The plans call for plywood to be installed in the IT closets as 3/4" thickness. The referenced spec paragraph call out the plywood to be 1". 1" fire retardant plywood is not readily available. Please clarify if 3/4" plywood will be acceptable.

a. Confirmed fire retardant ¾” plywood is acceptable in areas that currently do not have plywood.

27. Bid Form Template (pages 29 to 50 of 1299) Are you expecting the GC's to provide the breakdown shown in the specifications in addition to the bid form included in the solicitation and Attachment 5 as part of our bid submission? As General Contractors typically receive their quotes within the last few minutes of the bid process, can this information be turned in after the announcement of the successful bidder?

a. Divisional line items shall be provided to ensure the project scope of work is covered and to evaluate the proposals from multiple bidders.

28. Definition of "commissioning or recommissioning" in this sentence 01 00 00 – 8 (page 14 of 1299) Please define what it meant with the sentence "All new or existing systems within the scope of work shall be commissioned or recommissioned for each building".

Are you expecting that every existing system (Div. 3-28) that is connected to these rooms be recommissioned? Who will be responsible for changes required to existing systems outside of the work clearly drawn on the construction documents?

a. For each division, all new construction shall be commissioned; new configuration/devices for all existing systems that are being modified shall be commissioned; and re-commissioning shall occur for existing mechanical equipment in Building 10.

29. For the IT Closets that are shown to be relocated, will there be a new drawing for each of these rooms? Dimensions and utility runs can have a large effect on pricing.

a. See attached plan edits in “Amendment 3 Rev 1_Bldg 02_501-17- 110_20200810, Amendment 3 Rev 1_Bldg 03_501-17-110_20200810, Amendment 3 Rev 1_Bldg 43_501-17-110_20200810, Amendment 3 Rev 1_Bldg 46_501-17-110_20200810”

30. Will Autodesk A360 Project Site be required for on-site as-builts/plan revisions for this project, or can we keep red line drawings to be turned over at the end of the project.

a. Autodesk A360 shall be used for construction administration activities. Traditional redlines are acceptable, however they must be legible and transferred to PDF and then uploaded to A360 for the development of record drawings.

31. Spec section 01 91 00 Part 3, 3.1 Are you requiring us to witness factory testing of the mechanical units?

a. Contractor shall submit verification of factory testing and acceptance. Witnessing factory testing is not required.

32. Would you give me the contact information for who willing be reviewing “equal” products for prior approval. We would like to submit equal light fixtures to the specified product for review.

a. AE of record will provide reviews through the submittal process. “Basis of Design” equipment selections are provided. Specifications provide performance requirements.

33. "SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS" don't contain clear description for the requirement of Technical Proposal and the required information to be provide by the contractor, please provide the full text for the requirements of the Technical Proposal and the past performance requirements.

a. Correction to Standard Form 1442 Block 10, bottom two lines shall read as follows:

ALL BIDS MUST include Atch 2 and Atch 5 and MUST BE SUBMITTED VIA EMAIL to richard.ortega@va.gov.

Subject Line of the email: “BID, 36C25820B0015, 501-17-110, YOUR COMPANY’S NAME.” In addition to the signed Standard Form (SF) 1442 and all issued SF 30’s.

34. "L. 7 52.228-1 BID GUARANTEE (SEP 1996) " , Bid Guarantee percentage is not specify, please specify the percent of the bid bond from the biding price.

a. Refer to Amendment #2 RFI 006 response.

35. According to Drawings G-001 A. PROJECT SCOPE OF WORK for each building “ Scope will include re-pulling data drops associated with relocated equipment racks and the termination of optical fiber and all wire management is included in the scope of work”. Whereas according to Specification 0060 Scope of Work “The termination of optical fiber is excluded from the scope of work. All existing cabling and fiber serving existing building data drops shall be retained and reused. IT closets shall be renovated with existing cabling to remain.” Please clarify as to whether existing cables are to be retained or if they are to be re-pulled, also if fiber terminations are to be included.

a. Existing cabling and drop locations will remain. For relocated IT Closets, contractor shall retain and intercept existing cabling and route to the new location indicated. This response applies to all Buildings where the IT Closet is being moved from its existing location. Termination of optical fiber is excluded.

mailto:richard.ortega@va.gov

36. According to Drawings G-001 A. PROJECT SCOPE OF WORK for each building “ Scope will include re-pulling data drops associated with relocated equipment racks and the termination of optical fiber and all wire management is included in the scope of work” The question is; If the rack is relocated does that mean that all cabling within that rack will need to be re-pulled regardless of if the existing cables are long enough to be relocated.

a. Existing cabling and drop locations will remain. Contractor shall retain and intercept existing cabling and route to the new location indicated. This response applies to all Buildings where the IT Closet is being moved from its existing location.

37. Will the replacement of cable be reinstalled at the existing classification such as if is an existing Category 5e cable is to be replaced will it be replaced with a Category 5e cable or will these cables be required to be replaced with a category 6 or 6A cable in order to bring the cabling up to the current standard?

a. Existing cabling is not being replaced. New ethernet cable shall be Cat6A.

38. The existing cables are installed out of code such as ran through an air duct will we be responsible for installing a new code compliant pathway for the replacement cables as part of this proposal?

a. Existing cabling and routing will remain.

39. Who will be responsible for moving the T-Mobile equipment that is in the equipment racks in many of the IT Closets?

a. T-Mobile equipment will remain. VA IT submitted IBA’s are only for the IN- BUIDING T-Mobile and Verizon equipment, VA IT will assist with that process a min of one weeks’ notice is required for this work.

40. In the Memorandum dated July 14, 2020 under the Telephone and Data System considerations second paragraph it states A Telephone and data structured cabling system will be provided for expansion. All cabling shall be cat 6 with cable jacket color per SFVAHCS: Data – White, Voice – Grey. All TCOs shall utilize 6 ports (Data 1, Data 2, Data 3, Phone 1, future LC optical fiber and future F coax). I do not see this requirement being called for anywhere on the drawings. Please clarify in what building(s) and how many in each building of this outlet type will be installed?

a. New telecom outlets are being provided inside TR spaces as shown on the drawings. Telecom outlets serving other spaces in each building shall remain and be reused.

41. In the Memorandum dated July 14, 2020 under the Telephone and Data System considerations third paragraph it states Telecommunication outlet data cabling within this project area will be served from an existing TR located on the second floor and fourth paragraph it states Telecommunication outlet voice cabling within the project area will be served from the existing Telecommunications closed located on the ground floor. I do not see this requirement being called for anywhere on the drawings. Please clarify in what building(s) this is applicable?

a. This requirement is not applicable to this project.

42. Since the cable pathways in each building were not assessed it is unclear at this time if cables have slack loops on them to relocate. How many new telecommunications outlets per building and IT closet are we to factor in our pricing if the cabling is not long enough to be relocated to new equipment racks?

a. Cables shall be intercepted, spliced and extended to the new location. Existing cabling will remain. They shall not be re-pulled. New telecom outlets and drops are only provided within each respective TR as shown on the drawings. New outlets shall not be provided in any other locations.

43. Due to the complexity of the telecommunications scope it is recommended that the VA contracts the communications scope of work to a contractor who has a licensed RCDD on staff. This will ensure that all VA standards are adhered to. In addition, an RCDD will ensure that the layout of all the equipment in each IT closet will facilitate present and future needs and will also coordinate with the appropriate disciplines during the build out and reconfiguration of each closet.

a. Licensed BICSI certified RCDD shall be provided by the Contractor and shall be on-site throughout the life of the project to oversee all telecommunications and security scope. Provide resumes for review. Per Specification 28 05 00 Part 1.4.C “Cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International. The staff member shall provide consistent oversight of the project cabling throughout design, layout, installation, termination and testing.” Per Specification 01 00 00 Part 1.2 “Contractor shall execute electrical, communications and security systems installations in accordance with BICSI installation standards.”

44. In buildings where the IT closet is changing to a different room, if the fiber and copper backbone feed cables are not long enough to be relocated, can we splice the cables and extend them to the new locations or will they need to be re-pulled back to the feed rack/IT Room? If the cables will need to be repulled, can we please get a as-built diagram of the VA campus copper and fiber backbone system?

a. Where required, cables shall be intercepted, spliced, and extended to the new location. Existing cabling will remain. They shall not be re-pulled.

45. It is unclear from the site visit what cables are active and what cables are no longer in service. Please provide an average amount of category 3/5/5e cables per IT closet and building that we are to remove.

a. Contractor shall remove legacy bix blocks and cat 3 cable, typical each closet.

46. Will the wall mounted recorders for the VA’s cameras system have to be moved from the backboard into the new racks?

a. Yes.

47. In Signal Closet 1076, there is a very large Dukane PA equipment cabinet that may or may not be in use. Can we confirm if this cabinet is active so it can be removed during the project?

a. Equipment shall remain.

48. In the Electrical Room 142 in Building 41 there are approximately 5-6 wall mounted fiber termination boxes on. Do these need to be relocated to the Comm Room next door or will these remain in place?

a. Fiber termination boxes shall remain in place.

49. In the site visit, I observed (3) different Cisco network switch models. if network switches are to be included in this contract please provide a make and model for the switch along with the SFP modules and how many are needed in each closet and building.

a. Existing Network switches are to remain.

IT Closet Areas RFIs

Building 1

50. Sheets E 405 & 406, Sheet Notes C5, B1, F1, B7, B4: The drawings call for electric door strikes, will we have to cut out and repair the drywall to install the electronic strikes?

a. Confirmed.

51. General Note: Will the requirement for Comprehensive Third-Party Inspections, Testing and Written Reports for all divisions be a needed? This has the potential to add significant costs to the project

a. Yes, third-party inspections are required for all divisions.

52. Will fire caulking be required at all wall penetrations?

a. Yes

53. A-410 Sheet Note 13 is called out on Detail B4 but no note exists, please verify what note #13 is.

a. A-410/KN #13 should read “LOCATION OF NEW PLYWOOD. COORDINATE

WITH ELECTRICAL DRAWINGS FOR FIXTURE LOCATIONS.”

Building 2

54. Is there asbestos in the floor glue on the second-floor area where the IT closet will sit?

a. ACM estimated quantities are detailed in 01 00 00 Appendix B 2016 MECx assessment.

55. Please confirm the location on the 2nd floor where the IT closet will be moved to?

a. See attached plan edits in “Amendment 3 Rev 1_Bldg 02_501-17-

110_20200810, Amendment 3 Rev 1_Bldg 03_501-17-110_20200810, Amendment 3 Rev 1_Bldg 43_501-17-110_20200810, Amendment 3 Rev 1_Bldg 46_501-17-110_20200810”

56. Sheet IN 101 Detail D7 is there an electric strike for this door?

a. Yes, Electric Strike (ES) is shown on D7/IN101.

Building 3

57. Sheet E-413 detail C& shows and electric strike in the middle of double doors please confirm location?

a. Install electric strike on inactive leaf.

58. Sheet E-413 detail F7 shows an electric strike do we cut, patch & repair the drywall in install?

a. Confirmed, cut and patch to provide new conduit.

Building 8

59. Sheet M-701 Detail F5 note 1: By code do we need to install a GFI outlet at all roof top units?

a. Yes

60. Sheet E-402 Detail D5 please confirm location of electric strike

a. Provide per hardware Specification 08 71 00, Part 3.5, Group HW-SH-9.

Building 11

61. Please provide asbestos report for possible asbestos in pipe insulation

a. ACM estimated quantities are detailed in 01 00 00 Appendix B 2016 MECx assessment.

62. Sheet M-100 Detail C3: Do we need to provide power to the fire dampers? Who is the fire dampers controlled by i.e. fire alarms?

a. Yes, provide power to dampers. They shall be controlled by Fire Alarm system in existing Air Handling Unit.

Building 18

63. Sheet M-400 Detail F6 Will we need to core drill ceiling for condensate line?

a. Confirmed, janitor’s closet is on level above.

64. Sheet A-151 Detail E6 Will the RTU need and GFCI electrical outlet per code?

a. Yes

Building 39

65. Sheet A-151 Detail D6 Will the RTU need and GFCI electrical outlet per code?

a. Yes

Building 41

66. Sheet A-401 Details C5, C7, F5, F7, & B1 Keynote 3 call for new wall and soffit suspended from deck, we would propose to save costs to instead install a new hard ceiling at 9’-0” AFF typical at all closets with this condition.

a. Contractor shall provide 2-hour fire-rated hard lid ceiling at 14’ AFF and use 2-hour fire-rated sealant. See the following revised detail:

67. Sheet IN-101 Detail D7 please provide the location of the electric door strike

a. Door strike shall be located on the inactive leaf.

68. Are the condensate lines to run above the ceiling? Or are they to run through the interstitial spaces.

a. Interstitial spaces.

69. If the condensate drains run through the interstitial, can they be run along the interstitial floor level?

a. Condensate drain lines shall be run at the same level as other existing plumbing drain lines and shall be supported per specification requirements.

See attached document: Amendment 3 Rev 1_Bldg 02_501-17-110_20200810.

See attached document: Amendment 3 Rev 1_Bldg 03_501-17-110_20200810.

See attached document: Amendment 3 Rev 1_Bldg 43_501-17-110_20200810.

See attached document: Amendment 3 Rev 1_Bldg 46_501-17-110_20200810.