36C25818B0335-002.pdf

GREATER LOS ANGELES HEALTHCARE SYSTEM REPLACE OR LIGHTS AND BOOMS

VA MEDICAL CENTER PROJECT NO. 691-18-111WL

DEPARTMENT OF

VETERAN AFFAIRS

Greater Los Angeles Healthcare System

PROJECT NO. 691-18-111WL

(DESIGN / BUILD CONTRACT)

FOR: REPLACE OPERATING ROOMS (OR) LIGHTS AND

BOOMS

AT: DEPARTMENT OF VETERANS AFFAIRS

MEDICAL CENTER

11301 WILSHIRE BOULEVARD

WEST LOS ANGELES, CALIFORNIA 90073

ATTN: ENGINEERING SERVICES 138E

REPLACE OR LIGHTS AND BOOMS

VA Greater Los Angeles Healthcare System 3

Design / Build

Table-of-Contents

I. SCOPE OF WORK

A. THE SCOPE OF WORK FOR THIS PROJECT:

B. Offers:

C. Technical Requirements

D. DESIGN RESPONSIBILITIES OF THE A/E:

E. Construction Documents F. Construction Period Submittals

II. DESIGN SUBMITTAL SCHEDULE

III. SUBMISSION OF A/E MATERIAL

IV. A/E SUBMISSION INSTRUCTIONS FOR NRM CONSTRUCTION

PROGRAM

V. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES:

C. SUBMISSION POLICY:

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD - PHASING MEETINGS

VI. SUBMISSIONS

A. ARCHITECTURAL

B. STRUCTURAL

C. PLUMBING

D. ELECTRICAL

E. EQUIPMENT

F. CRITICAL PATH METHOD (CPM)

G. ESTIMATING ............................................................ Error! Bookmark not defined.

H. SPECIFICATIONS

VII. GENERAL REQUIREMENTS (SPECIFICATION)

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S)

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.4 construction security requirements

1.5 FIRE SAFETY

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1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 INFECTION PREVENTION MEASURES

1.9 DISPOSAL AND RETENTION

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES,

EQUIPMENT, UTILITIES, AND IMPROVEMENTS

1.11 RESTORATION

1.12 PHYSICAL DATA

1.13 PROFESSIONAL SURVEYING SERVICES: Not useD

1.14 LAYOUT OF WORK

1.15 As-Built Drawings

1.16 USE OF ROADWAYS

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.18 TEMPORARY USE OF EXISTING ELEVATORS

1.19 TEMPORARY USE OF NEW ELEVATORS: Not used

1.20 TEMPORARY TOILETS

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

1.22 NEW TELEPHONE and IT EQUIPMENT

1.23 TESTS

1.24 INSTRUCTIONS

1.25 GOVERNMENT-FURNISHED PROPERTY: not used

1.26 RELOCATED EQUIPMENT and ITEMS

1.27 STORAGE SPACE FOR DEPARTMENT OF VA EQUIPMENT: not

used

1.28 HISTORIC PRESERVATION

VIII. PROJECT SCHEDULES

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I. SCOPE OF WORK

A. THE SCOPE OF WORK FOR THIS PROJECT:

1. Definition:

Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services for a specific project.

2. Scope of Work:

The intent of this project is to provide contractor services necessary for a Design/Build Construction Project. Design-Build Contractor Team is to provide design, labor, materials, equipment, technical skills, and transportation necessary to perform work for project No. 691-18-111WL, Replace Operating Rooms (OR) Lights and Booms. The Design-Build Contractor Team shall provide all necessary due diligences work including survey evaluation, calculations, working drawings, cost estimates, and construction period services necessary for this project at the Greater Los Angeles Healthcare System - West LA, in accordance with items herein specified. Design-Build Architect Engineer (DB A/E) is to provide complete set of construction documents, drawings and specifications reflecting work that the Design-Build contractor is to provide with all labor, material and technical expertise to install four surgical lights for OR 1, 2, 4, and 8 and replace and install dual light with anesthesia boom, light with equipment boom and service boom for OR 3, 5, 6, and 7, and perfusion boom for OR 5.

General scope of work is to include:

• Furnishing of equipment and complete OR Design and Renovation services for ORs 1 to 8. Remove existing equipment, dispose and prep for new equipment. Including infection control for eight rooms.

• Noisy/Vibration inducing work must happen between 7 PM and 7 AM or Saturday and Sunday. This will also be the time that debris can be hauled out, and tools brought in through the OR corridors.

• On the last day of a phase, the final touch-ups must be completed before 5 AM, so that terminal cleaning and infection control sign off can happen before procedures start.

• Air handlers will be shut down per room, through coordination with Engineering Services (Siemens contractor)

• Deep/Terminal cleaning happens on normal schedule on weekends and at night. If additional cleaning is needed, EMS will need a few days heads up to plan for having staff on site for cleaning.

• Pest Control will have to review and sign off on each room, as they are being worked on and as they are completed.

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• The contractor must be reminded to wipe down and cover any and all debris being hauled out of the OR area.

• Walkthroughs of the interstitial space must happen intermittently during the phases (if not continuously). This will ensure a clean environment during construction.

• Accepting of the rooms on the VA side (after contractor completion and surface cleaning) must happen before the VA performs terminal cleaning

• Phased work will be performed one after another, no holidays will be “off,” night and weekend work will be expected from the contractor

• All design and certification work shall be provided by California licensed engineer/architect.

Work Includes:

1. Project Management

• Provide complete detailed schedule no later than two (2) weeks after notice to proceed (NTP).

• Schedule all deliveries

• Provide onsite superintendent/competent person during renovation phase.

• All Engineering and Architectural drawings developed and signed by California licensed engineers/architects.

• Attend site walks necessary to provide 30%, 60%, 90% and 100% drawing packages.

• Attend meetings for 30%, 60%, 90% and 100% drawing reviews.

• Provide updates and drive project to completion.

• Meet all VA West LA requirements for construction, Interim Life Safety Measures, and infection control.

• Competent person must be OSHA 30 certified.

• All other contractor and subcontractor employees OSHA 10 certified.

• Complete all inspections and certifications.

2. Infection Control –

• Provide infection control measures per VA West LA regulations.

• The ICRA level for this project is IV

• Obtain infection control permit before construction begins.

• Isolate HVAC system in area where work is being done to prevent contamination of duct system.

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• Complete all critical barriers or implement Infection Control measures before construction begins.

• Maintain negative air pressure within work site utilizing HEPA equipped air filtration units.

• Seal holes, pipes, conduits, and punctures appropriately.

• Construct anteroom and require all personnel to pass through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site or they can wear cloth or paper coveralls that are removed each time they leave the work site.

• All personnel entering work site are required to wear shoe covers.

• Contain construction waste before and during transport in tightly covered containers. Cover transport receptacles or carts. Tape covering.

• Do not remove barriers from work area until completed phase is inspected by Safety and Epidemiology Depts. and thoroughly cleaned.

After each phase is completed:

• Vacuum work area with HEPA filtered vacuums.

• Wet mop with disinfectant.

• Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

• Remove isolation of HVAC system.

• Adjacent occupied areas must always be clean and clear of any dust or dirt.

• Contain work areas outside of construction barriers, including spaces above ceilings, with full height polyethylene sheet barrier, tightly taped. No work of any sort may be started without the barriers in place.

• Clean up dust tracked outside of construction area immediately.

• Temporary construction barriers and closures above ceiling must be dust tight.

• Removal of debris must be in covered containers.

3. Structural

• Engineering on current structures.

• Reinforcing plan for current structures.

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• Onsite site checks and structural review by licensed structural engineer.

• Remove existing mounting plates.

• Reinforce existing structures that are to be reused.

• Install appropriate mounting plates.

• Licensed structural engineer to field verify and certify that the entire system is safe to use per phase before releasing to customer.

4. Electrical – Reuse existing power. Contractor shall investigate if additional power requirements are needed. If needed, contractor shall provide the necessary upgrade for the new equipment.

5. Plumbing/Medical (Med) gas – All Med Gas types are currently in the OR.

No additional med gas types are being brought into the rooms.

• Disconnect med gas hoses to existing anesthesia boom and equipment boom.

• Remove existing risers to install appropriate risers in proper orientation.

• Reroute existing med gas to new structure as needed.

• Install med gas risers.

• Tap into and relocate Nitrogen from center mount to foot mount.

• Make all final med gas DISS connections.

• Certify med gas system 24 hour standing pressure test. Test to be completed by a third -party med gas certifier. Completed after each phase, once per each OR.

6. Mechanical/HVAC

• No mechanical services affected by this project.

• If mechanical services are affected in this project the cost falls on the contractor.

• Moving of diffusers to accommodate new structure location responsibility of the contractor.

7. Finish Work

• Patch and paint ceiling and walls where work will be completed, after completion and acceptance by VA.

• Prepare room for terminal clean. Hospital to complete final terminal clean.

• Remove all debris from project site.

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• Replace or repair any firestops that were affected during renovation.

8. Miscellaneous

• Dumpsters are provided by contractor for general waste.

• Haul all waste to dumpsters.

• General housekeeping to be complete at the end of each day.

Rooms to be left clean of debris.

• Install all equipment per manufacturer’s requirements, e.g., certified installers.

• Pull low voltage cabling for equipment.

• Data/Phone – pull existing data/phone cable out of existing booms and pull into new booms.

9. General labor for additional Surgical lights in ORs 1, 2, 4, and 8

• Prepare room for renovation

• Back pull all cable out of existing booms

• Remove existing booms

• Structural

i. Engineering certification that current mount can handle additional weights and moments for additional surgical lights suspension. Provide required certification for existing mounts from licensed structural engineer. Contractor shall provide additional structural reinforcement if needed.

Contractor shall provide the certification from licensed structural engineer that the entire system is safe to use after the addition of more surgical lights.

• Install new dual suspension VPA/Surgical lights

• Patch and paint walls where conduit added for light control.

• Pull cabling back into VPA.

• Replace any firestops that were affected during renovation.

10. General Labor for ORs 3, 5, 6, and 7

• Remove existing equipment OR 3, 6, and 7 and dispose

i. (Head Mount) – Dual Light with Anesthesia Boom

ii. (Mid Mount) – Light with Equipment Boom

iii. (Foot Mount) – Service Boom

• Remove existing equipment OR 5 and dispose

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i. (Head Mount) – Dual Light with Anesthesia Boom

ii. (Mid Mount) – Light with Equipment Boom

iii. (Foot Mount) – Service Boom

iv. (Shoulder Mount) – Perfusion Boom

• Prep OR for Pre-installation work.

i. Remove section of ceiling to access structure installation, plate installation, medical gas work, data and electrical work.

ii. Haul off all debris.

B. Period of Performance:

• Completion Time: 63 calendar days for design and 52 Calendar Days for construction.

• There will be a total of 5 phases. Contractor can only have one phase at a time. Please see table below for phasing details. The phases could be rearranged with approval of the Contracting Officer, as long as the rooms stay grouped as indicated due to their physical location. In some phases, one OR will be completed and made available to the Government sooner than the other OR in that phase.

Phase OR Number of calendar days for construction

I 3 9 I 4 4

II 1 4

II 2 4

III 7 9

III 8 4

IV 6 9

V 5 9

C. Technical Requirements

1. Construction Management - Design-Build Team engineering/technical consultants shall be the subcontractor of the Design-Build Architect/Engineer (DB A/E), not the Design-Build contractor or sub contractors, assuming that the DB A/E and DB contractor are not one and the same firm. The Offeror shall have the relevant experience of key personnel to be involved in this procurement and shall include:

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a) Project Manager;

b) Architect;

c) Mechanical (Plumbing) Engineer;

d) Electrical Engineer

f) Construction Superintendent; and

2. Schedule - The Offeror shall provide a detailed schedule with narrative.

3. Design Period:

a) A list of drawings to be included with each design submittal for VA reviews; and

b) A phasing plan for coordination of interruptions to the utility service due to relocation site utility work.

D. DESIGN RESPONSIBILITIES OF THE A/E:

1. The design responsibilities are listed in A/E Submission Instruction.

2. A/E services to furnish the following tasks:

a) Technical Specifications.

b) Field & Site Survey Verification.

c) Comply with Local, State and Federal Codes/Regulations.

d) Methodology of Construction Procedures, Phasing Schedule.

e) Working Drawings.

f) Construction Completion Time in calendar days.

g) Attend design review meetings and take minutes to be submitted to VA.

h) Provide a checklist of all submittals, certifications, tests and inspections required per drawing and specification section (submittal registry).

i) Construction period services shall include but not be limited to submittal review, and as-built drawings from contractor's marked-up field drawing, including updating applicable VA Master CAD Drawings.

3. All designs shall comply with the VA Office of Construction & Facilities Management Technical Information Library (TIL) (Standards) which can be found at the web site:

http://www.cfm.va.gov/TIL/

4. The A/E shall apply all applicable VA Design Manuals found at TIL web site.

5. Seismic design requirements of the project shall conform to VA Seismic design handbook, H-18-8.

http://www.cfm.va.gov/TIL/

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6. Applicable chapters of VA master construction specifications shall be prepared by the A/E including any necessary adaptation. Electronic format for specifications shall be in Microsoft Word document files. VA Construction Standards shall apply to specific design requirements. All design guides, manuals and handbooks shall be utilized to the greatest extent practicable, i.e., Equipment symbols shall be in accordance with Equipment Guide List, "Standard Drawing Details"; Room Finishes shall be in accordance, “Room Finishes, Door and Hardware Schedule” etc.

7. Drawings and CAD files shall be in accordance to the US National CAD Standard (NCS):

http://www.cfm.va.gov/TIL/sDetail.asp

8. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

E. Construction Documents

1. General:

a) The RFP documents are intended to provide the basic materials, and systems to be installed in the project. It is the DB team’s responsibility to provide and construction in a manner consistent with the intent of the solicitation documents;

b) The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Request for Proposal (VA RFP), and prevailing codes. The DB A/E shall submit the construction documents for review according to Section II. Submittal Schedule.

c) The DB team shall allow seven (7) working days for each review cycle. A cycle commences with the VA’s receipt of the review documents and concludes with the DB team receipt of comments ether by email or by hard copy delivery.

The DB Team shall allow for up to one (1) full day meeting with the staff of VA Medical Center West Los Angeles to review each submission and resolve design issues;

d) Each submission shall comply with section III Submission of A/E materials.

e) Each submittal shall be made to the VA Project Manager for coordination with the VA Medical Center.

f) Mandatory schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team;

http://www.cfm.va.gov/TIL/sDetail.asp

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g) After the award of the contract, we will provide as-built drawings in hard copy for reference only. However, these plans are not accurate and field investigation is required to complete the design. The hard copy drawing files are provided without warranty or obligation to accuracy or information contained in the files. All information in the files shall be independently verified by the user.

The specifications not included in the VA RFP shall be provided by DB A/E in electronic format in (Microsoft Office 2003 Word) for use in preparing the construction specifications.

h) The DB A/E who prepares the construction documents shall be professional architect/engineers licensed in the state in which the project is completed. The professional seal indicating such license by the state shall appear on the documents. The architect whose seal is shown will be known as the architect of record. The DB A/E shall certify compliance with the VA RFP;

and

i) The construction drawings shall comply with the VA RFP and be prepared to include such details that the project can be constructed. The construction record drawings shall be completed in AutoCAD. Construction shop drawings are not required to be completed in AutoCAD. Drawings shall be plotted at scales no smaller than those used for equivalent information in the RFP (solicitation) documents.

2. Construction Drawings: The construction drawings shall include a coordinated set of:

a) Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, cabinetry elevations, door schedules and details, window schedules and details, room finish schedules, loading dock details, auto transport and pneumatic tube details, and other details;

b) Fire protection drawings as applicable including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

c) Plumbing drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

d) HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment;

e) Electrical drawings including floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules and details.

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3. Construction Specifications: Project Specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings and to be incorporated in the project.

a) The DB Team shall prepare and submit 100 per cent complete construction specifications in accordance with standard professional practice and the VA RFP;

b) The construction specifications shall be at a comparable level of detail and demonstrate compliance with the VA RFP. The specification submitted for review shall be a “redline and strikeout” version of the VA RFP Specifications that clearly indicate the locations of deletions, revisions, and additions to the VA RFP Specifications; and

c) The construction specifications shall include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

4. Approved Construction Documents:

a) The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 65% review cycle for the final package to be submitted by the DB team. The VA will have 7 days to take approval action.

b) The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

5. Design Requirements - Compliance with codes and standards.

a) Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials located at the VA Facility Management web site:

http://www.cfm.va.gov/TIL/

F. Construction Period Submittals

1. The DB Contractor shall prepare and submit shop drawings, product data, and samples during construction as required by the VA RFP documents. The shop drawings, product data, and samples shall bear the stamp of the licensed architect or engineer of record certifying compliance with this Design/Build Contract.

2. Other Submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications; and

3. Project Record Drawings: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project http://www.cfm.va.gov/TIL/

VA Greater Los Angeles Healthcare System 15 record drawings will be available for review by the VA Project Engineer at all times.

4. Project Close-out The DB team shall comply with the requirements in the “General Requirements”, 01 00 00, for submission of final RFP as-built drawings, shop drawings, manuals, and other documents as noted.

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II. DESIGN SUBMITTAL SCHEDULE

Submission Events Performance period

First Submittal Due (35% i.e. Schematics/Part A) 14 calendar days after notice to proceed.

VAMC Review of First Submittal 7 calendar days after receipt of 35% submittal.

Second Submittal Due (65% i.e. Design Development) 14 calendar days after

VA approval of 35% submittal.

VAMC Review of Second Submittal 7 calendar days after receipt of 65% submittal.

A/E Final Submission (100% stamped CD) 7 calendar days after

VA approval of 65% submittal.

VAMC Review of Final Submittal 7 calendar days after receipt of 100% submittal.

Any errors shall be corrected and complete sets resubmitted.

7 calendar days

Total Calendar Days: 63

As Built Submittal (after contractor markup are delivered)

10 calendar days

Note: The percentages indicate the approximate value of Part A Schematics and Part 1 Construction Documents combined.

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III. SUBMISSION OF A/E MATERIAL

Black/White Prints: Three (3) complete bound sets of half-size prints and one full-size (42x30 inch) for each for SD (if applicable) and DD submissions.

For CD Final Submission, stamped and signed, provide three (3) bound half-size and two (2) full-size (42x30 inch), one unbound.

(note velum requirement for unbound cover sheet only)

Bind all drawings into sets in the order of their NCS classification symbol.

Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E.

Estimates: One electronic copy sent via email in PDF format for each 65% and final submittal, and to be included on the CD Rom disk.

Velum: (For As-Built submission only) One (1) complete set of velum prints shall be full size positive type with lines printed on the face of the print. Reversed printing is not acceptable.

Note: The Final submission velum cover sheet prepared for signatures should be submitted at the Final submission, not with the As-Built.

Specifications: One (1) set in accordance to the submission instructions for DD.

All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

At Final submission:

Two (2) complete sets of all documents – one set in a 3-ringed binder, and one unbound.

Final Submission correction sheets.

Computer Disks: At 100% submission:

Two (2) CD-Rom with drawings in both in PDF and AutoCAD format and Specifications in MS Word format and include the cost estimate for the final submittal. This is for the VA Project Record archive.

Two (2) CD-Rom with drawings and Specifications in PDF files for the prospective contractor(s). The PDF drawings shall be a

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42x30 inch size sheet and the specification 8.5x11 inch for printing purposes. This is for the Bid Document.

At As-Built submittal:

Two (2) CD-Rom with drawings in both in PDF and AutoCAD format. This also shall include updated Building Master background in AutoCAD.

The disks shall have printed labels with

• VA Project Number

• Project Title

• Date submitted

• Contract Bid Document or VA Project Record or As

Built as applicable.

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IV. A/E SUBMISSION INSTRUCTIONS FOR NRM

CONSTRUCTION PROGRAM

Department of Veterans Affairs

VA Medical Center

Projects

A/E Submission Instructions For Minor and NRM Construction Program:

• Schematics

• Design Development

• Construction Documents

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Department of Veterans Affairs Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

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V. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. The Department of Veterans Affairs (VA) may contract with an

Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a. For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b. For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c. For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5. VA will review all submittals for functional and aesthetic relationships.

However, no further functional decisions are anticipated after the Design Development phase.

6. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs.

For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

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8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9. Submit a complete set of final approved drawings incorporating all revisions, within 21 days after completion of the Schematics and Design Development stages.

10. At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11. Submit final drawings (Bid Documents) on CD Rom disks to be used with the AutoCAD version at the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall obtain a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining all of the above at the VA Office of Construction & Facilities Management Technical Information Library (TIL) (Standards) which can be found at the web site: http://www.va.gov/facmgt/standard/.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4. A/E shall adhere to the approved Memorandum of Agreement (MOA).

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

6. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

1. There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, VA Greater Los Angeles Healthcare System 23

"SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR

“CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2. Two Weeks after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval.

A/E should submit survey information for the Schematic Review.

F. CRITICAL PATH METHOD - PHASING MEETINGS

1. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA

VA Greater Los Angeles Healthcare System 24 will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

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VI. SUBMISSIONS

A. ARCHITECTURAL

Submit the following:

Architectural: Schematics* DD** CD*** Location of:

• Rooms1

• Doors2

• Corridor(s)3

• Basic column grid/sizes

• Equipment rooms

• Signal and telephone closets Floor Plans/Drawings:

• All floors (new and renovated)

• Reflected ceiling4

• Equipment floor plans 1:50 (1/4 inch) scale5

• Demolition plans6 Room names and numbers7 Fixed equipment Construction details15 Drafting symbols, abbreviations, and general notes

Finish schedule16 Specifications

* Submit, as a minimum, a single line layout for at a scale not less than

1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ARCHITECTUAL NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

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3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated

(R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program.

Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number.

10. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

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15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

B. STRUCTURAL

Submit the following:

Structural: Schematics* DD** CD*** Supporting calculations2 Recommend preferred system Shear load resisting elements4 Structural plans6 Sections Details Size/location of:

• Columns Lateral load resisting elements

Load bearing walls Schedules General notes

1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

STRUCTURAL NOTES

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1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. If there is only a CD submission, provide a Structural Engineering Analysis

Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

C. PLUMBING

Submit the following:

Plumbing: Schematics* DD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

Floor Plans/Drawings:

• Room names

• Identify

Existing plumbing fixtures w/VA numbering system

Existing equipment New equipment Plumbing piping

• Size of pipe

• Equipment schedule

• Fire & smoke partitions

• Demolition plans

• Legend, notes, and details Contract Specifications

1:100 (1/8 inch).

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

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*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

D. ELECTRICAL

Submit the following:

Electrical: Schematics* DD** CD*** Narratives:

• Design1 Drawings showing:

• Proposed electrical system4

• Electric symbols

• Symbols, note, abbreviations Drawings:

• Power layouts

• Signal layouts

• Specialty area layouts

• Demolition plans Branch circuit wiring (typ.)

Location and size of:

Phasing scheme Electrical details importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ELECTRICAL NOTES

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

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3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

E. EQUIPMENT

Submit the following:

Equipment: Schematics* DD** CD*** Equipment (on architectural drawing) Activation Equipment List (Excel format) importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

F. CRITICAL PATH METHOD (CPM)

Submit the following:

Critical Path Method (CPM)j: Schematics DD CD Phasing Narrative Phasing Plans (on reduced site plans) Phases (marked on full size drawing) Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

G. SPECIFICATIONS

Schematics DD CD Specifications (All Disciplines) 1, 2. & 3 4 & 5

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1. Comply with the requirements of the VA Manual for Preparation and Issuance of Construction Solicitation and Contract Documents.

2. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

3. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

5. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

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VII. GENERAL REQUIREMENTS (SPECIFICATION)

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 691-18-

111WL, Replace OR Lights and Booms as required by this RFP.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

D. Prior to commencing work, general contractor shall provide proof that a OSHA certified “competent person” (CP) (29 CFR

1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

E. Training:

1. All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course. 30-hour OSHA certified construction safety for superintendent and project manager.

2. Submit training records of all such employees for approval before the start of work.

1.2 STATEMENT OF BID ITEM(S)

• Main Bid: Please see above Scope of Work

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Specifications and Drawings are to be developed and produced by the contractor as specified in the A/E Submission Instructions.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

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2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the Contracting Officer. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Guards: Not required

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Project Engineer for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

E. Document Control: not used

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours…