DRAFT Attachment A Cover Letter.docx

This is a draft cover letter template for quotations submitted in response to solicitation 36C25726R0014 for wheelchair transportation services at the Dallas VA Medical Center. Offerors must submit quotes on company letterhead and include specific required information: business name, address, SAM UEID, SAM registration expiration date, socioeconomic status (with checkboxes for Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone, Women-Owned Small Business, 8(a), and other designations), point of contact information, tax ID, cage code, and UEI number. The quote must provide unit pricing and overall total price with any applicable discount terms, along with a clear and convincing rationale demonstrating how the offeror intends to meet the government's requirements rather than merely restating them.

The template also includes a checkbox provision referencing Federal Acquisition Regulation (FAR) 52.212-3 for offerors who have not completed annual representations and certifications in the System for Award Management (SAM). Failure to provide the required information may render the quote nonresponsive. This cover letter is part of a pre-solicitation notice for non-emergency wheelchair transportation services to serve over 235,000 veterans across North Texas and southern Oklahoma on a 24/7 basis, with a formal Request for Proposals expected to post on or about March 1, 2026. The requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) as part of the Veterans First Program.