5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 70

0003 08-17-2026

NONE

36C257

Department of Veterans Affairs Network Contracting Office (NCO) 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Temple TX 76504

36C257

Department of Veterans Affairs Network Contracting Office (NCO) 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Temple TX 76504

To all Offerors/Bidders

36C25726Q0676

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-25-2026 10:00 CDT

1. The purpose of this amendment is to revise the solicitation and extend the deadline for receipt of quotations.

2. The following documents are revised and replaced in their entirety by the corresponding attachments to this amendment:

A. Prformance Work Statement, revised 8/17/2026;

B. Price-Cost Schedule, revised 8/17/2026;

C. Instructions to Offerors and Evaluation Criteria, revised 8/17/2026; and D. Consolidated Technical Questions and Answers, revised 8/17/2026.

3. All other terms and conditions of Solicitation No. 36C25726Q0676 remain unchanged.

4. The deadline for receipt of quotations is extended to 8/25/2026 at 10:00 AM CST. Quotations shall be submitted in in accordance with the revised Instructions to Offerors. SEE SF30 CONTINUATION PAGE.

Jennifer Stringer Contracting Officer

SF30 CONTINUATION PAGE

5. Offerors shall acknowledge receipt of this amendment by submitting a signed SF 30 or by identifying the amendment number and date in the quotation cover letter or other written submission. Failure to acknowledge this amendment may render a quotation ineligible for award.

6. Any quotation previously submitted may be revised or resubmitted. Offerors that do not revise a previously submitted quotation remain responsible for acknowledging this amendment and for ensuring that their quotation complies with all revised solicitation requirements.

7. The dates shown in the revised Price-Cost Schedule are anticipated dates for solicitation and pricing purposes only. The Base Period will begin on the date of award and continue for 12 months, unless otherwise stated in the resulting contract. Each option period, if exercised, will begin immediately after the preceding period and continue for 12 months. The Contracting Officer will establish the actual period-of-performance dates in the resulting contract at award. This administrative adjustment of dates does not change awarded unit prices, scope, quantities, terms, or conditions.

A.1 Price/Cost Schedule

SCHEDULE NOTE 1 — PRICING. Offerors shall provide a firm-fixed unit price for each priced sub-CLIN for the base period and each option period. Unit prices shall include all labor, equipment, supplies, supervision, overhead, profit, travel, and other costs necessary to perform the service described in that sub-CLIN, except costs expressly identified as separately billable in this Schedule.

SCHEDULE NOTE 2 — PARENT CLINs. Parent CLINs 0001, 1001, 2001, 3001, and 4001 are administrative identifiers for the applicable contract period. Offerors shall enter NSP—Not Separately

Priced in the Unit Price and Amount fields for each parent CLIN. Parent CLINs shall not be invoiced and shall not be included in the evaluated price.

SCHEDULE NOTE 3 — ORDERS AND QUANTITIES. Services shall be ordered only through authorized Government orders issued under the resulting contract. Quantities shown in this Schedule are ordering units only and do not establish guaranteed, estimated, minimum, or maximum quantities.

The aggregate value of all orders, including all option periods, shall not exceed the contract maximum stated in PWS §1.6 unless modified in writing by the Contracting Officer.

SCHEDULE NOTE 4 — NO DUPLICATE BILLING. The Contractor shall not bill more than one CLIN or sub-CLIN for the same work unless this Schedule expressly authorizes separate billing and the invoice identifies each distinct service and supporting documentation. Services included in a priced CLIN or sub-

CLIN shall not also be billed as Technical Labor, Non-Technical Labor, cleaning/sanitizing, or another service.

SCHEDULE NOTE 5 — AUTHORIZATION. Except for Emergency Stabilization expressly permitted by

PWS §7.1.5, the Contractor shall not perform or bill repair labor, repair parts, materials, manufacturer-required services, or specialty subcontractor services without written VA authorization in accordance with PWS §7.1.3.

SCHEDULE NOTE 6 —EMERGENCY SERVICES. An Emergency service must be expressly designated as Emergency by authorized VA personnel. Emergency completion time is measured in continuous clock hours, including after-hours, weekends, and Federal holidays. The required completion time is four clock hours after VA notification for Zone A and 12 clock hours after VA notification for

Zones B, C, D, and E, in accordance with PWS §5.3.2.

SCHEDULE NOTE 7—PERIOD OF PERFORMANCE. The dates shown in this Price-Cost Schedule are anticipated dates for solicitation and pricing purposes only. The Base Period of Performance will begin on the date of award and continue for 12 months, unless otherwise stated in the resulting contract. Each option period, if exercised, will begin immediately after the preceding period and continue for 12 months.

The Contracting Officer will establish the actual period-of- performance dates in the resulting contract at award. The adjustment of dates to reflect the actual award date does not change the awarded unit prices, quantities, scope, terms, or conditions of the contract.

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 JB NSP NSP

Durable Medical Equipment (DME) Services – North Texas VA Health

Care System (NTXVHCS) Contractor shall provide all labor, equipment, facilities, management, and other resources necessary to perform DME services for eligible beneficiaries throughout the NTXVHCS service area in accordance with the Performance Work Statement (PWS). Services include delivery, setup/installation, pickup, storage, cleaning/disinfecting, authorized repairs, preventive maintenance, patient/caregiver instruction, home safety checks, and inventory management of VA-owned DME. This parent CLIN is an administrative identifier for the Base Period. It is Not Separately Priced (NSP), shall not be invoiced, and shall not be included in the evaluated price. Services shall be ordered and billed only under the applicable priced sub-CLIN(s).

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q999 - Medical - Other

0001AA

1.00 EA __________________ __________________

Routine Delivery and Setup—per authorized service event.

Includes delivery of VA-owned DME; uncrating and pre-delivery inspection; setup/installation; required home safety check;

patient/caregiver instruction and demonstration; required documentation and acknowledgment; and serial/model information, as applicable. Includes preventive maintenance associated with initial delivery and setup. Does not include Emergency service, mileage beyond 50 miles, separately authorized repair labor, repair parts/materials/specialty services, mattress disposal, or elevated cleaning/sanitizing.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AB

Routine Pickup—per authorized service event. Includes scheduling, pickup, transport, inspection, documentation of discrepancies or missing equipment, routine wipe-down disinfection, tagging, dating, and placement in the appropriate clean-storage, cleaning, repair, or scrap area. Does not include elevated cleaning/sanitizing, repair labor, repair parts/materials/specialty services, mattress disposal, or mileage beyond 50 miles, each of which is separately billable only when authorized under the PWS.

Contract Period: Base POP Begin: 09-01-2026

POP End: 08-31-2027

0001AC

Emergency Delivery—per authorized Emergency service event.

Includes all tasks included in Routine Delivery and Setup when the order is expressly designated as Emergency by authorized VA personnel. The Contractor shall complete Emergency services within four continuous clock hours after VA notification for Zone A and within 12 continuous clock hours after VA notification for Zones B–E, in accordance with PWS §5.3.2. This CLIN does not authorize separate billing for mileage, repair labor, parts, materials, specialty subcontractor services, mattress disposal, or elevated cleaning/sanitizing unless separately ordered, authorized, and priced under the applicable CLIN or sub-CLIN.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AD

1.00 MI __________________ __________________

Mileage Beyond 50 Miles—per reimbursable mile. Reimbursable only for authorized service trips under PWS §5.2. Mileage is calculated one way from the official point of origin to the final or furthest authorized service location, less the first 50 miles; the return trip is not reimbursable. For a consolidated route, bill one mileage amount for the route rather than a separate amount for each stop.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AE

1.00 HR __________________ __________________

Technical Labor—per hour. For separately authorized repair, adjustment, or assessment work requiring specialized formal training, certification, experience, or documented competency. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time begins upon arrival at the authorized service location and commencement of authorized work and ends upon completion and departure. Do not bill travel, dispatch, waiting, routine administration, work included in another priced CLIN, or preventive-maintenance work.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AF

Non-Technical Labor—per hour. For separately authorized repair, adjustment, or assessment work not requiring specialized qualifications. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time excludes travel, dispatch, waiting, routine administration, work included in another priced CLIN, and preventive-maintenance work.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AG

Preventive Maintenance—per authorized PM event. Includes labor, routine tools, functional checks, PM checklist completion, maintenance-record updates, equipment tagging with the next PM due date, and all documentation for one authorized PM event. Applies only to equipment already issued or otherwise requiring a separately authorized PM event. Initial-delivery/setup PM is included in 0001AA and shall not be billed under this CLIN. Technical or Non-Technical Labor shall not be billed for the same PM event.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AH

Mattress Disposal—per mattress. For disposal of a used standard hospital-bed mattress. Includes pickup-related handling, cutting/slicing to render the mattress unusable, lawful disposal, and documentation of destruction on the invoice corresponding to the pickup. Cleaning related to mattress disposal is included and shall not be separately billed unless VA separately orders a distinct item or service.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AJ

Elevated Cleaning/Sanitizing—per item. Billable only when routine wipe-down disinfection included in Routine Pickup is insufficient and steam cleaning, submersion/soak cleaning, or necessary disassembly is required. The invoice shall identify the item, condition, method used, and reason the elevated process was necessary. Ordinary wipe-down disinfection is included in 1001AB and is not separately billable.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AK

1.00 MO __________________ __________________

Storage of VA-Owned Equipment—per month. Includes compliant storage capacity of up to 2,500 square feet for VA-owned equipment and supplies, including required storage-area configuration, inventory access, clean/soiled/repaired/scrap segregation, security, environmental controls, and related storage requirements in PWS §6.2.

Storage above 2,500 square feet is at Contractor expense unless the Contracting Officer modifies the contract in writing.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

0001AL

Authorized Repair Parts, Materials, Manufacturer-Required

Services, and Specialty Subcontractor Services—Not-to-Exceed Amount. Reimbursement is limited to the lesser of documented allowable cost or the written VA-authorized not-to-exceed amount. No markup, handling charge, administrative fee, or other surcharge is permitted unless expressly stated elsewhere in this Schedule.

Contractor shall provide the PWS §7.1.3 estimate and obtain written authorization before ordering, performing, or billing, except for Emergency Stabilization permitted by PWS §7.1.5.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

1.00 JB NSP NSP

Care System (NTXVHCS) Contractor shall provide all labor, equipment, facilities, management, and other resources necessary to perform DME services for eligible beneficiaries throughout the NTXVHCS service area in accordance with the Performance Work Statement (PWS). Services include delivery, setup/installation, pickup, storage, cleaning/disinfecting, authorized repairs, preventive maintenance, patient/caregiver instruction, home safety checks, and inventory management of VA-owned DME. This parent CLIN is an administrative identifier for the Base Period. It is Not Separately Priced (NSP), shall not be invoiced, and shall not be included in the evaluated price. Services shall be ordered and billed only under the applicable priced sub-CLIN(s).

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AA

Includes delivery of VA-owned DME; uncrating and pre-delivery inspection; setup/installation; required home safety check;

patient/caregiver instruction and demonstration; required documentation and acknowledgment; and serial/model information, as applicable. Includes preventive maintenance associated with initial delivery and setup. Does not include Emergency service, mileage beyond 50 miles, separately authorized repair labor, repair parts/materials/specialty services, mattress disposal, or elevated cleaning/sanitizing.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AB

pickup, transport, inspection, documentation of discrepancies or missing equipment, routine wipe-down disinfection, tagging, dating, and placement in the appropriate clean-storage, cleaning, repair, or scrap area. Does not include elevated cleaning/sanitizing, repair labor, repair parts/materials/specialty services, mattress disposal, or mileage beyond 50 miles, each of which is separately billable only when authorized under the PWS.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AC

Includes all tasks included in Routine Delivery and Setup when the order is expressly designated as Emergency by authorized VA personnel. The Contractor shall complete Emergency services within four continuous clock hours after VA notification for Zone A and within 12 continuous clock hours after VA notification for Zones B–E, in accordance with PWS §5.3.2. This CLIN does not authorize separate billing for mileage, repair labor, parts, materials, specialty subcontractor services, mattress disposal, or elevated cleaning/sanitizing unless separately ordered, authorized, and priced under the applicable CLIN or sub-CLIN.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AD

only for authorized service trips under PWS §5.2. Mileage is calculated one way from the official point of origin to the final or furthest authorized service location, less the first 50 miles; the return trip is not reimbursable. For a consolidated route, bill one mileage amount for the route rather than a separate amount for each stop.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AE

adjustment, or assessment work requiring specialized formal training, certification, experience, or documented competency. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time begins upon arrival at the authorized service location and commencement of authorized work and ends upon completion and departure. Do not bill travel, dispatch, waiting, routine administration, work included in another priced CLIN, or preventive-maintenance work.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AF

adjustment, or assessment work not requiring specialized qualifications. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time excludes travel, dispatch, waiting, routine administration, work included in another priced CLIN, and preventive-maintenance work.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AG

routine tools, functional checks, PM checklist completion, maintenance-record updates, equipment tagging with the next PM due date, and all documentation for one authorized PM event. Applies only to equipment already issued or otherwise requiring a separately authorized PM event. Initial-delivery/setup PM is included in 0001AA and shall not be billed under this CLIN. Technical or Non-Technical Labor shall not be billed for the same PM event.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AH

hospital-bed mattress. Includes pickup-related handling, cutting/slicing to render the mattress unusable, lawful disposal, and documentation of destruction on the invoice corresponding to the pickup. Cleaning related to mattress disposal is included and shall not be separately billed unless VA separately orders a distinct item or service.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AJ

wipe-down disinfection included in Routine Pickup is insufficient and steam cleaning, submersion/soak cleaning, or necessary disassembly is required. The invoice shall identify the item, condition, method used, and reason the elevated process was necessary. Ordinary wipe-down disinfection is included in 0001AB and is not separately billable.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AK

storage capacity of up to 2,500 square feet for VA-owned equipment and supplies, including required storage-area configuration, inventory access, clean/soiled/repaired/scrap segregation, security, environmental controls, and related storage requirements in PWS §6.2.

Storage above 2,500 square feet is at Contractor expense unless the Contracting Officer modifies the contract in writing.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

1001AL

Services, and Specialty Subcontractor Services—Not-to-Exceed Amount. Reimbursement is limited to the lesser of documented allowable cost or the written VA-authorized not-to-exceed amount. No markup, handling charge, administrative fee, or other surcharge is permitted unless expressly stated elsewhere in this Schedule.

Contractor shall provide the PWS §7.1.3 estimate and obtain written authorization before ordering, performing, or billing, except for Emergency Stabilization permitted by PWS §7.1.5.

Contract Period: Base POP Begin: 09-01-2027 POP End: 08-31-2028

Care System (NTXVHCS)

Contractor shall provide all labor, equipment, facilities, management, and other resources necessary to perform DME services for eligible beneficiaries throughout the NTXVHCS service area in accordance with the Performance Work Statement (PWS). Services include delivery, setup/installation, pickup, storage, cleaning/disinfecting, authorized repairs, preventive maintenance, patient/caregiver instruction, home safety checks, and inventory management of VA-owned DME. This parent CLIN is an administrative identifier for the Base Period. It is Not Separately Priced (NSP), shall not be invoiced, and shall not be included in the evaluated price. Services shall be ordered and billed only under the applicable priced sub-CLIN(s).

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AA

Includes delivery of VA-owned DME; uncrating and pre-delivery inspection; setup/installation; required home safety check;

patient/caregiver instruction and demonstration; required documentation and acknowledgment; and serial/model information, as applicable. Includes preventive maintenance associated with initial delivery and setup. Does not include Emergency service, mileage beyond 50 miles, separately authorized repair labor, repair parts/materials/specialty services, mattress disposal, or elevated cleaning/sanitizing.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AB

pickup, transport, inspection, documentation of discrepancies or missing equipment, routine wipe-down disinfection, tagging, dating, and placement in the appropriate clean-storage, cleaning, repair, or scrap area. Does not include elevated cleaning/sanitizing, repair labor, repair parts/materials/specialty services, mattress disposal, or mileage beyond 50 miles, each of which is separately billable only when authorized under the PWS.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AC

Includes all tasks included in Routine Delivery and Setup when the order is expressly designated as Emergency by authorized VA personnel. The Contractor shall complete Emergency services within four continuous clock hours after VA notification for Zone A and within 12 continuous clock hours after VA notification for Zones B–E, in accordance with PWS §5.3.2. This CLIN does not authorize separate billing for mileage, repair labor, parts, materials, specialty subcontractor services, mattress disposal, or elevated cleaning/sanitizing unless separately ordered, authorized, and priced under the applicable CLIN or sub-CLIN.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AD

only for authorized service trips under PWS §5.2. Mileage is calculated one way from the official point of origin to the final or furthest authorized service location, less the first 50 miles; the return trip is not reimbursable. For a consolidated route, bill one mileage amount for the route rather than a separate amount for each stop.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AE

adjustment, or assessment work requiring specialized formal training, certification, experience, or documented competency. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time begins upon arrival at the authorized service location and commencement of authorized work and ends upon completion and departure. Do not bill travel, dispatch, waiting, routine administration, work included in another priced CLIN, or preventive-maintenance work.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AF

adjustment, or assessment work not requiring specialized qualifications. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time excludes travel, dispatch, waiting, routine administration, work included in another priced CLIN, and preventive-maintenance work..

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AG

routine tools, functional checks, PM checklist completion, maintenance-record updates, equipment tagging with the next PM due date, and all documentation for one authorized PM event. Applies only to equipment already issued or otherwise requiring a separately authorized PM event. Initial-delivery/setup PM is included in 0001AA and shall not be billed under this CLIN. Technical or Non-Technical Labor shall not be billed for the same PM event.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AH

hospital-bed mattress. Includes pickup-related handling, cutting/slicing to render the mattress unusable, lawful disposal, and documentation of destruction on the invoice corresponding to the pickup. Cleaning related to mattress disposal is included and shall not be separately billed unless VA separately orders a distinct item or service.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AJ

wipe-down disinfection included in Routine Pickup is insufficient and steam cleaning, submersion/soak cleaning, or necessary disassembly is required. The invoice shall identify the item, condition, method used, and reason the elevated process was necessary. Ordinary wipe-down disinfection is included in 2001AB and is not separately billable.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

2001AK

storage capacity of up to 2,500 square feet for VA-owned equipment and supplies, including required storage-area configuration, inventory access, clean/soiled/repaired/scrap segregation, security, environmental controls, and related storage requirements in PWS §6.2.

Storage above 2,500 square feet is at Contractor expense unless the Contracting Officer modifies the contract in writing.

Contract Period: Option 2

POP Begin: 09-01-2028 POP End: 08-31-2029

2001AL

Services, and Specialty Subcontractor Services—Not-to-Exceed Amount. Reimbursement is limited to the lesser of documented allowable cost or the written VA-authorized not-to-exceed amount. No markup, handling charge, administrative fee, or other surcharge is permitted unless expressly stated elsewhere in this Schedule.

Contractor shall provide the PWS §7.1.3 estimate and obtain written authorization before ordering, performing, or billing, except for Emergency Stabilization permitted by PWS §7.1.5.

Contract Period: Base POP Begin: 09-01-2028 POP End: 08-31-2029

Care System (NTXVHCS) Contractor shall provide all labor, equipment, facilities, management, and other resources necessary to perform DME services for eligible beneficiaries throughout the NTXVHCS service area in accordance with the Performance Work Statement (PWS). Services include delivery, setup/installation, pickup, storage, cleaning/disinfecting, authorized repairs, preventive maintenance, patient/caregiver instruction, home safety checks, and inventory management of VA-owned DME. This parent CLIN is an administrative identifier for the Base Period. It is Not Separately Priced (NSP), shall not be invoiced, and shall not be included in the evaluated price. Services shall be ordered and billed only under the applicable priced sub- CLIN(s).Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AA

Includes delivery of VA-owned DME; uncrating and pre-delivery inspection; setup/installation; required home safety check;

patient/caregiver instruction and demonstration; required documentation and acknowledgment; and serial/model information, as applicable. Includes preventive maintenance associated with initial delivery and setup. Does not include Emergency service, mileage beyond 50 miles, separately authorized repair labor, repair parts/materials/specialty services, mattress disposal, or elevated cleaning/sanitizing.

Contract Period: Option 3 POP Begin: 09-01-2029

POP End: 08-31-2030

3001AB

pickup, transport, inspection, documentation of discrepancies or missing equipment, routine wipe-down disinfection, tagging, dating, and placement in the appropriate clean-storage, cleaning, repair, or scrap area. Does not include elevated cleaning/sanitizing, repair labor, repair parts/materials/specialty services, mattress disposal, or mileage beyond 50 miles, each of which is separately billable only when authorized under the PWS.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AC

Includes all tasks included in Routine Delivery and Setup when the order is expressly designated as Emergency by authorized VA personnel. The Contractor shall complete Emergency services within four continuous clock hours after VA notification for Zone A and within 12 continuous clock hours after VA notification for Zones B–E, in accordance with PWS §5.3.2. This CLIN does not authorize separate billing for mileage, repair labor, parts, materials, specialty subcontractor services, mattress disposal, or elevated cleaning/sanitizing unless separately ordered, authorized, and priced under the applicable CLIN or sub-CLIN.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AD

only for authorized service trips under PWS §5.2. Mileage is calculated one way from the official point of origin to the final or furthest authorized service location, less the first 50 miles; the return trip is not reimbursable. For a consolidated route, bill one mileage amount for the route rather than a separate amount for each stop.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AE

adjustment, or assessment work requiring specialized formal training, certification, experience, or documented competency. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time begins upon arrival at the authorized service location and commencement of authorized work and ends upon completion and departure. Do not bill travel, dispatch, waiting, routine administration, work included in another priced CLIN, or preventive-maintenance work.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AF

adjustment, or assessment work not requiring specialized qualifications. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time excludes travel, dispatch, waiting, routine administration, work included in another priced CLIN, and preventive-maintenance work.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AG

routine tools, functional checks, PM checklist completion, maintenance-record updates, equipment tagging with the next PM due date, and all documentation for one authorized PM event. Applies only to equipment already issued or otherwise requiring a separately authorized PM event. Initial-delivery/setup PM is included in 0001AA and shall not be billed under this CLIN. Technical or Non-Technical Labor shall not be billed for the same PM event.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AH

hospital-bed mattress. Includes pickup-related handling, cutting/slicing to render the mattress unusable, lawful disposal, and documentation of destruction on the invoice corresponding to the pickup. Cleaning related to mattress disposal is included and shall not be separately billed unless VA separately orders a distinct item or service.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AJ

wipe-down disinfection included in Routine Pickup is insufficient and steam cleaning, submersion/soak cleaning, or necessary disassembly is required. The invoice shall identify the item, condition, method used, and reason the elevated process was necessary. Ordinary wipe-down disinfection is included in 3001AB and is not separately billable.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AK

storage capacity of up to 2,500 square feet for VA-owned equipment and supplies, including required storage-area configuration, inventory access, clean/soiled/repaired/scrap segregation, security, environmental controls, and related storage requirements in PWS §6.2.

Storage above 2,500 square feet is at Contractor expense unless the Contracting Officer modifies the contract in writing.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

3001AL

Services, and Specialty Subcontractor Services—Not-to-Exceed Amount. Reimbursement is limited to the lesser of documented allowable cost or the written VA-authorized not-to-exceed amount. No markup, handling charge, administrative fee, or other surcharge is permitted unless expressly stated elsewhere in this Schedule.

Contractor shall provide the PWS §7.1.3 estimate and obtain written authorization before ordering, performing, or billing, except for Emergency Stabilization permitted by PWS §7.1.5.

Contract Period: Base POP Begin: 09-01-2029 POP End: 08-31-2030

1.00 JB NSP __________________

Care System (NTXVHCS) Contractor shall provide all labor, equipment, facilities, management, and other resources necessary to perform DME services for eligible beneficiaries throughout the NTXVHCS service area in accordance with the Performance Work Statement (PWS). Services include delivery, setup/installation, pickup, storage, cleaning/disinfecting, authorized repairs, preventive maintenance, patient/caregiver instruction, home safety checks, and inventory management of VA-owned DME. This parent CLIN is an administrative identifier for the

Base Period. It is Not Separately Priced (NSP), shall not be invoiced, and shall not be included in the evaluated price. Services shall be ordered and billed only under the applicable priced sub- CLIN(s).Contract Period: Option 3 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AA

Includes delivery of VA-owned DME; uncrating and pre-delivery inspection; setup/installation; required home safety check;

patient/caregiver instruction and demonstration; required documentation and acknowledgment; and serial/model information, as applicable. Includes preventive maintenance associated with initial delivery and setup. Does not include Emergency service, mileage beyond 50 miles, separately authorized repair labor, repair parts/materials/specialty services, mattress disposal, or elevated cleaning/sanitizing.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AB

pickup, transport, inspection, documentation of discrepancies or missing equipment, routine wipe-down disinfection, tagging, dating, and placement in the appropriate clean-storage, cleaning, repair, or scrap area. Does not include elevated cleaning/sanitizing, repair labor, repair parts/materials/specialty services, mattress disposal, or mileage beyond 50 miles, each of which is separately billable only when authorized under the PWS.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AC

Includes all tasks included in Routine Delivery and Setup when the order is expressly designated as Emergency by authorized VA personnel. The Contractor shall complete Emergency services within four continuous clock hours after VA notification for Zone A and within 12 continuous clock hours after VA notification for Zones B–E, in accordance with PWS §5.3.2. This CLIN does not authorize separate billing for mileage, repair labor, parts, materials, specialty subcontractor services, mattress disposal, or elevated cleaning/sanitizing unless separately ordered, authorized, and priced under the applicable CLIN or sub-CLIN.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AD

only for authorized service trips under PWS §5.2. Mileage is calculated one way from the official point of origin to the final or furthest authorized service location, less the first 50 miles; the return trip is not reimbursable. For a consolidated route, bill one mileage amount for the route rather than a separate amount for each stop.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AE

adjustment, or assessment work requiring specialized formal training, certification, experience, or documented competency. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time begins upon arrival at the authorized service location and commencement of authorized work and ends upon completion and departure. Do not bill travel, dispatch, waiting, routine administration, work included in another priced CLIN, or preventive-maintenance work.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AF

adjustment, or assessment work not requiring specialized qualifications. Bill in 0.25-hour increments under PWS §7.1.6.1. Billable time excludes travel, dispatch, waiting, routine administration, work included in another priced CLIN, and preventive-maintenance work.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AG

routine tools, functional checks, PM checklist completion, maintenance-record updates, equipment tagging with the next PM due date, and all documentation for one authorized PM event. Applies only to equipment already issued or otherwise requiring a separately authorized PM event. Initial-delivery/setup PM is included in 0001AA and shall not be billed under this CLIN. Technical or Non-Technical Labor shall not be billed for the same PM event.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AH

hospital-bed mattress. Includes pickup-related handling, cutting/slicing to render the mattress unusable, lawful disposal, and documentation of destruction on the invoice corresponding to the pickup. Cleaning related to mattress disposal is included and shall not be separately billed unless VA separately orders a distinct item or service.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AJ

wipe-down disinfection included in Routine Pickup is insufficient and steam cleaning, submersion/soak cleaning, or necessary disassembly is required. The invoice shall identify the item, condition, method used, and reason the elevated process was necessary. Ordinary wipe-down disinfection is included in 4001AB and is not separately billable.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

4001AK

storage capacity of up to 2,500 square feet for VA-owned equipment and supplies, including required storage-area configuration, inventory access, clean/soiled/repaired/scrap segregation, security, environmental controls, and related storage requirements in PWS §6.2.

Storage above 2,500 square feet is at Contractor expense unless the Contracting Officer modifies the contract in writing.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

3001AL

Services, and Specialty Subcontractor Services—Not-to-Exceed Amount. Reimbursement is limited to the lesser of documented allowable cost or the written VA-authorized not-to-exceed amount. No markup, handling charge, administrative fee, or other surcharge is permitted unless expressly stated elsewhere in this Schedule.

Contractor shall provide the PWS §7.1.3 estimate and obtain written authorization before ordering, performing, or billing, except for Emergency Stabilization permitted by PWS §7.1.5.

Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2031

GRAND TOTAL __________________

36C25726Q0676 Consolidated Technical Questions

Technical Questions—SET 1

1. Labor Rate Question

Question: For Labor rates, the solicitation includes an hourly labor CLIN. Please clarify the minimum billable increment. Is labor billable only in one-hour increments or may contractors invoice for small increments (e.g., 15-minute, 30-minute increments)? If labor exceeds one hour (e.g., 1 hour and 10 minutes), how should the additional time be billed?

Answer:

Technical and Non-Technical Labor shall be billed in 0.25-hour increments, with a minimum billable increment of 0.25 hour for each separately authorized repair or assessment service event. After the initial 0.25 hour, any fraction of a 0.25-hour increment shall be rounded up to the next 0.25 hour.

Examples:

• 1 hour and 10 minutes is billed as 1.25 hours.

• 1 hour and 20 minutes is billed as 1.50 hours.

• 1 hour and 31 minutes is billed as 1.75 hours.

The applicable firm-fixed hourly Technical or Non-Technical Labor rate shall be multiplied by the billable labor hours. Preventive maintenance shall be billed only under the Preventive Maintenance CLIN and shall not be billed under a labor CLIN. Travel time is not billable labor unless expressly authorized in writing by the Contracting Officer. Mileage, when applicable, is billed separately under the Mileage Beyond 50 Miles CLIN.

Each invoice and supporting service record shall identify the applicable CLIN, purchase order number, equipment serviced, technician or service person, service date, arrival and departure times, actual labor time, billable labor time, labor category, unit rate, description of work, parts/materials when applicable, and required VA authorization.

Source reference: RFP 36C25726Q0676 CLIN Structure

2. Labor Rate Question

Question: Please clarify how labor hours are calculated for invoicing purposes. Specifically, when does the billable labor begin (e.g., when technician departs the designated point of origin or when technician arrives at the veteran’s home)? When does billable labor end?

Answer:

Billable Technical or Non-Technical Labor begins when the qualified service person arrives at the authorized service location and begins the authorized work. It ends when the authorized work is complete and the person departs that location.

Travel, dispatch, waiting time, routine administrative time, and work already included in another priced CLIN are not billable labor unless expressly authorized in writing by the Contracting Officer. Arrival time, departure time, actual labor time, and billable labor time shall be documented in the invoice support.

3. Mileage Calculation

Question: Section 5.2.4 states that mileage shall be paid “for one way only”. Please confirm that the Government intends to reimburse only one-way mileage from the designated point of origin to the delivery location and that no reimbursement will be made for the technicians return travel.

Answer:

Yes. Mileage is reimbursable one way only, from the official point of origin to the authorized service location, less the first 50 miles. Return mileage is not reimbursable.

For a consolidated route, the contractor shall bill one mileage amount for the route, calculated to the last/furthest authorized service location, less the first 50 miles. The contractor shall not bill mileage separately for every stop on the same route.

Source reference: RFP 36C25726Q0676 and Answers to Questions Page 36, Set 3 Q.11

4. Mileage Calculation

Question: Section 5.2.1 states that mileage shall be based on a flat rate per mile for travel exceeding 50 miles, but notes that return-trip mileage is non-reimbursable.

1. Please clarify if offerors are expected to propose a Firm-Fixed unit price per mile, or if reimbursement is strictly capped at the current Federal Travel Regulation (FTR) rate. [1]

2. If offerors may propose an independent unit price, can this rate exceed the FTR rate to allow vendors to recover the uncompensated operational and fuel costs associated with the mandatory return trip?

Answer. Offerors shall propose a firm-fixed unit price per reimbursable mile under the Mileage Beyond 50 Miles CLIN. The solicitation does not adopt the Federal Travel Regulation mileage rate as a reimbursement cap.

The offered rate shall include all contractor costs associated with the mileage service described in the Price/Cost Schedule and will be evaluated for completeness, fairness, reasonableness, internal consistency, and balance.

Source reference: RFP 36C25726Q0676 Section 5.2.1 and Answers to Questions

5. CLIN Question

Question: Please confirm if CLIN 0001, which has a quantity of 1 and a unit of “job”, should be priced.

Answer. No. Parent CLIN 0001, and the corresponding parent CLINs for the option periods, are administrative identifiers. Offerors shall enter NSP—Not Separately Priced in the Unit Price and Amount fields.

Offerors shall provide firm-fixed unit prices only for the priced service sub-CLINs. Parent CLINs will not be funded, ordered, invoiced, or evaluated as separately priced line items.

https://www.wifcon.com/discussion/index.php?/forums/topic/18729-estimating-travel-in-an-ffp-nte-clin/

Technical Questions—SET 2

Technical Questions

1. Evaluated Price, Grand Total, and Contract Ceiling

Question. The revised Price/Cost Schedule provides a quantity of 1 for each service sub-CLIN, while the solicitation establishes a $6,500,000 aggregate ceiling for the base and all option periods and states that Price will be evaluated for fairness, reasonableness, and completeness. Please clarify how VA will calculate the evaluated price and the Grand Total for award purposes. Specifically, will VA evaluate the sum of one unit of each priced sub-CLIN for each contract year, apply Government-estimated quantities or usage weights not shown in the schedule, or use another methodology? Please also clarify how offerors should demonstrate that their quotation complies with the $6,500,000 aggregate contract ceiling.

Source creating the question: Amendment 0001, Revised Price/Cost Schedule, pp. 2-16; Revised E.12, pp. 81-83; Revised PWS §§1.6 and 2.3, pp. 47 and 49.

Why this is important: A common evaluation methodology is necessary for offerors to complete the revised schedule consistently and for VA to compare quotations on an equivalent basis.

Answer. The Government will not calculate a Total Evaluated Price or Grand Total for award purposes by summing one unit of each priced sub-CLIN, applying estimated quantities, or applying usage weights not disclosed in the solicitation.

The Government will evaluate each proposed firm-fixed unit price for completeness, fairness, reasonableness, internal consistency, and balance in relation to the PWS and Price/Cost Schedule. The Government may use price analysis, including comparison among quotations, comparison to market research, comparison to relevant Government data, and comparison to the IGCE, as appropriate.

Because the Government does not have a reasonable basis to establish estimated quantities for every service category, it will not apply undisclosed quantities or weights to calculate an aggregate evaluated price. Offerors shall propose a firm-fixed unit price for every priced sub-CLIN for the base period and each option period.

The $6,500,000 amount is the aggregate maximum ordering authority for the base period and all option periods. It is not a guaranteed amount, an evaluated aggregate price, or an amount that offerors must demonstrate through a roll-up calculation. The Government will not issue orders that would cause the aggregate value of orders to exceed $6,500,000 unless the contract is modified in writing by the Contracting Officer.

A quotation may be found unacceptable if pricing is incomplete, unbalanced, unreasonable, internally inconsistent, or otherwise unacceptable under the solicitation.

2. Parent Annual CLIN Pricing

Question. The revised Price/Cost Schedule includes parent annual CLINs 0001, 1001, 2001, 3001, and 4001, each with a quantity of 1 and unit 'JB,' in addition to the separately priced service sub-CLINs.

VA's prior answers state that the annual CLINs are administrative identifiers and do not represent annual lump-sum pricing. Please confirm whether offerors should leave the Unit Price and Amount fields for the parent annual CLINs blank, enter $0.00, or enter a roll-up amount derived from the sub- CLINs.

Source creating the question: Amendment 0001, Revised Price/Cost Schedule, pp. 2, 5, 8, 10 and 13; Technical Questions w/Answers, pp. 41-44; Revised E.2, pp. 79-81.

Why this is important: This clarification will prevent double counting or an unintended omission in Volume III and will reduce the risk that otherwise responsive quotations are formatted differently.

Answer:

Offerors shall enter NSP—Not Separately Priced in the Unit Price and Amount fields for parent CLINs 0001, 1001, 2001, 3001, and 4001.

Offerors shall not leave the fields blank, enter $0.00, or enter a roll-up amount derived from the service sub-CLINs.