36C25726Q0165 0002 - Solicitation Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 16

0002 03-18-2026 n/a

36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

To all Offerors/Bidders

36C25726Q0165

02-27-2026

X

X X

See CONTINUATION Page x 1

The purpose of this modification is to:

a. Provide responses to vendor questions. See Continuation for details

b. Provide an updated Statement of Work. See Continuation for details.

///END OF AMENDMENT///

CONTINUATION PAGE

RESPONSES TO VENDOR QUESTIONS

1. Fire Extinguisher Quantity

The solicitation references inspection and servicing of twelve (12) fire extinguishers. Based on typical facility size and previous service records at this site, the actual extinguisher count may be significantly higher.

Could the Government please confirm whether twelve (12) extinguishers represents the full inventory included in the scope of this contract, or if additional extinguishers will be included during contract performance? No we have 260 extinguishers not 12

6.10 Fire extinguisher annual inspection. There are approximately 260 plus or minus 5% fire extinguishers, as listed:

• 220 - 10lbs ABC extinguishers

• 5 - Type K-CL 6L

• 25 - 5lbs ABC

• 3 - 10lbs CO2

• 3 - 5lbs CO2

• 1 - 5lbs 1211

2. Extinguisher Locations and Access

If additional extinguishers are present throughout the facility, will the Government provide a complete extinguisher inventory and location list? Yes I have the list of extinguisher

Additionally, will the contractor be provided facility access or escort support to areas that may be locked or restricted during monthly inspections? Contractor will have an escort.

3. Scope of Monthly Inspections

If only a subset of extinguishers is included in the contract scope, could the Government clarify which buildings or areas are covered under the monthly inspection requirement? We have29 buildings

4. Notifier System Authorization Requirement

The Statement of Work references work associated with Notifier fire alarm systems.

Can the Government confirm whether the contractor must be an authorized Notifier dealer, or if qualified technicians with manufacturer training and certification will satisfy the requirement?

The contractor shall be notifier certified to work on the fire system at the Amarillo VA

5. Existing System Documentation

Will the Government provide current fire alarm system documentation, device lists, and panel information to the awarded contractor for purposes of inspection, testing, and maintenance? Yes the VA will provide all the documentation we have.

6. Do you have any rates for the inspections?

This is a CO question

7. Will a scissor lift be required?

No contractors in the past have used extension poles to reach devices.

8. Will lodging and per diem be a separate rate?

This is a CO question

9. Is there any requirement to test elevator recall? How many elevators are on campus? Do we need to coordinate with a local elevator contractor? Yes

We have 17 elevators

Building 48-1

Building 46-1

Building 44-1

Building 53-1

Building 29-2

Building 28-4

Building 1-3

Building 4-2

Building 7-1

10. Is there any requirement to test fire hydrant flow annually?

Amarillo fire department takes care of the fire hydrants

11. Are there any test headers on the roofs for the standpipes?

There is one on building 28 roofs by the elevator room.

12. How many FDCs are there on campus?

We have 9 FDC on the campus

Building 48

Building 46

Building 29 is located between B29 & B44

Building 29 is located between B29 & B54 in courtyard

Building 28 is located 2 in front of Building 28 and one on the roof

Building 1 is in the front of building one

Building 36

Temporary lab trailers

Building 1 and building 28 have test ports at the backs dock of the building

PIV we have 6 building locations B7,B4,B1,temp lab,B28,and B32

13. (In 36C25726Q0165 SOW page 7) CONTRACTOR REQUIREMENTS: The contractor shall ensure that all personnel performing work have at a minimum the following certifications:

• At a minimum, the National Institute for Certification in Engineering Technologies

(NICET), Level 11 is required.

I understand your office can set the requirements to whatever you wish. I wanted to make your office aware that a manufactured train technician only works on the system they are training on. A NICET

Level trained technician can work on all of the systems.

A NICET Level III and Level IV can work on, install and provide the ITMs for any of the systems you listed. They can also provide the same on proprietary systems. The only thing they cannot do is upgrade the proprietary systems, as the upgrades are specific to the manufacture specifications and technicians. I.e. Simplex, JCI and Monaco FACPs.

• All assigned technicians shall have a minimum of three (3) years of experience in fire alarm/fire sprinkler inspections, installation and service.

There are no requirements for new installations in the solicitation.

• All inspectors shall be Notifier Factory trained to service and program Notifier 3030 fire alarm systems.

1. If a technician is trained by the manufacture on the Fire Detection and Notification System, there is no need for them to have a NICET level requirement. They are already trained by the manufacture for that specific system.

14. (In 36C25726Q0165 SOW Page 8) In your table of NFPA references. Most are all expired codes except for NFPA 90A and NFPA 96 which are still 2024 As the VA is a Federal institution it is required to follow 41 CFR § 102-76.10 and 41 CFR § 102-80.85. The federal government adopted

NFPA. Not some of the NFPA codes, all of the NFPA codes. These are required by the most current edition.

Current Editions

NFPA 10 2026

NFPA 25 2026

NFPA 72 2025

NFPA 80 2025

NFPA 105 2025

NFPA 2001 2025

Response- Corrected on SOW

15. (In 36C25726Q0165 SOW Page 12)

7. Contractor Qualifications: (Education, Certifications/Licensure and Insurance)

7.2.1 Senior Project Manager/Construction Manager

• Minimum Experience: 15+ years of technical/supervisory experience in related type projects.

Longevity doesn't qualify anyone Mr. Jackson. There is no reason to believe someone with 15 years in related projects would understand the curriculum based knowledge to be able to apply it applicably in a practical setting.

• Functional Responsibility: Responsible for the overall day-to-day functions of the project or task order. Senior Project Manager shall have full responsibility for all project management functions as required to facilitate the tasks, objectives and goals of the project. Supervisory skills are necessary to guide the project team and the clients toward a successful project task order.

I understand why an office would want this in the solicitation. These requirements are made because of company awarded issues on contracts. These companies when contracts by low biding and do not do the work correctly. Then problems begin to come into play on a daily, weekly and monthly basis.

My honest opinion is these are not required when your office awards contracts to reputable companies with a excellent track record. The professionalism of the company awarded will already have professionals on their site responsible.

I am unsure of what the contractor is requesting in this matter; it seems more like their personal opinion.

16. (Same as 15)

I taught the curriculum for Fire Protection Systems I and II for the Florida State Fire College and Gulf

Coast Community College for 18 years. I have also provided the below to other CO and CS for sources sought and marketing research postings.

Fire Protection Systems I, Ed. 3rd, by A Maurice Jones Jr. and Private Fire Protections:

Systems II, By Mike Swartz

There are only four Fire Protection Systems. They are categorized individually below.

1. Fire Protection System meaning Fire Sprinkler Systems. This is intended to protect the building until a fire department shows up to put the fire out. I.e. wet, dry, pre action and deluge systems. With this, if you only say Fire Protection System, it should be common knowledge to people who are in this business that you mean Fire Sprinkler Systems only.

2. Fire Protection System meaning Fire Suppression Systems. This is intended to actually put the fire out. I.e., FM 200 systems NFPA 2001, UL Listed 300 systems Type I only NFPA 96, Aerosol systems NFPA 2010 and a water foam deluge system NFPA 409 which is entirely different and not pertaining at all here. With this, if you only say Fire Suppression Systems, it should be common knowledge to people who are in this business that you mean the systems listed above.

3. Fire Protection Systems meaning Detection Systems. Intended to detect fire or flame with ionization detectors or smoke with photoelectric detectors. Ionization sees the fire and photoelectric smells the smoke. And heat detectors that detect the rise in temperatures in a room. With this, if you only say Fire Detection Systems, it should be common knowledge to people who are in this business that you mean the detection equipment listed above. Please note, there are more types of detectors, I am just giving you three as a point to reference.

4. Fire Protection System meaning Notification Systems. Intended to notify occupants in the building the detection devices have detected fire, heat or smoke. I.e. fire alarm horns or sounders, Intercoms or loudspeakers and flashing lights/ strobe lights. With this, if you only say Fire

Notification Systems, it should be common knowledge to people who are in this business that you mean the notification equipment listed above.

I am unsure of what the contractor is requesting in this matter; it seems more like their personal opinion.

17. (In 36C25726Q0165 SOW Page 8)

5. SCOPE: The Contractor shall provide material and labor to perform fire alarm and fire suppression systems services inspection and testing of fire system, annual fire suppression backflow testing, annual fire extinguishers inspections and monthly fire extinguisher inspections.

Mr. Jackson, there is no such thing as a annual fire suppression backflow test. This should read annual fire protection/ fire sprinkler backflow test per NFPA 25 2026. Again, whoever put this whole solicitation together honestly made a mess of it. This should not be this hard to put together a solicitation for this work. Again, I have seen this work out since 2023.

Response- Annual Testing: PER NFPA 25 annual Fire protection/fire sprinkler

Backflow preventers must be tested annually at the designed flow rate of the sprinkler system, including hose stream demands if appropriate.

https://www.bing.com/ck/a?!&&p=0ea9c6fecfaf838de58814082f7333522fc623047436ec79f6327fa8d488ec0dJmltdHM9MTc3MjQ5NjAwMA&ptn=3&ver=2&hsh=4&fclid=06eed19d-6701-6a1c-188a-c74666746b26&u=a1aHR0cHM6Ly91c21hZGVzdXBwbHkuY29tL3Jlc291cmNlcy9idWlsZGluZy1jb2Rlcy1zdGFuZGFyZHMvZmlyZS1pbnNwZWN0aW9uLWNvbXBsaWFuY2UvYmFja2Zsb3ctcHJldmVudGVycw&ntb=1 https://www.bing.com/ck/a?!&&p=0ea9c6fecfaf838de58814082f7333522fc623047436ec79f6327fa8d488ec0dJmltdHM9MTc3MjQ5NjAwMA&ptn=3&ver=2&hsh=4&fclid=06eed19d-6701-6a1c-188a-c74666746b26&u=a1aHR0cHM6Ly91c21hZGVzdXBwbHkuY29tL3Jlc291cmNlcy9idWlsZGluZy1jb2Rlcy1zdGFuZGFyZHMvZmlyZS1pbnNwZWN0aW9uLWNvbXBsaWFuY2UvYmFja2Zsb3ctcHJldmVudGVycw&ntb=1 https://www.bing.com/ck/a?!&&p=0ea9c6fecfaf838de58814082f7333522fc623047436ec79f6327fa8d488ec0dJmltdHM9MTc3MjQ5NjAwMA&ptn=3&ver=2&hsh=4&fclid=06eed19d-6701-6a1c-188a-c74666746b26&u=a1aHR0cHM6Ly91c21hZGVzdXBwbHkuY29tL3Jlc291cmNlcy9idWlsZGluZy1jb2Rlcy1zdGFuZGFyZHMvZmlyZS1pbnNwZWN0aW9uLWNvbXBsaWFuY2UvYmFja2Zsb3ctcHJldmVudGVycw&ntb=1

STATEMENT OF WORK

Fire Alarm & Fire Suppression Systems Inspection and Testing

1. GENERAL INFORMATION: The Amarillo Texas Veterans Health Care System

(AVAHCS) Thomas E. Creek Division is comprised of the main hospital consisting of 7 buildings and 22 outbuildings that require fire alarm and fire suppression system inspection and testing. Geographically the facility is located within Amarillo, Texas city limits. There is one (1) fire alarm system in use across the campus; (Honeywell Notifier) Fire Alarm System.

1.1 The Contractor shall provide database management of all inspection and testing, as required.

1.2 The Contractor shall produce comprehensive printed and electronic reports of all data is required to be provided by the same.

2. CONTRACTOR REQUIREMENTS: The contractor shall ensure that all personnel performing work have at a minimum the following certifications:

• At a minimum, the National Institute for Certification in Engineering Technologies

(NICET), Level 11 is required.

• Texas Department of Insurance State Licensure is required: Fire Alarm Technician

(FAL).

• All assigned technicians shall have a minimum of three (3) years of experience in fire alarm/fire sprinkler inspections, installation and service.

• All inspectors shall be Notifier Factory trained to service and program Notifier 3030 fire alarm systems.

2.1 Contractor shall possess the following Texas State Licenses/Registrations:

• ACR (certificate of fire Alarm)

• ACR-SS (monitoring)

• APS (fire alarm superintendent)

• SCR (fire sprinkler)

• SCR-U (sprinkler certificate of registration — underground)

• RME (Responsible Managing Employee)

3. PERIOD OF PERFORMANCE: The period of performance will be for a one-year base period and four (4) one-year options:

Base Period: 07/01/2026 - 06/30/2027

Option Year One: 07/01/2027 – 06/30/2028

Option Year Two: 07/01/2028 – 06/30/2029

Option Year Three: 07/01/2029 – 06/30/2030

Option Year Four: 07/01/2030 – 06/30/2031

4. WORK HOURS: The VA operating hours are between 8:00AM to 4:30PM CST, Monday through Friday, except Federal Holidays. The Government observes these holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

5. SCOPE: The Contractor shall provide material and labor to perform fire alarm and fire suppression systems services inspection and testing of fire system, annual fire suppression backflow testing, annual fire extinguishers inspections and monthly fire extinguisher inspections

. Bi-annual kitchen hood inspection in food and nutrition and in the canteen. Fire damper 6-year inspection. Annual laundry chute inspection. The Government will not exercise any supervision or control over the services described herein. Pursuant to the schedule and requirements written in this scope, the Contractor shall provide inspection and testing of the Fire Alarm & Fire

Suppression Systems to comply with all Joint Commission (JC) and National Fire Protection

Association (NFPA) Codes or the most current regulations of the National Fire Protection

Association (NFPA) Codes at the Amarillo Texas Veterans Health Care System (AVAHCS).

5.1 Annual Testing and Inspection Requirements. The contractor shall perform one (1) annual inspection per year. The annual inspection shall include fire pump, backflow preventers, exercise

PIV's, lubricate valves, test all associated components in accordance with all applicable NFPA standards.

Inspection/ Test TJC Reference NFPA Reference

Fire Pump- Flow Testing

EC.02.03.05

EP11

NFPA 25 ('26) - 8.3.3.1*

Riser Main Drain Test

Back flow annual Testing

EC.02.03.05

EP9

NFPA 25 ('26) - 13.2.2*

NFPA 25 13.7.2*

Dry Pipe System- Trip Test N/A NFPA 25 ('26) - 13.4.5.2.2*

Standpipe Hose Valves- Manually

Operate

N/A NFPA 25 ('26) - 13.6.2.1

Control Valves- Manually Operate N/A NFPA 25 ('26) - 13.3.3.1

Automatic Fire Suppression System

EC.02.03.05

EP14

NFPA 2001 ('25)- 11.4

Inspection/ Test TJC Reference NFPA Reference

Fire Extinguisher Maintenance

EC.02.03.05

EP16

NFPA 10 ('26)- 7.3.2.1

Supervisory Signal Devices

EC.02.03.05

EP1

NFPA 72 ('25)- 17.17

Emergency Services Notification

Transmission Equipment- DACT

EC.02.03.05

EP5

NFPA 72- Table 14.4.3.2 (4)(2)

FA Duct Detectors

EC.02.03.05

EP3

NFPA 72- Table 14.4.3.2

(17)(7)(e)

FA Heat Detectors

EC.02.03.05

EP3

NFPA 72- Table 14.4.3.2

(17)(4)

FA Manual Pull Stations

EC.02.03.05

EP3

NFPA 72- Table 14.4.3.2

(17)(5)

FA Smoke Detectors- Functional Test

EC.02.03.05

EP3

NFPA 72- Table 14.4.3.2

(17)(7)(a)

FA Magnetic Door Hold Open Release

EC.02.03.05

EP4

NFPA 72- Table 14.4.3.2 (24)

FA Notification Appliances

EC.02.03.05

EP4

NFPA 72- Table 14.4.3.2 (22)

FA HVAC Shutdown via Smoke

Detection

EC.02.03.05

EP19

NFPA 90A ('24)- 11.4.1

FA Fire Suppression System Switch(es)

EC.02.03.05

EP14

NFPA 72- Table 14.4.3.2

(17)(2)

5.1.1 The annual alarm system testing shall be a functional test of all components related to the above requirements, to include smoke detectors, manual pull stations, input, output, and supervisory modules, as well as all interface outputs, speakers, horns, strobes and controls/relays in the fire system.

5.1.2 The inspection shall comply with all applicable NFPA requirements.

5.1.3 A detailed electronic inspection and test report complying with applicable NFAP standards shall be submitted to the COR within 14 days of completion.

5.2 Fire Sprinkler Systems Inspection & Testing: The contractor shall perform two (2) semi-annual inspections per year.

5.2.1 The semi-annual inspection shall include all fire sprinkler system devices, water flow, tamper and pressure switches.

5.3 Semi-Annual Testing and Inspection Requirements

Inspection/ Test

TJC

Reference NFPA Reference

Sprinkler Waterflow Alarm

Devices

EC.02.03.05

EP2

Valve Tamper Switches

EC.02.03.05

EP2

NFPA 25 - 13.2.3.2.2

NFPA 25 - 13.3.3.5.1

NFPA 72- T 14.4.3.2 (17)(10)(a)

Kitchen Hood Suppression

System(s)

EC.02.03.05

EP13

NFPA 96 ('24) - 12.2.1

5.4 Quarterly Testing and Inspection Requirements

Inspection/ Test

TJC

Reference NFPA Reference

Wet Pipe Sprinkler Valves & Accessories N/A NFPA 25 ('26) - 13.4.1.1*

Fire Department Connections (FDC)

EC.02.03.05

EP10

NFPA 25 ('26) - 13.8.1

Standpipe Hose Valves & Piping N/A NFPA 25 ('26) - 13.6.1.1

5.5 3-, 5-, and 6-Year Testing and Inspection Requirements

3 Year

Dry Pipe System- Full Flow

Test

N/A NFPA 25 ('26)- 13.4.5.2.2.2*

5 Year

Standpipe Hydrostatic Test N/A NFPA 25 ('26) - 6.3.2.1

6 Year

Smoke Dampers

EC.02.03.05

EP18

NFPA 105 ('25)- 7.5.2.2.2

Fire Dampers

EC.02.03.05

EP18

NFPA 80 ('25)- 19.5.1, 19.5.1.2

6. Amarillo Fire Alarm

• Type System: Honeywell Notifier 3030 640

• Total devices: 5578 plus or minus 5%

• Total buildings: 29

6.1 The Contractor shall provide 100% Inspection and Testing service for all fire alarm devices.

Type of devices are listed below plus or minus 5%.

• Duct Detectors [approx. 300]

• Smoke Detectors [approx. 800]

• Heat Detectors [approx. 75]

• Pull Stations [approx. 275]

• Audible Devices (Speakers) [approx. 350]

• Visual Devices (Strobes) [approx. 700]

• Water Flow Devices [approx. 85]

• Tamper Switches [approx. 160]

• Electromagnetic Releasing Devices [approx. 85]

• Locking Devices [approx. 75]

• CO Detectors [6]

• Horn/Strobe Devices [ 1]

• Combination Speaker/Strobe Devices [approx. 200]

• Fire Alarms Control Panels [approx. 12]

• Power Supply Devices [approx. 40]

• Batteries [approx. 85]

• Fan Shutdown Devices [approx. 40]

• Communicator Devices [approx. 5]

• Initiating Devices [approx. 3750

• Annunciating Devices (Main Panels) [1]

• Supervisory Devices [approx. 36

• Damper Control [approx. 10]

• Annunciator [8]

• Fire Alarm & Suppression Computer [1]

6.2 The Contractor shall review the fire alarm panel's sensitivity self-diagnostic report during the inspection. Any detectors reported to be outside of the allowable range shall be reported to the

COR.

6.3 The Contractor shall test to ensure that access control doors with fire alarm interface release upon operation of the fire alarms.

6.4 The Contractor shall physically test all fire dampers to ensure proper electrical and the mechanical operation of motor, linkage and dampers.

6.5 The Contractor shall test all water flow and tampers to ensure proper functionality as related to the fire alarm systems.

6.6 The Contractor shall provide all necessary test equipment and labor to perform required inspection and testing.

6.7 The Contractor shall provide a daily in-brief during all onsite work prior to any work performed and out-brief the COR prior to departure at the respective station.

6.8 The Contractor shall ensure all devices of the fire alarm system have a Unique Identifier

(UID) number.

6.8.1 The Contractor shall provide a UID for every device in the fire alarm system.

6.8.2 The Contractor shall ensure all inventories and inspection reports are organized by the

UID.

6.8.3 The Contractor shall never change UID numbers over the lifetime of the device (cradle to grave data maintenance).

6.8.4 The Contractor shall never re-use or re-issue UID numbers to new devices from a previously retired device.

6.8.5 The Contractor shall use the provided UID’s if the facility or campus is already using establish UID system (e.g. EE#'s).

6.9 Amarillo Fire Suppression: The Contractor shall provide 100% I&T service for the following fire suppression devices. Approximate current types of devices are listed below.

Devices change periodically as devices are placed in and out of service listed below plus or minus 5%.

• Sprinkler Heads [approx. 3500]

• Dry Systems [2]

• Wet Systems [1]

• Pre-Actions Systems [. 2]

• Fire Pumps [2]

• Valve Tamper devices [approx. 65]

• Standpipes [25]

• Risers/Drains [25]

• Water Flow devices [approx. 110]

6.10 Fire extinguisher annual and monthly inspection. There are approximately 260 plus or minus 5% fire extinguishers, as listed:

• 220 - 10lbs ABC extinguishers

• 5 - Type K-CL 6L

• 25 - 5lbs ABC

• 3 - 10lbs CO2

• 3 - 5lbs CO2

• 1 - 5lbs 1211

6.11 Fire dampers/smoke dampers. There are approximately total 67 plus or minus 5%, as listed:

• Building 1 o Fire dampers - 23 o Smoke dampers - 2

• Building 28 o Fire dampers - 12 o Smoke dampers - 5

• Building 29

• Fire dampers -18 o Smoke dampers - 4 o Smoke/fire dampers - 3

7. Contractor Qualifications: (Education, Certifications/Licensure and Insurance)

7.1 All services shall be performed by trained Technicians in conformity with federal and local trade practices.

7.1.1 Education: At a minimum, the technician shall have received a technologist certification or a 4-year engineering technology degree or a 2- year certificate of completion of training in any of the following engineering disciplines, such as Civil Engineering or Civil Engineering

Technology, Electrical Engineering or Electrical Engineering Technology, Mechanical Systems

Engineering or Mechanical Systems Engineering Technology or similar course aligned program.

7.2 Labor Categories: The individuals filling the positions shall possess the minimum requirements listed below:

7.2.1 Senior Project Manager/Construction Manager

• Minimum Experience: 15+ years of technical/supervisory experience in related type projects.

• Functional Responsibility: Responsible for the overall day-to-day functions of the project or task order. Senior Project Manager shall have full responsibility for all project management functions as required to facilitate the tasks, objectives and goals of the project. Supervisory skills are necessary to guide the project team and the clients toward a successful project task order.

• Minimum Education: BS in Engineering, architectural, business management or equivalent and professional registration.

7.2.2 Senior Project Inspector

• Minimum Experience: 5+ years of technical experience in related projects.

• Functional Responsibility: Responsible for the overall day-to-day functions of the project or task order. (Senior) Project Inspector has full responsibility for all project management functions as required to facilitate the tasks, objectives and goals of the project. Technical skills are necessary to guide the project team and the clients toward a successful project or task order.

• Experience: All key personnel shall demonstrate the ability to perform the requirements of the scope of work.

7.3 Registrations: The Contractor shall have an Alarm Certification of Registration (ACR) for the State of Texas for performing fire detection devices or systems. The Contractor shall ensure that all work performed by their employees or subcontractors allows planning, certifying, leasing, selling, servicing, installing, monitoring, or maintaining fire detection devices or systems.

7.4 Insurance: The Contractor shall obtain all necessary insurance and/or permits required to perform this work.

7.4.1 The Contractor shall provide proof of license and/or permits and insurance.

7.5 The Contractor shall take all precautions necessary to protect persons and property from injury or damage during performance.

7.5.1 The Contractor shall be responsible for any injury to any Contractor's representative, or others, as well as for any damage to personal or public property that occurs during the performance that is caused by the Contractor's fault or negligence.

8. FIRE ALARM SYSTEM QUALIFICATIONS: The Contractor shall be a manufacture certified Notifier engineered system distributor with the ability to apply extended warranties on newly installed Notifier parts.

9. CONTRACTOR SUPERVISION: Prior to beginning performance the Contractor shall provide a 6ersonnel roster/list of employees who will provide services for this contract. This list shall include the name(s), certifications, licenses and contact telephone numbers.

9.1 Changes to the Personnel Roster: The Contractor shall notify the COR in writing whenever there is a change of personnel appointed to fulfill supervisory or shift leader functions or when there is a planned absence of key personnel.

10. QUALITY ASSURANCE AND QUALITY CONTROL:

10.1 Contractor's Quality Control: The Contractor shall have an existing quality control/assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

10.2 Government's Quality Assurance: The Government will not rely on inspection by the

Contractor if the COR determines that the Government has a need to test the supplies or services in advance of their tender for acceptance, or to pass judgement upon the adequacy of the

Contractor's internal work processes.

10.2.1 In making the determination, the COR will consider:

• The nature of the supplies and services being purchased and their intended use;

• The potential losses in the event of defects;

• The likelihood of uncontested replacement or correction od defective work; and

• The cost of detailed Government inspection.

10.2.2 The COR will monitor the Contractor's performance using a Quality Assurance

Surveillance Plan (QASP). The COR and the Contractor will coordinate and agree upon a QASP inspection plan within 30 days after the contract effective date. The QASP will follow the below standard inspection requirements:

• Require the Contractor to provide and maintain an inspection system that is acceptable to the Government.

• Give the Government the right to make inspections and test while work is in process.

• Require the Contractor to keep complete, and make available to the Government, records of its inspection work.

10.3 Inspection/Acceptance: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government will exercise its post acceptance rights:

• Within a reasonable time after the defect was discovered or should have been discovered.

• Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

11. DELIVERABLES: The Contractor shall adhere to the following documentation requirements:

• The Contractor shall ensure all documentation requirements is kept current and up-to date.

• The Contractor shall provide all documented results to the COR within fourteen (14) business days after each I&T cycle.

• The Contractor shall provide a secure internet-based datacenter with drop down filterable menus for all I&T activities and repair.

• The Contractor shall provide a total tow (2) e-copies of all data for all inspection, testing, maintenance and repair activities for each individual device. E-folders shall match binder tabs exactly with all matching documents individually delineated for ease of identification. E-copy folders should replicate hard copy binder.

• The Contractor shall provide two (2) 3-ring binders for each location, which clearly documents all JC and NFPA requirements for all I&T activities and repair for each individual device. An index shall be included in the front of the binder delineating all tabbed items.

11.1 Data Organization: The Contractor shall ensure each binder (and associated internet-based datacenter) is clearly tabbed out as follows:

• Binder 1: Tabs shall have all JC-required documentation requirements only:

o Sample mandatory documentation requirement for JC is EC.01.02.05, EP's 1-5, 9 and 19. Note, these requirements could change. The Contractor shall ensure documentation contains the most current requirements per the JC.

o If an EC/EP component contains documentation requirements for more than (1) device, sub tabs shall be created so that each device is listed a separate group under a single EC/EP identifier and has its own unique section. Example

EC.02.03.05 EP9.

o The Contractor shall ensure each tab cover sheet specifically delineating JC

[EC/EP identifier] and NFPA requirements verbatim out of the most current standard or edition.

o The Contractor shall ensure each tab has a second cover sheet defining time/testing interval requirements for the specific tabbed item per JC and NFPA individually.

• Binder 2: All other Fire Alarm and Fire Suppression testing requirements shall be contained within a secondary binder. The binder shall match Binder 1 regarding organization and set-up. If a large section of devices or fire zone fail for a prolonged period due to complex repair requirements or awaiting parts, an Interim Life Safety

Measure (ILSM) may be required. A prolonged period is defined as greater than 8 hours for a fire alarm system and greater than 10 hours for a fire suppression system within a

24-hour period. A written ILSM plan shall be submitted for approval and routing by VA

COR. Once approved and implemented by the VA, the Contractor shall ensure the ILSM does not expire, and the document is filed behind the appropriate tabbed section.

12. PERFORMANCE MONITORING:

12.1 Contracting Officer Representative (COR): The COR will monitor all technical aspects of the contract and assists in contract administration.

13. SECURITY REOUIREMENTS

13.1 Physical Security: All Contractor employees dispatched to or working at any of the VA sites identified herein shall obtain and wear a VA issued badge while performing services. VA badges shall be obtained through coordination with the COR.

13.1.1 The Contractor shall obtain work and safety permits from the Safety Service.

13.1.2 The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

14. GOVERNMENT-FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED

INFORMATION (GFI): The Government will provide all of the fire alarm and fire suppression equipment parts, as defined in this Statement of Work. There may be some instances of

Contractor acquired parts.

15. TRAINING: The Contractors employees and subcontractor employees shall attend and complete the below listed training:

• 1-hour Infection Control

• 1-hour Interstitial and Fall Prevention

16. INFECTIOUS DISEASES:

• The Contractor shall provide proof of tuberculosis (TB) testing for each Contractor employee and subcontractor employee working onsite. Testing results shall be less than one year old.

• The Contractor shall be responsible for the cost of the TB test for Contractor employees and subcontractor employees and is not administered by the VA.

• The Contractor shall provide safety and PPE equipment for each Contractor employee and subcontractor employee by the Contractor. Safety toe boots, hard hat, Eye protection ear protection

17. PLACE OF PERFORMANCE: The Contractor shall perform services at the Amarillo

Veterans Healthcare System, Thomas E. Creek Medical Center 6010 Amarillo Blvd., Amarillo, TX.

(END OF STATEMENT OF WORK)