36C25726Q0165.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25726Q0165 02-27-2026

Marcellus Jackson 210-986-3354 03-12-2026 13:00

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

X 100

X

561621

$25.0 Million

N/A

X

36C504

Amarillo Veterans Health Care System Thomas E. Creek Medical Center

6010 Amarillo Blvd Amarillo, TX 79106

36C257

Department Of Veterans Affairs Network Contracting Office 17

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Fire Alarm and Suppression System Svcs for Amarillo VAHCS (AVAHCS) Thomas E. Creek Medical Center location.

Refer to Instruction to Offerors and Basis for Award for additional details on pages 19-24

This acquisition is being conducted IAW FAR Part 12.

See CONTINUATION Page

X X

X 1

36C25726Q0165

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING -

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-2 ADDENDUM to EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

E.5 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 Department Of Veterans Affairs Network Contracting Office 17

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After each service is completed

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/einvoice.asp

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 JB __________________ __________________

Provide comprehensive Monthly Inspection of all Fire Extinguishers.

Contract Period: Base POP Begin: 03-23-2026 POP End: 03-22-2027

4.00 JB __________________ __________________

Provide comprehensive Quarterly Inspection of Fire alarm and Sprinkler Suppression

Systems services.

Contract Period: Base

2.00 JB __________________ __________________

Provide comprehensive Semi-annual Inspection of Fire alarm and Sprinkler

Suppression Systems services.

Contract Period: Base

1.00 JB __________________ __________________

Provide comprehensive Annual Inspection of Fire alarm and Sprinkler Suppression

Systems services.

Contract Period: Base

Contract Period: Option 1 POP Begin: 03-23-2027 POP End: 03-22-2028

Systems services.

Contract Period: Option 1

Provide comprehensive Semi-Annual Inspection of Fire alarm and Sprinkler

Suppression Systems services.

Contract Period: Option 1

Systems services.

Contract Period: Option 1

Contract Period: Option 2 POP Begin: 03-23-2028 POP End: 03-22-2029

Systems services.

Contract Period: Option 2

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP Begin: 03-23-2028

Suppression Systems services.

Contract Period: Option 2

Systems services.

Contract Period: Option 2

Contract Period: Option 3 POP Begin: 03-23-2029 POP End: 03-22-2030

Systems services.

Contract Period: Option 3

Suppression Systems services.

Contract Period: Option 3

Systems services.

Contract Period: Option 3

Contract Period: Option 4 POP Begin: 03-23-2030 POP End: 03-22-2031

Systems services.

Contract Period: Option 4

Suppression Systems services.

Contract Period: Option 4

Systems services.

Contract Period: Option 4

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 - 4004 SHIP TO: Amarillo VA Health Care System Thomas E. Creek VA Hospital 6010 West Amarillo Blvd Amarillo, TX 79106

USA

ALL 3/23/2026 - 3/22/2031

MARK FOR: TBD

TBD

TBD

FOB: DESTINATION

B.4 STATEMENT OF WORK

FIRE ALARM & FIRE SUPPRESSION SYSTEMS INSPECTION AND TESTING

1. GENERAL INFORMATION: The Amarillo Texas Veterans Health Care System (AVAHCS) Thomas E. Creek Division is comprised of the main hospital consisting of 7 buildings and 22 outbuildings that require fire alarm and fire suppression system inspection and testing. Geographically the facility is located within Amarillo, Texas city limits. There is one (1) fire alarm system in use across the campus;

(Notifier) Fire Alarm System.

1.1 The Contractor shall provide database management of all inspection and testing, as required.

1.2 The Contractor shall produce comprehensive printed and electronic reports of all data is required to be provided by the same.

2. CONTRACTOR REQUIREMENTS: The contractor shall ensure that all personnel performing work have at a minimum the following certifications:

• At a minimum, the National Institute for Certification in Engineering Technologies (NICET), Level 11 is required.

• Texas Department of Insurance State Licensure is required: Fire Alarm Technician (FAL).

• All assigned technicians shall have a minimum of three (3) years of experience in fire alarm/fire sprinkler inspections, installation and service.

• All inspectors shall be Notifier Factory trained to service and program Notifier 3030 fire alarm systems.

2.1 Contractor shall possess the following Texas State Licenses/Registrations:

• ACR (certificate of fire Alarm)

• ACR-SS (monitoring)

• APS (fire alarm superintendent)

• SCR (fire sprinkler)

• SCR-U (sprinkler certificate of registration — underground)

• RVIE (Responsible Managing Employee)

3. PERIOD OF PERFORMANCE: The period of performance will be for a one-year base period and four (4) one-year options:

Base Period: 03/23/2026 - 03/22/2027 Option Year One: 03/23/2027 – 03/22/2028 Option Year Two: 03/23/2028 – 03/22/2029 Option Year Three: 03/23/2029 – 03/22/2030 Option Year Four: 03/23/2030 – 03/22/2031

4. WORK HOURS: The VA operating hours are between 8:00AM to 4:30PM CST, Monday through Friday, except Federal Holidays. The Government observes these holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October

Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

5. SCOPE: The Contractor shall provide material and labor to perform fire alarm and fire suppression systems services inspection and testing of fire system, annual fire suppression backflow testing, annual fire extinguishers inspections and monthly fire extinguisher inspections . Bi-annual kitchen hood inspection in food and nutrition and in the canteen. Fire damper 6-year inspection. Annual laundry chute inspection. The Government will not exercise any supervision or control over the services described herein. Pursuant to the schedule and requirements written in this scope, the Contractor shall provide inspection and testing of the Fire Alarm & Fire Suppression Systems to comply with all Joint Commission (JC) and National Fire Protection Association (NFPA) Codes or the most current regulations of the National Fire Protection Association (NFPA) Codes at the Amarillo Texas Veterans Health Care System (AVAHCS).

5.1 Annual Testing and Inspection Requirements. The contractor shall perform one (1) annual inspection per year. The annual inspection shall include fire pump, backflow preventers, exercise PIV's, lubricate valves, test all associated components in accordance with all applicable NFPA standards.

Inspection/ Test TJC Reference NFPA Reference

Fire Pump- Flow Testing EC.02.03.05

EP11 NFPA 25 ('23) - 8.3.3.1*

Riser Main Drain Test Back flow annual Testing EC.02.03.05 EP9 NFPA 25 ('23) - 13.2.2*

NFPA 25 13.7.2*

Dry Pipe System- Trip Test N/A NFPA 25 ('23) - 13.4.5.2.2*

Standpipe Hose Valves- Manually Operate N/A NFPA 25 ('23) - 13.6.2.1

Control Valves- Manually Operate N/A NFPA 25 ('23) - 13.3.3.1

Automatic Fire Suppression System EC.02.03.05

EP14 NFPA 2001 ('22)- 11.4

Fire Extinguisher Maintenance EC.02.03.05

EP16 NFPA 10 ('22)- 7.3.2.1

Supervisory Signal Devices EC.02.03.05 EP1 NFPA 72 ('22)- 17.17 Emergency Services Notification Transmission Equipment- DACT EC.02.03.05 EP5 NFPA 72- Table 14.4.3.2 (4)(2)

FA Duct Detectors EC.02.03.05 EP3 NFPA 72- Table 14.4.3.2 (17)(7)(e)

FA Heat Detectors EC.02.03.05 EP3 NFPA 72- Table 14.4.3.2 (17)(4)

FA Manual Pull Stations EC.02.03.05 EP3 NFPA 72- Table 14.4.3.2 (17)(5)

Inspection/ Test TJC Reference NFPA Reference

FA Smoke Detectors- Functional Test EC.02.03.05 EP3 NFPA 72- Table 14.4.3.2 (17)(7)(a)

FA Magnetic Door Hold Open Release EC.02.03.05 EP4 NFPA 72- Table 14.4.3.2 (24)

FA Notification Appliances EC.02.03.05 EP4 NFPA 72- Table 14.4.3.2 (22)

FA HVAC Shutdown via Smoke Detection EC.02.03.05

EP19 NFPA 90A ('24)- 11.4.1

FA Fire Suppression System Switch(es) EC.02.03.05 EP14 NFPA 72- Table 14.4.3.2 (17)(2)

5.1.1 The annual alarm system testing shall be a functional test of all components related to the above requirements, to include smoke detectors, manual pull stations, input, output, and supervisory modules, as well as all interface outputs, speakers, horns, strobes and controls/relays in the fire system.

5.1.2 The inspection shall comply with all applicable NFPA requirements.

5.1.3 A detailed electronic inspection and test report complying with applicable NFAP standards shall be submitted to the COR within 14 days of completion.

5.2 Fire Sprinkler Systems Inspection & Testing: The contractor shall perform two (2) semi-annual inspections per year.

5.2.1 The semi-annual inspection shall include all fire sprinkler system devices, water flow, tamper and pressure switches.

5.3 Semi-Annual Testing and Inspection Requirements

Inspection/ Test TJC Reference NFPA Reference

Sprinkler Waterflow Alarm Devices

EC.02.03.05

EP2 NFPA 25 - 13.2.3.2.2

NFPA 25 - 13.3.3.5.1

NFPA 72- T 14.4.3.2 (17)(10)(a) Valve Tamper Switches EC.02.03.05

EP2

Kitchen Hood Suppression System(s)

EC.02.03.05

EP13 NFPA 96 ('24) - 12.2.1

5.4 Quarterly Testing and Inspection Requirements

Inspection/ Test TJC Reference NFPA Reference

Wet Pipe Sprinkler Valves & Accessories N/A NFPA 25 ('23) - 13.4.1.1*

Fire Department Connections (FDC) EC.02.03.05

EP10 NFPA 25 ('23) - 13.8.1

Standpipe Hose Valves & Piping N/A NFPA 25 ('23) - 13.6.1.1

5.5 3-, 5-, and 6-Year Testing and Inspection Requirements

3 Year

Dry Pipe System- Full Flow Test N/A NFPA 25 ('23)- 13.4.5.2.2.2*

5 Year

Standpipe Hydrostatic Test N/A NFPA 25 ('23) - 6.3.2.1

6 Year

Smoke Dampers EC.02.03.05

EP18 NFPA 105 ('22)- 7.5.2.2.2

Fire Dampers EC.02.03.05

EP18 NFPA 80 ('22)- 19.5.1, 19.5.1.2

6. Amarillo Fire Alarm

• Type System: Notifier 3030

• Total devices: 5578 plus or minus 5%

• Total buildings: 29

6.1 The Contractor shall provide 100% Inspection and Testing service for all fire alarm devices. Type of devices are listed below plus or minus 5%.

• Duct Detectors [approx. 300]

• Smoke Detectors [approx. 800]

• Heat Detectors [approx. 75]

• Pull Stations [approx. 275]

• Audible Devices (Speakers) [approx. 350]

• Visual Devices (Strobes) [approx. 700]

• Water Flow Devices [approx. 85]

• Tamper Switches [approx. 160]

• Electromagnetic Releasing Devices [approx. 85]

• Locking Devices [approx. 75]

• CO Detectors [6]

• Horn/Strobe Devices [ 1]

• Combination Speaker/Strobe Devices [approx. 200]

• Fire Alarms Control Panels [approx. 12]

• Power Supply Devices [approx. 40]

• Batteries [approx. 85]

• Fan Shutdown Devices [approx. 40]

• Communicator Devices [approx. 5]

• Initiating Devices [approx. 3750

• Annunciating Devices (Main Panels) [1]

• Supervisory Devices [approx. 36

• Damper Control [approx. 10]

• Annunciator [8]

• Fire Alarm & Suppression Computer [1]

6.2 The Contractor shall review the fire alarm panel's sensitivity self-diagnostic report during the inspection. Any detectors reported to be outside of the allowable range shall be reported to the COR.

6.3 The Contractor shall test to ensure that access control doors with fire alarm interface release upon operation of the fire alarms.

6.4 The Contractor shall physically test all fire dampers to ensure proper electrical and the mechanical operation of motor, linkage and dampers.

6.5 The Contractor shall test all water flow and tampers to ensure proper functionality as related to the fire alarm systems.

6.6 The Contractor shall provide all necessary test equipment and labor to perform required inspection and testing.

6.7 The Contractor shall provide a daily in-brief during all onsite work prior to any work performed and out-brief the COR prior to departure at the respective station.

6.8 The Contractor shall ensure all devices of the fire alarm system have a Unique Identifier (UID) number.

6.8.1 The Contractor shall provide a UID for every device in the fire alarm system.

6.8.2 The Contractor shall ensure all inventories and inspection reports are organized by the UID.

6.8.3 The Contractor shall never change UID numbers over the lifetime of the device (cradle to grave data maintenance).

6.8.4 The Contractor shall never re-use or re-issue UID numbers to new devices from a previously retired device.

6.8.5 The Contractor shall use the provided UID’s if the facility or campus is already using establish UID system (e.g. EE#'s).

6.9 Amarillo Fire Suppression: The Contractor shall provide 100% I&T service for the following fire suppression devices. Approximate current types of devices are listed below. Devices change periodically as devices are placed in and out of service listed below plus or minus 5%.

• Sprinkler Heads [approx. 3500]

• Dry Systems [2]

• Wet Systems [1]

• Pre-Actions Systems [2]

• Fire Pumps [2]

• Valve Tamper devices [approx. 65]

• Standpipes [25]

• Risers/Drains [25]

• Water Flow devices [approx. 110]

6.10 Fire extinguisher annual and monthly inspection. There are approximately 260 plus or minus 5% fire extinguishers, as listed:

• 220 - 10lbs ABC extinguishers

• 5 - Type K-CL 6L

• 25 - 5lbs ABC

• 3 - 10lbs CO2

• 3 - 5lbs CO2

• 1 - 5lbs 1211

6.11 Fire dampers/smoke dampers. There are approximately total 67 plus or minus 5%, as listed:

• Building 1 o Fire dampers - 23 o Smoke dampers - 2

• Building 28 o Fire dampers - 12 o Smoke dampers - 5

• Building 29

• Fire dampers -18 o Smoke dampers - 4 o Smoke/fire dampers - 3

7. Contractor Qualifications: (Education, Certifications/Licensure and Insurance)

7.1 All services shall be performed by trained Technicians in conformity with federal and local trade practices.

7.1.1 Education: At a minimum, the technician shall have received a technologist certification or a 4-year engineering technology degree or a 2- year certificate of completion of training in any of the following engineering disciplines, such as Civil Engineering or Civil Engineering Technology, Electrical Engineering or Electrical Engineering Technology, Mechanical Systems Engineering or Mechanical Systems Engineering Technology or similar course aligned program.

7.2 Labor Categories: The individuals filling the positions shall possess the minimum requirements listed below:

7.2.1 Senior Project Manager/Construction Manager

• Minimum Experience: 15+ years of technical/supervisory experience in related type projects.

• Functional Responsibility: Responsible for the overall day-to-day functions of the project or task order. Senior Project Manager shall have full responsibility for all project management functions as required to facilitate the tasks, objectives and goals of the project. Supervisory skills are necessary to guide the project team and the clients toward a successful project task order.

• Minimum Education: BS in Engineering, architectural, business management or equivalent and professional registration.

7.2.2 Senior Project Inspector

• Minimum Experience: 5+ years of technical experience in related projects.

• Functional Responsibility: Responsible for the overall day-to-day functions of the project or task order. (Senior) Project Inspector has full responsibility for all project management functions as required to facilitate the tasks, objectives and goals of the project. Technical skills are necessary to guide the project team and the clients toward a successful project or task order.

• Experience: All key personnel shall demonstrate the ability to perform the requirements of the scope of work.

7.3 Registrations: The Contractor shall have an Alarm Certification of Registration (ACR) for the State of Texas for performing fire detection devices or systems. The Contractor shall ensure that all work performed by their employees or subcontractors allows planning, certifying, leasing, selling, servicing, installing, monitoring, or maintaining fire detection devices or systems.

7.4 Insurance: The Contractor shall obtain all necessary insurance and/or permits required to perform this work.

7.4.1 The Contractor shall provide proof of license and/or permits and insurance.

7.5 The Contractor shall take all precautions necessary to protect persons and property from injury or damage during performance.

7.5.1 The Contractor shall be responsible for any injury to any Contractor's representative, or others, as well as for any damage to personal or public property that occurs during the performance that is caused by the Contractor's fault or negligence.

8. FIRE ALARM SYSTEM QUALIFICATIONS: The Contractor shall be a manufacture certified Notifier engineered system distributor with the ability to apply extended warranties on newly installed Notifier parts.

9. CONTRACTOR SUPERVISION: Prior to beginning performance the Contractor shall provide a 6ersonnel roster/list of employees who will provide services for this contract. This list shall include the name(s), certifications, licenses and contact telephone numbers.

9.1 Changes to the Personnel Roster: The Contractor shall notify the COR in writing whenever there is a change of personnel appointed to fulfill supervisory or shift leader functions or when there is a planned absence of key personnel.

10. QUALITY ASSURANCE AND QUALITY CONTROL:

10.1 Contractor's Quality Control: The Contractor shall have an existing quality control/assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

10.2 Government's Quality Assurance: The Government will not rely on inspection by the Contractor if the COR determines that the Government has a need to test the supplies or services in advance of their tender for acceptance, or to pass judgement upon the adequacy of the Contractor's internal work processes.

10.2.1 In making the determination, the COR will consider:

• The nature of the supplies and services being purchased and their intended use;

• The potential losses in the event of defects;

• The likelihood of uncontested replacement or correction od defective work; and

• The cost of detailed Government inspection.

10.2.2 The COR will monitor the Contractor's performance using a Quality Assurance Surveillance Plan (QASP). The COR and the Contractor will coordinate and agree upon a QASP inspection plan within 30 days after the contract effective date. The QASP will follow the below standard inspection requirements:

• Require the Contractor to provide and maintain an inspection system that is acceptable to the Government.

• Give the Government the right to make inspections and test while work is in process.

• Require the Contractor to keep complete, and make available to the Government, records of its inspection work.

10.3 Inspection/Acceptance: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government will exercise its post acceptance rights:

• Within a reasonable time after the defect was discovered or should have been discovered.

• Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

11. DELIVERABLES: The Contractor shall adhere to the following documentation requirements:

• The Contractor shall ensure all documentation requirements is kept current and up-to date.

• The Contractor shall provide all documented results to the COR within fourteen (14) business days after each I&T cycle.

• The Contractor shall provide a secure internet-based datacenter with drop down filterable menus for all I&T activities and repair.

• The Contractor shall provide a total tow (2) e-copies of all data for all inspection, testing, maintenance and repair activities for each individual device. E-folders shall match binder tabs exactly with all matching documents individually delineated for ease of identification. E-copy folders should replicate hard copy binder.

• The Contractor shall provide two (2) 3-ring binders for each location, which clearly documents all JC and NFPA requirements for all I&T activities and repair for each individual device. An index shall be included in the front of the binder delineating all tabbed items.

11.1 Data Organization: The Contractor shall ensure each binder (and associated internet-based datacenter) is clearly tabbed out as follows:

• Binder 1: Tabs shall have all JC-required documentation requirements only:

o Sample mandatory documentation requirement for JC is EC.01.02.05, EP's 1-5, 9 and 19.

Note, these requirements could change. The Contractor shall ensure documentation contains the most current requirements per the JC.

o If an EC/EP component contains documentation requirements for more than (1) device, sub tabs shall be created so that each device is listed a separate group under a single EC/EP identifier and has its own unique section. Example EC.02.03.05 EP9.

o The Contractor shall ensure each tab cover sheet specifically delineating JC [EC/EP identifier] and NFPA requirements verbatim out of the most current standard or edition.

o The Contractor shall ensure each tab has a second cover sheet defining time/testing interval requirements for the specific tabbed item per JC and NFPA individually.

• Binder 2: All other Fire Alarm and Fire Suppression testing requirements shall be contained within a secondary binder. The binder shall match Binder 1 regarding organization and set-up. If a large section of devices or fire zone fail for a prolonged period due to complex repair requirements or awaiting parts, an Interim Life Safety Measure (ILSM) may be required. A prolonged period is defined as greater than 8 hours for a fire alarm system and greater than 10 hours for a fire suppression system within a 24-hour period. A written ILSM plan shall be submitted for approval and routing by VA COR. Once approved and implemented by the VA, the Contractor shall ensure the ILSM does not expire, and the document is filed behind the appropriate tabbed section.

12. PERFORMANCE MONITORING:

12.1 Contracting Officer Representative (COR): The COR will monitor all technical aspects of the contract and assists in contract administration.

13. SECURITY REOUIREMENTS

13.1 Physical Security: All Contractor employees dispatched to or working at any of the VA sites identified herein shall obtain and wear a VA issued badge while performing services. VA badges shall be obtained through coordination with the COR.

13.1.1 The Contractor shall obtain work and safety permits from the Safety Service.

13.1.2 The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

14. GOVERNMENT-FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED

INFORMATION (GFI): The Government will provide all of the fire alarm and fire suppression equipment parts, as defined in this Statement of Work. There may be some instances of Contractor acquired parts.

15. TRAINING: The Contractors employees and subcontractor employees shall attend and complete the below listed training:

• 1-hour Infection Control

• 1-hour Interstitial and Fall Prevention

16. INFECTIOUS DISEASES:

• The Contractor shall provide proof of tuberculosis (TB) testing for each Contractor employee and subcontractor employee working onsite. Testing results shall be less than one year old.

• The Contractor shall be responsible for the cost of the TB test for Contractor employees and subcontractor employees and is not administered by the VA.

• The Contractor shall provide safety and PPE equipment for each Contractor employee and subcontractor employee by the Contractor. Safety toe boots, hard hat, Eye protection ear protection

17. PLACE OF PERFORMANCE: The Contractor shall perform services at the Amarillo Veterans Healthcare System, Thomas E. Creek Medical Center 6010 Amarillo Blvd., Amarillo, TX.

(END OF STATEMENT OF WORK)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

852.203-70 852.242-71

COMMERCIAL ADVERTISING

ADMINISTRATIVE CONTRACTING OFFICER

MAY 2018

OCT 2020

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

- CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified

SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

(END OF SECTION C)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

Wage Determination:

https://sam.gov/wage-determination/2015-5213/29

(END OF SECTION D)

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION

JUN 2020

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

(End of Provision)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAILURE TO SUBMIT A COMPLETE OFFER

IN ACCORDANCE WITH THE

INSTRUCTIONS CONTAINED IN THIS

ADDENDUM WILL RESULT IN REMOVAL

FROM FURTHER CONSIDERATION FOR

AWARD.

Site Visits: See Table below for information.

Location Date/Time Amarillo Veterans Healthcare System Thomas E. Creek Medical Center 6010 Amarillo Blvd Amarillo, TX POC: Timothy D. Daniel | timothy.daniel@va.gov | Cell: (806) 355-9703 ext. 7443

3/4/2026

@1000 CST

mailto:timothy.daniel@va.gov

Submission of Questions and Proposals:

Questions: All questions shall be received by Thursday, March 5, 2026, at 13:00 CST. All questions submitted for this solicitation shall be electronically sent to the following email addresses: marcellus.jackson@va.gov. Please title email with Solicitation Number, Questions.

Questions shall clearly identify which part of the solicitation. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. Answers to questions will be addressed via an amendment to the solicitation and posted to https://www.sam.gov.

Proposals: All proposals are due NLT Thursday, March 12, 2026, at 13:00 CST via e-mail only to marcellus.jackson@va.gov. Quotes shall be received on or before the date and time specified in Block 8 of the SF 1449. Please title email with Solicitation Number, Proposal Submission. All proposals shall be submitted in four (4) separate volumes and labeled with RFQ Number, Offeror’s Name, and the appropriate volume number. All proposals shall be in a PDF format with the Solicitation Number and the Offerors’ name. PROPOSALS

RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED FOR

AWARD. PROPOSAL SHALL NOT INCLUDE CAPABILITY STATEMENTS OR SBA

LETTERS VERIFYING SDVOSB STATUS. FAILURE TO RETURN ALL REQUIRED

DOCUMENTATION AS OUTLINED BELOW WILL REMOVE OFFEROR FROM

FURTHER CONSIDERATION FOR AWARD.

Volume I: Solicitation, Offer and Award Documents, Representations and Certifications. This volume shall contain only the signed SF 1449 and any SF30’s. All Offeror’s are required to complete Blocks 12, 17a, 30a, 30b, 30c, and Section B.1.a.

Block 12 (Discount Terms) refers to discount Contractor will give the Government for prompt payment in percentage (i.e., Net 20). All Offeror’s are required to fill out and return all Clauses and Provisions that have fill-ins. Failure to return all fill-in Clauses and Provisions will make Offeror ineligible for award. The Government will not accept Clauses and Provisions from SAM.gov, as SAM.gov does not contain VA Acquisition and Representation Clauses and Provisions.

Volume II: Technical. This volume shall contain only the offeror’s technical approach for fulfilling the requirements of the PWS. Offerors shall provide the signed subcontract agreement between the prime contractor and the subcontractor.

Volume III: Price. This volume shall contain the Price using B.2 Schedule of Services continuation section. An Excel spreadsheet may be used but shall in the same format as Schedule B.2. The price proposal shall be specific, complete in every detail, and separate from the technical proposal. Prices shall be evaluated for fairness and reasonableness and will be compared against competing proposals and the independent Government cost estimate. Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

Volume IV: Past Performance. The Government will obtain past performance information from CPARS. Offerors shall only provide past performance where Offeror was the prime contractor. Submission shall include the contract number and not the solicitation number. Emphasis will be on recent, relevant past performance.

mailto:marcellus.jackson@va.gov https://www.sam.gov/ mailto:marcellus.jackson@va.gov

Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Statement Of Work.

Volume Title Digital Copies Maximum Pages

I Solicitation, Offer and Award Documents, and Representations and Certifications 1 No page limit (PDF)

II Technical Approach 1 25 (PDF) II Management and Staffing Approach 1 10 (PDF)

III Price 1 No page limit (PDF and/or Excel)

IV Past Performance 1 No more than 5 references NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

All proposals shall be valid for 90 days from closing date of solicitation. The Government will not accept more than one (1) proposal per Offeror. (This supersedes FAR 52.212-1(e), Multiple offers.) PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL

NOT BE CONSIDERED FOR AWARD.

Option (FAR 52.217-8). The Government will take the pricing for Ordering Period 5 divide in half to determine the price for the option. For award purposes the total price for the option will be added to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering period and option prices are significantly unbalanced.

Evaluation of the option shall not obligate the Government to exercise the option

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SDVOSB’s: Upon receipt of proposal, certification of status will be verified. The SBA’s Small Business Search will be utilized to determine SDVOSB status and is located at:

https://search.certifications.sba.gov/. DO NOT SUBMIT SBA LETTERS VERIFYING

SDVOSB STATUS.

Failure to submit a complete offer in accordance with the instructions contained in this addendum WILL result in removal from further consideration for award.

(End of Addendum 52.212-1)

E.3 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability https://search.certifications.sba.gov/

Price Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

E.4 52.212-2 ADDENDUM to EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The following Evaluation Criteria is incorporated into 52.212-2 as an addendum to the solicitation:

All quote submissions will be screened to ensure the minimum solicitation requirements have been met. Those requirements are outlined within the Addendum to FAR 52.212-1, Instructions to Offerors. Failure to submit a complete offer will result in removal from further consideration for award.

Quotes that met the minimum solicitation requirements will then be reviewed on an individual basis to determine Technical Capability when matched against the Statement of Work (SOW) and past performance suitability.

Next, the comparative evaluation will commence. Quotes will be compared against one another in a pairwise fashion to determine which quote provides the best overall value to the government using technical capability, past performance, and price.

The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation.

The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so.

a. Basis for Award. Basis for Award. The Government intends to award a single Firm-Fixed- Price (FFP) contract resulting from this solicitation to the Technically Acceptable offeror meeting or exceeding the requirements for acceptability in accordance with FAR Part 12.203(c). By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements as listed within the SOW. Failure to meet a requirement or inability to perform or provide all services requested shall result in an offer being removed from further consideration. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum. The Government is not required to select a response that exceeds the minimum.

Responses may exceed the minimum. Each response shall at a minimum meet the solicitation requirements. The Government is not requesting or accepting alternate proposals. The Contracting Officer reserves the right to award without exchanges.

Exchanges are defined as seeking clarification. Each initial offer should contain the offeror's best terms from a Technical Capability and Price standpoint.

b. Resulting Contract shall be based on the Contractor’s Capabilities to provide the services or supplies listed in the SOW reflected in Technical Capability (Factor 1) and the proposed Price (Factor 2).

c. Option Periods. The Government will consider offers for award purposes by adding the total price for all option periods to the total price for the basic requirement. The total evaluated price will be based on the estimated quantities identified in the schedule. The Government may determine that an offer is unacceptable if the ordering period prices are significantly unbalanced.

Evaluation of ordering periods shall not obligate the Government to execute and fund the ordering periods.

EVALUATION FACTORS AND CRITERIA

Offerors shall address in detail their capabilities to perform services by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

Factor 1 - Technical Capability: Offerors shall address in detail its technical capabilities by describing their proposed approach to each sub-factor. Offeror’s technical proposal shall address the feasibility of meeting contract requirements with respect to providing the VA with a high level of confidence in successful performance. Rating will be based upon the extent to which the offer addresses each of the factors and sub-factor. All technical sub-factors will be evaluated based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements and problems involved in meeting or exceeding the standards for the various tasks, and to the extent in which uncertainties are identified and resolutions proposed.