36C25726Q0019 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 10-09-2025

36C257

Department Of Veterans Affairs Network Contracting Office 17

1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

To all Offerors/Bidders

36C25726Q0019

09-19-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-16-2025 12:00 PM CDT

X 1

The purpose of this amendment is to extend the due date for quotes submission, answer questions, and provide the site visit sign-in sheet.

Quotes due date extended to October 16, 2025 at 12:00 PM CT.

See continuation page for responses to the submitted questions.

The site visit sign-in sheet is attached for your reference.

All other terms and conditions remain unchanged.

Garland – Bonham HVAC Maintenance Questions

1. Can the government please share the site visit roster for metrics?

Government Response: See attached.

2. How many coil cleanings are needed for the condenser coils for the RTU’s & split systems at either location? Just at the time of annuals?

Government Response: Cleaning during Annual Maintenance Task. Per SOW.

3. Are belts expected to be changed yearly on the annuals or will that be an additional cost as on the semi annual it states replaced if slippage occurs. Maybe add belt changes to the annual cost?

Government Response: Semi-Annual & Annual per SOW on belt replacement if required per specifications from the SOW.

4. Is water in all mech rooms at VA Bonham and on the roofs at VA Bonham?

Government Response: Yes.

5. 1.5 routine schedule (corrected to schedule) services “12 hours” on “A certified technician shall be on site within 12 hours of acknowledgement of service call” – Can you please clarify what is meant by corrected to schedule for the 12 hour response time for a certified technician?

Government Response: 1.5 the contractor shall restore equipment to full service within forty-eight hours with a certified technician on service call.

6. .Under routine schedule services and corrective repairs contractor shall restore equipment to full service within forty-eight (48) hours of arriving at the job site and you wanted to ask – what if repair parts are not readily available? What is the option if parts are obsolete?

Government Response: Any parts/materials outside the scope shall be approved by the VA COR. Corrective Repair and/or Emergency Repair parts will be purchased by the contractor upon approval of the COR.

7. Will there be a VA Employee with the vendor at all times to access all mechanical rooms and areas where the pm’ s need to take place?

Government Response: Access and keys to authorized individuals will be provided.

8. Under Emergency calls response (1) one hour by phone, (2) two-hour onsite response, 24 hours/day, 7 days a week. Is (4) four- hour onsite response acceptable as coming out of the Metroplex is difficult to make in (2) two - hours at certain times of the day?

Government Response: One hour by phone, and 4 hours of response on site is acceptable.

9. Condenser Coil Cleanings – How many coil cleanings are required for the condenser coils on the RTUs and split systems at each location? Should they only be performed during the annual service, or are multiple cleanings expected?

Government Response: Annual service per SOW.

10. Belt Changes – The solicitation indicates that belts will be replaced during semi-annuals if slippage occurs. Are belts expected to be changed annually as part of the annual service, or should that be priced separately?

Government Response: Semi-Annual & Annual per SOW on belt replacement if required per specifications from the SOW.

11. Water Availability – Is water available in all mechanical rooms and on the roofs at VA Bonham to support maintenance activities?

Government Response: Yes

12. Routine Schedule Response – Section 1.5 references a “12-hour” response time corrected to schedule:

“A certified technician shall be on site within 12 hours of acknowledgement of service call.” Could you please clarify what is meant by “corrected to schedule” in this context?

Government Response: 1.5 the contractor shall restore equipment to full service within forty-eight hours with a certified technician on service call.

13. Corrective Repairs – Under routine schedule services and corrective repairs, it states the contractor shall restore equipment to full service within 48 hours of arriving on site. What is the procedure if repair parts are not readily available or if parts are obsolete?

Government Response: Determination and concurrence with the COR on decision making for corrective repairs at that point.

14. Access to Mechanical Rooms – Will a VA employee be assigned to accompany the contractor at all times to access mechanical rooms and other secured areas for scheduled PM services?

Government Response: Access and keys to authorized individuals will be provided.

15. Emergency Response Times – The solicitation requires a one-hour phone response and two-hour on-site response (24/7). Would a four-hour on-site response be acceptable, given the difficulty of meeting a two-hour response when traveling from outside the Metroplex during certain times of day?

Government Response: One hour by phone, and 4hours response on site is acceptable.

16. 2.0 CONTRACTOR CERTIFICATIONS (Page 5)

NATE certification

Is the NATE certification mandatory? We have a Journeyman license and also the NITC STAR CERTIFICATION. Would these be comparable?

Government Response: NATE is a National recognized credential for HVAC technician that validated skills and knowledge. Please provide all certifications related and will be evaluated.

17. E.7 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Page 41, #6)

References - We are a new company, not new to HVAC. We have 20years of experience, however, we’ve just branched out on our own. This is our first government contract we are attempting to attain. We’ve worked on commercial buildings, hospitals, therefore we are very familiar with what’s needed.

However, we wouldn’t have any references that include contract numbers etc. as we were working for someone else. Are there other acceptable references?

Government Response: Submitting any related work experience that demonstrates capability to successfully complete the project requirements is encouraged. If specific contract numbers or references are not available due to previous employment arrangements, please provide a detailed explanation of relevant experience and why specific references cannot be provided.

18. Please clarify what is being asked to quote on Item number 0002, 1002, 2002, 3002, 4002. Is this just an hourly rate that is needed?

Government Response: Emergency repairs will vary per unit, and type of repair that is needed. The Contractor is not required to fill out the not to exceed line item. The Government will fill out the not the exceed amount based on historical data.

19. Does building controls repairs for each unit need to be included in the maintenance contract?

Government Response: No

20. Can we get contact info for the BAS contractor.

Government Response: Yes, to the awardee.

21. Please provide a list of unit manufacturer, model, serial number and tonnage or cfm.

Government Response: Collaborations of opportunities and evaluations of current set-up related to all sites were provided. Accessible means were provided during the site visit to all contractors to retain information.

22. Under “semi-annual maintenance task” who will provide the replacement belt if the belt requires replacement?

Government Response: Contractor to supply

23. Please provide the thickness required for the Garland campus filters that just have dimensions. Are these all two-inch?

Government Response: (2)-two-inch

24. Please provide the MERV rating required for the filters at the Garland campus that are not already noted, e.g. M-15 implies MERV 15.

Government Response: MERV 6

25. Please clarify the MERV rating required for the 6-pocket 85% filters at Bonham.

Government Response: Merv 6 or better.

26. Are there any specialized or proprietary systems under warranty that would limit contractor servicing?

Government Response: No

27. Can contractors pre-stage commonly used consumables (filters, belts, lubricants) at VA sites for quicker response?

Government Response: Yes, space will be provided upon award from the COR on location.

28. Will VA provide a list of approved OEM vendors, or should contractors propose equivalent parts when OEM parts are unavailable?

Government Response: Contractor shall provide.

29. What is the appropriate method for sourcing water to the rooftop for the B1 and B2 RTUs?

Government Response: Water available in location.

30. Could you please provide the serial numbers for the four units located in Building 10 at the Bonham VA facility.

Government Response:

B-10 Prosthetics South RTU-(5 ton) M# TSC060E3E0A16000000000000

S# 112910592L

B-10 Prosthetics North RTU-(5 ton) M# TSC060E3E0A15000000000000

S# 111110778L

B-10 Medical supply RTU-(7.5 ton) M# TSC090F3R0A010000000000000000C0000000000

S# 131812285L

B-10 Main Warehouse RTU-(10 Ton) M# TSC120F3E0A1F0000000000000000D0000000000

S# 165211807L

31. Is this project tax exempt? If so, will a tax exemption certificate be provided?

Government Response: Yes, provided upon award.

32. Please provide a copy of the Site Visit Attendance Sheet.

Government Response: See attached.

33. Please confirm this is not a sales tax-exempt project. If sales tax-exempt, will the government provide the prime contractor with a tax-exempt certificate for use by subcontractors and vendors?

Government Response: Tax exemption certificate will be provided upon award.

34. Will the VA consider not making bids due on a Monday?

Government Response: The quotes due date will be extended to Friday, October 16, 2025 at 12:00 PM.

35. Is badging required for the project?

Government Response: Yes, and on-site check-in per site.

36. Will background checks and fingerprinting be required for any scope of work related to this project?

Government Response: Not required.

37. How many hours should the prime contractor and subcontractors’ budget for on-site badging, safety training, orientation, etc.?

Government Response: 8 hours.

38. Please confirm if tuberculosis testing is required before contractors can commence work onsite.

Government Response: Not at this time. Subjected for future regulations could be the case.

39. Please confirm if influenza vaccines are required for all contractors and subcontractors’ employees who work on the site or if masks will be required.

Government Response: Not at this time. Subjected for future regulations could be the case.

40. Where are the designated contractors' and subcontractors' parking area?

Government Response: Yes, provide upon award of contract.

41. Will parking be made available at both sites?

Government Response: Yes, provide upon award of contract.

42. Will the VA allow contractors to use VA indoor restrooms?

Government Response: Yes, provide upon award of contract.

43. Can utility tie-ins be performed during regular hours if needed?

Government Response: Yes, direction from COR.

44. Can system commissioning activities be performed during regular hours?

Government Response: Yes, direction from COR

45. Will the corrective maintenance and emergency repair services line items (0002,1002,2002,3002,4002) be used in determining the awarded contractor? There is no way of knowing the number of emergency repairs to occur over the course of the contract. Emergency repairs will vary per unit, and type of repair that is needed.

Government Response: The Contractor is not required to fill out the not to exceed line item. The Government will fill out the not the exceed amount based on historical data.

46. Please confirm whether the Project Coordinator must be a direct employee of the prime, or whether the role may be filled by an individual contracted directly by the prime who is not employed by, affiliated with, or reporting to any subcontractor.

Government Response:

3.0 DESIGNATED FULL TIME PROJECT COORDINATOR

The prime contractor shall provide a full-time project coordinator to provide ONSITE MANAGEMENT of this contract for all the work being performed. Prime contractors shall not use subcontractors for standing in on authority.

46. Designated Full Time Project Coordinator: Does “full-time” require a fixed weekly onsite presence (e.g, 40 hours/week)?

a. If no, will the VA please clarify it’s intentions with this wording.

Government Response: See 3.0 in SOW

b. Please confirm any minimums for presence per site.

Government Response: See 3.0 in SOW

47. Designated Full Time Project Coordinator: Does “ONSITE MANAGEMENT” mean continuous physical presence at both campuses?

a. Does it mean the Project Coordinator can be physically onsite only during specific activities (Scheduled PMs, Inspections, etc.)?

Government Response: Onsite project management during all activities of work being performed.

b. Outside of physical presence requirements, can this positions be managed remotely?

Government Response: No

48. Emergency Calls Response: Please confirm these timelines apply to technicians and service response— not to the Prime Contractor Project Coordinator personally. If any portion applies to the Project Coordinator, please specify the required response/onsite standards for that role.

Government Response: Prime contractor to coordinator response time. See 3.0 in SOW

See attached document: Site Visit-Garland.

See attached document: Site Visit-Bonham.