RFI Responses Part 4.xlsx
XLSX spreadsheet 41 KB Posted
- Attached to
- Y1DA--Renovate Dallas Medical Inpatient Unit For Patient Privacy & Pandemic (VA-24-00008151)
- Solicitation number
- 36C25724R0005
About this file
This document is a Microsoft Excel file containing a Tailored Comment Matrix for an RFP. The matrix allows potential offerors to provide feedback, comments, and ask questions regarding the released RFP. The matrix includes an item reference number, section number, document name, comment type (critical, substantive, or administrative), received date, space for offerors' comments/questions, VA responses, and response dates. Key details include:
The RFP is for a firm fixed price construction contract to renovate the inpatient unit for patient privacy and pandemic at the Dallas, TX VAMC. It is a 100% competitive Small Business Set-Aside under NAICS 236220. The solicitation number is 36C25724R0005. The document contains questions and responses from potential offerors regarding items such as electrical riser details, finishes, millwork, access panels, patient lift system, signage, insulation, wall types, demolition, mechanical equipment, and electrical and telecom services.
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DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response From
| 1 | Sheet 2-EP-6.5 | Electrical Revised Riser | Substantive | 07/11/24 | On Sheet 2-EP-6.5, the Feeder Branch circuit schedule calls out tag numbers R33, R54, R224, R404, and RT1604 but these tags cannot be located in the drawings for either location or distance. Please clarify the locations and distances of these tags. | SEE ATTACHED PDF. | 7/30/24 | A/E: OEI | |
| 2 | Sheet 2-AI-2.9 | Finishes Plan | Substantive | 07/11/24 | Per Sheet 2-AI-2.9, please provide finishes in the Electrical Room since it has no tag on it. | Please refer to sheet 2-AI-2.9. The Electrical tag is beside the Clean Utility tag. | 7/19/24 | Samantha Hites | |
| 3 | Sheet 2-AI-4.3 | Millwork Details | Substantive | 07/11/24 | Please clarify if there is supposed to be a detail #11 on Sheet 2-AI-4.3 since this detail number was skipped over. Is there any additional information that belongs on this sheet? | No. This seems to be a numerical error. | 7/19/24 | Samantha Hites | |
| 4 | Sheet 2-AI-5.1 | Reflected Ceiling Plan | Substantive | 07/11/24 | This question was previously asked but we need further clarification that details sizes, locations, ratings and material specification for the access panels -"On Sheet 2-AI-5.1, under the General Ceiling Plan Notes (Note "E") states to coordinate all Access Panel locations, sizes, and finishes with Architect. The schedule of finishes does not specify the access panels. Please provide information on all access panel sizes, locations, and finishes." | SEE ATTACHED PDF. | 7/30/24 | A/E: OEI | |
| 5 | Sheet 2-AI-2.8 | Patient Lift Coordination | Substantive | 07/11/24 | The RFI Response that pertained to the Patient Lift System supports needs further clarification. Per detail #2 on Sheet 2-AI-2.8 indicates that the structural supports for lift system would be provided by patient lift manufacturer. Since the patient lifts are being provided by the VA and these supports are part of the subcontractor's system, should not the patient lift subcontractor provide them directly to the VA since they are integral to their system? If the Contractor has to provide the supports should the support pricing only come from the preferred patient lift subcontractor - Guldmann? Please clarify if the Contractor needs to provide anything at all with the patient lift system. | As stated in previous RFI, the construction Contractor is responsible for the structural ceiling (infrastructure) fixes as detailed in the construction drawings. The Contractor will not install any portion of the patient lift system, but is required to ensure the identified patient lift locations are structurally sound as per the construction drawings. | 7/19/24 | Samantha Hites | |
| 6 | General | General | Substantive | 07/11/24 | Since this is a Bid-Build project and the design should be based off the VA Technical Information Library, please provide exact drawings, details and specifications for the signage on this project. | Please refer to the VA Signage Design Manual found in the VA Technical Information Library. This document details types, specifications, quantities, materials, etc. for required signage. | 7/19/24 | Samantha Hites | |
| 7 | General | General | Administrative | 07/11/24 | Please provide the existing floor to deck height in the space or as-built drawings that show this dimension. | See as builts. | 7/30/24 | A/E: OEI | |
| 8 | Sheet 2-AI-4.1 | Standard Partition Types & Notes | Substantive | 07/11/24 | Partition types as shown on sheet 2-AI-4.1 do not speak to the Exterior Wall condition. The initial RFI response was unclear. Please clarify if exterior walls will receive new metal studs and drywall or if they are to remain as existing. Please provide a partition wall type for clarity. | Please refer to sheet 2-AI-4.1 Standard Partition Types and Notes. There is no exterior wall work. | 7/19/24 | Samantha Hites | |
| 9 | Specification Manual | Section 087100 | Substantive | 07/11/24 | Per a previous RFI in round 1, clarification was asked on which doors and/or door types that will require ADO's. Specification Section 087100 does not state specifically which doors will receive or not receive ADO's. Please clarify which doors will receive ADO's and clearly specific the ADO's. | Please refer to specifications 08 71 00, 08 71 13, and the construction documents. If there are no ADOs listed in the construction documents and specifications, then no doors require ADOs. | 7/19/24 | Samantha Hites | |
| 10 | Sheet 2-AI-4.1 | Standard Partition Types & Notes | Substantive | 07/11/24 | Since this is a Bid-Build project and the design should be based off the VA Technical Information Library, please specify the insulation type and related R value for the all interior wall partitions. | Please refer to specification 07 21 13 and the construction drawings. | 7/19/24 | Samantha Hites | |
| 11 | Sheet 2-AI-4.1 | Standard Partition Types & Notes | Substantive | 07/11/24 | Partition types are indicated on Sheet 2-AI-4.1, there is no drawing indicating what each wall type is within the space. Please provide a drawing with wall tags at each location. | This should be in the Architectural as-built. | 7/19/24 | Samantha Hites | |
| 12 | Sheet 2-AI-2.6 | Level 8 Enlarged Demolition Plan | Substantive | 07/11/24 | Per the Overall Demolition Sheet, Note O indicates to remove all interior finishes and furring back to inside face of Masonry at exterior walls within project scope U.N.O. Please provide a wall detail for the new construction at the exterior walls. | Note O indicates to remove all interior finishes and furring back to the inside face of masonry at exterior walls. There is no new exterior wall construction. | 7/19/24 | Samantha Hites | |
| 13 | General | General | Administrative | 07/11/24 | Please confirm the following clarification on previously submitted RFI: VA personnel will be responsible to perform Lock Out, Tag Out (LOTO) on any shutdown services. Contractor will be responsible to coordinate and schedule with VA COR. | The Contractor is responsible for LOTO execution, but the VA will put their lock on afterwards for verification. Any and all shutdowns will be coordinated and scheduled with the VA COR and necessary Engineering personnel. | 7/19/24 | Samantha Hites | |
| 14 | General | General | Substantive | 07/11/24 | Please confirm that there is enough space on the existing nurse call server for new design. COR was awaiting verification of server space from VA Biomedical Engineering when previously asked in the RFI's (1st round). | COR was instructed that VA Biomed would add a new nurse call system using a separate contract. | 7/19/24 | Samantha Hites | |
| 15 | General | General | Administrative | 07/11/24 | Please provide all complete as-built drawings for 7th, 8th, and 9th floors as stated as previously asked in the RFI's (1st round) so that we will be able to properly price the project for the VA. | See as builts. | 7/30/24 | A/E: OEI | |
| 16 | General | General | Substantive | 07/11/24 | The RFI response did not properly address this RFI request - "Please provide an infill detail for the radiator locations at the perimeter walls throughout the space." The Bid Document details referenced in the response do not speak to the radiator locations. Please re-review the response | SEE ATTACHED PDF. | 7/30/24 | A/E: OEI | |
| 17 | Sheet 2-AI-2.6 | Level 8 Enlarged Demolition Plan | Substantive | 07/11/24 | Since this is a bid-Build project and the design should be based off the VA Technical Information Library, per Note A1 on Sheet 2-AI-2.6, please confirm that the only two rooms to get lead lining are 8C-119 and 8C-218. In addition, please clarify the materials to be used for the lead lining of these rooms. | As stated in previous RFI, the only two rooms that will require lead lining are 8C-119 and 8C-218. Please refer to construction specifications and VA Technical Information Library for lead lining requirements. | 7/19/24 | Samantha Hites | |
| 18 | Sheet 2-AI-2.2 | Level 8 Enlarged Floor Plan - Area 100-A | Substantive | 07/11/24 | Since this is a bid-Build project and the design should be based off the VA Technical Information Library, Per Note A1 on Sheet 2-AI-2.2, please confirm that the Toilet/Shower entry doors to rooms 8C-219 and 8C-120 will need to be lead lined doors. If so, please update the specification and door schedule. | As stated in previous RFI, the doors to toilet/shower rooms 8C-219 and 8C-120 need to be lead lined. Please refer to construction specifications and VA Technical Information Library for lead lining requirements. | 7/19/24 | Samantha Hites | |
| 19 | Sheet 2-AI-2.2 | Level 8 Enlarged Floor Plan - Area 100-A | Substantive | 07/11/24 | Since this is a bid-Build project and the design should be based off the VA Technical Information Library, Per Note A1 on Sheet 2-AI-2.2, please confirm that the four (4) existing windows in rooms 8C-119 and 8C-218 are lead lined frames and glass. If so, please provide the new specification for these windows to be replaced and update the window schedule | As stated in previous RFI, the existing windows are not currently lead-lined. The drawings do not call for exterior window work. If construction specifications and VA Technical Information Library do not call for lead-lined exterior windows, they are existing to remain, and only interior openings into those rooms require lead-lining. | 7/19/24 | Samantha Hites | |
| 20 | Sheet 2-AI-4.1 | Standard Partition Types & Notes | Substantive | 07/11/24 | Since this is a bid-Build project and the design should be based off the VA Technical Information Library, Per Note D under Partition Notes on Sheet 2-AI-4.1, please specify the insulation type and related R value for the interior wall partitions. | Please refer to construction specifications. 07 21 13 states to provide the insulation thickness indicated on the drawings if the R-value is not provided. | 7/19/24 | Samantha Hites | |
| 21 | General | General | Substantive | 07/11/24 | Please provide an Architectural Roof plan of the existing conditions at the roof level which will need to include details for any type of patching, flashing and curbing at the roof area. | Please refer to the construction specifications. | 7/19/24 | Samantha Hites | |
| 22 | Sheet 2-MD-1.1 | Level 8 - Mechanical Demo Floor Plan | Substantive | 07/11/24 | This RFI was previously asked in the first round of RFIs. Sheet 2-MD-1.1 shows existing equipment inside 8th floor mech room, not on the roof as requested. Please provide a Mechanical Demolition plan for the removal of existing rooftop equipment above the existing Mechanical room in Suite 200. | Please refer to demolition drawings for any required demolition work. | 7/19/24 | Samantha Hites | |
| 23 | Sheet 2-AI-4.1 | Standard Partition Types & Notes | Substantive | 07/11/24 | This RFI was previously asked in the first round of RFIs. Per Sheet 2-AI-4.1, please provide UL rated wall assemblies where new fire or smoke rated walls are required (2-hr wall). | Please refer to sheet 2-GI-1.2 Life Safety Plan. | 7/19/24 | Samantha Hites | |
| 24 | Sheet 2-MD-1.1 | Level 8 - Mechanical Demo Floor Plan | Substantive | 07/11/24 | Please identify the area(s)that are being served by the existing AHU 12 which is being replaced with the new Air Handler being installed on the roof and provide Mechanical as-builts showing the air distribution for that space. Please Note the existing AHU designations shown on sheet 2-MD-1.1 (AC-12 & AC-30) are reversed based on equipment labels observed at the site visit. | SEE ATTACHED PDF. | 7/30/24 | A/E: OEI | |
| 25 | General | General | Substantive | 07/11/24 | Please advise if the existing AC-12 must remain in operation until the replacement AHU-12 unit is installed and put in operation? | VA Engineering AC Shop has confirmed that existing AC-12 only serves the area for intended construction, so it can be removed without affecting any other areas. | 7/19/24 | Samantha Hites | |
| 26 | Sheet 2-AI-2.7/ Sheet 2-MD-1.1 | Level 9 Ref. Floor Plan/Level 8 - Mech. Demo Plan | Substantive | 07/11/24 | This RFI was previously asked in the first round of RFIs - Per detail 3 on Sheet 2-AI-2.7, please confirm that this is not an applicable to this condition to the following statement - Provide an Architectural wall infill detail where louvers are to be removed as reference on Keynote #11 on Sheet 2-MD-1.1 | SEE ATTACHED PDF. | 7/30/24 | A/E:OEI | |
| 27 | General | General | Substantive | 07/11/24 | Since this is a bid-Build project and the design should be based off the VA Technical Information Library, please advise if any special floor/wall/structure cleaning, preparation, or sealants are required where the existing Mechanical room in Suite 200 is being converted to patient care areas. | If no information is available in the construction specifications or VA Technical Information Library, this is means and methods. Contractor must follow IBC standards. | 7/19/24 | Samantha Hites | |
| 28 | General | General | Substantive | 07/11/24 | This RFI was previously asked in first round of RFIs. Please confirm the number of rooms that can be taken out of service at one time in the scenario where work is being done 7th and/or 9th floors since these floors will be in operation. | As stated in previous RFI responses, the 7th and 9th floors are required to remain fully operational. No rooms can be taken out of service. | 7/19/24 | Samantha Hites | |
| 29 | General | General | Substantive | 07/11/24 | This RFI was previously asked in first round. Please provide as-builts drawings or new drawings to identify where new electrical switchgear is to be fed from distribution panels outside of the immediate area of work for this project. | Please refer to electrical drawings, single line diagram. | 7/19/24 | Samantha Hites | |
| 30 | Sheet 2-ET-1.1C | Level 8 - Telecom Suite 200 | Substantive | 07/11/24 | This RFI was previously asked in first round. The following locations are necessary to provide proper pricing to the VA. Please provide plans and identify locations where new special systems are to be fed | ||||
| from services located outside of the immediate work area for this project. This item is generally referenced in the Key Notes on Sheet 2-ET-1.1C. | SEE ATTACHED PDF. | 7/30/24 | A/E:OEI | ||||||
| 31 | General | General | Administrative | 07/11/24 | Please provide the electrical as-built drawings as previously stated in the 1st round of RFIs so that we will be able to properly price the project for the VA. | See as builts. | 7/30/24 | A/E:OEI | |
| 32 | Sheet 2-MH-1.5/ Sheet 2-MD-1.1 | Level 9 Mech. Floor Plan/Level 8 - Mech. Demo Plan | Substantive | 07/11/24 | Per Key Note 16 on Sheet 2-MH-1.5 and Key Note 7 on Sheet 2-MD-1.1, the notes indicate the intent to relocate the existing chilled water pump. Please advise if this pump must remain in service until the new replacement AHU-12 has been installed and put in service. | Since AHU 12 and its components serve the construction area only, this pump does not need to remain in service. | 7/19/24 | Samantha Hites | |
| 33 | General | General | Substantive | 07/11/24 | Please confirm if specific passenger elevators can be shut down when performing the phasing work in the main lobby area. At the very least would access to the 8th floor be limited on the specific elevator cabs in order to limit access while working in those areas? Please clarify. | The lobby can be split to allow one patient elevator to remain open and separate patient care area from construction work. The other elevator will still not be usable by Contractor, and will be programmed to bypass 8th floor. | 7/19/24 | Samantha Hites | |
| 34 | General | General | Substantive | 07/11/24 | Since this is a Bid-Build project and the design should be based off the VA Technical Information Library, what is the minimum lead lining thickness required for all patient room walls? This is not specified in the Bid Documents provided. | As stated in previous RFI, the only two rooms that will require lead lining are 8C-119 and 8C-218. Please refer to construction specifications and VA Technical Information Library for lead lining requirements. | 7/19/24 | Samantha Hites |
&"-,Bold"&20Renovate Inpatient Unit for Patient Privacy and Pandemic Dallas, TX VAMC (Round 2) S&"-,Bold"&12olicitation No. 36C25724R0005 Project No. 549-20-222
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