S02 36C25724Q0473.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-24-3-6045-0065

36C25724Q0473 03-29-2024

Lorri Schoellkopf 210 617 5300 X60778 05-09-2024

12PM CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X 100

X

541990

$12.5 Million

N/A

X

Department of Veterans Affairs El Paso VA Health Care System 5001 N. Piedras Street

El Paso TX 79930

36C257

Department Of Veterans Affairs Network Contracting Office 17

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

El Paso VA FIRE ALARM/SUPPRESSION SYSTEMS Inspection/ Maintenance/Repair/Testing Services

Site Visit: Tuesday, April 17, 2024, at 9:30 MST 5001 N. Piedras Street, El Paso, TX 79930 Assemble at Main Entrance POC: Tony Lujan Phone: 915-564-7997

RFQ Question Cut-Off Date/Time: April 24, 2024, at 12:00 CDT

$0.00 See CONTINUATION Page

X X

X 1 http://www.fsc.va.gov/einvoice.asp

36C25724Q0473

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 31

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 34

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.4 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.5 BASIS FOR AWARD

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist Lorri Schoellkopf Department Of Veterans Affairs Network Contracting Office 17

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted in arrears: Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

GENERAL:

The Department of Veterans Affairs, El Paso VA Health Care System (EPVAHCS), requires comprehensive inspection/maintenance/repair and testing services to include hardware/software support services, software upgrades/updates, and annual preventive maintenance/calibration coverage for the Fire Alarm/Suppression (Wet/Dry) Systems currently installed at the El Paso VA Health Care System. The term of the contract will be for a one-year base period with four additional one-year optional renewals.

The Fire Alarm and Suppression Systems contractor shall be *certified to at least a ‘NICET Level 3’ for fire alarms and RME-1 for sprinklers systems for implementing and maintaining the fire alarm and water-based fire suppression systems through inspections, testing, maintenance, repairs and or changes/updates. Fire alarm equipment installed at the healthcare system include Edwards EST 3, Fireworks and Honeywell equipment. All work will be performed and documented for compliance as per the most current published version of the following National Fire Protection Association (NFPA) Code Standards; NFPA 99, NFPA 101, NFPA 25, NFPA 72, NFPA 96, NFPA 13, and NFPA 10 and The Joint Commission Life Safety Standards. These services are to be accomplished by the contractor during preventive maintenance checks, service checks and/or inspections and testing. Any component of the water-based suppression, fire alarm notification systems and portable fire extinguishers found by the contractor to be out of compliance with the design or operation as required by the manufacturer or NFPA standards, shall be reported to VA Contracting Officer Representative (COR) in writing, as soon as possible but no later than two (2) hours after discovery. Work to be performed Monday through Saturday between the hours of 7AM and 6PM.

The contractor shall provide complete documentation of all inspections, testing and maintenance and repairs within seven (7) calendar days, in a format consistent with the documentation the EPVAHCS historically maintains. The report will contain the specific device and results of all inspections and testing to include an inventory of the components/equipment.

Documentation of maintenance, service, and inspection will consist of all inspection requirements in accordance with the most current version of NFPA 25, NFPA 72, NFPA 96, NFPA 110 and NFPA 10 to include weekly, monthly, quarterly, or yearly intervals as per NFPA requirements.

I. EQUIPMENT IDENTIFICATION:

The aggregate square footage for all buildings is approximately 340K square feet. The first building 294K SF, is composed of four (4) floors and two enclosed (2) rooftop mechanical rooms. The second building measures 10K SF and is one (1) floor. The third and fourth buildings are located on Ft Bliss, Texas and are two (2) stories each measuring 3K SF, each. The final structure is a three-level parking structure measuring approximately 30K SF. Except for the parking structure, all other buildings are fitted with 100% active sprinkler coverage through wet or dry pipe water-based systems. There are approximately 160 portable fire extinguishers throughout EPVAHCS that must also be maintained as per NFPA 10.

Contractor shall respond to situations where emergency repairs are necessary, within 2 hours of being contacted by EPVAHCS staff.

All items identified by the National Fire Protection Association chapters that follows encompass the equipment that will be inspected, tested and maintained with this identified frequency.

NFPA 25,

The most current published version of the Standard for the Inspection, Testing, and Maintenance of Water-based Fire Protection Systems shall be utilized.

INSPECTION: Frequency – QUARTERLY beginning June 2024.

1. Control Valves

2. Fire department connections

3. Gauges (wet and dry)

4. Hanger/braces/supports.

5. Heat tracing

6. Hydraulic design information sign

7. Information signs

8. Internal piping condition

9. Pipe and fittings

10. Sprinklers and Sprinkler spares

11. Supervisory signal devices (except valve supervisory switches)

12. System valves

13. Valve supervisory signal devices

14. Waterflow alarm devices (mechanical and pressure switch type)

TEST: Frequency – QUARTERLY beginning June 2024.

1. Antifreeze solution

2. Control Valves

3. Gauges

4. Main drains

5. Sprinklers (wet and dry)

6. Supervisory signal devices (except valve supervisory switches)

7. System valves

8. Valve supervisory signal devices

9. Waterflow alarm devices (mechanical and pressure switch type)

MAINTENANCE: Frequency - QUARTERLY or SEMI-ANNUALLY beginning June 2024.

1. Low-point drains (wet and dry pipe)

2. Sprinklers and automatic spray nozzles protecting commercial cooking equipment and ventilation systems.

3. Valves (all types)

INVESTIGATION: Frequency - QUARTERLY or AS-NEEDED beginning December 2024.

1. Obstruction

STANDPIPE SYSTEM INSPECTION, TESTING, AND MAINTENANCE.

INSPECTION: Frequency – QUARTERLY beginning December 2024.

1. Control valves

2. Fire department connections

3. Gauges

4. Piping

TEST: Frequency - QUARTERLY or as REQUIRED beginning December 2024.

1. Flow test

2. Hydrostatic test

3. Main drain test

4. Supervisory signal devices (except valve supervisory switches)

5. Valve status test

6. Valve supervisory devices

7. Waterflow alarm devices

MAINTENANCE: Frequency - AS NEEDED beginning June 2024.

1. Valves (all types)

2. Gauges

VALVES, VALVE COMPONENTS, AND TRIM INSPECTION, TESTING, AND

MAINTENANCE.

INSPECTION: Frequency - QUARTERLY or as REQUIRED beginning May 2024.

Backflow Prevention Assemblies

1. Reduced pressure.

2. Reduced pressure detectors.

Check Valves

1. Interior

Control valves

1. Sealed

2. Locked or electronically supervised.

Dry Pipe Valves/Quick-Opening Devices

1. Gauges

2. Enclosure

3. Exterior

4. Interior

5. Strainers, filters, orifices

Deluge valves

1. Enclosure (during cold weather)

2. Exterior

3. Interior

4. Strainers, filters, orifices

Fire Department Connections

1. Caps

2. Orifices

Pre-action Valves

1. Enclosure (during cold weather)

2. Exterior

3. Interior

4. Strainers, filters, orifices

Pressure -Reducing and Relief Valves

1. Sprinkler systems

2. Hose connections

3. Fire pump (casing relief valves, pressure-relief valves) and motor

Valve Supervisory Signaling Initiating Device

Supervisory Signal Devices (except valve supervisory switches)

Alarm Valves

1. Exterior

2. Interior

3. Strainers, filters, orifices

TESTING: Frequency - QUARTERLY or as REQUIRED beginning June 2024.

Backflow Prevention Assemblies

Control Valves

1. Position

2. Operation

3. Valve Status Test

Supervisory

1. Position

2. Operation

3. Valve Status Test

Dry Pipe Valves / Quick-Opening Devices

1. Air leakage

2. Priming water

3. Low air pressure alarm

4. Quick opening devices

5. Trip test

6. Full flow trip test

Gauges

1. Main Drains

2. Pre-action valves

3. Priming water

4. Low air pressure alarms

5. Trip test

6. Air leakage

Pressure-Reducing and Relief Valves

1. Sprinkler systems

2. Circulation relief

3. Pressure relief valves

4. Hose connections

MAINTENANCE: Frequency - AS NEEDED beginning June 2024.

Control valves

Dry Pipe Valves / Quick-Opening Devices

Pre-action valves

Deluge Valves

NFPA 72,

The most current published version of the standard for performance, inspection, testing, and maintenance of fire alarm systems, supervising station alarm systems, public emergency and warning equipment, and emergency communications systems (ECS), and their components will be utilized.

INSPECTION: Frequency – each floor will be tested separately for its ANNUAL requirement beginning May 2024.

1. Control equipment – fire alarm systems monitored/unmonitored for alarm, supervisory, and trouble signals.

2. Supervising station alarm systems- transmitters

3. In-building fire emergency voice/alarm communications equipment

4. Batteries – valve-regulated lead acid batteries, marking, primary other than those used on low-power radio systems in accordance with Chapter 23.

5. Remote annunciators

6. Notification appliance circuit power extenders

7. Remote power supplies

8. Transient suppressors

9. Fiber-optic cable connections

10. Initiating devices – air sampling, duct detectors, electromechanical releasing devices, fire extinguishing systems or suppression systems switches, manual fire alarm boxes, heat detectors, radiant energy fire detectors, video image smoke and fire detectors, smoke detectors, projected beam smoke detectors, supervisory signal devices, waterflow devices.

11. Alarm control interface and emergency control function interface.

12. Guards tour equipment

13. Notification appliances- audible appliances, loudspeakers, visual appliances

14. Exit marking audible notification appliances.

15. Two-way emergency communications systems

16. Supervising station alarm systems – signal receipts, receivers

17. Public emergency alarm reporting system transmission- publicly accessible alarm box, auxiliary box, master box

18. Mass notification system- monitored/not monitored for integrity, antenna, transceivers.

TESTING: Frequency – each floor will be tested separately for its ANNUAL requirement beginning May 2024.

1. All equipment

2. Control equipment and transponder

3. Alarm control unit trouble signals

4. Supervising station alarms systems

5. Digital alarm radio transmitter (DART)

6. Radio alarm transmitter (RAT)

7. Performance based technologies

8. Emergency communications equipment- amplifier/tone generator, call-in signal device, off-hook indicator (ring down), phone jacks, phone set, system performance

9. Engine driven generator connection

10. Energy storage systems

11. Secondary (standby) power supply

12. VRLA battery and charger – temperature test, charger test, cell/unit voltage test, ohmic test, replacement/load test

13. Remote annunciators

14. Conductors (metallic/non-metallic) -stray voltage, ground faults, short-circuited faults, loop resistance, circuit integrity, fiber optics, circuit integrity

15. Initiating devices– non-restorable/restorable type link

16. Fire extinguishing system(s) or suppression system(s) alarm switch

17. Fire-gas and other detectors

18. Heat detectors (all types)

19. Smoke detectors (all types), sensitivity testing and elevator recall.

20. Initiating devices, (supervisory)

21. Mechanical, electronic or pressure type waterflow device

22. Multi-sensor fire detector or multi-criteria fire detector or combination fire detector

23. Special hazard equipment – abort switch (all types), cross-zone detection circuit, matrix- type circuit, release solenoid circuit, Squibb release circuit, verified, sequential, or counting zone circuit.

24. Combination systems – fire extinguisher electronic monitoring device system, carbon monoxide device/system

25. Interface equipment

26. Guards tour equipment

27. Alarm notification appliances – audible, audible textual notification appliances (loudspeakers and other appliances to convey voice messages), visual.

28. Exit marking audible notification appliance.

29. Emergency control functions

30. Two-way emergency communications systems

31. Special procedures – alarm verification, multiplex systems

32. Supervising station alarm systems-receiving equipment- all equipment, digital alarm communicator (DACAR), digital alarm radio receiver (DARR), McCulloh systems, radio alarm supervising station receiver (RASSR) and radio alarm repeater station receiver (RARSR), private microwave radio systems, performance-based technologies

33. Public emergency alarm reporting system transmission equipment-publicly accessible alarm box, auxiliary box, master box (manual and auxiliary operation)

34. Low-power radio (wireless systems)

35. Mass notification systems- functions, fuses, interfaced equipment, lamps and LED’s, primary (main) power supply, audible textual notification appliance (loudspeakers and other appliances to convey voice messages)

36. Visual

37. Control unit functions and no diagnostic failures are indicated.

38. Control unit reset.

39. Control unit security

40. Audible/visual functional test

41. Software backup

42. Secondary power test

43. Wireless signals

44. Antenna

45. Transceivers

MAINTENANCE OR REPAIR: Frequency - AS NEEDED

Work, including but not limited to, repair, replacement, and service, performed to ensure that equipment operates properly. (SIG-TMS)

NFPA 96, The most current version of the standard for performance, inspection, testing, and maintenance of Ventilation Control and Fire Protection of Commercial Cooking Operations.

Frequency: SEMI-ANNUALLY or AS NEEDED beginning June 2024.

1. Chapter 11 Procedures for the Use, Inspection, Testing and Maintenance of Equipment are to be followed for the existing ventilation and fire protection systems in the commercial kitchen.

2. Cleaning of kitchen hood ventilation system to include ducting and exhaust fan quarterly/every 90 days.

NFPA 13, Standard for the installation of Sprinkler Systems.

Frequency - AS REQUIRED

1. Contractor will follow the most current version of NFPA Code as it pertains to the occupancies at the El Paso VAHCS.

NFPA 10, Standard for Portable Fire Extinguishers; most current edition of NFPA Code, for maintenance and recharging are to be conducted by certified personnel.

Persons performing inspections only shall be required to be certified.

Replacements of fire extinguishers while servicing are the responsibility of contractor.

Frequency – ANNUALLY or AS NEEDED beginning June 2024.

1. State Fire Marshall Tag and labels are the responsibility of the contractor

2. Annual State Fire Marshall tag must remain current on each extinguisher

3. Deficiency of any fire extinguishers requires immediate corrective action

4. Monthly fire extinguisher inspection records will be maintained on each fire extinguisher tag.

5. Check for need of 5, 6- or 12-year service as needed, all fire extinguisher inventory shall be delivered to the El Paso VAHCS annually at the end of September. A current electronic file is preferred.

LISTING AND LABELING- Portable fire extinguishers used to comply with this standard shall be listed and labeled and shall meet or exceed all the requirements of ANSI/UL 711, CAN/ULC-S508, Standard for Rating and Fire Testing of Fire Extinguishers, and one of the following applicable performance standards:

1. Carbon dioxide types:

ANSI/UL 154, CAN/ULC-S503, Standard for Carbon-Dioxide Fire Extinguishers

2. Dry chemical types: ANSI/UL 299, CAN/ULC-S504, Standard for Dry Chemical Fire Extinguishers

3. Water types: ANSI/UL 626, CAN/ULC-S507, Standard for Water Fire Extinguishers

4. Each fire extinguisher shall be marked with the following:

• Identification of the listing and labeling organization

• Product category indicating the type of extinguisher.

• Extinguisher classification as indicated in Section 5.3

• Performance and fire test standards that the extinguisher

• meets or exceeds.

5. Electrical Conductivity. Extinguishers listed for the Class C rating shall not contain an agent that is a conductor of electricity.

INSPECTION, MAINTENANCE, RECHARGING, HYDROSTATIC TESTING AND

RECORDS.

Frequency: Annually beginning June 2023.

1. Verify that operating instructions on nameplates are legible and face outward.

2. Check for broken or missing safety seals and tamper indicators

3. Examine for obvious physical damage, corrosion, leakage, or clogged nozzle.

4. Where manual inspections are conducted, records for manual inspections shall be kept on a tag or label attached to the fire extinguisher, on an inspection checklist maintained on file, or by an electronic method.

5. Where manual inspections are conducted, the month and year the manual inspection was performed and the initials of the person performing the inspection shall be recorded.

6. Where required by another section of this standard, maintenance procedures shall include the procedures detailed in the manufacturer’s service manual and a thorough examination of the basic elements of the fire extinguisher, including the following:

a. Mechanical parts of all fire extinguishers

b. Extinguishing agent

c. Expelling means

d. Physical condition

7. Fire extinguishers shall be subjected to maintenance at intervals of not more than 1 year, at the time of hydrostatic test, or when specifically indicated by an inspection discrepancy or electronic notification.

8. Annual external examination of all extinguishers will include;

a. Physical condition

b. Seals or tamper indicators

c. Boots, foot rings and attachments

9. Extinguisher internal examinations shall be performed at required intervals as per NFPA 10

10. Annual maintenance recordkeeping for each fire extinguisher will include a tag, label or stamp of the type of service performed (hydrostatic, recharge)

NFPA 101, Life Safety Code (LSC)- The Code addresses those construction, protection, and occupancy features necessary to minimize danger to life from the effects of fire, including smoke, heat, and toxic gases created during a fire.

• The most current edition of the LSC will be utilized as a guide for compliance with NFPA as it pertains to the type of occupancies and inherent activities exercised at the El Paso VA Health Care System and will be noted on all reports created for the El paso VA Health Care System.

• The LSC will also be utilized to meet Joint Commission requirements for the existing/new occupancies at the El Paso VA Health Care System. All reports generated from inspections and testing will reference the most current version of the NFPA standards of the fire alarm and suppression systems installed at the EL Paso VA Health Care System.

• Other components of the fire alarm and suppression systems such as fire alarm control panel, fire pump controller (automatic transfer switch), fire dampers, roll down fire door, kitchen fire hood suppression system, fire alarm computer/software (Fireworks) system are all included in the scope of this project.

NFPA 99, Health Care Facilities Code - The scope of this code is to establish minimum criteria as follows in 1.1.2 through 1.1.14.

• Most current edition of NFPA 99 will be utilized to meet NFPA and Joint Commission requirements for the existing/new occupancies at the El Paso VA Health Care System.

II. DEFINITIONS/ACRONYMS:

Facility Services Engineer – Engineering Supervisor or designee.

A. CO - Contracting Officer B. COR - Contracting Officer's Representative C. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity without incidence of malfunction or inoperative conditions.

D. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the ELPVAHCS premises.

E. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

F. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the Emergency Repair has been accomplished or in a pending status.

G. Authorization Signature – COR’s signature; indicates acceptance of work status as stated in ESR.

H. OEM – Original Equipment Manufacturer I. VA - Department of Veterans Affairs J. ELPVAHCS – El Paso VA Health Care System

III. CONFORMANCE STANDARDS:

A. Contractor shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, Underwriters Laboratory, OSHA, JCAHO, VA, etc. and the “Manufacturer's Performance Standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates shall meet or exceed the stated standards/specifications.

B. Contractor shall comply with the Privacy Act of 1974 and the agency rules and regulations issued under the Act.

C. Contractor shall comply with Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the agency rules and regulations issued under the Act surrounding access, protection and confidentiality of personal health information and individually identifiable information.

D. The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required.

IV. HOURS OF COVERAGE:

A. Vendor shall provide telephone support 24 hours a day, 7 days a week.

B. Vendor shall provide unscheduled maintenance/emergencies Monday – Sunday, 24/7 local site time including Federal Holidays.

C. Vendor shall provide planned maintenance scheduled at a mutually agreeable time Monday - Saturday, 7:00 AM-11:00 PM local site time for Contractor, excluding Federal Holidays.

D. COR or designated alternate shall provide reasonable access to the equipment, reasonable working space, and a reasonable safe, hazard-free operating environment for contractor’s employees and representatives providing services hereunder during hours of coverage.

E. Federal Holidays observed by the ELPVAHCS are:

New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

V. UNSCHEDULED MAINTENANCE (Repair Service):

A. Contractor shall maintain the equipment in accordance with Equipment and OEM recommended frequencies and hardware specifications as set forth in the service manuals and all devices will be manufactured in the United States of America.

Vendor shall make reasonable efforts provide on-site support within two (2) hours, during covered days, upon notification by Customer.

B. The CO or COR has the authority to approve/request a service call from the Contractor.

C. Coverage includes on-site support (2-hour On-Site Response), service parts (ordered by noon, same day delivery), hardware updates, software, software updates, labor, travel, remote service, safety checks, planned maintenance, and quality assurance.

D. Contractor shall provide telephone support per “Section C, IV, Hours of Coverage”.

E. When the Contractor leaves on-site location where maintenance services are being performed, the site shall be left in a clean, neat, and orderly condition ensuring the clinic staff and patients are not subjected to any safety hazards, including but not limited to expose wiring, open circuit panels, or tripping hazards.

F. The COR shall be informed personally or in writing of the equipment status prior to the contractor leaving the work site.

G. The Contractor is not responsible for the maintenance of equipment listed when damage resulted from act of God or when services from other than the Contractor’s personnel have been performed. The Contractor is not responsible for the maintenance of equipment listed when damage results from Government neglect, misuse, abuse, liquid spills, unauthorized attachments, or alterations to factory settings of the unit.

VI. SCHEDULED MAINTENANCE:

A. The Contractor shall perform PM/Calibration Services to ensure that equipment listed in the schedule performs in accordance with Section III, Conformance Standards. Such maintenance shall be performed at mutually agreed times during PM Coverage Hours as described in section ‘IV’ above. All exceptions to the PM schedule shall be arranged and approved in advance with the COR.

B. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable). Any charges for parts, services, manuals, tools, software, or travel required to successfully complete scheduled PM/Calibration are included within this contract, unless specifically stated in writing.

C. The contractor shall provide written description of Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed. PM services shall include, but need not be limited to, the following:

1. Cleaning of equipment.

2. Calibrating and lubricating the equipment.

3. Performing remedial maintenance of non-emergent nature.

4. Testing and replacing faulty and worn parts and/or parts likely to fail or become worn.

5. Inspecting and replacing where indicated, electrical wiring and cables for wear and fraying.

6. Inspecting and replacing, where indicated, all mechanical components.

7. Returning the equipment to the operating condition.

8. Providing documentation of services performed.

VII. PARTS:

A. The Contractor has ready access, no more than three (5) business days, to all parts, including unique and/or high mortality replacement parts. Contractor is not responsible for delays beyond the contractor’s reasonable control.

B. The contract shall include all parts except, if applicable, those parts specifically listed as being excluded. The contractor shall use new ‘American Made’ parts which meet or exceed OEM standards for equivalent quality and reliability as a new part.

Used parts or those removed from another system shall not be installed without specific approval by the CO or the COR.

C. The contractor shall not modify the system to facilitate replacement parts that are not identical to the part being replaced unless such modification was developed, approved, and released by the OEM.

D. The following items are excluded from coverage: user-replaceable expendable parts/supplies and parts replaced for cosmetic reasons. The Contractor shall also list any additional excluded parts under the service contract.

E. Any hardware, such as a hard drive, which contained patient information, shall be sanitized in accordance with National Security Agency standards by ELPVAHCS staff prior to being removed from the ELPVAHCS.

VIII. SERVICE MANUALS/TOOLS/EQUIPMENT:

A. The EPVAHCS shall not provide tools, (test) equipment, service manuals, or service diagnostic software to the contractor. Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract.

B. Contractor shall provide the COR two (2) copies of all documentation that pertains to any hardware, software, or firmware upgrade or repair.

IX. DOCUMENTATION/REPORTS:

The documentation shall include detailed descriptions of the maintenance procedures performed, including replaced parts. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail:

A. Name of contractor and contract number.

B. Name of FSE who performed services.

C. Contractor service ESR number/log number.

D. Description of problem reported by COR.

E. Identification of equipment serviced.

F. Itemized description of service performed, with parts and part numbers.

G. Itemized costs of any approved billable parts and services, if applicable.

X. REPORTING REQUIREMENTS:

The Contractor shall report his arrival in person or by telephone to facility Services Engineering. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall check out with Facility Services Engineering and submit the ESR(s) to the COR. If the COR is unavailable, a copy of the ESR shall be sent to the COR after the work for review.

Contact Information:

ELPVAHCS Facility Services Contact Person(s): Chief Facility Engineering or designee.

Location (Building/Room Number): Building 7781-B Rooms A104

Telephone Number & Extension(s): 915-564-7997

Cell: 915-238-0631

Fax: 915-564-6109

Contractor Service Department: 800-633-7237-

XI. ADDITIONAL CHARGES:

Additional charges shall be approved by the COR before service is started. There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) for delivery of parts.

XII. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

XIII. CONDITION OF EQUIPMENT:

The Contractor accepts responsibility for the equipment described in Section I., in "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

XIV. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. Contractor shall have an established business with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who shall serve as the backup.

B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed an OEM certified training program for the equipment identified in Part I of this section.

C. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The CO may authenticate the training requirements, request training certificates, or credentials from the Contractor at any time for any personnel who are servicing any ELPVAHCS equipment. The CO specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the ELPVAHCS equipment.

D. If subcontractor(s) are used, they shall be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

XV. TEST EQUIPMENT:

A. The Contractor shall provide the ELPVAHCS, upon request, a copy of the current calibration certification of all test equipment which is to be used by the Contractor on ELPVAHCS's equipment when requested by the ELPVAHCS. Test equipment calibration shall be traceable to a national standard.

B. The Contractor shall present any removable media (i.e. USB or DVD/CD device) required for performing the work to Facility Services to be scanned with an anti-virus program running current virus definitions.

XVI. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSEs shall always wear visible identification while in the building of the ELPVAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The ELPVAHCS shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the ELPVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

XX. CONTRACT PERIOD OF PERFORMANCE:

Contract period of performance shall be from June 14, 2024, to June 13, 2025, for the base year with four Option Years available.

XXI. NARA Records Management Language for Contracts

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

8. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Fire Alarm Maintenance & Testing - Comprehensive inspection/maintenance/repair and testing services to include hardware /software support services, software upgrades/updates, and annual preventive maintenance and calibration coverage for the Fire Alarm/Suppression Systems (Wet/Dry) currently installed at the El Paso VA Health Care System. All work shall be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 06-14-2024 POP End: 06-13-2025 inspection/maintenance/repair and testing services to include hardware /software support services, software upgrades/updates, and annual preventive maintenance and calibration coverage for the Fire Alarm/Suppression Systems (Wet/Dry) currently installed at the El Paso VA Health Care System. All work shall be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 06-14-2025 POP End: 06-13-2026 inspection/maintenance/repair and testing services to include hardware /software support services, software upgrades/updates, and annual preventive maintenance and calibration coverage for the Fire Alarm/Suppression Systems (Wet/Dry) currently installed at the El Paso VA Health Care System. All work shall be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 06-14-2026 POP End: 06-13-2027 inspection/maintenance/repair and testing services to include hardware /software support services, software upgrades/updates, and annual preventive maintenance and calibration coverage for the Fire Alarm/Suppression Systems (Wet/Dry) currently installed at the El Paso VA Health Care System. All work shall be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 06-14-2027 POP End: 06-13-2028 inspection/maintenance/repair and testing services to include hardware /software support services, software upgrades/updates, and annual preventive maintenance and calibration coverage for the Fire Alarm/Suppression Systems (Wet/Dry) currently installed at the El Paso VA Health Care System. All work shall be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 06-14-2028 POP End: 06-13-2029

GRAND TOTAL __________________

36C25724Q0339

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[X] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved]

[X] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24)…