Attachment 1 SOW 549-21-210 11-29-23.pdf

Dallas VA Medical Center Dallas, TX 75216

CONSTRUCTION SCOPE OF WORK

For

Correct Site Deficiencies HERZOG MRCC Bldg (549-21-210) 11/29/23

Construction Completion by: 270 days after NTP

-- Services --

Provide:

1. Professional construction services to include but not limited to:

a. Site investigation – assess property for demolition, civil work, grading, excavation, layout planning, electrical work, construction.

b. Construction– demolish and rebuild per the design.

-- Documentation and Acronyms --

Applicable Documents:

2. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. Service Contract Act (SCA) Directory of Occupations (Fif th Edition) http://www.dol.gov/whd/contracts/sca.htm

d. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

e. VA Directive 0058- VA Green Purchasing Program

f. VA Directive 0057- VA Environmental Program

g. Master Construction Specif ication: https://www.cfm.va.gov/TIL/spec.asp#03

Acronyms:

3. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Off icer

b. COR Contracting Off icer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Af fairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. NEC National Electrical Code

k. NTP Notice to Proceed

-- Project Scope --

GENERAL:

4. Dallas VAMC intends to issue a service contract. The project consists of :

a. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to construct the parking pavement, fencing, concrete walkways, concrete grass area , correct drainage, excavate and realign drainage pipes underground, fabricate and install canopy to http://www.dol.gov/whd/contracts/sca.htm https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf https://www.cfm.va.gov/TIL/spec.asp#03 the Veterans Resource Center as required by the Dallas VA Healthcare System, located at 4500 S Lancaster Rd, Dallas, TX, 75216.

SPECIFICS:

5. Parking lot.

a. The Contractor shall excavate existing asphalt parking lot on north and east of MRCC building, except the recently built concrete handicap spaces on north side will remain.

b. Two ramps will be added at NE and NW of homeless veteran services building, 2 ramps will be added on north side at NE corner of MRCC building and 1 ramp will be added near NE corner of assembly hall.

c. Additional sidewalk added to SE corner of MRCC and along east side of assembly hall.

d. Chain link fence and PIV access gate for vehicle will be added at east corner of parking lot.

e. Stairs will be added in concrete slope to connect to existing elevated lot and a pedestrian

PIV gate will be added at the top of stairs.

6. MRCC and assembly hall area.

a. Area between MRCC and assembly hall will be removed, regraded and covered with concrete riprap.

7. Drain Pipe.

a. The contractor shall excavate and replace the 20 f t section of 10” concrete pipe f rom manhole to the cast iron pipe and realighn the RCP/CIP connection.Existing dirt and gravel in the grate inlet and inside the drain pipe needs to be cleaned out. Manhole to the storm drain at the road curb section needs to be washed cleaned of any gravel and dirt buildup.

8. Sidewalk

a. A new sidewalk shall be constructed on west side of HERZOG with a section of handicap ramp with three switch backs.

9. Emergency Generator Storage Area.

a. Existing grass area on north of emergency preparedness building will be removed and replaced with concrete.

b. A trench drain will be built to drain water f rom north side of emergency preparedness building to north-south drive lane west of vehicle wash bay.

10. Metal Canopy.

a. A canopy will be fabricated measuring 55’ x 75’ and open on all four sides. Canopy will be installed between emergency preparedness building and vehicle wash bay.

b. Metal builder will perform all design, fabrication and erection except foundations.

c. Structural system for the building consists of a structural steel f rame comprised of moment f rames in each direction.

d. Foundation consists of drilled piers supporting steel f rame roof .

11. Welding shop area

a. Existing soil filled trench on north side of welding shop shall excavate 6 inches and f ill with concrete pavement.

b. Existing gate near NW corner of welding shop will be replaced with PIV access gate.

c. New pedestrian access gate with PIV access will be added.

d. Existing swing gate near NW corner of vehicle wash bay will be replaced with 28’ wide

PIV slide gate.

12. Additional responsibilities.

a. The Contractor shall use environmentally f riendly products whenever possible.

b. The Contractor shall provide a daily report any day that they work for the duration of the project. Daily report shall have details of man hours, personnel/sub and detail of work performed at the least.

c. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

d. The Contractor shall adhere to all safety control measures while performing work .

e. The Contractor shall be responsible to maintain and upkeep their staging area.

f. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

Other Specifics:

13. Contractor will submit before and af ter pictures of the lot.

14. Contractor will submit picture in between each phase (e.g. digging trenches to install cables, installing f ixtures, paving, etc.).

15. Contractor will insure value engineering is included in this project to maintain approved budget.

16. Contractor will submit revised project schedule with each invoice.

-- Site Investigation --

Expectation: Contractors will make site visits as necessary to survey existing conditions.

17. Make site visit as required to determine existing as-built conditions af fecting this project.

a. Provide any structural, architectural, electrical, and mechanical investigation work of existing area necessary to insure the accuracy of the design.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

18. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous

Materials.

Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specif ication must be used as the basis for the project designs.

19. Contractor and Subcontractor to following specifications:

a. 00 01 15 List of Drawings sheets

b. 01 00 00 General Requirements

c. 01 32 16.15 Project Schedules Small Projects – Design/Bid/Build

d. 01 33 23 Shop Drawings, Product Data, and Samples

e. 01 35 26 Safety Requirements

f. 01 42 19 Reference Standards

g. 01 45 00 Quality Control

h. 01 45 29 Testing Laboratory Services

i. 01 57 19 Temporary Environmental Controls

j. 02 41 00 Demolition

k. 03 30 53 (Short Form) Cast-in-Place Concrete

l. 09 91 00 Painting

m. 13 34 19 Metal Building Systems

n. 31 20 11 Earthwork (Short Form)

o. 31 23 23.33 Flowable Fill

p. 32 12 16 Asphalt Paving

q. 32 17 23 Pavement Markings

r. 32 31 13 Chain Link Fences and Gates

s. 32 31 40 High Security Fences and Gates

t. 33 40 00 Storm Sewer Utilities

-- Location/Hours/Deliverables --

Performance Location:

20. Veterans Resource Center located at 4900 S Lancaster Rd, Dallas TX, 75216 as required by the Dallas.

Hours:

21. Work is to be performed on Monday to Friday at 9:00AM - 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the COR ahead of time. Weekend work is not approved unless previously discussed and authorized by COR.

Deliverables:

22. The Contractor will submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

23. The Contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR. Types include asphalt, concrete, lumber, metal, dry wall, etc.

-- Contractor Personnel and Management --

Contractor Personnel:

24. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall make sure that subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specif ications and requirements.

25. The Contractor is required that all subcontractor or employees have been screen by the Dallas VAMC Healthcare System. All personnel are required to wear a VA government furnished badge.

All contractor and subcontractor are required to wear a government and company furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identif ication card lanyard.

26. Government issued identification badge remains the property of the Government and shall be returned to the issuing of f ice or other designated Government personnel upon transfer of Contractor employees f rom the contract.

27. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

28. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and sof t copies of data.

29. The Contractor shall not release any information (including photographs, f iles, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

30. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e.

timeliness, communication; spoken and written etc.). The Contracting Off icer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the inf luence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Off icer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal f rom the premises shall not relieve the Contractor of the requirement to provide suf ficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

31. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

32. The Contractor shall comply with all applicable federal, s tate and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

The Contractor shall ensure that employees or subcontractor have the proper PPE for the job.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

33. All work performed under this contract will be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certif ied statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

34. The Dallas VAMC Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulf illment of this contract.

35. Provide all necessary barricades / signage where required.

36. Isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

37. See Appendix A for additional requirements.

Work Attire and Appearance:

38. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

Personnel Qualification:

39. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor emp loyee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an ef f icient, reliable, and professional manner.

40. Contractor shall provide a supervisor who speaks English on site at all time.

41. Personnel should be properly trained f or safety and performance of their respective duties.

42. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

43. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

44. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926.

32(f ) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

45. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of , any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

-- Damages/Insurance --

Damages:

46. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or it subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurr, why it occurred, how it occurred, and the proposed means to repair or replace.

47. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Appendix A

North Texas VA Health Care Systems

Construction Safety Accident Prevention Plan Requirements

Prior to commencing work contractors must submit for approval Accident Prevention Plan. The prime contractor will write this plan for the specific work and hazards of the contract and implementing in detail the requirements for safety and occupational health. This plan shall be reviewed and found acceptable by Government personnel prior to initiation of work at the job site.

The plan shall be developed by qualified personnel and shall be signed by a competent person

AND a representative of management.

The prime contractor shall integrate all subcontractor work activities into the Safety and health Program, make the program available to all contractor and subcontractor employees and ensure all subcontractors integrate the provisions of the plan into their work activities.

The prime contractor shall integrate in their safety plan a requirement that all subcontractor lead personnel attend a onetime facility construction safety orientation;

Date: every 3rd Thursday Time: 9:00 am Location: 4500 Lancaster, Dallas, Texas 75216 (Engineering Building 9)

NOTE: Please provide an anticipated attendance list prior to attendance

The safety plan shall include:

• Title, signature and phone number of the plan preparer

• Title, signature and phone number of the plan approver

• Background information on the project:

• Contractor, contract number, project name, description of work to be performed and location of work to be performed, contractor accident experience such as OSHA 200 forms, corporate safety trend analysis, and a listing of phases of work and hazardous activities requiring hazard analysis.

Statement of safety & health policy

• Administrative responsibilities for implementing the plan

• Identification and accountability of personnel responsible for accident prevention

• Means for controlling work activities of subcontractors and suppliers

• Responsibilities of subcontractors

• Plans for safety orientation of new employees / sub contractors

• Plans for continued safety training

• Provisions for safety inspections to include

• Work site/material and equipment inspection

• Means for recording inspection results

• Timetable for correction of deficiencies

• Procedures for follow-up inspections to ensure correction

• Responsibilities for investigation and reporting accidents/exposure

• All accidents incident to the project will be investigated & reported within 24 hours

• Accidents that result in a fatality, three or more persons admitted to a hospital or significant property damage will be reported immediately to the Contracting Officer. Contractors are responsible for notifying OSHA.

• First aid treatments shall be reported and recorded daily.

• Responsibilities for maintaining accident data, reports and logs

• Emergency response capabilities for disasters

• Emergency Plans will include emergency phone numbers and shall be tested periodically.

Plans shall include escape procedures, employee accounting following an emergency evacuation, rescue and medical duties, means of reporting emergencies and persons to be contacted.

• Plans for maintaining job cleanup and safe access

• Public safety requirements (fencing/signs)

• Prevention of alcohol/drug abuse on the job

NOTE: Items that are commonly omitted in safety plans:

• Plans for hazard communication program must include:

1. A list of hazardous chemicals known to be present

2. Methods used to inform employees of the hazards

3. Containers must be present and labeled

4. MSDS for each hazardous chemical on site

Plans must identify monthly supervisor safety meeting and weekly worker safety meetings.

Meetings shall be documented including the date, attendance, subjects, and the name of individuals who conducted the meeting.

• Fire protection plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work; prepare a plan detailing project-specific fire safety measures. As part of the Fire Safety Plan the contractor shall include the following applicable standards NFPA 101, NFPA 1, NFPA 241. These standards describe requirements when the Fire protection Systems are impaired. Any open piping/conduit and/or penetrations extending through walls or floors from the construction area into a non-construction compartment will need to be capped off and fire stopped. All hot work will require a permit a facility Safety Officer will inspect the area before such work is performed.

NOTE: When fire protection systems are disrupted, contractors shall ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility.

Procedures shall be approved by facility CSO (construction safety officer) or project COR (contracting officer representative) prior to implementation.

Safety requirements for the hazards identified on the job site such as listed but not limited to the following:

• Fall protection

• Alternate measures for impaired fire protection systems (sprinkler, fire alarm, etc)

• Asbestos exposure

• Confined space entry

• Lock out/tag out

• Excavations

• Electrical safety

• Machinery and mechanized equipment

• Hand and power tools

• Contingency plan for severe weather

• Hot work (welding, torch cutting, brazing etc)

• Flammable storage

NOTE: Plan must indicate that no hot work shall be performed without required burn permit issued by safety)

Hazard Analysis

Prior to beginning EACH PHASE OF WORK, an activity hazard analysis shall be prepared by the contractor performing that work. Work shall not proceed until the hazard analysis has been accepted by facility Construction Safety Coordinator.

The analysis will:

• Define the activity being performed

• Identify the sequence of work to be accomplished

• Identify the specific hazards that are anticipated

• Identify the control measures that shall be implemented to reduce each hazard to an acceptable level

Hazard analysis shall identify the principal steps to be accomplished in sequence to accomplish the operations. Equipment used in the operation shall be listed on the hazard analysis form.

Inspection requirements for the equipment and machinery shall be listed on the hazard analysis form. Each step shall be analyzed to identify its potential hazards and a recommended control shall be identified to reduce the hazard to an acceptable level.

Hazard Analysis Work Phase:

Activity Analyzed by/Date Reviewed by/Date

Principal Potential Recommended

Steps Hazards Controls

Identify the Identify the potential hazards List specific control measures sequence of work activities

Equipment Inspection Training / certification requirements to be used Requirements

List equipment/machinery List inspection List trained /certified operators .

used in conducting the work requirement for activities equipment/machinery listed