36C25626Q1336.docx

36C25626Q1336

GENERAL INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer Tina L Harris Tina.Harris3@va.gov 228-523-5066

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

GENERATOR MAINTENANCE AND REPAIR SERVICES

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Combined Synopsis/Solicitation Notice

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using LPTA (Lowest Price Technical Acceptable) evaluation process.

2. The combined synopsis/solicitation number is 36C25626Q1336.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 10/01/2025) FAR Deviation NOV 2025 (eff. 11/19/2025) VAAR DEVIATION FEB 2026 (eff. 02/27/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition Policy Flash 26-25 eff. 02/27/2026)

4. This requirement is a total service disabled veteran owned small business set-aside. The North American Industry Classification System number is 811310 with a size standard of 12.5M.

5. Place of Performance:

Gulf Coast Veterans Healthcare System Biloxi 400 Veterans Avenue Biloxi, MS 39531

6. Period of Performance: Base plus four option periods

7. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Tina Harris at tina.harris3@va.gov no later than 120:00P.M. Central Time by September 23, 2026.

8. Quotes are due no later than October 1,2026 at 12:00P.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Tina Harris at tina.harris3@va.gov

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Tina Harris tina.harris3@va.gov Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25626Q1336

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B.2 STATEMENT OF WORK (SOW)

VAMC Campus Generators Inspection, Maintenance, & Load Banking

1. General:

This is a non-personal services order to provide periodic maintenance, emergency response, and inspection of Generators at the VA Gulf Coast Veterans Healthcare System Campus, located at 400 Veterans Avenue, Biloxi, MS 39531. The Biloxi VAMC has a requirement for inspection, maintenance, and load-banking on all their backup generators which consist of the 18 Building back-up generators located in Table-1 below and the Campus Primary Back-up generators of two (2) Kohler generators and two (2) Cummins-Onan generators and associated paralleling gear. The Government shall not exercise any supervision or control over the service providers providing the services described herein. Subject work is to be accomplished for and at the VA Gulf Coast Veterans Healthcare System Campus, Biloxi MS. All work is to be completed within thirty (30) calendar days after “Notice to Proceed” is received.

1.1. Description of Services / Scope of Work:

Contractor will provide all necessary labor, transportation, equipment, personal protective equipment, facilities, supervision, other items, and non-personal services required to provide the generator maintenance services as described in this Statement of Work to include Quarterly / Annual inspections and testing as required in the Scope of Work, as applicable for the generators in Table-1.

List of Generators for Inspection / Maintenance:

Manufacturer

Serial Number

Location

Power Rating

Tank Mgmt. System (TMS)

Phillips

Graceland

*Does not include Kohler proprietary hardware or software.

‡Annual load bank only. Does not parallel/export to utility.

(Table-1)

1.2. The scope of this service contract shall apply only to the equipment listed in Table-1 below. Kohler proprietary software and hardware shall be excluded from this; no penalties shall be assessed due to issues with proprietary equipment.

1.3. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided to Contractor personnel while performing the services described herein.

1.4. Period of Performance: The period of performance shall be a base plus up to four option years.

1.5. Type of Contract: The government will award a firm fixed-priced contract.

1.6. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and / or modifications in writing from the Contracting Officer to the Contractor.

1.8. Invoices: Invoices are to be submitted electronically; either monthly or quarterly, in arrears of the start of the services that were performed. Electronic invoices can be submitted at no additional cost at the VA Vendor Information System (VIS) website http://www.tungsten-network.com/us/en/veterans-affairs/. The COR is responsible for acceptance of services and / or the processing of receiving reports for the services provided to the government.

1.9. Work Stoppage/Delays: The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

2. Task Specifications:

2.1. Description of Work: Contractor shall provide qualified maintenance inspectors, labor technicians, equipment, tools, materials, parts, supplies, transportation, supervision, any other items, and non-personal services deemed necessary to perform annual, quarterly preventative maintenance inspections, load-banking, and services for generators listed in Table-1. In accordance with Generator Manufacturer (OEM) Maintenance procedures, upon completion of annual or quarterly testing, the resultant paperwork will be supplied to the COR. Contractor shall furnish all necessary labor, material, parts, components, tools, supplies, test equipment, diagnostics, manuals, schematic drawings, facilities, freight, temporary or standby equipment, vehicle usage, travel, mileage, and other necessary items to perform maintenance services to keep the equipment cited within this contract in good operating condition. The contractor will furnish all OEM repair parts and service up to $35,000 cumulative per year for Biloxi VAMC Campus. The Contractor shall be familiar with all terms, conditions, and requirements herein contained with warranty items and conditions. The contractor shall have the ability to remotely start/stop the 4 backup generators located in building’s 92, 93, 94 and 95. Remote starting of the 4 backup generators will be required once per year.

2.2. Service Requirements: The Contractor shall be responsible for supplying the personnel for the installation of all customer supplied parts, transportation to the job site locations, materials, tools, and labor to provide Annual, Quarterly Preventive Maintenance, Load-banking, and emergency service. All testing is to be accomplished in accordance with the OEM Generator Manual. All testing must be documented in a fashion acceptable to the VA. All used parts are to be turned over the Biloxi VAMC for disposition evaluation.

2.3. Good operating condition is defined as not less than 95 percent effectiveness level for each line-item system / equipment identified. The effectiveness level is calculated by dividing the operational hours per month minus the downtime, by the operational hours. Equipment will be considered in use 24 hours per day / 7 days a week, inclusive of holidays. All equipment is considered to be in good operating condition.

2.4. If the effectiveness level for a line item drops below 95% for a month, the Contractor shall grant a maintenance credit for that line item of system/equipment each month until the 95% effectiveness level is achieved. Maintenance credit will be issued by the Contractor as a credit on the Contractor’s monthly invoice and will be reviewed and approved by the government Program Manager (COR).

2.5. The maintenance credit will be calculated by dividing the number of unavailable hours (UA) by the total hours (TA) available for the month divided by Quarterly PM cost (QC) for the affected piece of equipment. (UA/TA) *QC=Credit Amount.

2.6. Fuel polishing is not included in this scope of work. Fuel related issues due to inadequate polishing will not be subject to penalties.

0. It is expected that maintenance items identified during inspections will be corrected in a timely manner. Failures due to items not corrected in a timely manner will not be subject to penalties.

0. Exclusion: Failures not subject to penalty:

1. Failures due to identified deficiencies not being corrected in a timely manner. It is expected that the VA will promptly correct maintenance items identified during inspections.

1. Failures not related to routine maintenance/inspection.

1. Failures due to negligence or acts of others.

1. Failures due to normal wear and tear.

1. Failures which could not reasonably be expected to be identified during normal Preventative Maintenance Inspections.

3. General Services Information:

3.1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m.

3.2. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). Contractor shall provide repair service calls for emergency corrective maintenance 24 hours a day, 7 days per week.

3.2.1. For non-scheduled services, corrective maintenance will be initiated by the Biloxi VAMC by telephone to the Contractor’s Service Center, which must be acknowledged within 4 hours. A fully qualified service technician must be on site within 14 hours of acknowledgment of the service call. A fully qualified technician means that the service tech can show evidence of the successful completion of an acceptable training program on the equipment in question. Equipment shall be restored to full service within 48 hours of arriving on the job site, barring extenuating circumstances. Full service means that defective parts have been replaced with parts that meet or exceed manufacturer's original specifications, meets government’s expectations and that the equipment meets or exceeds the manufacturer's original performance specifications.

4. Technician Qualifications:

4.1. Technicians shall have completed at least a one-year trade school and have five years’ successful experience in this field. The experience shall be largely with institutional and industrial generators similar to Biloxi VAMC generators. Technicians shall have a work history of at least 5 years working on installation, inspecting, troubleshooting, and repairing of diesel generators.

4.2. POINT OF CONTACT (POC). The Contractor shall provide a primary Point of Contact who shall be responsible for the delivery and performance of the work. The name of this person, and any alternate(s), to include duty hours and telephone numbers, shall have full authority to act on behalf of the Contractor's firm for the specific order (call) and shall be identified prior to performance.

4.3. The Contractor will notify the COR upon entering and exiting the boiler plant.

4.4. Contractor personnel shall wear a badge, issued by Biloxi VA Police, clearly displayed at all times while working at Biloxi VA.

4.5. Protective clothing, footwear and other items shall be in compliance with OSHA and/or other Federal/State/local requirements.

4.6. The Contractor shall be responsible for the conduct and appearance of his employees while working on. The Contractor's employees shall remain fully clothed at all times while performing under this contract; this includes shirts with sleeves, shoes and long pants. Tank tops, shorts and inappropriate tee shirts worn as outerwear are prohibited. The Contractor will be required to remove from the work site any employee working under this contract for reasons of conduct, security, or found to be or suspected to be under the influence of alcohol, drugs, and any other incapacitating agents. Removal from the work site or dismissal from the premises shall not relieve the Contractor of the requirement to provide qualified, sufficient personnel to perform the services as required.

5. All personnel employed by the Contractor in the performance of this contractor, or any representative of the Contractor entering the Government, shall abide by all the regulations of the installation.

6. CONTRACTOR FURNISHED ITEMS AND SERVICES

6.1. Certificates, Licenses, Training and Permits. The Contractor shall, at no additional cost to the Government, obtain all certificates, licenses and permits required for performance of generator services, and for complying with all applicable local, state, Federal laws, rules, and regulations. Contractor shall provide VA training certificates and manufacturer approved authorized factory servicing agreements. Contractor shall provide all equipment necessary to complete the inspection and testing, including equipment, materials, and fluids needed to meet OSHA requirements for a safe work site.

7. SUBMITTALS: Contractor shall provide submittals for all chemicals, materials, and parts that Contractor intends to use to complete this SOW. If applicable, Contractor shall also provide the confined space entry plan and Lock Out/Tag Out plan prior to starting work. This shall be submitted to the COR at least 14 days in advance of starting work.

8. DELIVERABLES:

8.1. Contractor shall furnish the Biloxi VAMC with detailed service reports, generator inspection reports, and oil / coolant analysis test sheet on each required PM.

9. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

9.1. The government will furnish none of the materials, parts and supplies for the generators described in this Statement of Work. The Contractor may use the available utilities (electricity, water) at the site locations that are determined necessary for the performance of services described herein. The Contractor will not have access to the VA information system or have access to government computers to access online information while in the performance of the contract.

10. SAFETY:

10.1. CONFINED SPACE:

The Gulf Coast VA Healthcare System complies with the Occupational Safety and Health Administration (OSHA) confined space requirements as detailed in 29 CFR 1910.146. All confined space entry shall comply with 29 CFR 1910.146. A site-specific Confined Space Entry plan, that specifically addresses entry conditions, air monitoring and rescue services, shall be developed and submitted to the Facility Safety and Emergency Management Service. Confined space entry permits shall be authorized by the Facility Safety and Emergency Management Service. Contractors shall coordinate with their Project Manager to request entry permits. Written request to de-classify a (PRCS) to a (CS) may be documented in writing and submitted to the Facility Safety and Emergency Management Office for consideration and approval.

11. Statement of Work

11.1. Item 0001 (Firm Fixed Price): The Contractor shall provide planned maintenance (PM) inspections on the generators at 3-month intervals (quarterly), beginning in January 2027, the Annual PM shall be performed by April 31 of each calendar year the agreement is in effect. There will be semi-annual PM inspections performed on the Phillips Tank Management System (TMS) in Graceland. The planned maintenance schedule will be reviewed and approved by the government Program Manager (COR) before beginning such program. Such planned maintenance shall consist of, but not be limited to, the following.

11.1.1. Quarterly and Annual planned maintenance services: PM tasks and inspections shall be performed and shall include, but not be limited to, the following requirements. Use only fluids and lubricants that are approved by the OEM. Special care should be taken to keep the generator and engine components clean and in serviceable condition to facilitate detection of possible leaks and prevent subsequent damage.

11.1.1.1. Remove all used antifreeze and/or radiator flush from government property and properly dispose of in accordance with State and Federal laws/regulations. Remove all used oil and oil filters after oil change from government property and properly dispose of in accordance with State and Federal laws / regulations.

11.1.1.2. Quarterly PM Inspection

Test all alarms & shutdowns where available via discrete switches, oil pressure, temperature, etc. or controller menu if available. Verify alarms & audible at remote annunciator panel where installed.

Verify proper operation of day tank. Fuel Level. Float Switch. Solenoid Valves. Strainers. Flexible hose & fittings. Rigid piping. Tank Vent. Water in fuel. Check crankcase. Check water pump weep hole for leaks. Check for oil, coolant & fuel leaks. Check condition of all flexible oil, fuel, and coolant hoses. Check radiator core, fan belts, and radiator cap; grease fan bearings as required. Confirm operation of remote radiator fan. Check coolant heater for proper operation, temperature setting and wire condition. Take oil & coolant samples; submit samples to testing laboratory for spectra chemical analysis. Check hours on oil & fuel filters. Recommend changing oil, oil filters, and/or fuel filters based on hours or oil sample analysis report. Check engine air filters. Check engine wiring & repair any bad connections due to vibration or chafing. Batteries/Battery Charger. Confirm proper operation of battery charger for engine starting batteries. Record float voltage & current. Record equalize voltage & current. Check engine cranking batteries. Record specific gravity of each cell. On NiCad batteries record voltage of each cell. Load test batteries. Terminal condition – clean any corrosion from terminal. Check condition of battery rack/tray. Monitor battery life, recommend, and replace every 30 to 36 months per NFPA-110. On dual starter engines, confirm operation of each starter individually. Governor Check & lubricate governor actuator linkage as required. Check wiring to actuator. Confirm proper operation of governor controls. Confirm proper operation of fuel pump or injector pump. Remove generator connection box covers & check condition. Rotating rectifier assembly for loose wiring or signs of bad rectifiers. Main conductor for chafing or loose connections. Voltage regulator connections. Visual inspection of rotor and stator windings. Confirm proper operation of engine start/stop controls. Verify proper operation of radiator exhaust louvers. Verify proper operation of intake air louvers. Check exhaust systems. Condition of insulation. Supports & spring isolation. For leaks. Condition of rain cap or bird screen. Condition of flexible exhaust components. Check condition of main generator set spring isolators. Confirm monthly building load test meets 30% of generator rating. Be present for monthly building load test which is performed during planned maintenance inspection. Generator Controls PM Inspection - Check control wiring for loose connections & chafing; correct as required. Check all lamps. Confirm operation of engine gauges & generator meters, selector switches, etc.

11.1.1.3. Annual PM Inspection

Annual recommended services and inspections shall include the following in addition to those tasks listed in section 10.1.1.2. This contract requires annual remote starting of the four (4) main backup generators located in Graceland in addition to the following work described below. Change engine lubricating oil and oil filters. Change engine oil every year or after 250 hours of operation. Service the crankcase breather. Inspect air filters. Change if needed. Inspect air intake for system leaks. Replace fuel filters. Replace filter element in pre-filter. Inspect for water intrusion in generator enclosure.

11.1.1.4. Load Banking

Load bank testing shall occur during the month of April. Coordinate load banking with VA COR or Electrical Shop point of contact 14 days prior to load banking. Load banking will be required for the 18 generators listed in table 1 that do not parallel and export to the utility. Load bank testing shall comply with The Joint Commission and NFPA Standards. Documentation of testing compliance shall be provided. The awarded vendor accepts no responsibility for the failure of your equipment during testing or the failure of the equipment to perform satisfactorily. It does not include fuel, oil, coolant, or other consumables required to perform testing.

11.1.1.5. Semi-Annual Tank Management System Inspection: Items to be inspected are as follows:

11.1.1.5.1. Pneumercator Tank Monitor: Test Main Tank 1-4 Probes. Test interstitial sensors. Test overfill alarms. Inspect probe and interstitial cap for leaks. Check calibration of probes. Inspect probe and interstitial wiring.

11.1.1.5.2. Phillips Tank Management System: Test Red Jacket fuel pumps. Inspect level probes in four (4) generator tanks. Test fuel solenoid valves for generator day tanks. Inspect fuel system for leaks.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly Preventive Maintenance Inspection — (All Table-1 generators, per OEM procedures; service reports to COR)(quaarterly invoice) Contract Period: Base POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Preventive Maintenance & Annual Service (includes documentation; timing per SOW)(annual invoice)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Load Bank Testing — Non-paralleling generators (13 units; NFPA-110 / Joint Commission compliance)(annual invoice)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Phillips Tank Management System (TMS) Inspection — Semi-Annual (semi -annual invoice)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Remote Start/Stop Test — Backup Generators in Bldgs 92–95 (once per year)(annual invoice)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Emergency Corrective Maintenance — On-call Labor (as needed; 24/7; 4-hr ack / 14-hr on-site / 48-hr restoration)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OEM Repair Parts & Materials Allowance — Not-to-Exceed $35k per year( as needed)

POP Begin: 10-15-2026 POP End: 10-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Quarterly Preventive Maintenance Inspection — (All Table-1 generators, per OEM procedures; service reports to COR)(quaarterly invoice) Contract Period: Option 1 POP Begin: 10-15-2027 POP End: 10-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Preventive Maintenance & Annual Service (includes documentation; timing per SOW)(annual invoice)

POP Begin: 10-15-2027 POP End: 10-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Load Bank Testing — Non-paralleling generators (13 units; NFPA-110 / Joint Commission compliance)(annual invoice)

POP Begin: 10-15-2027 POP End: 10-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Phillips Tank Management System (TMS) Inspection — Semi-Annual(semi- annual invoice)

POP Begin: 10-15-2027 POP End: 10-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Remote Start/Stop Test — Backup Generators in Bldgs 92–95 (once per year)(annual invoice)

POP Begin: 10-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Emergency Corrective Maintenance — On-call Labor (as needed; 24/7; 4-hr ack / 14-hr on-site / 48-hr restoration)

POP Begin: 10-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OEM Repair Parts & Materials Allowance — Not-to-Exceed $35k per yearas needed

POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Quarterly Preventive Maintenance Inspection — (All Table-1 generators, per OEM procedures; service reports to COR)(quaarterly invoice) Contract Period: Option 2 POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Preventive Maintenance & Annual Service (includes documentation; timing per SOW)(annual invoice)

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Load Bank Testing — Non-paralleling generators (13 units; NFPA-110 / Joint Commission compliance)(annual invoice)

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Phillips Tank Management System (TMS) Inspection — Semi-Annual(semi-annual invoice)

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Remote Start/Stop Test — Backup Generators in Bldgs 92–95 (once per year)(annual invoice)

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Emergency Corrective Maintenance — On-call Labor (as needed; 24/7; 4-hr ack / 14-hr on-site / 48-hr restoration)

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OEM Repair Parts & Materials Allowance — Not-to-Exceed $35k per year as needed

POP Begin: 10-15-2028 POP End: 10-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Quarterly Preventive Maintenance Inspection — (All Table-1 generators, per OEM procedures; service reports to COR)(quaarterly invoice) Contract Period: Option 3 POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Preventive Maintenance & Annual Service (includes documentation; timing per SOW)(annual invoice)

POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Load Bank Testing — Non-paralleling generators (13 units; NFPA-110 / Joint Commission compliance)(annual invoice)

POP Begin: 10-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Phillips Tank Management System (TMS) Inspection — Semi-Annual(semi-annual invoice)

POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Remote Start/Stop Test — Backup Generators in Bldgs 92–95 (once per year)(annual invoice)

POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Emergency Corrective Maintenance — On-call Labor (as needed; 24/7; 4-hr ack / 14-hr on-site / 48-hr restoration)

POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OEM Repair Parts & Materials Allowance — Not-to-Exceed $35k per year as needed

POP Begin: 10-15-2029 POP End: 10-14-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Quarterly Preventive Maintenance Inspection — (All Table-1 generators, per OEM procedures; service reports to COR)(quaterly invoice) Contract Period: Option 4 POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Preventive Maintenance & Annual Service (includes documentation; timing per SOW)(annual invoice)

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Load Bank Testing — Non-paralleling generators (13 units; NFPA-110 / Joint Commission compliance)(annual invoice)

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Phillips Tank Management System (TMS) Inspection — Semi-Annual(semi-annual invoice)

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Remote Start/Stop Test — Backup Generators in Bldgs 92–95 (once per year)(annual invoice)

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Emergency Corrective Maintenance — On-call Labor (as needed; 24/7; 4-hr ack / 14-hr on-site / 48-hr restoration)

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

OEM Repair Parts & Materials Allowance — Not-to-Exceed $35k per year as needed

POP Begin: 10-15-2030 POP End: 10-14-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Base Period Total

Option Year One (1) Total

Option Year Two (2) Total

Option Year Three (3) Total

Option Year Four (4) Total

Contract GRAND TOTAL

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.3 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— Sustainable products means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/)

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2)Furni…