36C25626Q1240_1.docx

36C25626Q1240

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

Contracting Officer Tiffany Conner tiffany.conner@va.gov

(318) 990-4064

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice.

The solicitation number is 36C25626Q1240_1 and is issued as a Request for Quotation (RFQ).

The proposed contract action for supply items Dental Air Compressors Units at the Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA., for which the Government intends to solicit competitive quotes. The contract will commence for a period for 30 days 10/01/2026 through 10/31/2026. Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on FBO to be considered by the Government. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS.

The NAICS code is 339114 (Dental Equipment and Supplies Manufacturing) and the size standard is $16.5 Million.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 (eff. 03/13/2026). Only emailed requests received directly from the requester will be accepted.

RESPONSES ARE DUE Friday, September 8, 2026, by 10:00 a.m. Central Standard Time (CST). Quotes are due electronically to Tifffany.Conner@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered.

Phone calls will not be accepted, all question and or concerns must be submitted via email to Tifffany.Conner@va.gov by 12:00 p.m. Central Standard Time (CST) NLT September 1, 2026.

Point of contact for this solicitation is Tiffany Conner at Tifffany.Conner@va.gov. All Inquires must be submitted electronically.

See CLINs for items information and attached SOW

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

629-27-1-6789-0002 36C25626Q1240 08-2 -2026 Tiffany Conner na 09-0 -2026 10am

CDT

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101 X X 339114 1000 Employees N/A X Department of Veterans Affairs Southeast Louisiana Veterans HCS 2400 Canal St.

New Orleans LA 71109 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services for install and removal of Dental Unit Air Compressors.

Solicitation responses are due NLT September , 2026 @ 10:00 AM CST email to tiffany.conner@va.gov This solicitation is an set-aside 100% for SDVOSB's.

Any questions please submit by September 1, 2026 @12PM CST All Offerors must be registered/certified SAM at the time of solicitation close and award.

FOR ALL ADMINISTRATIVE QUESTIONS PLEASE CONTACT

CONTRACTING OFFICER TIFFANY CONNER tiffany.conner@va.gov See CONTINUATION Page

629-3670162-6789-854200-3223 23NRNRA89

X X X Tiffany Conner Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Tiffany Conner tiffany.conner@va.gov

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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STATEMENT OF WORK (SOW)

For

OUTPATIENT BUILDING DENTAL AIR COMPRESSOR REPLACEMENT

SOUTHEAST LOUISIANA VETERANS’ HEALTHCARE SYSTEM

NEW ORLEANS, LA 70119

Last Updated 6/17/2026 Part 1 General Information

1. GENERAL: The Southeast Louisiana Veterans Health Care System located at 2400 Canal Street, New Orleans, LA 70119, is seeking professional services to provide the replacement of the air compressor system serving the Dental Lab located in the Outpatient Building #3.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the installation of Dental Air Compressors used for the instrumentation that performs dental procedures on veteran patients. The contractor shall meet the standards in this contract.

1.2 Background: The New Orleans VA Medical Center (SLVHCS) has a requirement for the Dental Air compressors four (4) each system to be replaced due to damaged compressors. This replacement is an essential component at the Southeast Louisiana Veterans Healthcare System in New Orleans, La. It serves a vital role in patient care within the facility. The current Dental Air system is 10 plus years old and is experiencing failures in the operations of the pump, faulty controller, fouled lower tank, and has recently started experiencing leaks on the upper tank system allowing the waste to leak onto the floor. When the system goes offline, it immediately creates a work stoppage and safety hazard for our Dental department staff and patients.

1.3 Objectives: Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in few operational delays, improved communications, increased efficiency within the facility and improve the quality of services to veterans as required by VHA Directives. The Dental Compressor serving the SLHVCS New Orleans, La Medical Center Dental Clinic has failed and has exceeded usable life and requires immediate replacement. This equipment is required to perform specific treatment and procedures

1.3.1. Period of Performance: The period of performance shall run from on or around October 1, 2026, through October 31, 2026. Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

2. Scope:

2.1. The Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document to remove the four (4) existing dental compressors and replace with new equipment to restore dental air to the medical center dental service. The contractor shall receive and work with the VA COR and designated Po (POC required to include OSHA compliance planning and execution along with separator installation, testing, training, and documentation

2.1 Description of services:

General Description The Scroll System is tank mounted design consisting of two oil-less scroll air compressors and associated equipment, one ASME tank, and one magnetic starter panel. The only field connections required will be system discharge, power connection at the control panel, and condensate drain connection. All interconnecting piping and wiring shall be included and operationally tested prior to shipment

Detailed Product Description:

BASE MODEL NUMBER: STD151362-DD

SYSTEM CAPACITY: 30.4 SCFM @ 100 PSIG

HORSEPOWER: 10 HP Total (5HP each x2) RECEIVER SIZE/CONFIGURATION: 80 Gal./Horizontal ELECTRICAL: 208/230V, 1PH, 60Hz

OIL-LESS SCROLL COMPRESSOR PUMP

The compressors shall be belt driven oil-less rotary scroll single stage, air-cooled oil-less construction with absolutely no oil needed for operation. The rotary design shall not require any inlet or exhaust valves and shall be rated for 100% continuous duty. Direct drive compressors shall not be used. Tip seals shall be of composite PTFE material and be rated for 10,000 hours operation. Compressor bearings shall be external to the air compression chamber, and shall all be serviceable for extended compressor life. Bearing maintenance shall not be required until 10,000 run hours. Compressors with bearings that are not accessible for service have a limited life span and shall not be accepted. Compressors shall have an integral radial flow fan for cooling and shall not require any additional electric cooling fans. Each compressor to be equipped with the following components:

· Isolation, check, and safety valve

· ODP electric motor, belts & belt-guard

· After-cooler

· Pumps can have all major maintenance performed by only removing the fixed scroll side

· Compressor shall be rated for a minimum 30,0000-hour run life

RECEIVER TANK

The AMSE National Board registered 200 psig working pressure, horizontal air receiver is provided with:

· Pressure gauge

· Relief valve

· AUTO ELECTRIC TIMER DRAIN: Electronic timer drain installed on the air receiver. Requires 115V power supply.

STARTER/CONTROL PANEL

Alternator panel with NEMA 1 enclosure, magnetic starters, motor overload protection, alternator, 120 volt transformer, fused primary and secondary circuits, elapsed time indicators, and maintenance switch (left/auto/right), all mounted and wired. Controls are UL 508A listed and labeled. Lockable motor circuit protectors provide a means of locking out each motor individually for service. Both pumps will operate simultaneously if demand requires.

HIGH TEMPERATURE ADDER:

The optional high temperature adder includes a light with latching circuit, reset button, dry contact, and one temperature switch per pump.

DESICCANT AIR DRYER / FILTRATION: (Installed) The twin-tower, heatless desiccant air dryer shall be sized for the full system capacity and to yield a pressure dew point of -40 degrees F. The dryer design shall be of the automatic pressure swing, heatless, regenerative type and shall include integrated exhaust air silencers for quiet operation. Control display features include a schematic of the dryer, two LED indicators for each tower to indicate whether the tower is dryer or regenerating/re-pressurizing, and one LED indicating operation of the pre-filter drain. Four user selectable purge optimizer settings are provided to allow adjusting the purge rate in situations where the full dryer capacity is not required. The purge settings are based on percentage of rated flow and can be set at 100%, 80%, 60%, or 40%. The filtration system shall consist of 2 stages of filtration. The first stage of filtration shall include a .01 micron coalescing pre-filter with element change indicator and automatic condensate drain and installed up-stream of the air dryer. The second stage is a 1-micron particulate filter with element change indicator and mounted at the discharge of the dryer.

The project will include but not be limited to the following:

2.1.1.2. Contractor shall schedule and coordinate all work with VA Contracting Officers Representative COR and SLVHCS Safety Office Construction Control.

2.1.1.3. Any required outages shall follow proper coordination and notification through the VA Contracting Officers Representative COR and SLVHCS Safety Office Construction Control.

2.1.1.4. All LOTO requests and procedures shall comply with the Southeast Louisiana Veterans Healthcare System New Orleans Policies.

2.1.1.5. Contractor shall furnish appropriate tools, equipment, and certified labor to remove four existing dental compressors located in the Outpatient Building #3, located in the mechanical space 8J100.

2.1.1.6. Contractor shall remove and properly dispose of four (4) existing air compressor equipment units. Provide waste manifest as required. Please note that an elevator is not available and will require traversing by stair with maximum 34” in width

2.1.1.6.2 Existing power per disconnect: Feed from: EQR3281 in room, 8J103 The following breakers feed the 4 compressors: 7.11.15.19 as 120/208V. Existing power per disconnects: Feed from : EQR3281 in room, 8J103 The following breakers feed the 4 compressors: 7.11.15.19as 120/208V. Disconnect existing exhaust piping from existing units

2.1.1.7. Furnish and install new annunciator panel with compatible unit controls in automated through the existing Siemens BAS

2.1.1.8. Service provider shall furnish appropriate tools, equipment, and certified labor to install four (4) dental air compressors with minimum specs to replace existing equipment in kind and/or to meet the following requirements:

2.1.1.8.1. Combo Unit for 7 – 10 users

2.1.1.8.2. Complete Dry Dental Air Unit with separating tanks

2.1.1.8.3. Control and monitoring system compatible with Johnson’s Controls.

2.1.1.8.4. Water Free Operation

2.1.1.8.5. Connect to feeds from power panels as 120/208V and power panels as 120/208V.

2.1.1.9. Service provider shall perform all Installation and Testing of the new compressor and associated components with existing Critical Medical Gas components

2.1.1.10. The manufacturer procedures take precedence over other recommended installation and operation procedures

2.1.1.11. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations

2.1.1.12. Protect all equipment in place during replacement activities.

2.1.1.13. The new dental air compressors must be interchangeable with the medical centers existing Medical Air Compressors for emergency purposes.

2.1.1.14. Perform post installation inspections, testing, and certification of the medical gas system as required by NFPA 99.

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Program (QCP) will be delivered to the COR within 14 calendar days of the contract award. After acceptance of the QCP, the contractor shall receive the Contracting.

Officer’s acceptance in writing of any proposed change to his QC system.

1.5.1.1 Installer Qualifications: Must understand OSHA standards (HazCom, PPE, Respiratory, Bloodborne Pathogens).

Inspections: Monitor PPE usage, labeling, SDS availability, respiratory program adherence, and ventilation controls.

Audits: Perform pre- and post-installation safety walkthroughs; verify respiratory fit tests and spill kit readiness.

Performance Testing: Validate compressor efficiency under safe, controlled conditions

1.5.2. Quality Assurance: The Government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The Contracting Officer’s Representative (COR) will be the individual primarily responsible for quality assurance. The COR may perform surveillance by direct observation, performing weekly or bi-weekly inspections, or investigating customer complaints.

1.5.3. Hours of Operation: The contractor is responsible for providing services, between the hours of 7:00 AM to 3:30 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the contractor should keep in mind that the stability and continuity of the workforce are essential. The contractor must check in with the Maintenance & Repair Supervisor or designated staff prior to commencing work each day.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at 2400 Canal Street, New Orleans, LA 70119 in the Outpatient Building # 3 Mechanical Space 8J100.

1.5.5. Security Requirements: The lead contractor on site for this contract must either have a non-PIV ID card prior to commencement of work under this contract or be willing to obtain a non-PIV ID card after issuance of this contract. Renewal of PIV ID cards are to be performed annually. All either contractor personnel must receive visitor badges from Police Service to enter the building.

1.5.5.1. Physical Security: The contractor shall be responsible for safeguarding all Government information and property provided for contractor use. At the close of each work period, Government facilities shall be secured.

1.5.6. Special Qualifications: The contractor shall possess, at a minimum, the following performance qualifications:

1.5.6.1. Contractor Installer Qualifications: Must understand OSHA standards (HazCom, PPE, Respiratory, Bloodborne Pathogens).

1.5.6.2. Possess technical staff qualified by professional education and technical experience to perform the work required by this statement of work. At least two (2) years of experience.

1.5.6.2.1 Licensed plumber/HVAC/dental equipment technician.

• Minimum 2 years of experience.

• Knowledge of EPA 40 CFR 441 and VHA SA‑016.

• OSHA training: HazCom, PPE, Respiratory Protection, Bloodborne Pathogens.

• Manufacturer training for installed equipment.

• Mercury spill response training.

• Ability to complete compliance documentation and train VA staff.

Applicable Standards

• EPA 40 CFR 441.

• ANSI/ADA 108.

• ISO 11143.

• VHA Standards Alert SA‑016.

• OSHA 29 CFR 1910.1200, 1910.132, 1910.134, 1910.1030.

1.5.7. Post Award Conference The contractor shall attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will assess the contractor in how the Government views the contractor's performance and the contractor will notify the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.8 Key Personnel: The contractor shall provide an onsite lead who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available all day on each day the contractor is on site.

1.5.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression on the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.10 Contractor Travel: Not Applicable

1.5.11 Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.12 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

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PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide coordination between the contractor and the facility to make sure patient care is not impacted by the performance of this contract.

3.2 Utilities: The Government will provide all utilities available at the facility. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning the scope of work.

3.3 Equipment: The Government will NOT provide any equipment.

3.4 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: The Contractor shall possess and maintain a facility clearance from the Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a security clearance and received a non-PIV badge from the VA Police.

4.3. Materials: The Contractor shall furnish all parts, materials, equipment and supplies necessary to installing of replacement dental air compressors.

4.4. Equipment: The contractor shall maintain all their equipment. All hand tools will be provided by the contractor as well. The contractor will be liable for any Government property damage.

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B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

176898: 5 Hp Duplex Scroll with Tanks Contract Period: Base POP Begin: 10-01-2026 POP End: 10-31-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

SERVPART: Locally Purchased Parts Piping supplies, Electrical supplies, ECT

POP Begin: 10-01-2026 POP End: 10-31-2026

LABOR: Labor to remove the old and install new compressors

POP Begin: 10-01-2026 POP End: 10-31-2026

175312: Powerex Dew Point Monitor

POP Begin: 10-01-2026 POP End: 10-31-2026

B.3 DELIVERY SCHEDULE

2.00

1.00

1.00

1.00

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).