PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626Q0900 08-21-2026

Tammie Chaney 601-362-4471 09-04-2026 10:00 am CDT

00256 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC Network Contacting Office 16 715 South Pear Orchard Road Ridgeland MS 39157

X 100

X

562211

$47 Million

N/A

X

00564

Department of Veterans Affairs Veterans Health Care System of the Ozarks 1100 N. College Avenue Fayetteville, AR 72703

10N16

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

The contractor shall provide all labor, tools, materials, equipment, transportation and supervision necessary to complete all work associated with providing regulated medical waste and disposal services.

Questions due NLT 08/26/2026 by 1:00 PM CDT via email to tammie.chaney@va.gov. No phone call will be accepted.

See CONTINUATION Page

X X

X 1

Tammie Chaney

36C25626Q0900

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.7 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.8 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.9 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.11 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.14 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

Network Contacting Office 16

715 South Pear Orchard Road

Ridgeland MS 39157

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Statement of Work (SOW)

Medical Waste Treatment and Removal Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

1. Background

The Department of Veterans Affairs (VA), Veterans Health Care System of the Ozarks (VHSO) and affiliated Community-Based Outpatient Clinics (CBOCs) generate regulated medical waste as a result of daily healthcare operations. This waste stream includes biohazard, pathological, trace chemotherapy, and sharps materials that must be collected, transported, treated, and disposed of in strict accordance with federal, state, and local regulations.

2. Scope

The Contractor shall furnish all labor, supervision, materials, equipment, containers, transportation, treatment, and disposal services necessary to collect, handle, transport, treat, and dispose of regulated medical waste generated at VHSO and its associated CBOCs in Fayetteville, Fort Smith, Springfield, and Joplin. Work shall comply with all applicable VA, OSHA, EPA, DOT, state, and local requirements governing regulated medical waste.

3. General Requirements

The requirements of this section apply to all service locations identified in Section 5, unless a location-specific requirement expressly provides otherwise.

For all locations, the Contractor shall:

A. Containers and Container Management

Furnish contractor-owned, reusable, clean, and sanitized regulated medical waste containers of the type, size, and quantity specified for each service location.

Maintain sufficient quantities of the appropriate container types and sizes at each location to support the required service frequency and facility operations.

Replace containers removed during scheduled pickups with clean, sanitized, empty contractor-owned containers of the appropriate type and size, as necessary to maintain the required on-site inventory.

Reusable containers shall be cleaned and sanitized prior to return to a VA facility. Any location-specific container inventory or return requirements are identified in Section 5.

B. Collection

Pick up all full regulated medical waste containers designated for collection during each scheduled pickup.

Partially filled containers shall not be removed unless otherwise authorized by the Contracting Officer’s Representative (COR).

C. Transportation, Treatment, and Disposal

Collect, handle, transport, treat, and dispose of all regulated medical waste in accordance with this SOW and all applicable Federal, State, local, and VA requirements.

The Contractor shall determine the appropriate treatment method, including autoclave or incineration, based on the applicable waste stream and governing regulatory requirements.

The Contractor is responsible for ensuring that the treatment and final disposal method selected for each waste stream complies with all applicable requirements.

The Contractor shall maintain sufficient transportation and treatment capacity to accommodate the required waste streams and anticipated service volumes throughout contract performance.

D. Pickup Documentation and Manifests

For each scheduled pickup, the Contractor’s driver shall, prior to departing the facility, provide the COR or the COR’s designated representative with a copy of the VHSO-signed pickup documentation or manifest.

At a minimum, the pickup documentation shall identify:

Date and time of pickup;

Service location;

Total number and type of containers collected;

Number of containers designated for autoclave treatment; and Number of containers designated for incineration.

The requirement to separately identify containers designated for autoclave and incineration is a VA documentation and reporting requirement and does not direct or prescribe the treatment method selected by the Contractor.

Additional monthly documentation and invoice-reconciliation requirements are identified in Section 7.

E. Regulatory Compliance

The Contractor shall maintain compliance with all applicable Federal, State, local, and VA requirements governing the collection, handling, transportation, treatment, and disposal of regulated medical waste.

The Contractor shall obtain and maintain all licenses, permits, registrations, certifications, and other regulatory authorizations required for the services performed under the contract.

4. Hours of Operation and Scheduled Pickup Hours

Routine scheduled regulated medical waste pickup services shall be performed between 8:00 a.m.

and 2:30 p.m., Monday through Friday, excluding Federal holidays, in accordance with the pickup frequency established for each location in Section 5.

The Contractor shall coordinate scheduled pickup times with the COR or the COR’s designated representative to ensure facility access and availability of Government personnel to complete and sign required pickup documentation.

Scheduled pickups, including delivery of the required pickup documentation, shall be completed within the established 8:00 a.m. to 2:30 p.m. pickup window unless otherwise authorized by the

COR.

The routine pickup hours established in this section govern scheduled regulated medical waste collection services and take precedence over general property-access hours identified elsewhere in this SOW.

The established routine pickup hours do not alter the Contractor’s obligation to provide emergency regulated medical waste services in accordance with Section 8.

5. Locations, Pickup Frequencies, and Container Requirements

The Contractor shall provide regulated medical waste services at the locations identified below in accordance with the applicable requirements of this SOW, including the General Requirements established in Section 3.

The schedule below identifies the location-specific pickup frequencies, container sizes and inventory requirements, estimated pickup quantities, and any other location-specific service requirements.

Estimated pickup quantities are provided for planning and pricing purposes and are not guaranteed. Actual quantities may vary based on facility requirements.

Location Pickup Frequency / Hours

Container Size and Inventory

Estimated Pickup Quantity

Special Requirements

Veterans Health Care System of the Ozarks

(VHSO) —

1100 North College Avenue, Fayetteville, AR

Daily, Monday through Friday, excluding Federal holidays; 8:00 a.m.–2:30 p.m.

Contractor-owned, reusable, clean, and sanitized 96-gallon, four-wheel regulated medical waste containers.

Contractor shall furnish and maintain quantities sufficient to meet VHSO's regulated medical waste requirements and coordinate with the COR to ensure an adequate supply of clean, sanitized containers is maintained on station.

Approximately thirteen (13) full containers per day; actual quantities may vary based on facility requirements.

Containers removed from VHSO shall be cleaned, sanitized, and returned to VHSO no later than the next business day.

Fort Smith Once per week; Contractor- Approximately Contractor shall

CBOC — 5700

Phoenix Place, Fort Smith, AR

8:00 a.m.–2:30 p.m.

owned, reusable, clean, and sanitized 28-gallon regulated medical waste containers, red and yellow as applicable.

Contractor shall maintain a minimum on-site inventory of ten (10) containers.

ten (10) full containers per scheduled pickup; actual quantities may vary based on facility requirements.

maintain the required minimum on-site inventory by replacing containers removed during scheduled pickups with clean, sanitized, empty containers of the appropriate type.

Springfield

CBOC — 1850

West Republic Street, Springfield, MO 65810

Every two (2) weeks; 8:00 a.m.–2:30 p.m.

Contractor-owned, reusable, clean, and sanitized 28-gallon regulated medical waste containers in quantities sufficient to meet the facility's regulated medical waste requirements.

Approximately ten (10) full containers per scheduled pickup; actual quantities may vary based on facility requirements.

Contractor shall maintain an adequate on-site supply by replacing containers removed during scheduled pickups with clean, sanitized, empty containers of the appropriate type.

Joplin CBOC — 3015 South Connecticut Avenue, Joplin, MO 64804

Every two (2) weeks; 8:00 a.m.–2:30 p.m.

Contractor-owned, reusable, clean, and sanitized 28-gallon regulated medical waste containers in quantities sufficient to meet the facility's regulated medical waste requirements.

Approximately eight (8) full containers per scheduled pickup; actual quantities may vary based on facility requirements.

Contractor shall maintain an adequate on-site supply by replacing containers removed during scheduled pickups with clean, sanitized, empty containers of the appropriate type.

Unless otherwise specifically stated in the schedule above, the General Requirements in Section 3 apply to all locations.

6. Changes in Service Requirements

During contract performance, changes in facility requirements, applicable laws or regulations, or agency needs may require changes to the services.

Changes within the scope of the contract shall be made in accordance with the applicable terms and conditions of the contract and through a contract modification issued by the Contracting

Officer.

Only the Contracting Officer is authorized to modify the terms and conditions of the contract. The COR is not authorized to modify contract requirements, quantities, pricing, service locations, or other terms and conditions.

7. Monthly Manifests, Invoicing, and Documentation

No later than the fifth business day following the end of each service month, the Contractor shall electronically provide the COR with the applicable invoice(s), manifests, and supporting documentation for review prior to submission for payment.

A. Invoice

The Contractor shall provide an invoice identifying, at a minimum, the applicable CLIN number, CLIN description, month of service, quantity of units invoiced, unit price, subtotal for each CLIN, and total invoice amount.

The quantity of containers invoiced under the applicable CLIN shall reconcile with the total number of containers reflected on the corresponding pickup documentation and manifests.

For VA documentation and reporting purposes, the Contractor shall separately identify on the invoice or supporting invoice documentation the number of containers associated with each of the following categories:

a. 96-gallon autoclaved biohazard container(s).

b. 96-gallon incinerated trace chemo, pathological and sharps container(s).

c. 28-gallon autoclaved biohazard container(s).

d. 28-gallon incinerated trace chemo, pathological and sharps container(s).

The separate identification of containers by treatment method is for VA documentation, reconciliation, and reporting purposes only. It does not establish separate contract line items, unit prices, or payment rates based on treatment method. The applicable contract unit price shall be determined by the CLIN and pricing schedule.

B. Monthly Manifest Documentation

For each service location where regulated medical waste was collected, the Contractor shall provide the applicable manifest or supporting documentation. The documentation shall include, as applicable:

a. Date and time of pickup.

b. Number of containers picked up.

c. Weight and volume of regulated medical waste in each container.

d. Indication of incineration or autoclave.

e. Location of disposal.

The total number of containers identified in the invoice and supporting documentation shall reconcile with the applicable manifests and pickup documentation for the invoiced period.

8. Emergency Regulated Medical Waste Services

The Contractor shall provide emergency regulated medical waste removal services twenty-four

(24) hours per day, seven (7) days per week, including weekends and Federal holidays, for emergency situations including, but not limited to, storms, facility damage, accidents, spills, or other unforeseen events requiring unscheduled regulated medical waste removal.

The Contractor shall designate a primary and alternate point of contact (POC) for emergency services and shall provide the CO and COR with the names, telephone numbers, mobile telephone numbers capable of receiving text messages, and email addresses for each POC prior to contract performance. The Contractor shall notify the CO and COR in writing of any changes to the emergency contact information within one (1) business day.

When the COR determines that an on-site emergency response is required, the Contractor shall have qualified personnel on site at the designated VA facility within two (2) hours of notification, unless otherwise directed by the CO or COR.

Emergency services performed under this contract shall include all labor, supervision, equipment, vehicles, containers (if required), loading, transportation, treatment, and final disposal of regulated medical waste necessary to resolve the emergency in accordance with all applicable federal, state, local, OSHA, DOT, EPA, and other regulatory requirements.

Emergency services shall be performed only upon the request of the CO or an authorized COR and shall be ordered under the applicable emergency services contract line item, if applicable.

9. Disposal of Patient Materials:

Contractor activities involving the disposal of patient materials must comply with all applicable Federal, VA, and facility privacy requirements. Items containing patient‑identifiable information (e.g., labels with patient names on collection tubes) must be destroyed or rendered unreadable before disposal. Items containing only accession numbers when such numbers cannot be linked by outside observers to any patient are not considered identifiable and may be disposed of per facility waste‑management procedures.

If the contractor uses any third‑party service for waste removal, an agreement or certification confirming the protection of PHI must be in place and made available to the Government upon request.

10. Services provided by the Contractor shall be in accordance with the following local, state and federal regulations:

1. Occupational Safety and Health Administration (OSHA), including but not limited to Blood Borne Pathogen Standard 29 CFR 1910.1030 and the Needle Stick Safety and Prevention Act HR 5178 as it specifically relates to reusable containers.

2. Environmental Protection Agency (EPA)

3. Food and Drug Administration (FDA) including but not limited to Title 21 of the Code of

Federal Regulations (CFR)

4. Quality Systems Regulation (QSR) with regards to processing, validation, reporting, and annual registering for all equipment used to release medical equipment into commerce Arkansas Department of Health Act 96 or 1913 as amended, the Management of Medical Waste from Generators and Healthcare Facilities.

5. Department of Transportation (DOT)

6. Arkansas Department of Environmental Quality (ADEQ)

7. Missouri Department of Natural Resources (DNR)

8. National Environmental Policy Act (NEPA)

11. Transportation and Vehicle Requirements:

Vehicles used to transport regulated medical waste shall:

1. Be suitable for transportation of regulated medical waste and maintained in a sanitary condition;

2. Have fully enclosed, leak-resistant cargo areas as required by applicable law or regulation;

3. Be secured against unauthorized access when unattended;

4. Display the transporter’s name, applicable State permit information, regulated medical waste identification, and other markings required by applicable Federal, State, or local requirements;

5. Transport regulated medical waste in a manner that prevents spills, releases, unauthorized access, or other conditions that could compromise safety or regulatory compliance; and

6. Comply with applicable DOT and State transportation requirements.

Regulated medical waste shall not be combined with other waste when prohibited by applicable requirements.

12. Period of Performance:

The contract will be a firm-fixed-price, Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract.

The ordering period shall be October 1, 2026 through September 30, 2031.

During the ordering period, the Government may issue task orders for services in accordance with the terms and conditions of the contract. The period of performance for each task order shall be identified in the individual task order.

Quantities identified in the contract pricing schedule are estimates for the five-year ordering period and do not represent quantities guaranteed to be ordered. The Government’s minimum and maximum ordering obligations shall be as specified elsewhere in the contract.

Federal Holidays:

New Year's Day January 1 Martin Luther King's Birthday President's Birthday Memorial Day Last Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas

The Government also observes any other day designated as a Federal holiday by Executive Order, Presidential Proclamation, or Federal statute.

Emergency service requirements established in Section 8 remain applicable on weekends and Federal holidays.

13. Quality Control

1. Contractor Quality Control

The Contractor shall establish and maintain quality control procedures sufficient to ensure that all services performed under this contract comply with the requirements of the Statement of Work (SOW) and all applicable Federal, state, local, VA, OSHA, EPA, and DOT requirements governing regulated medical waste.

The Contractor is responsible for the quality, timeliness, safety, and regulatory compliance of all services performed by the Contractor and its employees, agents, and subcontractors, if applicable.

At a minimum, the Contractor’s quality control procedures shall ensure:

a. Scheduled pickups are performed at each location at the frequency and during the hours specified in the SOW.

b. All full regulated medical waste containers designated for collection are picked up during the scheduled service. Partially filled containers shall not be removed unless otherwise authorized by the Contracting Officer’s Representative (COR).

c. An adequate inventory of clean, sanitized, contractor-owned containers of the required size and type is maintained at each facility in accordance with the SOW.

d. Containers are properly cleaned and sanitized before being returned to Government facilities. For VHSO, 96-gallon containers removed during scheduled service shall be returned clean and sanitized no later than the next business day.

e. Regulated medical waste is properly collected, handled, transported, treated by autoclave or incineration, as applicable to the waste stream, and disposed of in accordance with all applicable regulatory requirements.

f. Required manifests are accurate and complete and are provided to the COR or designated Government representative prior to the driver’s departure from the facility. The manifest shall identify the total number of containers collected and the number designated for autoclave treatment and incineration.

g. Emergency service requests are acknowledged within one (1) hour of notification, and qualified personnel arrive on site within two (2) hours of notification when the COR determines that an on-site emergency response is required.

h. Any service deficiency, missed pickup, container shortage, spill, transportation issue, regulatory noncompliance, or other condition affecting contract performance is promptly reported to the COR.

2. Corrective Action

The Contractor shall promptly correct deficiencies identified through its quality control procedures or identified by the Government.

When requested by the Contracting Officer (CO) or COR, the Contractor shall provide a written corrective action response identifying the cause of the deficiency, corrective action taken, and measures implemented to prevent recurrence.

Repeated deficiencies or failure to correct identified deficiencies may be addressed in accordance with the terms and conditions of the contract.

14. Quality Assurance

The Government will evaluate Contractor performance to ensure services are performed in accordance with the terms and conditions of the contract and individual task orders.

The COR may perform surveillance through methods including, but not limited to:

• Review of pickup schedules and service records;

• Review of manifests and other required documentation;

• Observation of scheduled pickups;

• Verification of container availability, condition, cleanliness, and sanitation;

• Review and investigation of complaints or service deficiencies;

• Verification of emergency response times; and

• Review of Contractor compliance with applicable regulatory and safety requirements.

Government surveillance does not relieve the Contractor of responsibility for performing quality control or complying with all requirements of the contract.

Government surveillance assesses compliance with established contract requirements and does not establish additional Contractor performance requirements beyond those contained in the contract and applicable task orders.

15. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering Shop (Building 37) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

C. Property Access Work Hours: Regular Business Hours: Site work must be scheduled during regular business hours, 0600 to 1430 hours, Monday through Friday excluding the following Federal holidays.

D. Information Security: The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required.

E. Records Management: Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

1. “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

a) The term Federal record:

(1) Includes U.S. Department of Veterans Affairs (VA) records.

(2) does not include personal materials.

(3) applies to records created, received, or maintained by Contractors pursuant to their VA contract.

(4) may include deliverables and documentation associated with deliverables.

2. Contractor must comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4. In accordance with 36 CFR 1222.32, Contractor must maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

5. VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6. The Contractor must immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor must ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor must not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it must be returned to VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government must be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8. The Contractor must only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

9. The Contractor must not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

10. The Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

11. The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

13. The Contractor must incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

13,800.0

EA _______________

Regulated Medical Waste Collection in accordance with the Statement of Work for VHSO Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

4,800.00 EA _______________

Regulated Medical Waste Collection and Disposal in accordance with the Statement of Work for Ft. Smith, Springfield, and Joplin CBOC Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

60.00 MO _______________

Monthly Service for Ft. Smith, Springfield, and Joplin CBOCs Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

GRAND TOTAL _______________

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SCHEDULE NOTES:

(1) Orders may be issued by mail, email, or facsimile.

(2) Orders may only be placed by warranted contracting officers of VHA Network Contracting Office 16 (NCO 16).

(3) Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.

(4) The total guaranteed minimum value of this contract is $2,500.00. The Government makes no other guarantees regarding combined or individual order amounts.

(5) The maximum capacity (value) for this contract, including all orders placed against it is limited to $4,000.000.00. This amount shall not be exceeded by any individual order, or combination of orders placed.

(6) Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as…