36C25625Q0837 0001_1.docx

SUBJECT*

629-25-4-690-0272 POTABLE WATER MANAGEMENT (VA-25-00066185)

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

CO

Tiffany Conner tiffany.conner@va.gov

(318) 990-4064

PLACE OF PERFORMANCE

2400 Canal St.

New Orleans LA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

629-20-1-690-0024 none

Department of Veterans Affairs Overton Brooks VAMC Network Contracting Office 16 510 East Stoner Ave.

Department of Veterans Affairs Overton Brooks VA Medical Center Network Contracting Office 16 510 East Stoner Ave.

To all Offerors/Bidders

36C25625Q0837 05/22/2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-07-2025 10am CDT See CONTINUATION Page Site Visit June 9, 2025, @ 9AM CST Questions close June 16, 2025 @1PM CST RFQ Close July 7, 2025 @ 10AM CST x The purpose of this amendment is to provide updated SOW, change/update CLIN structure, to add site visit information, post questions and answers and to extend the closing date of RFQ.

1. This solicitation is hereby extended to July 7, 2025 @ 10AM CST all questions need to be submitted by June 16th.

2. Please see attached revised/added information to SOW section 2.7 and 2.8.

3. Please see attached CLINs page for updated information.

4. Please see attached questions and answers page and instructions to offerers page with site visit instructions.

5. All other terms and conditions remain unchanged.

Tiffany Conner Contracting Officer

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Web-Based Data Management Service Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

LOCAL STOCK NUMBER: 1

Water Management Program all buildings

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Advanced Secondary Disinfection System Service Central Energy Plant (cep) Building

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - CEP

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCAL STOCK NUMBER: 4

Base Secondary Disinfection System Service - Inpatient

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCAL STOCK NUMBER: 5

Maintenance Services for Chlorine Analyzers - Inpatient

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - D&T

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCAL STOCK NUMBER: 630.87

Maintenance Services for Chlorine Analyzers - D&T

POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - Transitional Lvng

POP Begin: 08-01-2025 POP End: 07-31-2026

Maintenance Services for Chlorine Analyzers - Transitional Lvng

POP Begin: 08-01-2025 POP End: 07-31-2026

Contingency and Unscheduled Maintenance/Repair Services/labor (outside of the scheduled preventive maintenance scheduled) to be funded as needed.

POP Begin: 08-01-2025 POP End: 07-31-2026

Web-Based Data Management Service Contract Period: Option 1 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Water Management Program (All Buildings)

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCAL STOCK NUMBER: 2

Advanced Secondary Disinfection System Service - CEP

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCAL STOCK NUMBER: 3

Maintenance Services for Chlorine Analyzers - CEP

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - Inpatient

POP Begin: 08-01-2026 POP End: 07-31-2027

Maintenance Services for Chlorine Analyzers - Inpatient

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - D&T

POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - D&T

POP Begin: 08-01-2026 POP End: 07-31-2027

Base Secondary Disinfection System Service - Transitional Lvng

POP Begin: 08-01-2026 POP End: 07-31-2027

Maintenance Services for Chlorine Analyzers - Transitional Lvng

POP Begin: 08-01-2026 POP End: 07-31-2027

Contingency and Unscheduled Maintenance/Repair Services/labor (outside of the scheduled preventive maintenance scheduled) to be funded as needed.

POP Begin: 08-01-2026 POP End: 07-31-2027

Web-Based Data Management Service Contract Period: Option 2 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Water Management Program (All Buildings)

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Advanced Secondary Disinfection System Service - CEP

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - CEP

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - Inpatient

POP Begin: 08-01-2027 POP End: 07-31-2028

Maintenance Services for Chlorine Analyzers - Inpatient

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - D&T

POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - D&T

POP Begin: 08-01-2027 POP End: 07-31-2028

Base Secondary Disinfection System Service - Transitional Lvng

POP Begin: 08-01-2027 POP End: 07-31-2028

Maintenance Services for Chlorine Analyzers - Transitional Lvng

POP Begin: 08-01-2027 POP End: 07-31-2028

Contingency and Unscheduled Maintenance/Repair Services/labor (outside of the scheduled preventive maintenance scheduled) to be funded as needed.

POP Begin: 08-01-2027 POP End: 07-31-2028

Web-Based Data Management Service Contract Period: Option 3 POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Water Management Program (All Buildings)

POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Advanced Secondary Disinfection System Service - CEP

POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - CEP

POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - Inpatient

POP Begin: 08-01-2028 POP End: 07-31-2029

Maintenance Services for Chlorine Analyzers - Inpatient

POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - D&T

POP Begin: 08-01-2028 POP End: 07-31-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - D&T

POP Begin: 08-01-2028 POP End: 07-31-2029

Base Secondary Disinfection System Service - Transitional Lvng

POP Begin: 08-01-2028 POP End: 07-31-2029

Maintenance Services for Chlorine Analyzers - Transitional Lvng

POP Begin: 08-01-2028 POP End: 07-31-2029

Contingency and Unscheduled Maintenance/Repair Services/labor (outside of the scheduled preventive maintenance scheduled) to be funded as needed.

POP Begin: 08-01-2028 POP End: 07-31-2029

Web-Based Data Management Service Contract Period: Option 4 POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Water Management Program (All Buildings)

POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Advanced Secondary Disinfection System Service - CEP

POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - CEP

POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - Inpatient

POP Begin: 08-01-2029 POP End: 07-31-2030

Maintenance Services for Chlorine Analyzers - Inpatient

POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Base Secondary Disinfection System Service - D&T

POP Begin: 08-01-2029 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Maintenance Services for Chlorine Analyzers - D&T

POP Begin: 08-01-2029 POP End: 07-31-2030

Base Secondary Disinfection System Service - Transitional Lvng

POP Begin: 08-01-2029 POP End: 07-31-2030

Maintenance Services for Chlorine Analyzers - Transitional Lvng

POP Begin: 08-01-2029 POP End: 07-31-2030

Contingency and Unscheduled Maintenance/Repair Services/labor (outside of the scheduled preventive maintenance scheduled) to be funded as needed.

POP Begin: 08-01-2029 POP End: 07-31-2030

OVERALL ARRANGEMENT OF OFFERS

Volume 1 will contain responses to Technical Capability evaluation criteria. Technical Capability is comprised of the following factors: A. Relevant Experience, B. Personnel Qualifications, Capabilities, and Certifications, and C. Schedule. This volume will be clearly marked on the cover page with the Offeror’s name, the solicitation number, and the title “Technical Volume”. Volume 1 must not contain any pricing information. Such input/feedback is necessary to ensure that potential offerors are specifically addressing the specific need requirements of this solicitation and the SOW in relation to their relevant qualifications and related experience to this requirement.

Volume 2 will contain the information required under the price factors listed below. This volume will be clearly marked on the cover page with the Offeror’s name, the solicitation number, and the title “Price Volume”.

a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

b) A copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system

VOLUME 1 – TECHNICAL Volume Technical Capability – Offerors shall submit documentation to prove their capability to perform the services described in the SOW/PWS. Offerors should address all aspects of the SOW in sufficient detail to show a complete understanding of the requirement and a well-formed plan to execute the tasks required. The offeror’s quote shall contain information demonstrating the relevance of the Offeror's experience as it relates to Potable Water Management Services relevant experience is defined as experience that is the same as, related to and/or or is similar to the current need requirement.

The Offeror shall submit the following as part of Volume I:

1: Experience:

The offeror’s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to Potable Water Management Services, in order to accomplish SOW tasks/deliverables.

2: Personnel Qualifications, Capabilities, and Certifications The personnel required for the successful execution of this requirement are identified in the SOW. Offerors shall include as part of their submission a description of the skills, abilities, knowledge, and certifications of the personnel who will be responsible for carrying out SOW tasks. Documentation which includes (but is not limited to) resumes, certifications, credentials, and education documents should be submitted that verifies the relevant experience, education, and knowledge of these individuals. Individuals shall demonstrate experience in projects of similar scope, nature, and duration, with examples if available. Personnel who will be provided to execute this requirement shall be available at the appropriate times and durations as specified in the SOW. Identify each contractor by potential position they could operate in (Lead Supervisor, Project Manager, Contract Manager, Technician) 3: Schedule Offerors shall submit documentation to prove their ability to meet the performance schedule as defined in the SOW. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the SOW. The Offeror's proposal shall demonstrate the Offeror's understanding of the requirements and describe how the Offeror proposes to meet anticipated/projected dates when completing these tasks. A projected schedule which indicates the ability to successfully complete SOW tasks/deliverable (within the appropriate time windows) should be included.

As part of your proposal submission for the subject contract, all bidders shall provide the following:

1. A detailed break out of tasks associated with this contract as it aligns with the CLIN items listed.

2. Clear denotation of the entity who will be performing the work, i.e. each task, with a designation of prime or sub-contractor. In the event of both entities participate in the task, the contractor shall provide the percent of work distributed between the prime and subcontractor for that specific task.

3. Identify contract percentage allocation of each task based on the level of work and cost associated with the work.

4. Certification that all work, as outlined by the items above, the contractor shall certify self-performance by a minimum of fifty percent (51%) of the contract in totality.

This information shall be included as part of the technical evaluation to confirm contract/company competency and capability as it pertains to this action. Inability to aptly provide this information is grounds for immediate disqualification.

VOLUME 2 – PRICE Volume Price – Offeror shall include in this section the following items:

a) Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

b) a copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system.

Prospective Contractors are required to submit two separate documents; one (1) Part A Technical Part and one (1) Part B Price Part IAW Schedule B (SF1449). If both Parts are not received, the quote will be considered not acceptable, and will not be considered for award.

Meeting location for the site visit is:

Southeast Louisiana Veterans Health Care System 2400 Canal Street New Orleans, LA. 70119 ***All contractors attending the site visit will be required to park in the patient/visitor garage. Confirmation is required, email Contracting Officer the name of the company and person attending visit 24-hours in advance. *** Address to the patient/visitor parking garage is as follows:

Southeast Louisiana Veterans Health Care System 32 South Galvez Street New Orleans, LA 70119 ***This will bring you directly to the patient/visitor garage.

Contractors will need to park on the 5th floor and come down to the 1st floor lobby. Jean Perrault (COR) Jean.Perrault@va.gov will be waiting in the Lobby. After everyone arrives, all contractors will be escorted to the Central Energy Plant Building #7 3N109 conference room first for Site Visit Meeting and then will be escorted to the location of the required services. ***

QUESTION AND ANSWERS

Please see below for questions concerning the solicitation:

1) Does the VA only need service for the existing equipment? Is the VA open to replacing the equipment?

A: For existing equipment, We are open to replacing equipment if the life of the equipment is obviously coming to an end but it would have to depend on our budget for that fiscal year.

2) Is there a job walk schedule in the future before the proposal due date? Did the job walk already happen? If not, when will it happen? We'd like to go.

A: Please see site visit information on amendment for date, time, and meet location.

3) How many samples do they want taken for the water management plan (WMP). Any other information pertaining specifically to the WMP would be appreciated. The job walk will be extremely helpful in this regard as well.

A: The contract does not state how many samples need to be taken. A site visit will be schedule. (see amendment)

4) Please specify the current provider of the WMP Management Information System, and whether it is a proprietary product.

A: The current provider of the WMP Management Information System is “Webmaster One” and it is a proprietary product.

5) Please specify the make and model of all systems detailed in the summary table, and whether the web-based reporting platform is a proprietary product.

A: The model of the systems for the Chlorine Analyzers are CLX 200-3348-202 yes it’s a proprietary product.

6) Is all the equipment referenced in the Solicitation in good working order and currently serviced on a monthly basis, or is the SE Louisiana VHCS in need of new equipment and installation?

A: For the most part all but two are in good working order. We may need new equipment and installation but if so, this will require a new contract.

See attached document: SOW - Water Management Program 5 19 25 Revised.

See attached document: SOW - Water Management Program 5 19 25 Revised.

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