Attachment C - Updated Price-Cost Schedule and Intructions to Offerors.pdf

Attachment C – Updated Price/Cost Schedule and Instructions to Offerors

Updated Price/Cost Schedule

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Building Maintenance Services, in accordance with the Performance Work Statement (PWS) Contract Period: Base POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Landscape Maintenance Services, in accordance with the Performance Work Statement (PWS) Contract Period: Base POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Janitorial Services, in accordance with the Performance Work Statement

(PWS)

Contract Period: Base POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

NUMBER

DESCRIPTION OF

1.00 HR __________________ __________________

Labor for Unscheduled/Emergency Services/Repairs, in accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Labor for Normal Hours, in accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

1.00 JB __________________ __________________

Unscheduled/Emergency Services/Repairs, in accordance with the Performance Work Statement (PWS).

Tools, equipment, parts, materials and/or other required items for these services/repairs will be reimbursed at contractor's cost plus 10%. The contractor MUST provide itemized invoices to the COR prior to each payment

Unpriced CLIN Contract Period: Base POP Begin: 09-30-2025 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Work Statement (PWS) Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

(PWS)

Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Statement (PWS).

Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Performance Work Statement (PWS).

Tools, equipment, parts, materials and/or other required items for these services/repairs will be reimbursed at contractor's cost plus 10%. The contractor MUST provide itemized invoices to the COR prior to each payment

Unpriced CLIN Contract Period: Option 1 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Work Statement (PWS) Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

(PWS)

Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Statement (PWS).

Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Performance Work Statement (PWS).

Tools, equipment, parts, materials and/or other required items for these services/repairs will be reimbursed at contractor's cost plus 10%. The contractor MUST provide itemized invoices to the COR prior to each payment

Unpriced CLIN Contract Period: Option 2 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

(PWS)

Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Statement (PWS).

Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Performance Work Statement (PWS).

Tools, equipment, parts, materials and/or other required items for these services/repairs will be reimbursed at contractor's cost plus 10%. The contractor MUST provide itemized invoices to the COR prior to each payment

Unpriced CLIN Contract Period: Option 3 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Work Statement (PWS) Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

(PWS)

Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Statement (PWS).

Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

DESCRIPTION OF

Performance Work Statement (PWS).

Tools, equipment, parts, materials and/or other required items for these services/repairs will be reimbursed at contractor's cost plus 10%. The contractor MUST provide itemized invoices to the COR prior to each payment

Unpriced CLIN Contract Period: Option 4 POP Begin: 09-30-2029 POP End: 09-29-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

GRAND TOTAL __________________

(End of Updated Price/Cost Schedule)

Updated Instructions to Offerors

NSTRUCTIONS TO OFFERORS:

Submission of Quotes: Submit proposals by 08-28-2025, 2:00 PM CST electronically to Caleb.Parker@va.gov. No phone calls will be accepted. Quotations received after this time will not be considered for award. All proprietary information shall be clearly marked. All quotes shall be submitted to Caleb Parker at caleb.parker@va.gov.

Quote Content and Submission Instructions: Offerors are responsible for ensuring that their quote fully complies with submission requirements outlined in the RFQ. Failure to explain the offerors ability to meet all requirements will result in the proposing contractor to be removed from consideration for award. Clarity and completeness of quotes are of the utmost importance.

Therefore, quotes must be written in a practical, clear, and concise manner.

Offeror shall provide the following documentation for the quote to be considered:

1. Complete and sign boxes 12, 17a, 30a, 30b, and 30c on the SF1449 page 1 of the solicitation.

2. Complete the required clause fill-ins and return a signed copy of 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction on pages 19 - 20.

3. Provide a copy of the liability insurance in accordance with the Supplemental Insurance Requirements located on page 13 of this document.

4. For the purpose of evaluation of technical capability, the Contractor shall provide detailed information within the quote to demonstrate that the offered services meet or exceed the minimum requirements found in the PWS. The Contractor may include any other information that is deemed necessary. The Government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding the offered services runs the risk of having the quote rejected.

5. Provide evidence of personnel qualifications and certifications. Specifically, the proposal must include HVAC certifications and electrical licenses. Additionally, submit any other relevant training certificates that demonstrate your company’s technical capability to perform the requirements as specified for the Fort Johnson Community Based Outpatient Clinic (CBOC) in Leesville, LA. These documents ensure that the personnel are capable of performing preventive and routine maintenance, building maintenance, janitorial service, lawn and landscaping service, and emergency repair service duties in adherence to the standards outlined in the

PWS.

mailto:Caleb.Parker@va.gov

6. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Addendum to 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

The Government will evaluate all responses received using the evaluation criteria provided below in accordance with FAR 13.106-2(b)(3). The quote will be rated independently against the evaluation criteria. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the RFQ. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the RFQ but is not required to do so.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this RFQ, otherwise it will be considered unacceptable.

The following factors shall be used to evaluate offers: Technical and Price. The Government will award a single Firm-Fixed Price contract to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the RFQ.

Evaluation Factors

Evaluation Criteria 1 – Technical

For Criteria 1, the Government will evaluate quotes based on the following ratings:

Acceptable The quote meets the minimum requirements in the RFQ’s

Evaluation Criteria, Performance Work Statement Requirements, and Instructions to Offerors. No added benefits are identified.

Unacceptable The quote failed to meet the minimum requirements in the RFQ’s

Evaluation Criteria, Performance Work Statement Requirements, and

Instructions to Offerors.

2. Personnel Qualifications:

- Requirement: Provide evidence of personnel qualifications and certifications. Specifically, the proposal must include HVAC certifications and electrical licenses. Additionally, submit any other relevant training certificates that demonstrate your company’s technical capability to perform the requirements as specified for the Fort Johnson Community Based Outpatient Clinic (CBOC) in Leesville, LA. These documents ensure that the personnel are capable of performing preventive and routine maintenance, building maintenance, janitorial service, lawn and landscaping service, and emergency repair service duties in adherence to the standards outlined in the

PWS.

- Evaluation:

- Acceptable: Proposal includes evidence of personnel meeting the qualifications specified in the PWS.

- Unacceptable: Proposal does not include sufficient evidence to determine that personnel meet the qualifications specified in the PWS.

3. Proof of Insurance:

-Requirement: Provide a copy of the liability insurance in accordance with the Supplemental Insurance Requirements -Evaluation:

-Pass: Offeror provides valid proof of all required insurances.

- Fail: Offeror fails to provide valid proof of all required insurances.

4. Compliance with VAAR 852.219-75:

- Requirement: Offeror must submit a completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023)

(DEVIATION).

Evaluation

- Pass: Offeror submits completed and signed VAAR 852.219-75.

- Fail: Offeror fails to submit a completed and signed VAAR 852.219-75.

5. SF1449 Form:

- Requirement: Offeror must complete and sign boxes 12, 17a, 30a, 30b, and 30c on the SF1449 page of the solicitation.

- Evaluation:

- Pass: Offeror completes and signs the required sections on the SF1449 form.

- Fail: Offeror fails to complete and sign the required sections on the SF1449 form.

Evaluation Criteria 2 – Price

Offerors' price quotes will be evaluated to ensure that the quoted price does not exceed the awarded price on the schedule contract. In addition, the offerors' price will be compared against competing quotes. Quotations should include a proposed unit price for each line item, as well as the extended amount (unit price multiplied by quantity). Offerors that are determined unacceptable based on Technical Capability cannot be selected regardless of price.

After the completion of the Technical and Price evaluations the Government will consider the overall ratings and price to determine the quote offering the best value to the Government.

Offerors that are determined unacceptable based on Technical Capability cannot be selected regardless of price. For offers that are considered essentially the same Technical Capability, Price will be the determining factor to determine the offer that is most advantageous to the Government.

The Government intends to make its award decision with initial quote submitted by the contractor. However, the Government reserves the right to conduct communications with contractors if it is in its best interest of the Government to do so. Therefore, each offeror is encouraged to provide the Government with all of the information necessary to evaluate its initial quote under the evaluation factors stated above.

Offerors that fail to submit all the information necessary to evaluate their quote with their initial quote submission or do not conform with the solicitation requirements bears the risk that their quote may not be eligible for award.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. Quotes shall be received on or before the date and time specified on page 1 of this document. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Contractor's quote submissions that do not comply/conform with the solicitation requirements and or determined not capable to meet the PWS requirements all factors considered may not be eligible for award.