36C25625Q0231_1.pdf

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) Tiffany Conner Contracting Officer

30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

629-25-2-622-0013

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Tiffany Conner

36C25625Q0231

b. TELEPHONE NO. (No Collect Calls) na

8. OFFER DUE DATE/LOCAL

TIME 01-06-2025

10:00 CST

9. ISSUED BY CODE

Department of Veterans Affairs

10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100 % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

NAICS: 561720

SIZE STANDARD:

$22 Million

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

N/A

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE

Department of Veterans Affairs Southeast Louisiana Veterans System 2400 Canal St.

New Orleans LA 70119

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE

16. ADMINISTERED BY CODE

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

18a. PAYMENT WILL BE MADE BY CODE

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

PHONE: 1-877-489-6135 FAX:

TELEPHONE NO. UEI: EFT:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20. See CONTINUATION Page

SCHEDULE OF SUPPLIES/SERVICES

The required services are for internal and external window washing at Southeast Louisiana Veterans Health Care System (SLVHCS) 2400 Canal St, New Orleans, LA. Biannual cleaning of the exterior windows of the entire facility, excluding the first-floor main building to be done quarterly of 250 windows located on Concourse A.

Period of Performance: Base 01/20/2025 - 01/19/2026 with four (4) twelve (12) month option periods.

Questions due NLT DEC 18, 24, 2024 by 11:00 AM CST via email to tiffany.conner@va.gov & kimberly.anderson6@va.gov NO PHONE calls will be accepted.

Solicitation responses due NLT JAN 06, 2025 @ 10:00 AM CST

Notice of Total 100% SDVOSB Set-Aside applies to all items in this solicitation. All Offerors must be registered/ certified in VetCert & SAM at the time of solicitation close and award A site visit will be conducted on December 10th @ 10a(Umse CReSvTerse and/or Attach Additional Sheets as Necessary)

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA See CONTINUATION Page 629-3650162-622-856100-2542 010056100

26. TOTAL AWARD AMOUNT (For Govt. Use Only) $0.00

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED.

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

X

36C25625Q0231

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK…

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer Tiffany Conner tiffany.conner@va.gov

Department of Veterans Affairs

Overton Brooks VA Medical Center (90C)

510 East Stoner Avenue

Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Quarterly or upon completion & acceptance of all work.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Period of Performance Brief Description of Service*

STATEMENT OF WORK

WINDOW WASHING

11/26/2024

1. SCOPE

The overall purpose is to provide internal and external window washing service at Southeast Louisiana Veterans Health Care System (SLVHCS) 2400 Canal St, New Orleans, LA 70119.

Biannual cleaning of the exterior windows across the entire facility, excluding the first-floor main building which will be done quarterly. Those 250 windows located on Concourse A will be cleaned inside and out, where the main entrance is located.

2. GENERAL

2.1. Furnish all labor, supervision, management, management support, transportation, supplies, equipment, and materials, except VA-furnished space and utilities as identified in these specifications, necessary for accomplishment of complete window washing services as described herein. In addition to these services, incidental-cleaning functions not specifically listed but normally included as general practice within the glazing maintenance industry will be provided. These shall include, but not be limited to, cleaning of insect and energy conservation screens, cleaning of window frames, sills and sashes, and replacement of component elements of window units damaged during accomplishment of contractual service. In special sanitation and/or isolation situations, Contractor's personnel may be required to wear special protective clothing and shoe covers supplied by the medical facility. Such items are to remain the property of the VA and are not to be removed from the premises of the medical center. They will be received, worn, and turned in or disposed of as directed. All other safety or protective clothing or equipment shall be provided and maintained by the Contractor at the Contractor's own expense.

2.2. Performance Period: The Period of Performance for this contract service shall be for one (1) base year and four (4) years after Notice to Proceed.

Base Year 01/20/2025 to 01/19/2026

Option Year I (Escalation Factor 4%) 01/20/26 to 01/19/27

Option Year II 01/20/27 to 01/19/28

Option Year III 01/20/28 to 01/19/29

Option Year IV 01/20/29 to 01/19/30

SUBTOTAL for Option Years

2.3. Type of Contract: The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

3. WORK HOURS

3.1. Normal Work Hours: Work should be performed between the hours of 7:30 A.M. to 4:00 P.M. Monday through Friday.

3.2. National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

3.3. Work may be performed on Saturday, Sunday, or holidays by making special arrangements with the Chief, Environmental Management Services (EMS), or designee, and Medical Center Police. The Contractor shall notify the Chief, Environmental Management Service, or designee, within 48 hours of completing services of this contract. Upon visiting the Medical Center for the purpose of performing the contract service, the Contractor shall report to the Chief, Environmental Management Service, or designee.

4. SPECIFICATIONS

4.1. STANDARDS: All cleaning tasks shall be accomplished to meet the standards of Exhibit

1. It is the responsibility of the Contractor to re-clean in areas where deficiencies have been identified, recorded, and reported to the Contractor. Following the Contractors re-cleaning, the CO and/or COR will reevaluate such areas. Re-cleaning is required until the deficiency has been corrected.

4.2. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor’s procedures manual and quality control manual. When routine facility’s defects (dripping faucet, loose door, loose window frames, etc.) are found, they shall be reported to the COR or his/her representative.

4.2.1. Removing and cleaning screens.

4.2.2. Cleaning windows (inside and out)

4.2.3. Cleaning frames, sills, and sashes (inside and out)

4.2.4. Replacing screens after cleaning – note some screens are screwed in and tools will be required to remove and replace them.

4.2.5. All cleaning tasks shall be accomplished to meet all standards as follows:

4.2.5.1. Remove all paint, dirt, soil and other substances that may be found on the windows. Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove.

4.2.5.2. All damages caused by contractor’s personnel will be repaired to previously existing condition at contractor’s expense.

4.2.5.3. Contractor must follow OSHA guidelines, policies, procedures and directives, as well as fire and safety regulations of the medical center.

4.2.5.4. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

4.2.5.5. The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds.

4.2.5.6. Contractor personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds.

4.2.5.7. Contract project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday.

4.2.5.8. Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected. Payment will be withheld unit all areas are cleaned to the satisfaction of the VA.

4.3. SCHEDULING: The Contractor shall provide the service of work scheduling.

Anticipated schedules of when the work will be done shall be submitted to the COR no later than the contract start date. A daily schedule of areas to be serviced will be submitted in advance for each workday.

4.4. BUILDING SECURITY.

4.4.1. Keys. The contractor shall be provided keys or allowed access to a housekeeping closet only where they can access water and a deep sink. At no time will the contractor use any supplies or equipment in the housekeeping closets unless preapproved by the COR. Keys provided to the contractor shall not be duplicated. In the event a key is lost or duplicated, all locks and keys on that system shall be replaced by the Government. The contractor shall be responsible for the total cost involved in replacing keys and cores. The contractor shall be responsible for immediately reporting the occurrence of a lost key to the COR or his/her designee.

4.4.2. Contractor employees shall not allow any unauthorized person the use of any key in their possession. They shall not open locked rooms or areas to permit entrance by persons other than contractor employees performing assigned duties.

All housekeeping closets are to remain locked and shall not be left unattended during the window washing process.

4.4.3. Contractor personnel shall turn off all lights in unoccupied areas after window washing services are performed. Ensure areas are clean and secured and windows are closed and locked, the COR or designee shall be notified of any unlocked doors or windows during his/her duty hours.

4.4.4. Safety.

4.4.4.1. The contractor shall display warning signs that have been approved by the COR in all areas where window washing operations may cause traffic obstruction or personnel hazard.

4.4.4.2. The contractor must comply with all Life Safety Regulations.

4.4.4.3. Contractor shall provide his/her employees safety equipment which is required for performance of the contract. The contractor shall also take all required precautions regarding fire and safety policies/procedures within VA.

The contractor is responsible for immediately notifying the COR of any existing or potentially unsafe conditions noted or with possibility to develop in any space the contractor is aware of. Contractor shall comply with all Occupational Safety and Health Act (OSHA) and applicable laws/regulations for the protection of his/her employees, including providing all PPE at no cost to their employees. The Government shall assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements.

5. QUALITY ASSURANCE: The Government will conduct an inspection based on the information contained in Exhibit 1 in areas cleaned by the contractor. Contractor will wash windows in one building at a time until completed, at which time he/she shall contact the

Chief, EMS or designee for an inspection tour, and correct any discrepancies noted. A copy of the discrepancies will be furnished to the Contractor and returned to the Chief, EMS upon completion. Any areas determined to unacceptable will be corrected immediately or within an agreed upon time by both the Contractor and the COR, at no cost to the Government.

Any unacceptable areas that were not corrected immediately will be notated on the job task paperwork, so all parties have a record of the performance.

Performance Objective Performance Threshold

Contractor provides total cleaning in accordance with specifications listed in exhibit 1.

No more than two (2) markings of “Unacceptable” that were not corrected immediately within a one year period.

6. PERSONNEL QUALIFICATIONS AND REQUIREMENTS:

6.1. SUPERVISION: The Contractor shall designate a Supervisor who will have responsibility for performance of contract services. The Supervisor shall be competent to oversee all aspects of the contract and shall be available on site within 24 hours after notification during performance of contract work. The Chief, EMS or designee shall be notified of the name of the Contract Supervisor.

6.2. All work shall be performed by “Fully Qualified” personnel to perform the tasks associated with the specified actions noted for window washing services. Contractor shall insure that any contractor personnel driving a contractor’s vehicle on VA property hold a valid Driver’s License, appropriate insurance coverage (automotive and worker’s liability) and will be assumed to have no outstanding legal impediments.

6.3. The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor or Contracting Officer’s Technical Representative with the final decision being made by the Contracting Officer.

6.4. In accordance with Handbook 6500.6 Contract Security (March 12, 2010) include this contract security language into the Statement of Work (SOW) immediately following the security clause section: "A&A requirements do not apply--Security Accreditation Package is not required".

6.4.1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

6.4.2. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that:

6.4.2.1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

6.4.2.2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

6.4.2.3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

6.5. PATIENT CONFIDENTIALITY: The contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579), the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1972 (Public Law 93-282), and the Drug Abuse Office and Treatment Act of 1972 (Public Law 93-255), and any other statutes regarding confidentiality of patient information.

6.6. LANGUAGE AND SEXUAL HARASSMENT: Contractors are expected to use appropriate language. Obscene language is not permitted, and all individuals are expected to be courteous. This requirement includes any conversation that can be overheard on federal property. There is a zero tolerance for sexual harassment (implied, verbal, suggestive, or physical).

6.7. PERSONNEL POLICY: The Contractor shall be responsible for protecting their personnel providing services under this contract. To carry out this responsibility, the Contractor shall provide the following for these personnel:

6.7.1. The Contractor agrees to procure and maintain Workers Compensation and Employee’s Public Liability Insurance in accordance with the laws of the governing state.

6.7.2. Public Liability Insurance: The Contractor shall comply with all applicable Federal and State laws regarding liability for the injury or death of an employee in performing the work under this contract and shall hold the Government harmless against any or all loss, cost, damage, claim expense or liability for accident or injury to persons or property occurring in the performance of this contract.

6.7.3. Before commencing work under this contract, the Contractor shall furnish an insurance certificate indicating coverage has been obtained and it may not be changed or canceled without a thirty (30) days’ notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date.

6.7.4. The Contractor shall follow all existing local, state, federal laws/regulations relevant to fringe benefits and premium pay for their employees. Such personnel shall not be considered VA employees for any purpose.

6.7.5. The Contracting Officer or his designee shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient of the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a Stop-Work Order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

6.8. REQUIREMENTS:

6.8.1. Contractor’s staff participating in any housekeeping duties will be required to provide identification and watch a short training video so that they can receive a VA Contractor’s Identification Badge from the VA Police Department. This will require them to provide official identification such as a driver’s license.

6.8.2. Smoking is not permitted within or around the VA, except in designated areas.

6.8.3. Cellular phones are not acceptable in all areas, as they may interfere with medical equipment. Contractor shall verify with the COR areas, where cellular phones cannot be used.

6.8.4. Personal Hygiene and Clothing: In performance of this contract, contractor personnel shall be neat, clean, and well-groomed and shall otherwise exercise good personal hygiene. Appropriate and professional attire shall be worn at all times. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running shorts, tee-shirts) shall not be worn by contractor’s employees.

7. PROTECTION OF PROPERTY:

7.1. The contractor shall at all times protect and preserve from loss, damage, or harm, all materials, supplies, and equipment of every description of Government owned property.

7.2. If, as determined by the Government CO/COR, any materials, equipment, supplies or work performed is not adequately performed the contractor shall correct, without additional cost to the Government.

7.3. Any costs incurred due to a work stoppage, which is due to contractor failure, shall not be chargeable to the Government.

7.4. Contractor shall repair all damage incurred due to contractor negligence during movement of materials, furniture, equipment, at no additional cost to the Government.

The finished repaired surface/product shall match the original in construction and finish quality.

8. DESIGNATED REPRESENTATIVE: The Chief, EMS or designee is designated as representative of the Contracting Officer in furnishing technical guidance and advice or generally supervising work performed under this contract.

9. INTERFERENCE TO NORMAL FUNCTION: Contractor's personnel are required to interrupt their work at any time to avoid interference with patient care procedures and the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

10. NOTIFICATION OF WORK: The Contractor will notify the Chief, EMS or designee up to five (5) days in advance of date he anticipates commencement of cleaning.

11. SUPPLIES/SERVICES/ MATERIALS AND EQUIPMENT: The Government assumes no liability for loss or damage to Contractor owned property held upon Government premises.

The Contractor will provide all equipment (to include climber motor, cables, scaffolding, and any other equipment necessary to attach to Government owned buildings, roofs, and/or window stages where applicable) for cleaning exterior window glazing and screens at the Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA.

Service will include cleaning all exterior windows and glass entrances in buildings. This service will be performed in accordance with all terms, schedules, conditions, and provisions listed herein for this offering. Award of contract is subject to available funding.

12. INCLEMENT WEATHER SCHEDULE: For periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

13. SAFETY AND FIRE PREVENTION:

13.1. In the performance of this contract, the Contractor shall take all safety precautions necessary to protect the lives and health of occupants of the building.

13.2. The contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer or Chief, EMS may issue an order stopping all or any part of the work and hold the contractor in default of the contract.

14. GEMS: The VA Medical Center has a Green Environmental Management System (GEMS).

The Medical Center is committed to protecting and improving the environment. Our goals are:

14.1. Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community

14.2. Conserving natural resources and supporting their sustainability by upgrading our environmental systems

14.3. Reducing the use of hazardous products and the generation of wastes

14.4. Purchasing renewable, reusable, recyclable and recycled products

14.5. Working to constantly improve the immediate and long-term environmental impacts of the products, services and processes used by the SLVHCS.

14.6. The Medical Center Contractor must follow the spirit of GEMS and recycle all applicable material and use environmentally preferable products. The Contractor will follow the GEMS guidelines provided by the Medical Center GEMS coordinator.

15. BADGES AND PARKING:

15.1. Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the VA Healthcare System grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas.

15.2. Parking information is available from the VA Healthcare System Security Office.

The VA Healthcare System shall not validate or reimburse for parking violations under any circumstance. Parking may be a problem at some sites and should be coordinated through the COR.

16. CONSERVATION OF UTILITIES: The Contractor shall instruct his personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but not necessarily be limited to:

16.1. Lights shall be used only in areas where and at the time when work is being performed unless otherwise directed.

16.2. Contractor's personnel will not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

16.3. Water faucets or valves shall be turned off after use.

16.4. VA telephones shall not be used for personal reasons or for any toll or long-distance calls.

17. SELECTION CRITERIA

17.1. The following criteria will be used to select the successful vendor:

17.1.1. Cost per hour.

17.1.2. Verifiable previous experience with commercial accounts.

PERFORMANCE REQUIREMENT SUMMARY

EXHIBIT 1

REQUIRED SERVICE

STANDARD

Clean glazed surfaces outside including glazed inserts, frames, and sills inside & out sashes, insect screens and storm windows.

Removal of all residual tar, gum, paint, water proofing compounds, dirt and soil of other substances which may be found. Screens and safety bars removed for cleaning replaced and securely fastened.

Removal of material and equipment.

Materials and equipment will be removed from the facility at the end of each workday. All empty containers, boxes etc., will be removed to a designated receptacle.

Safe preparation and use of materials and equipment.

Materials will be prepared according to manufactures recommendations. Equipment used for the purpose it was primarily designed for.

Warning signs and protective barriers.

Signs placed in all directions to warn others in the area of performing work when work could cause possible harm to those who are unaware of such work. Barriers placed to protect persons, property, equipment, etc..

Damage by Contractor to VA property, equipment, facilities, etc.

Work to be performed to preclude damage to or disfigurement of VA-owned furnishings, fixtures, equipment and architectural or building structures.

Repaired damage. All damages caused by the Contractor’s personnel repaired to previously existing condition.

Adherence to policies, procedures and mandatory directives, safety and fire regulations.

Contractor follows policies, procedures, and mandatory directives and safety and fire regulations.

Contractor's personnel wear appropriate clothing or uniforms and observe good personal hygiene.

All employees will wear clothing or uniforms, clean and free from body odor and in good repair. Employees are to be neat and clean.

Quality control program. Contractor has a written program to assure that the requirements of this contract are provided as specified.

Approved materials, equipment, tools, and cleaning chemicals.

Equipment, tools, materials, and cleaning chemicals to be approved prior to their use under this contract, be properly marked and have MSDS on all cleaning chemicals.

Space, premises and utilities are conserved and protected.

Contractor to maintain the space assigned. Contractor to operate under conditions which preclude the waste of utilities.

Not to interfere with normal operations Work of the Contractor to be coordinated to prevent conflicts with treatment of the patient and the functioning of the facility. No medical apparatus moved without prior approval.

Safe equipment use Proper use of belts, ropes, hoists, saddles, hardhats, goggles, masks, protective clothing, rigging, etc.

Project Manager Assigned competent person to manage all aspects of the work and given appropriate authority.

Correction of noted cleaning deficiencies

Re-clean where deficiencies have been identified; re-cleaning to take place within two workdays of identification of deficiency.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE

AMOUNT

0001 2.00 EA

The contractor to provide all labor, supervision, supplies, personnel, management, and transportation to provide window cleaning (interior and exterior) services. Biannual cleaning of the exterior windows across the entire facility.

Contract Period: Base POP Begin: 01-20-2025 POP End: 01-19-2026 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

0002 4.00 QTR

First-floor main building quarterly cleaning for the 250 windows located on Concourse A will be cleaned inside and out, where the main entrance is located.

Contract Period: Base

POP Begin: 01-20-2025

POP End: 01-19-2026

PRINCIPAL NAICS CODE: 561720 - Janitorial Services

1001 2.00 EA

cleaning (interior and exterior) services. Biannual cleaning of the exterior windows across the entire facility.

Contract Period: Option 1 POP Begin: 01-20-2026 POP End: 01-19-2027

1002 4.00 QTR

the main entrance is located.

Contract Period: Option 1

POP Begin: 01-20-2026 POP End: 01-19-2027 PRINCIPAL NAICS CODE: 561720 - Janitorial Services

2001 2.00 EA

cleaning (interior and exterior) services. Biannual cleaning of the exterior windows across the entire facility.

Contract Period: Option 2 POP Begin: 01-20-2027 POP End: 01-19-2028

2002 4.00 QTR

the main entrance is located.

Contract Period: Option 2 POP Begin: 01-01-2027 POP End: 01-19-2028

3001 2.00 EA

cleaning (interior and exterior) services. Biannual cleaning of the exterior windows across the entire facility.

Contract Period: Option 3 POP Begin: 01-20-2028 POP End: 01-19-2029

3002 4.00 QTR

the main entrance is located.

Contract Period: Option 3 POP Begin: 01-20-2028

POP End: 01-19-2029

4001 2.00 EA

cleaning (interior and exterior) services. Biannual cleaning of the exterior windows across the entire facility.

Contract Period: Option 4 POP Begin: 01-20-2029 POP End: 01-19-2030

4002 4.00 QTR

the main entrance is located.

Contract Period: Option 4 POP Begin: 01-20-2029 POP End: 01-19-2030

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

“Evaluations of Options"

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(v) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract.