Amen 36C25625Q0163 0004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3 N/A J

See block 16

580-25-2-5090-0007

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Shasta Britt, Contract Specialist

Shasta.Britt@va.gov

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625Q0163

01-21-2025

X

X X one (1)

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-06-2025 3pm CST

N/A

X One (1)

The purpose of this amendment 0004 is to provide all potential vendors with the amended extension of the close response date of the reference solicitation in block 9A and responses to questions received.

See continuation page…

Steven Berkeley

Contracting Officer

VA-VHA-RPOC-2022-170886

mailto:Shasta.Britt@va.gov

CONTINUATION PAGE…

The purpose of this amendment 0002 is to provide all potential vendors with the amended extension of the close response date of the reference solicitation in Item 9A and responses to questions received.

a. DATE EXTENSION:

1. Quotes due date is hereby extended from 03-05-2025 at 3:00pm (CT) to 03-06-2025 at

3:00pm (CT).

b. QUESTIONS AND ANSWERS:

QUESTIONS:

1. Question: Following up on this noting that the CBOCs are showing as 60 days for service, that is also an option for the main facility if 90 days is too long and 30 days too frequent. Adding one more question below: With this being a new requirement would the VA consider putting a line in for the first year for installation of the brackets and containers at the facilities?

Answer: The CLINs will remain unchanged and serve as a description of the services to be provided, which include all labor, tools, materials, supplies, equipment, supervision, and transportation necessary for execution. Any offers shall encompass all expenses related to the fulfillment of this contract.

2. Question: In the Q&A and the Solicitation there are several references to pharmaceutical waste, and we feel this should be clearly addressed that the solicitation is only for controlled substances as specified in the first paragraph of the scope. Can you please confirm that the solicitation is only for the collection, treatment and disposal of controlled substances only. “The Contractor shall provide all labor, tools, materials, supplies, equipment, supervision and transportation required to perform controlled substance pharmaceutical waste treatment and disposal services to the Michael E. DeBakey Veteran Affairs Medical Center (MEDVAMC) in Houston, TX, along with a total of two (2) individual Community Based Outpatient Clinics (CBOCs) located in Beaumont, and Lufkin Texas with the specific service requirements as outlined in this SOW.

Answer: According to Pharmacy Careline (SME) controlled substance falls under Pharmaceutical

Waste.

This service will fall under several Federal, State, and Local agencies, this is the Legal reason that

Pharmaceutical and Controlled Substance language is used in the SOW.

3. The pickup times for the main facility seem to be very excessive and would make this service overly expensive. There typical frequency for service of controlled substances programs is monthly or quarterly. The SOW is showing for 6 days per week.

a. 3.1.2 Pickup Times: Containers shall be picked up daily, Monday through Saturday (and as needed) between the hours of 6:00 am and Noon, excluding Federal holidays. The contractor is responsible for adhering to established methods for picking-up, manifesting, transporting, documenting, labeling, processing, and delivery verification to the treatment and disposal facility generated infectious medical, pathological, and chemotherapy waste per State, Local, CDC, OSHA, DOT, and EPA regulations/laws/codes, etc.

i. Question: Can you please clarify that is the intended level of service? These containers typically are exchanged every 3 months. Having a daily service will greatly increase the cost of this service. This should be reviewed and confirmed, typically monthly is more than enough service.

Answer: Service should be once every 60days. What days the Vendor can service is Monday – Saturday from 0600-1200hrs. Also refer to A0002 Question #11.

4. Question: The service times are not consistent throughout the solicitation can you please clarify the times are 4:00 AM to 4:30 PM (accommodating the early pickup requirement for the OR)

Answer: Having different times on the contract is not unusual for this facility, open to accommodate facility hours of operation and contractor route scheduling.

a. Question: 2.1 shows normal work hours under operational coverage as 8 AM start time

Answer: This is normal working hours. When most staff are present. When the Vendor will need to come and have administrative work done such as acquiring PIV cards to access the hospital.

b. Question: 3.1.2 shows pick up time as 6:00 AM to noon

Answer: This is the hours for the service to be done. When the Hospital is slow (before seeing Patients) but still have Staff available if assistance to Vendor is needed

c. Question: 4.1.4 shows 4:00 AM to 4:30 PM

Answer: Special time for the OR. Before surgeries start and Vendor has enough time to service the area. Also, if the area needs to be cleaned due to spill before Surgeries start.

Once the Vendor has finished the OR instead of having the employee waiting on the clock, they can start servicing the rest of the hospital at 0600hrs. This way the

Government will get the best value for the money and not paying for staff waiting on the clock.

c. REPONSES POINT OF CONTACT:

1. Chew, Quentin J. Quentin.Chew@va.gov and Britt, Shasta M. Shasta.Britt@va.gov

(End of Amendment 0004) mailto:Quentin.Chew@va.gov mailto:Shasta.Britt@va.gov