Amen 36C25625Q0163 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4 N/A J

See block 16

580-25-2-5090-0007

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Shasta Britt, Contract Specialist

Shasta.Britt@va.gov

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625Q0163

01-21-2025

X

X X one (1)

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-25-2025 3pm CST

N/A

X One (1)

The purpose of this amendment 0002 is to provide all potential vendors with the amended extension of the close response date of the reference solicitation in block 9A and responses to questions received.

See continuation page…

Steven Berkeley

Contracting Officer

VA-VHA-RPOC-2022-170886

mailto:Shasta.Britt@va.gov

CONTINUATION PAGE…

The purpose of this amendment 0002 is to provide all potential vendors with the amended extension of the close response date of the reference solicitation in Item 9A and responses to questions received.

a. DATE EXTENSION:

1. Quotes due date is hereby extended from 02-20-2025 at 3:00pm (CT) to 02-25-2025 at

3:00pm (CT).

b. QUESTIONS AND ANSWERS:

1. Question: What size drums will be required for this contract?

Answer: The Government is not looking at a specific style as there are several commercially available on the market, but the average suggested minimum size for each location is 1 gallon in size. The containers need to meet the specification as stated in the Statement of Work (SOW); Section 3.1.3, 3.1.4, 3.2.1, and 4.1.3.

2. Question: How many drums need to be provided and installed at the main campus and each of the two outpatient clinics?

Answer: Refer to the SOW Table 1 for the required “1 each” container location, there are 47 locations for the MEDVAMC, 2 locations for CBOC Lufkin, and 1 location for CBOC Beaumont, totally 50 containers.

3. Question: Could you provide the average size load per pickup at the main campus?

Answer: Refer to the answer for #1 and 2 above.

4. Question: What is the typical load size for each outpatient clinic in Beaumont and

Lufkin?

Answer: Refer to the answer for #1 and 2 above.

5. Question: What level of detail is required in the monthly waste disposal and tracking reports (e.g., by location, by container type)?

Answer: Please refer to SOW section 5.2.

6. Question: Is there a designated on-site storage space for containers or waste? If not, will the contractor be responsible for providing storage (e.g., a trailer)?

Answer: No Storage Space on site, only the containers at each location per Table 1 of

SOW.

7. Question: Will there be an opportunity to conduct a site inspection before submitting our proposal? If so, how can we schedule this?

Answer: Currently, the requirement is clearly stated as needing one container at each location specified in Table 1 of the SOW, with a minimum suggested size of

1 gallon.

8. Question: Are there any restrictions or requirements for contractor personnel accessing the facilities, such as background checks or VA-issued IDs?

Answer: Yes, all Vendors servicing VA locations will need VA issued ID from the

VA police. To access the MEDVAMC and CBOCs the Vendor will need to check in with the local VA police on that site. For the sites on the Main Hospital the

Containers will be in readily accessible locations. Except for the OR. See section

4.1.4.1.1 of the SOW.

9. Question: How many containers are located at each facility, including the Main

Campus and the Beaumont and Lufkin CBOCs?

Answer: Refer to the answer for #2 above.

10. Question: Container Specifications: What are the required container sizes, types, and specific labeling requirements for compliance?

Answer: Refer to the answer for #1 above.

11. Question: Is there an average volume of waste generated per container that we should consider for scheduling pickups?

Answer: This is a brand-new requirement, and historical data is currently unavailable for estimates.

12. Question: Pickup Frequency: For the Main Campus, does "daily pickup" apply to all listed locations in Table 1, or are there specific locations requiring more frequent service?

Answer: Refer to SOW section 3.1.2, 3.2.3, and section 4.

13. Question: Having reviewed the RFQ documentation, we wanted to clarify whether this contract pertains specifically to biohazardous waste (e.g., blood-soaked materials, sharps, pathological waste, microbiological waste) or pharmaceutical waste (e.g., expired, or unused medications, controlled substances, other pharmaceutical byproducts). Given the nature of waste management services, we want to ensure we fully understand the scope and requirements before finalizing our submission.

Answer: Pharmaceutical Waste Only.

14. Question: Will the hospital autoclave medical waste that must be sterilized before disposal, or is this expected of the contractor? In most cases, the hospital will do this because some types of infectious disease waste can't be legally transported otherwise, but I want to ensure this is the expectation.

Answer: Pharmaceutical Waste Only.

15. Question: How many boxes/volumes/frequencies will be needed for each location?

Answer: Refer to the answer for #2 and 12 above.

16. Question: Are only Service-Disabled Veteran-Owned Small Businesses

(SDVOSB) are eligible to submit a response or it is an open-market, as the summary indicates that it is open to all concerns?

Answer: Announced as a SDVOSB Set-Aside, Open to all certified SDVOSB concerns thru SBA.

17. Question: We notice that there is not a SF 1449 contained in the Solicitation documents. There is a SF30 for the amendment. Was this an oversight or do we not need to submit one.

Answer: No, this is a Combined Synopsis Solicitation, the SF1449 is not applicable per FAR 12.306(b). SF1449 will be provided to the selectee.

c. REPONSES POINT OF CONTACT:

1. Chew, Quentin J. Quentin.Chew@va.gov and Britt, Shasta M. Shasta.Britt@va.gov

(End of Amendment 0002) mailto:Quentin.Chew@va.gov mailto:Shasta.Britt@va.gov