36C25623R0096 0004.docx

RFI Register – 502-21-110 Replace Chiller # 3

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

9-7-2023

502-23-2-5737-0217

502-21-110

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street

New Orleans LA 70112

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112 To all Offerors/Bidders

36C25623R0096 08-07-2023

X

X The purpose of this amendment is to publish answers to submitted Requests for Information for this project.

Please see attached RFI Register and Appendix.

All other terms and conditions remain unchanged.

Beth A. Cook Contracting Officer

VHA-RPOC-2021-14

1. The period of performance for this project is not commensurate with the proposed SOW. Lead times for chillers and pumps are 9-12 months and VFDs are one year. With this project being heavily equipment dependent, no meaningful work can be commenced until the mechanical and electrical equipment are received. Will the government consider delaying the NTP until the start of physical construction? If not, will the government extend the POP to account for the extremely long lead times we are encountering for this equipment? Will the government allow the contractor to submit for no-cost time extensions to account for the extremely long lead times we are facing?

The government will extend POP on an as needed basis after receipt of appropriate documentation detailing the cause and duration of any possible delays.

2. The electrical drawings are void of electrical single lines illustrating the electrical equipment that is to be modified. Please provide electrical single line drawings.

Please see attached appendix for AE response.

3. The electrical floor plans do not clearly annotate the location of the electrical sources for the new and existing equipment. Please update the electrical plans to show the source power for the mechanical equipment so an accurate takeoff distance for electrical feeders can be obtained.

Please see attached appendix for AE response.

4. Please confirm a temporary chiller and pump are not required.

No temporary chiller or pump is required for this contract.

5. Please confirm this project SOW does not include any environmental hazards requiring abatement. Please confirm if environmental hazards are discovered during construction, they will be considered a differing site condition and managed under the contract changes clause.

Should environmental hazards be discovered, it will be considered a differing site condition and will be managed under the contract change clause.

6. Will the VA provide a spot for the Prime Contractor to set up a temp office? Or should contractors include monies for a temp office, utilities, etc.? (We ask this because we know the VA has very little spare real estate).

The VA will provide room for the prime contractor to set up a temporary office, however, the temporary office and utilities will be at the contractor’s expense.

7. Will staging and/ or parking be an issue for this project?

Contractors will be allowed to use visitor parking spaces or parking space directly behind the chiller plant for this project. The adjacent area includes a frequently used loading dock along with an ongoing project for replacement of AHU 104 behind building 7, so congestion is a possibility. An area can be dedicated to staging equipment.

8. Does the VA anticipate this project will require off hours work? If so, what trades or scopes will be required to perform off hours work?

No off-work hours are anticipated for this project. If needed, a written request is to be submitted to the COR for approval.

9. Section 01 00 00 -3 references unarmed guards at the project 24/7. Is this actually needed or was this just template wording?

No unarmed guards are needed for this project. This is template wording that can be ignored in this instance.

10. Scope states to re-use doors, however if the opening is being enlarged, use of same doors cannot be done. They will have to be new doors of a larger size.

Reference drawing A101, louvers are to be installed to provide space accommodation for the enlargement of doorway.

11. In executing this project Is it acceptable to have the field superintendent cover supervision, QA/QC, and safety duties? Or do we need 1 person for each responsibility?

Field superintendent can be used to fulfill these roles based on the assumption he/she meets the qualifications for given roles.

12. Are contractors required to issue a contract specific QA/QC Plan?

Yes, contract specific QA/QC plan will be needed.

13. Are contractors required to issue a contract specific Safety Plan?

Safety plan will be needed.

14. Is this project tax exempt?

This project is not tax exempt.

15. The louvers show to go on the right side of the door being widened are not call out in the specs. Please advise.

Reference drawing A101 for guidance. Louver is to be of aluminum type and 2 feet in width. Louver will be subject to approval of submittal by COR

SEE APPENDIX BELOW

Appendix:

1. The electrical drawings are void of electrical single lines illustrating the electrical equipment that is to be modified. Please provide electrical single line drawings. All work are done on 147_MCC shown in the snip below. It is in the mechanical room. Feeder size is shown on mechanical schedule.

1. The electrical floor plans do not clearly annotate the location of the electrical sources for the new and existing equipment. Please update the electrical plans to show the source power for the mechanical equipment so an accurate takeoff distance for electrical feeders can be obtained. Please see the snip below for the location of 147_MCC which is the power source for the chiller and pumps.

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