36C25622R0088 Final SOW-04272022 .docx

629-18-115 Signs and Striping for Garages SLVHCS

Department of Veterans Affairs Southeast Louisiana Veterans Health Care System 2400 Canal Street, New Orleans, LA 70119 Scope of Work

629-18-115 Signs and Striping for Garages

1. INTRODUCTION:

A. This nominated Contractor shall completely prepare project areas for construction operations, including selective demolition and removal of the existing materials, and furnishing all necessary tools, equipment, labor, materials, temporary equipment and items, specialty services, supervision, and performing all work to installation of signage, restriping, speed bumps, mirrors, and wheel stops for the parking garages and main entrance driveway on the VA campus. The Contractor shall perform all work as per contract drawings and specifications at the Department of Veterans Affairs, 2400 Canal St. New Orleans, Louisiana 70119.

B. All bids will take into consideration the existing site conditions; it is the responsibility of the Contractor to review the entire job area and existing site conditions prior to bid submission to properly be able to price the work. All proposals shall include a detailed cost breakdown (materials, labor, and equipment) by trade, specification division and section; lump sum costs are not acceptable.

C. Normal Operation / Construction Hours: Requests to work beyond normal work hours shall be submitted in writing to the COR for approval and will include a description of work to be performed. Approval is subject to availability of the COR, type of work to be performed, and the specific hours requested. Approval to work beyond this time will also include an evaluation of the anticipated noise level generated by the Contractor. Under no circumstances will the Contractor proceed without express written approval of the COR.

D. At the end of each working day, the Contractor will notify the COR in sufficient time for VA personnel to inspect all work that was finished throughout the day.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. VA Green Environmental Management System (GEMS) Training: Prior to commencing work, the Contractor Superintendent shall complete the following GEMS Awareness Training and submit the signed form to the COR.

G. The period of performance for this contract is 123 days (One hundred and twenty three days). Contractor shall provide a schedule to cover this period. The pre-construction period shall be 60 days. During this period, contractor shall provide all project deliverables as stated in Item 6 of this SOW and attached specifications. All submittals to be approved by the VA COR. The construction period is 9 weeks – 63 days ( Sixty-three days). The contractor is expected to complete all contractually required work and tests within the 123 days of issuance of Notice to Proceed for the construction.

H. Electronic copies of the design and specifications for the project will be provided to the contractor.

I. For all projects, the contractor shall comply only with the directions from the Contracting Officer and the COR. The Contracting Officer is the only person authorized to make changes to the contract.

J. The Contractor shall possess a minimum of 3 years previous experience in executing signs and striping projects and must have a good knowledge of the innerworkings of the Southeast Louisiana Veterans Health Care System.

POINTS OF CONTACT:

The Contractor shall provide all supervision, labor, material, tools, and equipment to perform work on the following items as included in the design:

2.1.1 Visitor/Patient Garage:

(A) Remove conflicting or confusing signs and pavement markings.

(B) Update the pavement striping and add channelization.

(C) Add a passenger loading zone to the 1st floor

(D) Update the compact spacing configuration

(E) Reconfigure handicap parking to increase the number of handicap stalls

(F) Clean and reattach any wheel-stops that have become dislodged

(G) Clean and/or restripe any damaged striping that is existing and will remain

(H) Remove and/or replace any damage signage

2.1.2 Staff Garage:

(A) Update the compact spacing configuration.

(B) Reconfigure handicap parking to eliminate inefficient spaces and increase overall capacity.

(D) Reconfigure the rooftop parking to eliminate dead-end parking aisles and provide circulation route for vehicles.

(E) Clean and reattach any wheel-stops that have become dislodged

(F) Clean and/or restripe any damaged striping that is existing and will remain

(G) Remove and/or replace any damaged signage

2.1.3 Traffic Flow: All ramps for both parking garages are required to have two-way traffic flow. Excluding the roof, all non-ramp aisles for both parking garages should utilize one-way traffic flow. Roofs of both packing garages should have two-way circulating traffic flow, allowing the driver to turn around without impeding traffic.

2.3 Pavement Markings: New pavement marking will be designed to facilitate the traffic flow efficiently. One-way traffic flow will be indicated with arrows in the center of lanes indicating the direction of flow. Two-way traffic will be indicated by dashed centerline markings separating the lanes. Turns, especially blind corners and into two-way traffic areas, will be channelized using solid centerline markings to guide drivers. All center line pavement markers will be striped using white paint.

2.1.4 Standard Parking Spaces: Standard parking spaces will be 9’-0” wide by 18’-0” long parking stalls striped with white paint. All stall striping should be approximately 4” wide. Any stall not indicated as a compact parking stall, a handicap parking stall, or a motorcycle parking stall will be considered a standard parking stall.

2.1.5 Compact Parking Spaces: Compact parking spaces will be a minimum of 8’-0” wide by 15’-0” long parking stalls striped with white paint, and all stall striping should be approximately 4” wide. Additionally, the word “COMPACT” will be striped onto the pavement in the center of all compact parking stalls. This “COMPACT” striping should be approximately 5’-2” wide by 1’-0” tall.

2.1.6 Handicap Parking Spaces: Handicap parking spaces will be striped so that the parking lane and the access lane are combined 16’-0” wide and 18’-0” long. This includes either an 11’-0” wide parking stall with a 5’-0” wide access lane, or an 8’-0” wide parking stall with an 8’-0” wide access lane. All stall striping should be striped with blue paint and be approximately 4” wide, including the diagonal lines indicating the access lane. Additionally, all handicap parking stalls will have the handicap symbol striped in the center.

2.1.7 Motorcycle Parking Spaces: Motorcycle parking spaces will be 5’-0” wide by 18’-0” long parking stalls striped with white paint, and all striping should be approximately 4” wide. Additionally, the words “MOTORCYCLE PARKING” will be striped onto the pavement in front of all motorcycle parking on each floor to match existing.

2.1.8 Parking Bumpers: All wheel stops that have been dislodged from their existing locations will be reattached using the following guidelines: (1) Wheel stops will be centered between parking striping and adhered to the concrete slab using a VA approved epoxy. (2) Wheel stops will be 2’4” from the face of the wall at the perimeter or from the center line of the column. At no point will drilling be permitted in an effort to protect the parking deck.

2.1.9 Signage: All existing and new signage will be installed to meet the VA requirements as outlined in the “Parking Structures” design manual pulled from the VA’s Technical Information Library (TIL). Existing signage that does not conflict with the new striping plan will remain. Existing signage that conflicts with the new striping plan will be removed and replaced with new signage to match the existing. All signs will be color coded by floor.

2.1.10 Patient Garage Loading Zone: The visitor parking garage will have a new loading zone constructed adjacent to the 1st floor entrance. Loading zone will be striped with white paint. Once vehicles get into the garage, channelized pavement markings will separate drivers into two lanes. One for loading/unloading patients, and the other for through traffic trying to access the upper floors of the garage. This loading zone will eliminate eight existing handicap parking spaces and four standard parking spaces. The loss of these handicap spaces was added to the upper floors by reconfiguring the existing handicap stalls.

2.1.11 Staff Garage Rooftop Parking Layout: The staff parking garage will have a new parking layout constructed on the 7th floor to allow for better through traffic and additional parking capacity. This new design will be striped with white paint. Once vehicles get onto the 7th floor, the new striping will guide vehicles through a full U-turn that will direct vehicles back to the ramp that is existing the roof.

2.2 DEMOLITION:

2.2.1 Contractor shall adhere to the demolition in the associated specifications and drawings.

2.2.2 Contractor shall notify, immediately, the VA Contracting Officer Representative (COR) upon discovery of any suspect condition that could potentially cause a faulty re-installation and shall accept complete responsibility for any faulty installation failing contractor’s adherence to the aforementioned.

2.2.3 Contractor shall coordinate all demolition activities with the COR and the VA. It is anticipated that demolition operations will take place after normal work hours and/or on weekends. The Contractor shall provide 7 days advance notice of after-hours/weekend work to the COR for approval.

2.4.2.2 Contractor shall reference all the drawings and specifications of all the locations of the work.

2.4.2.7 SLVHCS does not have the ability to accept drop shipments. There will be no staging and/or storage at the SLVHCS loading dock or warehouse. All products shall be off loaded by awarded vendor and delivered to the garages.

2.4.2.8 Awarded vendor is responsible for any equipment needed to unload products and/or for transferring product to the installation locations.

2.4.2.9. Prior to start of work, the contractor shall be responsible for providing and posting all adequate signage in the area to alert end users of pending construction work. All construction areas shall be cleared marked and cordoned off.

3.1.1 The period of performance is 123 days from notice to proceed.

3.2 WORKING HOURS AND FEDERAL HOLIDAYS

3.2.1 The awarded contractor shall develop a phasing plan to accommodate continuous operations of both garages during normal working hours. This will require the awarded contractor to work during off working hours and weekends. The awarded contractor shall provide a construction schedule for review and approval by the VA prior to the start of work. Any plan that impedes continuous operations of the parking garages during normal working hours will be rejected by the VA.

Off working hours consists of Monday – Thursday from 4:30pm – 7:30am. Weekend working hours start on Friday at 4:30pm – 7:30am on Monday.

All construction required in the staff garage and on the 1st floor of the patient garage should be completed during off working hours or on weekends, unless otherwise approved by the VA COR. Additionally, any work completed during off working hours or weekends must be finished and cleaned up prior to start of normal working hours.

Normal working hours are Monday – Friday from 7:30am until 4:30pm.

Floors 2-7 of the patient parking garage can be completed during normal working hours, so long as a work schedule is reviewed and approved by the VA prior to the commencement of work, and traffic flow through the garage is not impeded by the construction. The closing of any parking stalls or traffic lanes must be reviewed and approved by the VA COR prior to the start of construction. No more than an entire row of parking spaces may be closed at any given time unless approved by the COR. At no point may stairwell exit points be blocked off two floors at a time.

Normal and off working hours are Monday through weekends except Federal holidays (see list below) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closing. The Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular workdays at no additional cost to the facility. At least a one-week notice is required for VA stakeholder review of the request. Authorization shall be at the discretion of the COR. Any construction testing that is required as part of the scope of work can be performed during normal business hours if it does not interfere with parking operations. When testing will interfere with parking operations it shall be performed after normal business hours.

3.2.2 Recognized Federal Holidays include the following:

The Government is required to monitor contractor performance and certify the work was done in accordance with the contract. This monitoring is done by the COR and will require engineered construction documents for review and approval. The contractor shall adhere to infection control guidelines and interim life safety measurements. The Contractor is responsible to provide a construction schedule at construction kick off meeting. All safety and infection control parameters must be in place and monitored. The COR will require all submittals prior to delivery and installation and will perform daily job inspections and daily safety inspections to ensure compliance. The COR shall inspect all phases of delivery and sign installation. The Contractor will be required to submit progress payments for approval by both the Contractor Superintendent and the COR prior to formally submitting an invoice for payment. Performance will be monitored according to construction progress and the construction schedule.

4.2 ACCEPTANCE

The Contractor shall conduct a prefinal punch list of construction deficiencies with completion dates and provide the list to the COR upon successful completion of the punch list. Following the prefinal the Contractor shall schedule and conduct a final acceptance inspection with the COR once all work has been completed and the Contractor verifies completion. The COR shall then provide the Contractor a punch list of all deficient scope of work items. The COR shall ensure all work is completed satisfactorily prior to acceptance and if disputes arise, they shall be resolved by the Contracting Officer.

5.9 The Contractor shall have provisions for electrical service for the work areas. Access to electrical power can be found in the garages. The Contractor shall isolate the power from the Hospital Critical Loads and install a separate electrical sub panel for each area as needed. An electrical outage is required 2 weeks in advance and coordinated with the VA Electrical Shops and Engineering Service. An electrical generator isn’t feasible due to the location of the work. Only competent/certified electricians are permitted to make connections to VA electrical outlets, and after approval by the COR.

5.10 The Contractor shall provide fresh disposable nonslip waterproof shoe booties for shoe covers for their workers, each time they go into the main hospital to use toilets or perform other activities. The shoe booties for shoe covers must be disposed appropriately immediately after each use. Contractor’s workers must wear these booties just before stepping into the entrance door of the elevator lobby.

5.11 The Contractor shall provide an ICRA to the COR 14 days prior to start of work for approval with a full list of precautions that need to be implemented to avoid the risk of infection with staff, patients, and contractors. All necessary equipment, personnel, material, and construction shall be at the Contractors cost. All barriers to prevent air, surface, and noise contamination shall also be implemented by the Contractor.

5.12 All current facility COVID-19 regulations in place should be followed by staff working on project. Contractors are to wear a mask at all times while within the facility except for when taking breaks to eat or drink. Fabric face coverings are not permitted on the SLVHCS campus. Please perform hand hygiene upon entering and exiting the main hospital area.

Provide samples of paint and other materials to be used for the work as per the specifications. Samples shall be submitted within five (5) business days after award. Literature and specifications shall be submitted within five (5) business days after award.

6.2 CONSTRUCTION SCHEDULE

The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule shall be tolerated without the CO’s approval.

6.3 QUALITY CONTROL PLAN

Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote.

6.4 SAFETY PLAN

6.5.2 Operations and Maintenance (O&M) manuals shall be provided in pdf format via CD or flash drive with cover page, table of contents, MSDS, and maintenance procedures.

6.5.3 Product Binders shall be provided and include product brochures, manufacturer’s technical representative local contact, manufacturer’s certified installer, and technical recommendations.

8. SECURITY REQUIREMENTS:

8.1 The Contractor is responsible for notifying the COR for project escorting duties prior to arriving at the facility. The Contractor personnel shall check in with VA Police upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a Visitor’s Badge or Non-PIV Card. Badges must be always worn above the waist and visible while on the jobsite. All contractor personnel will always be accompanied by a cleared HSPD-12 member of the contractor (PIV card holder) or SLVHCS representative while on the jobsite.

8.2 The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

8.3 The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception being software licenses that need to be procured from a Contractor or vendor in accordance with the VA OIT requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

8.4 The VA does not provide the Contractor with parking spaces at the work site under this contract. However, the contractor key personnel can request and obtain parking at the work site but is only allowed if approved by the COR and VA Police. It is the responsibility of the Contractor to park in the appropriate designated parking areas at the 5th level or higher of the Visitor Garage. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

8.5 As previously stated in this SOW, smoking is prohibited inside and outside any building on SLVHCS campus.

8.6 The possession of weapons such as guns and knives are prohibited on any person, in the vehicle, and at the garages. It is a Federal Law for anyone to be in possession of a gun, knife and any form of weapon in a Federal Building. Violators will be prosecuted.

9. SPECIFICATION REQUIREMENTS

9.1 All work performed under this contract shall be in accordance with this SOW, the Design, Specifications and the VA Directives.

9.2 All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.

10. WARRANTY & REPLACES:

10.1 All specified products shall be under standard manufacturer’s warranties except as otherwise indicated in the SOW and Specifications.

10.2 Contractor must respond and provide a report for service and warranty replace request within 24 hours of notification for COR review and approval. COR will provide review within 24 hours of receipt of report. Contractor must coordinate with the COR the service or warranty replace service 3 days prior to start of service.

11. QUALITY ASSURANCE:

11.1 Quality Assurance. The COR will inspect for compliance with Contract terms throughout the Contract period. Evaluation will be based on the Contractor’s compliance with the requirements set forth in this Scope of Work, Project Specifications, BOD and drawings.