36C25622R0003 SOW 10222021 - S02.pdf
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- Z1DA--Project #629-22-123 Replace Flooring Various Surgery Service Areas Federal contract opportunity
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- 36C25622R0003
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Southeast Louisiana Veterans Health Care System June 14, 2021 Rev1: August 9, 2021
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Department of Veterans Affairs Southeast Louisiana Veterans Health Care System
2400 Canal Street, New Orleans, LA 70119
Statement of Work
Replace Flooring Various Surgery Service Areas Diagnostic and Treatment Building
1. INTRODUCTION:
This Statement of Work is for removal of the existing delmaniating sheet vinyl flooring with integral base and adhesive and replacing with resinous epoxy flooring with integral base in the Surgery Service areas of the Diagnostic and Treatment Building, located on the 3rd floor of the Diagnostics & Treatment building at the Department of Veterans Affairs, 2400 Canal St. New Orleans, Louisiana 70119. The areas are comprised of the following:
NEW ROOM
NUMBER
OLD ROOM
NUMBER (ON
DRAWINGS)
SERVICE FUNCTION SPECIAL CHARACTERISTICS
NET
SQUARE
FOOTAGE
3E220.1-02DT *3E176 SURGERY SERVICE STORAGE, EQUIPMENT CLEAN CORE 973
3E220.2-02DT *3E148 SURGERY SERVICE STORAGE, EQUIPMENT CLEAN CORE 1162
3E220A-02DT *3E148A SURGERY SERVICE OTHER SPACE INTRUMENT PREP. STOR 262
3E223-02DT *3E151 SURGERY SERVICE OTHER SPACE CYSTO ROOM 667
3E226-02DT *3E144 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 674
3E227-02DT *3E149 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 716
3E230-02DT *3E146 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 671
3E231-02DT 3D174 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 673
3E234-02DT 3D160 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 651
3E235-02DT 3D172 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 674
3E238-02DT 3D162 SURGERY SERVICE OPERATING ROOM OPERATING ROOM 646
3F200-02DT 3F165C SURGERY SERVICE OTHER SPACE INSTRUMENT ROOM 2026
3F201-02DT 3F167 SURGERY SERVICE OPERATING ROOM IR PROCEDURE 697
3F201A-02DT 3F167D SURGERY SERVICE OTHER SPACE SCRUB ROOM 31
3F201B-02DT 3F167C SURGERY SERVICE OTHER SPACE CONTROL ROOM 145
3F201C-02DT 3F167B SURGERY SERVICE OTHER SPACE SCRUB ROOM 75
3F202-02DT 3F164 SURGERY SERVICE OTHER SPACE CARDIAC CATH 653
3F202A-02DT 3F164A SURGERY SERVICE OTHER SPACE SCRUB ROOM 31
3F202B-02DT 3F164B SURGERY SERVICE OTHER SPACE CONTROL ROOM 139
3F202C-02DT 3F164C SURGERY SERVICE OTHER SPACE SCRUB ROOM 78
3F203-02DT 3F169 SURGERY SERVICE OPERATING ROOM IR PROCEDURE 664
3F203A-02DT 3F169D SURGERY SERVICE OTHER SPACE SCRUB ROOM 31
3F203B-02DT 3F169C SURGERY SERVICE OTHER SPACE CONTROL ROOM 143
3F203C-02DT 3F169B SURGERY SERVICE OTHER SPACE SCRUB ROOM 82
3F204-02DT 3F166 SURGERY SERVICE OPERATING ROOM CARDIAC CATH 667
3F204A-02DT 3F166A SURGERY SERVICE OTHER SPACE SCRUB ROOM 31
3F204B-02DT 3F166B SURGERY SERVICE OTHER SPACE CONTROL ROOM 141
3F204C-02DT 3F166C SURGERY SERVICE OTHER SPACE SCRUB ROOM 81
3F205-02DT 3F171 SURGERY SERVICE OPERATING ROOM PRECEDURE ROOM 674
3F205A-02DT 3F171D SURGERY SERVICE OTHER SPACE SCRUB ROOM 79
3F205B-02DT 3F171C SURGERY SERVICE OTHER SPACE CONTROL ROOM 142
3F205C-02DT 3F171B SURGERY SERVICE OTHER SPACE SCRUB ROOM 79
3F206-02DT 3F168 SURGERY SERVICE OTHER SPACE CARDIAC CATH 806
3F206A-02DT 3F168A SURGERY SERVICE OTHER SPACE SCRUB ROOM 82
3F206B-02DT 3F168B SURGERY SERVICE OTHER SPACE CONTROL ROOM 105
3F206C-02DT 3F168C SURGERY SERVICE OTHER SPACE SCRUB ROOM 59
3D-C08B CORR 3D-C08B SURGERY SERVICE OTHER SPACE CORRIDOR 768
3D-C09 CORR 3D-C09 SURGERY SERVICE OTHER SPACE CORRIDOR 637
3D160A 3D160A SURGERY SERVICE OTHER SPACE STRETCHER ALCOVE 32
3E-C11 CORR 3E-C11 SURGERY SERVICE OTHER SPACE CORRIDOR 759
3E-C10 CORR 3E-C10 SURGERY SERVICE OTHER SPACE CORRIDOR 1065
3E 156 3E 156 SURGERY SERVICE OTHER SPACE CC 32
3E-C05 3E-C05 SURGERY SERVICE OTHER SPACE CORRIDOR 920
3E 145 3E 145 SURGERY SERVICE OTHER SPACE XRAY STORAGE 225
3E 147 3E 147 SURGERY SERVICE OTHER SPACE ORTHO STORAGE 223
3F-C09A 3F-C09A SURGERY SERVICE OTHER SPACE CORRIDOR 676
3F-C09B 3F-C09B SURGERY SERVICE OTHER SPACE CORRIDOR 690
3F-C08 3F-C08 SURGERY SERVICE OTHER SPACE CORRIDOR 850
3F-C08A 3F-C08A SURGERY SERVICE OTHER SPACE CORRIDOR 470
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The existing sheet vinyl welded seams have separated in several areas and the sheet vinyl has numerous cuts, gouges, and abrasions including at the integral base and presents an infection control risk. The total square footage floor area is approximately 24,011 and an integral wall base of 6 inches comprising approximately 3,360 square feet.
2. SCOPE OF WORK:
2.1 OVERVIEW:
The Contractor shall provide all supervision, labor, material, tools, and equipment for removal of the existing sheet vinyl and adhesive, and field verification, receiving, delivery, installation and inspection of all new resinous flooring.
The Contractor shall provide the work in six (6) phases as scheduled with the Contracting Officer’s Representative (COR). Each phase will be completed before starting the next phase. Portions of the work may require the Contractor to complete after normal work hours and possibly on weekends. The Contractor shall possess previous experience removing and replacing flooring in active Operating Rooms.
2.2 DEMOLITION:
2.2.1 Contractor shall remove existing sheet vinyl flooring, integral cove base, and flooring adhesive in areas listed in paragraph 1.
2.2.2 Contractor shall ensure the concrete substrate is smooth and all floor patch delamination is removed in accordance with manufacturer’s installation instructions.
2.2.3 Contractor shall notify, immediately, the VA Contracting Officer Representative (COR) upon discovery of any suspect condition that could potentially cause a faulty re-installation and shall accept complete responsibility for any faulty installation failing contractor’s adherence to the aforementioned.
2.3 PRODUCT SPECIFICATIONS AND CHARACTERISTICS:
All products shall meet all of the following specifications and characteristics as defined below.
2.3.1 Specifications: Provide resinous flooring system with the following minimum physical property requirements when tested according to test methods indicated:
Color: C-1 shall be Stonres RTZ Solitude or equal
Installation Locations: in all Operating Rooms and Procedure Rooms and shall be installed under and extend three (3) feet past all sides of the surgery tables.
Thickness: nominal 3/16”resilient flooring system.
Static load Limit: 0.004in/0.1mm.
Resistance to Heat: Delta E>8 per ASTM F-970.
Hardness: 85 Min. per ASTM D-2240/Shore A Durometer.
Residual Indentation: 1% thickness per ASTM F- 1914.
Noise Reduction Coefficient: 0.05 per ASTM C-423.
Abrasion Resistance: 0.01gm per ASTM D-3389, H-18 500g, 1000 cycles.
Fire Resistance: Class 1, Per ASTM E-648.
Slip Resistance Index: >0.06 dry, >.05 wet, per ASTM F-1679.
2.3.2 Specifications: Provide resinous flooring system with the following minimum physical property requirements when tested according to test methods indicated:
Color: C-2 shall be Stoneres STR Creek or equal
Installation Locations: All Operating and Procedure Rooms from three (3) feet table border to wall including cove base. All other rooms including all cove bases.
Thickness: nominal 3/16”resilient flooring system.
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Static load Limit: 0.001in/0.25mm.
Resistance to Heat: Delta E>8 per ASTM F-970.
Hardness: 60 Min. per ASTM D-2240/Shore D.
Residual Indentation: 0.05% thickness per ASTM F- 1914.
Noise Reduction Coefficient: 0.05 per ASTM C-423.
Abrasion Resistance: 0.03gm per ASTM D-4060 CS-17.
Fire Resistance: Class 1, Per ASTM E-648.
Slip Resistance Index: >0.06 dry, >.05 wet, per ASTM F-1679.
2.4 DELIVERY AND INSTALLATION
2.4.1 DELIVERY:
2.4.1.1 Delivery, Set-up, and Installation shall be coordinated with a SLVHCS Contracting Officer Representative (COR). Be aware of site-specific protocols for badging, escort, and hours for delivery and field operations, stated in sections below when considering your delivery and install cost.
2.4.1.2 Contractor shall review all items needed for this project with the SLVHCS COR to ensure all items requested on the project are included.
2.4.1.3 Installation shall be coordinated with COR.
2.4.2 INSTALLATION:
2.4.2.1 Contractor shall install the flooring according to manufacturer's written instructions to assure proper installation.
2.4.2.2 Contractor shall reference Attachment 2 Floor plan for locations.
2.4.2.3 Contractor shall install the flooring in accordance with manufacturer's written instructions to assure proper installation.
2.4.2.4 The installation shall be only by manufacturer qualified and certified installers with the knowledge of required specified installations. Flooring installation shall comply with all necessary VA and safety regulations.
2.4.2.5 Contractor shall perform a flatness test and moisture test after demolition of existing flooring and before installing new flooring. Follow manufacturer’s installation procedure including the required moisture vapor testing requirements.
2.4.2.6 The Contractor shall remove and dispose of all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect and shall be repaired at the Contractor’s expense.
2.4.2.7 Delivery and unloading shall be at the loading docks off Tulane Ave. between South Galvez and Rocheblave. Elevators will be available for delivery of products. Elevators may be shared with other contractors. The contractor shall protect the interior of the elevator to prevent damage to the interior walls of the elevator during construction activities.
2.4.2.8 Reference SOW Attachment 1, Site Map for building locations and travel distance for delivery and installation.
2.4.2.9 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.
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2.4.2.10 SLVHCS does not have the ability to accept drop shipments. There will be no staging and/or storage at the SLVHCS loading dock or warehouse. All products shall be off loaded by awarded vendor and delivered from the loading dock directly to the installation location.
2.4.2.11 Awarded vendor is responsible for any equipment needed to unload products and/or for transferring product the installation locations.
2.4.3 INSTALLATION SCHEDULE:
2.4.3.1 The installation of specified products shall be completed in accordance with the manufacturer’s installation instructions and specifications. As part of this project the work shall be done in phases as approved by the COR.
2.4.3.2 Contractor shall develop an phased installation schedule, which shall include installation and inspection of the specified item as well as a final walk through with the COR in coordination with the COR. The contactor shall provide the installation schedule and location plan within 10 business days of award for COR final approval.
2.5 SITE CONDITIONS:
2.5.1 There shall be no smoking inside the entire hospital campus at any time. During periods of work breaks and lunch the Contractor can utilize the public restrooms and cafeteria but shall abide by SLVHCS rules of behavior.
3. PERIOD OF PERFORMANCE AND WORKING HOURS:
3.1 PERIOD OF PERFORMANCE
3.1.1 The period of performance shall be 90 Calendar Days from Issuance of Notice to Proceed.
• Pre-construction period – 30 Days – Contractor to provide the following deliverables before the end of this period:
o Submittal log of all submittals to be approved during the course of the project o Site survey of pre-existing conditions as described in paragraph titled “special conditions”.
o All submittals which are to be approved by the AE and VA COR.
•Construction period – All contractually required work and tests must be successfully completed within 60 calendar days of issuance of Notice to Proceed for construction.
3.2 WORKING HOURS AND FEDERAL HOLIDAYS
3.1.2 The working hours are from 7:30am until 4:00pm, Monday through Friday except Federal holidays (see list below) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closing. The Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular workdays at no additional cost to the facility. Authorization shall be at the discretion of the COR. Any construction testing that is required as part of the scope of work can be performed during normal business hours as long as it does not interfere with building operations. When testing will interfere with building operations it shall be performed after normal business hours.
3.1.3 Recognized Federal Holidays include the following:
New Year’s Day - January 1* Martin Luther King Jr. Day - (Third Monday in January) Washington’s Birthday - (President’s Day-Third Monday in February) Memorial Day - (Fourth Monday in May) Juneteenth - June 19* Independence Day - July 4* Labor Day - (First Monday in September) Columbus Day - (Second Monday in October) Veterans Day - November 11* Thanksgiving Day - (Fourth Thursday in November) Christmas Day - December 25*
*Note, if a federal holiday occurs on a Saturday, the holiday will be observed on the preceding Friday; if the holiday occurs on a Sunday, the holiday will be observed on the following Monday.
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4. INSPECTION AND ACCEPTANCE:
4.1 INSPECTION
The Government is required to monitor contractor performance and certify the work was done in accordance with the contract. This monitoring is done by the COR and will require engineered construction documents for review and approval. The contractor shall adhere to infection control guidelines and interim life safety measurements. The Contractor is responsible to provide a construction schedule at construction kick off meeting. All safety and infection control parameters must be in place and monitored. The COR will require all submittals prior to delivery and installation and will perform daily job inspections and daily safety inspections to ensure compliance. The COR shall inspect all phases of delivery and installation. The Contractor will be required to submit progress payments for approval by both the Contractor Superintendent and the COR prior to formally submitting an invoice for payment.
Performance will be monitored according to construction progress and the construction schedule.
4.2 ACCEPTANCE
The Contractor shall conduct a prefinal punchlist of construction deficiencies with completion dates and provide the list to the COR upon successful completion of the punchlist. Contractor shall also provide replacement parts and/or short ship items from the manufacturer(s). Following the prefinal the Contractor shall schedule and conduct a final acceptance inspection with the COR once all flooring has been installed and the Contractor verifies completion. The COR shall then provide the Contractor a punch list of all deficient scope of work items. The COR shall ensure all work is completed satisfactorily prior to acceptance and if disputes arise they shall be resolved by the Contracting Officer.
5. DELIVERY/STORAGE REQUIREMENTS:
5.1 The Contractor shall deliver materials to the job site approved location in manufacturer's original-sealed containers with brand name marked thereon.
5.2 The Contractor shall ensure the packaging is protected to prevent damage or deterioration during shipment, handling, storage, and installation in accordance with the manufacturer’s instructions.
5.3 The Contractor shall deliver specified items only when the site is ready for installation work to proceed.
5.4 The Contractor shall store products in dry condition inside enclosed facilities.
5.5 The Contractor shall coordinate this ordering arrangement at order placement with the COR.
5.6 Any government requested delayed delivery up to 90 days after initial negotiated delivery date, shall be at no additional cost to the Government.
5.7 The Contractor shall schedule and conduct a pre-delivery meeting 10 days prior to initial negotiated delivery date for verification of delivery and installation dates.
5.8 NOTE: SLVHCS does not have the ability to accept drop shipments. There will be no staging and/or storage at the SLVHCS loading dock or warehouse. All products shall be delivered from the loading dock directly to the approved installation location.
6. DELIVERABLES:
6.1 SAMPLES AND LITERATURE FOR VERIFICATION
Provide samples, not less than six (6) inches square, of same thickness, same finish and material indicated for the work. Samples shall be submitted within five (5) business days after award. If finishes involve normal color and texture variations, include sample sets showing the full range of variations expected. Literature and specifications shall be submitted within five (5) business days after award.
6.2 CONSTRUCTION SCHEDULE
The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule shall be tolerated without the CO’s approval.
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6.3 QUALITY CONTROL PLAN
Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote.
6.4 SAFETY PLAN
The contractor shall submit a project specific safety plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his safety plan concurrently with the quote.
6.5 CLOSE OUT DOCUMENTATION
6.5.1 Two (2) complete sets of documentation, as listed below, shall be provided to the SLVHCS COR at the completion of installation.
6.5.2 Operations and Maintenance (O&M) manuals shall be provided in pdf format via CD or flash drive with cover page, table of contents, MSDS, and maintenance procedures.
6.5.3 Product Binders shall be provided and include product brochures, specified flooring cut sheets, color selection samples, manufacturer’s technical representative local contact, manufacturer’s certified installer, and technical recommendations.
7. MAINTENANCE STAFF TRAINING:
7.1 The Contractor shall provide manufacturer on-site training for the proper maintenance of products to the SLVHCS staff. Scheduling of training shall be coordinated with the SLVHCS COR after installation is complete. The minimum training shall include:
8. PROTECTION OF PROPERTY:
8.1 Contractor shall protect all existing surfaces and newly installed construction materials from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall replace or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor at no additional cost to the Government.
8.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to replace or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all replaces beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant replace work. In all cases, replaces shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.
8.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.
8.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.
9. SECURITY REQUIREMENTS:
9.1 The Contractor is responsible for notifying the COR for project escorting duties prior to arriving at the facility.
The Contractor personnel shall check in with VA Police upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a visitor’s badge. Badges must be worn above the waist and visible at all times while on the jobsite. All contractor personnel will always be accompanied by a cleared member of the contractor (PIV card holder) or SLVHCS representative while on the jobsite. All contractor personnel must turn-in their badges at the end of each day.
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9.2 The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.
9.3 The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception being software licenses that need to be procured from a Contractor or vendor in accordance with the VA OIT requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.
9.4 The VA does not provide the Contractor with parking spaces at the work site under this contract. However the contractor key personnel can request and obtain parking at the work site but is only allowed if approved by the COR and VA Police. It is the responsibility of the Contractor to park in the appropriate designated parking areas at the 5th level or higher of the Visitor Garage. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.
9.5 As previously stated in this SOW, smoking is prohibited inside and outside any building on SLVHCS campus.
9.6 The possession of weapons such as guns and knives is prohibited on the person and in the vehicle.
10. SPECIFICATION REQUIREMENTS
10.1 All work performed under this contract shall be in accordance with the VA Master Specifications http://www.cfm.va.gov/til/spec.asp) listed below and attached as part of this SOW:
Division 01 - General requirements 000110 TOC, 000115 List of Drawings, 010000 General Requirements, 013216-15 Project Schedules, 013526 Safety Requirements, 014219 Reference Standards, 017419 Construction Waste Management
Division 02 Existing Conditions – 024100 Demolition Division 06 Wood, Plastics, and Composites 061000 - Rough Carpentry Division 07 Thermal and Moisture Protection - 079200 Joint Sealants Division 09 Finishes - 090516 Subsurface Preparation; 096723.30 Resinous (Epoxy Base) High Performance
Mortar Flooring (RES-3)
10.2 All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.
11. WARRANTY & REPLACES:
11.1 All specified products shall be under standard manufacturer’s warranties.
11.2 Contractor must respond and provide a report for service and warranty replace request within a 24 hours of notification for COR review and approval. COR will provide review within 24 hours of receipt of report.
Contractor must coordinate with the COR the service or warranty replace service 3 days prior to start of service.
12. QUALITY ASSURANCE:
12.1 Quality Assurance. The COR will inspect for compliance with Contract terms throughout the Contract period.
Evaluation will be based on the Contractor’s compliance with the requirements set forth in this Scope of Work.
The Government will monitor the Contractor's performance under this contract.
13. LIST OF ATTACHMENTS:
Attachment 1 Site Map
Attachment 2 Floor Plans http://www.cfm.va.gov/til/spec.asp)%20listed%20below%20and%20attached%20as%20part%20of%20this%20SOW:
http://www.cfm.va.gov/til/spec.asp)%20listed%20below%20and%20attached%20as%20part%20of%20this%20SOW:
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Attachment 1 Site Map
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Attachment 2 Floor Plans (See Floor Plans on the following pages)
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C G
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C G
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6'
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3' - 6"14' - 9"3' - 11"
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6'
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148'
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