586-18-101 - Final Statement of Work.pdf

Renovate Inpatient Ward 2A

G.V. (Sonny) Montgomery Veterans Affairs Medical Center

Jackson, MS

Project No: 586-18-101

Statement of Work

1 Foreword

1.1 The G.V. (Sonny) Montgomery VA Medical Center located at 1500 East Woodrow

Wilson Drive, Jackson, MS, has a requirement to completely renovate approximately

26,000 square foot of the existing 2A medical inpatient ward/telemetry unit per attached drawings and specifications. The area will be renovated to serve as a consolidated space for Physical Medicine and Rehabilitation Services (PM&RS).

1.2 Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.

1.3 This document does not relieve the contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job.

2 Design Criteria

Contractors shall adhere to the following, but not limited to, standard, codes, and regulations during the contract period with the Department of Veterans Affairs.

2.1 NFPA 101: Life Safety Code 2015 Ed

2.2 IBC (International Building Code) 2015 Ed

2.3 ANSI A17.1 2016 Safety Code for Elevators and Escalators

2.4 ADA 2010

2.5 NEC (National Electric Code)

2.6 VA Standards for Construction TIL

2.7 Code of Federal Regulations

2.8 International Plumbing Code

2.9 Mississippi Department of Environmental Quality (MDEQ)

2.10 Mississippi Department of Health

3 Scope of Work

3.1 The project involves the demolition and renovation of approximately 26,000 square feet of space on the 2nd floor of Building 1 to consolidate and enhance Physical

Medicine and Rehabilitation Services. The space currently serves as a medical inpatient ward/telemetry unit. The renovated space will house Physical Therapy, Occupational Therapy, Recreational Therapy, Pain Management, Whole Health, Speech Pathology, and PM&RS administration.

3.2 Work Involved: Complete demolition of the existing interior space including all internal walls and barriers and existing utilities. Repairs to existing slab penetrations for piping and floor drains that are to be eliminated. Installation of new plumbing, electrical, and HVAC. Installation of new walls and finishes including cabinetry, sinks, and equipment provided both by the General Contractor and the VA as noted within construction documents. Dust control and infectious disease control will be required and continuous for the duration of construction.

3.3 Due to the age of the facility, Contractor shall also be aware of the potential for the existence of asbestos containing materials in the construction area. The facility has completed an asbestos assessment to EPA AHERA Standards and determined that

ALL exposed surfaces and insulation are non-asbestos. IN ADDITION, separate surveys did NOT find asbestos materials underneath the flooring in this area.

However, the Assessment did not look behind walls or plaster OR above suspended ceilings or underneath ceramic floors (underneath vinyl flooring or carpeting WAS surveyed). Therefore, contractor will use caution especially when breaching walls, hard OR suspended ceilings, sealed chases, ceramic flooring, or other “hidden” areas which are not surveyed during an AHERA Assessment. Removal of any asbestos encountered will be handled as a change order(s) or supplemental agreement to the existing contract or separate contract and the cost of such work is NOT to be included in the initial contract bid price. Disturbance or removal of any asbestos containing material shall also be in accordance with Federal AND State of Mississippi regulations and Contractor shall not proceed until the proper Contract modification(s) is in place and he or she has been advised to proceed by the VA.

3.4 Estimated construction duration: 12 months/365 days

4 Observed Holidays

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th and any day declared by the federal government as holiday.

5 Project Meetings

5.1 At a minimum, every two weeks the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government.

Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer Representative. Meetings shall be same day, time, and place each week.

5.2 Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines.

In addition, the minutes must include, as attachments, all exhibits, and references distributed as handout materials, unless the materials are part of a formal submission.

The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

6 ID Badge Requirement

6.1 Contract workers under this project may require a VA issued identification card before the start of construction work at the Jackson VAMC. There is no charge for the badges;

however, multiple trips to MEDVAMC facility maybe required.

6.2 After award, the contractor shall provide a letter to the CO stating that all workers, including subcontractors’ employees, are TB negative.

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