564-22-107_B4 Replace FCU_Combined Specifications (002) - REVISED.pdf

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564-22-107 B-4 Replace Fan Coil Units 2020-03-01

SECTION 01 00 00

GENERAL

REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with

Statement of Work (SOW), drawings, and specifications to be a complete and working system. Electronic copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting

Officer (CO) or Contracting Officer’s Representative. Hard copies of SOW, Drawings, and Specifications are Contractor’s responsibility and expense.

Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities. This project is located on the Main Campus of the Veterans Healthcare System of the Ozarks (VHSO) at 1100 North College

Avenue, Fayetteville, AR.

B. Visits to the site by Bidders may be made only by appointment with the Medical

Center Contracting Officer and Contracting Officer’s Representative.

C. All employees of General Contractor and Subcontractors must comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM 1, GENERAL CONSTRUCTION: All work associated with the

Building 4 Replace Fan Coil Units, including but not limited to, the chilled water and hot water piping systems, the steam to hot water heat exchanger piping system, and the condensate piping system of Building 4.

B. DEDUCT ALTERNATE NO. 1: Remove the condensate piping system MB1-04

Pump room.

C. DECUCT ALTERNATE NO. 2: Remove the steam to hot water heat exchanger piping system in MB1-04 Pump room.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all

Subcontractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees must not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor must give one week’s notice to the Contracting Officer (CO) or Contracting Officer’s Representative

(COR)so that security arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the

Contracting Officer or Contracting Officer’s Representative.

4. VA reserves the right to close down or shut down the project site and order

General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer or

Contracting Officer’s Representative.

C. Document Control:

1. Before starting any work, the General Contractor/Subcontractors must submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

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2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information must be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive

Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer or Contracting Officer’s

Representative upon request.

4. These security documents must not be removed or transmitted from the project site without the written approval of Contracting Officer or

Contracting Officer’s Representative.

5. All paper waste or electronic media such as CD’s and diskettes must be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer, Contracting Officer’s Representative, and

Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information must be stored in specified location following

VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic must be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

1. Vehicle authorization request must be required for any vehicle entering the site and such request must be submitted 24 hours before the date and time of access. Access must be restricted to picking up and

01 00 00 - 4 dropping off materials and supplies.

2. A limited number of (2 to 5) permits must be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor must confine all operations (including storage of materials) on Government premises to areas authorized in writing by the COR. The

Contractor must hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting

Officer or Contracting Officer’s Representative and must be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities must remain the property of the Contractor and must be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer or Contracting Officer’s Representative, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor must, under regulations prescribed by the Contracting

Officer or Contracting Officer’s Representative, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer or Contracting Officer’s

Representative. When materials are transported in prosecuting the work, vehicles must not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor must protect them from damage. The Contractor must repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials must be as

01 00 00 - 5 determined by the COR.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work to interfere as little as possible with normal functioning of

Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days.

Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they must be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions must be coordinated with the COR:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee must be the responsibility of the Government and not the

Contractor.

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H. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To ensure such executions, Contractor must furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor must notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases as indicated on the drawings.

I. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they must be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work must be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment must not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer

01 00 00 - 7 to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS for additional requirements.

2. Contractor must submit a request to interrupt any such services to

COR, in writing, 7 calendar days in advance of proposed interruption.

Request must state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and must be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee must be the responsibility of the Government and not the

Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, must be sealed, capped or plugged at the main, branch or panel they originate from. The lines must not be capped in finished areas, but must be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activities with flow of

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Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor must make a thorough survey with the Contracting Officer’s Representative of areas of building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer or

Contracting Officer’s Representative.

1. Must note any discrepancies between drawings and existing conditions at site.

2. Must designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, must be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together must make a thorough re-survey of the

01 00 00 - 9 areas involved.

1. Re-survey report must also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they must be protected against water infiltration. In case of leaks, they must be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, must be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government must be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved must become property of the Contractor and be removed by Contractor from Medical Center at Contractor’s expense.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract must remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be

01 00 00 - 10 either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES,

EQUIPMENT, UTILITIES, AND IMPROVEMENTS

A. The Contractor must preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor must only remove trees when specifically authorized to do so, and must avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor must trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer or Contracting Officer’s

Representative.

B. The Contractor must protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the

Contractor. The Contractor must repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer or Contracting

Officer’s Representative may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL

CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

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D. Refer to FAR clause 52.236-7, "Permits and

Responsibilities," which is included in General Conditions. A

National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected

Subcontractors must furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

- Designating areas for equipment maintenance and repair;

- Providing waste receptacles at convenient locations and provide regular collection of wastes;

- Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

- Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

- Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, must be reported to the COR before it is disturbed. Materials and workmanship

01 00 00 - 12 used in restoring work, must conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, must be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor must immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

1.11 Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR

52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2). PHYSICAL DATA - NOT USED.

A. Data and information furnished or referred to below is for the Contractor's information. The Government must not be responsible for any interpretation of or conclusion drawn from the data or information by the

Contractor.

1. The indications of physical conditions on the drawings and in the specifications are the result of site investigations by GTS Consulting

(FAR 52.236-4)

B. Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

C. A copy of the soil report will be made available for inspection by bidders

01 00 00 - 13 upon request to the Engineering Officer at the VA Medical Center, Fayetteville, ARKASAS_ and must be considered part of the contract documents.

D. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of

Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES - NOT USED.

1.13 LAYOUT OF WORK - NOT USED.

1.14 AS-BUILT DRAWINGS

A. The Contractor must maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations must be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings must be made available for the COR review, as often as requested.

C. Contractor must deliver two approved completed sets of “as-built” drawings in electronic versions of scanned PDF’s and editable AutoCad files to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C also applies to all shop drawings.

E. Prior to project close out, Contractor to furnish “As Built” drawings to include (but is not limited to) electrical, plumbing, mechanical, and architectural.

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1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 RESIDENT ENGINEER'S FIELD OFFICE - NOT USED

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment must be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements must be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices must be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment must be verified to be correct and it must be determined that motors are not overloaded. The electrical equipment must be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units must be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils must function properly and all safety controls must function to prevent coil freeze-up

01 00 00 - 17 damage.

5. The air filtering system utilized must be that which is designed for the system when complete, and all filter elements must be replaced at completion of construction and prior to testing and balancing of system.

All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service must be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, must be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph must not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the Contractor at the Contractor’s expense.

1.18 TEMPORARY USE OF EXISTING ELEVATORS

1.19 TEMPORARY USE OF NEW ELEVATORS - NOT USED

1.20 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workmen) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved COR, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

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B. Contractor may have for use of Contractor's workmen; such toilet accommodations as may be assigned to Contractor by Medical

Center. Contractor must keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government must make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services must be the prevailing rates charged to the Government.

The Contractor must carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer or Contracting Officer’s Representative, must install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor must remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor must install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

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1. Obtain heat by connecting to Medical Center heating distribution system.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor must meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR’s discretion) of use of water from

Medical Center's system.

1.22 Fuel: - NOT USED.

1.23 TESTS

A. As per specification section 23 05 93 the contractor must provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns.The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor must document the results of the approved plan and submit for approval with the as built documentation.

01 00 00 - 20

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor must furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems must be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above must be functioning when any system component is tested. Tests must be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

1.24 Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

01 00 00 - 21

1.25 INSTRUCTIONS

A. Contractor must furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment must be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals must be complete, detailed guides for the maintenance and operation of equipment. They must include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components.

Manuals must include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations must include

"exploded" views showing and identifying each separate item. Emphasis must be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control must be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution must be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor must provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, must be given in an integrated, progressive manner. All instructors for every piece of component

01 00 00 - 22 equipment in a system must be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods must be at such times as scheduled by the COR and must be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Contractor must submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.26 GOVERNMENT-FURNISHED PROPERTY - NOT USED.

1.27 EQUIPMENT ITEMS

A. Contractor must disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the COR.

C. Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph

"Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

E. All service lines such as noted above for relocated equipment must be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

01 00 00 - 24

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS

EQUIPMENT -- NOT USED.

1.29 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR. All wood members must be of framing lumber. Cover sign frame with 0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

B. Paint all surfaces of sign and posts two coats of white gloss paint. Border and letters must be of black gloss paint, except project title which must be blue gloss paint.

C. Maintain sign and remove it when directed by the COR.

D. Detail Drawing of construction sign showing required legend and other characteristics of sign is shown on the drawings.

1.30 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign must be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm

(three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design must be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is shown on the drawings.

E. Post the number of accident free days on a daily basis.

1.31 PHOTOGRAPHIC DOCUMENTATION -

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work must meet the following qualifications:

1. Demonstrable minimum experience of three (3) years in operationproviding documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

01 00 00 - 25

2. Demonstrable ability to service projects throughout North America, which must be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the Project.

B. Photographic documentation elements:

1. Each digital image must be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing

200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system must utilize actual AUTOCAD construction drawings, making such drawings interactive on an on- line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation must combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

Documentation must be accessible on-line through use of an internet connection. Documentation must allow for secure multiple-user access, simultaneously, on-line.

01 00 00 - 26

B. Photographic documentation elements:

4. Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site must be documented.

Overlapping photographic techniques must be used to insure maximum coverage.

Indexing and navigation accomplished through interactive architectural drawings. If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre- determined intervals before building work commences. Construction progress for all trades must be tracked at pre- determined intervals, but not less than once every thirty (30) calendar days (“Progressions”).

Progression documentation must track both the exterior and interior construction of the building. Exterior Progressions must track 360 degrees around the site and each building. Interior Progressions must track interior improvements beginning when stud work commences and continuing until Project completion.

5. As-built condition of pre-foundation utilities and site utilities must be documented prior to pouring footers, placing concrete and/or backfilling. This process must include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings. Overlapping photographic techniques must be used to insure maximum coverage. Indexing and navigation accomplished through interactive site utility plans.

6. As-built conditions of mechanical, electrical, plumbing and all other systems must be documented post-inspection and pre- insulation, sheet rock or dry wall installation.

This process must include all finished systems located in the walls and ceilings of all buildings at the Project. Overlapping photographic techniques must be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

7. As-built conditions of exterior skin and elevations must be documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as waterproofing, window flashing, radiused steel work, architectural or Exterior Insulation and Finish Systems (EIFS) detailing. Overlapping photographic techniques must be used to insure maximum coverage. Indexing and navigation accomplished through interactive elevations or elevation details.

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8. As-built finished conditions of the interior of each building including floors, ceilings and walls must be documented at certificate of occupancy or equivalent, or just prior to occupancy, or both, as directed by the COR. Overlapping photographic techniques must be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. Miscellaneous events that occur during any Contractor site visit, or events captured by the

Department of Veterans Affairs independently, must be dated, labeled and inserted into a Section in the navigation structure entitled

“Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

9. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans.

10. Monthly (29 max) exterior progressions (360 degrees around the project) and slideshows (all elevations and building envelope). Th e slideshows allow for the inclusion of Department of Veterans Affairs pictures, aerial photographs, and timely images which do not fit into any regular monthly photopath.

11. Weekly (21 Max) Site Progressions - Photographic documentation capturing the project at different stages of construction. These progressions must capture underground utilities, excavation, grading, backfill, landscaping and road construction throughout the duration of the project.

12. Regular (8 max) interior progressions of all walls of the entire project to begin at time of substantial framed or as directed by the COR through to completion.

13. Detailed Exact-Built of all Slabs for all project slab pours just prior to placing concrete or as directed by the COR.

14. Detailed Interior exact built overlapping photos of the entire building to

01 00 00 - 29 include documentation of all mechanical, electrical and plumbing systems in every wall and ceiling, to be conducted after rough-ins are complete, just prior to insulation and or drywall, or as directed by

COR.

15. Finished detailed Interior exact built overlapping photos of all walls, ceilings, and floors to be scheduled by COR prior to occupancy.

16. In event a greater or lesser number of images than specified above are required by the COR, adjustment in contract price will be made in accordance with clause entitled "CHANGES" (FAR 52.243-4 and

VAAR 852.236-88).

C. Images must be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture. Coordination of photo shoots is accomplished through COR.

Contractor must also attend construction team meetings as necessary.

Contractor’s operations team must provide regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new Progressions or Exact-Builts viewable on-line and anticipated future shoot dates.

D. Contractor must provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

E. Contractor must provide technical support related to using the system or service.

F. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) with the indexing and navigation system embedded

(and active) must be provided in an electronic media format, typically a

DVD or external hard-drive. Permanent Record must have Building

Information Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the Permanent Record.

1.32 FINAL ELEVATION DIGITAL IMAGES – NOT USED.

1.33 HISTORIC PRESERVATION – NOT USED.

Where the Contractor or any of the Contractor's employees, prior to, or

01 00 00 - 30 during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor must immediately notify the COR verbally, and then with a written follow up.

1.34 VA TRIRIGA CPMS

VA Contractors, selected by award to perform work, are required to get access to the VA TRIRIGA CPMS. The TRIRIGA CPMS is the management and collaborative environment that the VA uses for all

Major, Minor and Non-Recurring Maintenance (NRM) projects within the

Office of Construction & Facilities Management (CFM), Veterans Health

Administration (VHA), National Cemetery Administration (NCA), and the

Veterans Benefits Administration (VBA). The Contractor is solely responsible for acquiring access to the VA TRIRIGA CPMS. To gain access to the VA TRIRIGA CPMS the Contractor is encouraged to follow the licensing process outline as specified below:

A. Requirement: TRIRIGA is the management and collaborative environment that VA uses for all construction projects. VA requires its Contractors to procure TRIRIGA access as part of the cost of performance for a VA construction related contract.

B. Access Request and Payment can be made through the following

URL https://valicensing.oncfi.com/

Inquiries or to request additional services, contact the following: Craig

Alsheimer, Federal Account Manager

Computerized Facility Integrations, LLC 18000 West Nine Mile Road

Suite 700 Southfield, MI 48075 Email: calsheimer@gocfi.com Phone: 248-557-4234 Extension 6010; 410-292-7006

C. Process:

1. Once the Contractor has been notified by VA of the award and a unique contract number, the Contractor can enter a request for https://valicensing.oncfi.com/ mailto:calsheimer@gocfi.com

01 00 00 - 31 access to TRIRIGA at URL https://valicensing.oncfi.com/

2. CFI will process the request for access and payment. CFI will create the USER ID and a password. Security provisions required to align the Contractor to the Contract Number will be entered and an email will be generated and submitted to the requestor.

3. CFI will also provide standard terms and conditions related to the transaction and use agreement.

1.35 STATION-SPECIFIC STATEMENT OF WORK (SOW) REQUIREMENTS

A. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW, Drawings, and Specifications is null and void only to the extent of the inconsistency.

All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

B. Information Technology (IT) security requirements Certification and

Accreditation Authorization (C&A) of the Contractor system: The C&A requirements do not apply, and a Security Accreditation Package is not required.

C. Safety must be the Contractor’s highest priority. Refer to spec section 01

35 26, SAFETY REQUIREMENTS. Refer to and observe NEPA requirements, latest edition.

D. This project is a turn-key operation for the work as described. Drawings, and Specifications are a complete and working system.