36C25621R0053_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0053 X 03-05-2021 520-21-1-7032-0001 520-22-125 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast VHCS (36C25621R0053) (NCO 16) ATTN: Cynthia Kinsman 400 Veterans Ave, Bldg T102 Rm A110 Biloxi MS 39531 Cynthia Kinsman/Cynthia.Kinsman@va.gov 228-523-5062 This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and verified as a SDVOSB in the Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/. Proposals received from contractors who are not verified as a SDVOSB in VetBiz will not be considered for award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of SDVOSB verification. Verification showing seal shall be included with proposal.

BASE OFFER ITEM: FURNISH ALL LABOR, TOOLS, MATERIALS, EQUIPMENT, SUPERVISION & OTHER REQUIREMENTS NECESSARY TO PERFORM ALL WORK ASSOCIATED WITH PROJECT 520-22-125 REPLACE NURSE CALL SYSTEM, BILOXI, FOR THE GULF COAST VETERANS

HEALTH CARE SYSTEM (GCVHCS), 400 VETERANS AVENUE, BILOXI, MS 39531.

SITE VISIT: AN ORGANIZED SITE VISIT WILL BE HELD AT THE DATE/TIME/LOCATION SHOWN IN FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I. THIS WILL BE THE ONLY SITE VISIT CONDUCTED FOR THIS PROCUREMENT.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT F, (EMAIL IS ACCEPTABLE) TO THE CONTRACTING OFFICER SHOWN ABOVE NO LATER THAN

4:00 PM CST TIME ON WEDNESDAY – MARCH 24, 2021.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD THE BASE OFFER ITEM ONLY IF SUFFICIENT FUNDS ARE AVAILABLE.

PER VAAR 836.204 AND FAR 36.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $500,000 AND $1,000,000

APPLICABLE NAICS CODE: 238210 ELECTRICAL CONTRACTORS & OTHER WIRING INSTALLATION CONTRACTORS - SIZE STANDARD: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: BILOXI, HARRISON COUNTY, MS 39531

NOTE: IN NEGOTIATED PROPOSALS "BID" AND "BIDDER" MEAN "OFFER" AND "OFFEROR"

52.211-10 X 1 CD & 3 Hard

3PM

CST

04-05-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 38 U.S.C. 8127 ( d

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Block #17 Continuation X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center

(ATTN: CAT0474)

P.O. Box 149975 Austin TX 78714 8975 877-353-9791 512-460-5545 X Cynthia L. Kinsman

NCO1615L2-4313

Table of Contents

A.3 SCOPE OF WORK

PROJECT NO. 520-22-125

REPLACE NURSE CALL SYSTEM

VA GULF COAST VETERANS HEALTH CARE SYSTEM

400 VETERANS AVENUE

BILOXI, MS 39531

SCOPE OF WORK

Furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with the installation of Project No. 520-22-125, Replace Nurse Call System, VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi.

The new work is listed as follows:

This replacement project is to include the removal of the existing fragmented nurse call system and the furnish and installation of new “TekTone” nurse call system in Building 14, 15, 29, 30 (1st Floor OR and 3rd Floor Audiology). This includes the removal or modification to existing cabling and the installation of new Cat 5 cabling. In addition all devices and all necessary components from existing system are to be replaced with new. The new Code Blue nurse call buttons are to be installed at a higher height than original location or as determined by COR. All new and existing nurse call stations are to receive/include a button or programmable code/feature that will allow nurses to announce a “Rapid Response” through the fire alarm speakers. The code blue and rapid response is to also include a paging feature which operates/alerts local nursing staff mobile pagers throughout the buildings in the event of a code blue or rapid response is triggered. New system is to include all programing and training to ensure successful system operation with new users. Some cabling modification or replacement may be required to ensure proper system communication between buildings. Any existing Cat 5 cable already in place may be reused in new system. All wiring must be placed in conduit or cable tray. System is to be tied into existing fire alarm system and new work/programming will need to be coordinated with existing fire alarm maintenance service contractor to ensure seamless integration. Contractor is to provide an accurate set of as-built drawings (floor plan and single-line diagram) of the entire nurse call system (new and existing).

Special Consideration:

Contractors and visitors to the facility will need to be screened daily by our nursing staff checkpoint at facility entrance. No one with a cold or flu like symptoms will be allowed on VA property.

Due to Covid-19, all contractors and visitors accessing Building 15 Community Living Center will require a weekly Covid rapid test (please allot 1-2 hrs for Covid test results).

Pre-bid site visit is required for all contractors.

Building 14 Replace existing nurse call system with new “TekTone” 400 Nurse Call System.

Replace and/or modify existing cable to operate with the new system. All cable shall remain in existing conduit with conduit being modified, or added to, to accommodate the modification and additions to the cabling system.

One Master station shall be provided for the one Nurse Station.

Each individual living unit shall include a wall mounted patient station to replace the existing. Each patient station shall include a 7’ call cord. Mounted to each patient station shall be a code blue switch, which shall be mounted in a single-gang box. The current patient station includes a code blue, staff request, and aux input jack.

Each existing emergency pull cord in each living unit bathroom is to be replaced with “Tektone” emergency pull cord. Each dome light in the corridor shall also be replaced with new “Tektone” dome light.

For individual restrooms that currently have an emergency pull cord and dome light, replace with “Tektone” devices. Also, replace existing nurse call equipment in Ante Rooms, Fitness Room, Laundry Room and Kitchen with new “Tektone” devices.

This new system is to include a central equipment cabinet.

New “TekTone” system to include:

· 1 NC404TS Touchscreen Master Station for the one nurse station (UPS required).

· 2 Central Equipment Cabinet with UPS.

· 28 Patient Stations with Call Cords and strain relief cable 8”

· 33 Color Dome Lights 4-LED, 28 dome lights for rooms with patient stations, other dome lights are for individual restrooms, fitness room and ante room.

· 28 Code Blue Stations, one mounted next to each patient station. The current patient station includes a code blue, staff request, and aux input jack.

· 2 Call Stations with push button call switch for ante room and laundry room, include dome lamps.

· 33 Emergency Call Switches with pull cords for toilet areas.

· 29 Emergency Call Switches with pull cords waterproof for shower areas.

· 14 room splitters for trunk line cabling

· 1 Server with licensing fee and reporting software.

Building 15 Replace existing nurse call system with new “TekTone” 400 Nurse Call System.

Replace and/or modify existing cable to operate with the new system. All cable shall remain in existing conduit with conduit being modified, or added to, to accommodate the modification and additions to the cabling system.

Eight Master Stations shall be provided for the four nurse stations on the 1st Floor and the four nurse stations on the 2nd Floor.

Each individual patient room on each floor shall include a wall-mounted patient station to replace the existing. For single bed units, there is currently two patient stations in the room, although only one bed. Contractor is to add back two in each of these single bed type rooms. Each patient station shall include a 7’ call cord. Mounted next to each patient station shall be a code blue switch. Code Blue switch shall be mounted in a single-gang box. The current patient station includes a code blue, staff request, and aux input jack.

For each existing emergency pull cord in the bathroom of each patient room replace with “Tektone” emergency pull cord. Each dome light outside of each patient room shall be replaced with a “Tektone” dome light.

For individual restrooms that currently have an emergency pull cord and dome light, replace with “Tektone” devices. Also, replace existing equipment in each bathing suite with new “Tektone” devices.

This new system is to include a central equipment cabinet.

Provide and install patient bed out indicator system for each bed in Building 15 and connect this bed pad to auxiliary jack on the patent station so that if a patient gets out of the bed it will annunciate on the nurse call system for the respective wind the exact room location where the patient got out of the bed. There are 64 single bed patient rooms and 16 double bed patient rooms for a total of 96 bed pads.

New “TekTone” system to include:

· 8 NC415AV Master Stations desk mount with handset for the eight nurse stations, four on the 1st floor and four on the 2nd floor.

· 6 Central Equipment Units

· 160 Patient Stations, two per room.

· 95 Call Cords (7’ length) for patent stations with strain relief cable.

· 107 Color Dome Lights 4-LED, 95 dome lights for rooms with patient stations, other dome lights are for individual restrooms and bathing suites.

· 23 Zone Light Modules

· 160 Code Blue Stations, one mounted next to each patient station. The current patient station includes a code blue, staff request, and aux input jack.

· 160 Monitor call interface jack ¼”. One for each patient station. The current patient station includes a code blue, staff request, and aux input jack.

· 103 Emergency Call Switches with pull cords for toilet areas.

· 107 Emergency Call Switches with pull cords waterproof for shower areas.

· 50 room splitters for trunk line cabling.

· 1 server with licensing fee and reporting software.

Building 29 Replace existing nurse call system with new “TekTone” 400 Nurse Call System. In this building there are three stand-alone restrooms with an emergency pull cord and dome lights that are being monitored by the visual annunciator panel at the front desk. New “Tektone” emergency pull cords shall replace the existing stations, and the “Tektone” dome light shall replace the existing dome light.

Replace and/or modify existing cable to operate with the new system. All cable shall remain in existing conduit with conduit being modified, or added to, to accommodate the modification and additions to the cabling system.

This new system is to include a central equipment cabinet.

New “TekTone” system to include:

· 1 Visual-only Master Station for the front desk.

· 1 Central Equipment Cabinet

· 3 Emergency Call Stations with pull cords and dome lights for the three stand-alone restrooms.

Building 30 – First Floor - OR/Recovery Replace existing nurse call system with new “TekTone” 400 Nurse Call System.

Replace and/or modify existing cable to operate with the new system. All cable shall remain in existing conduit with conduit being modified, or added to, to accommodate the modification and additions to the cabling system.

Four touch screen master stations shall be provided for the four nurse stations for this area on the 1st floor and the four nurse stations on the 2nd floor.

Each individual room with existing patient stations shall be replaced with a “Tektone” patient station. For rooms 1G106 – 1G124 (12 Rooms), patient stations shall include pillow speakers and bed interface jack. Code Blue buttons shall be located next to patient station. For the 5 PACU rooms patient stations shall include 7’ call cords. OR rooms shall include staff stations with code blue stations. All of these room types shall include dome lights outside the room for visual annunciation.

All existing stand-alone restrooms in this area is currently equipped with an emergency pull cord and dome light. New “Tektone” devices of like type will be provided and installed.

New “Tektone” staff stations will be provided for the 22 rooms with existing staff stations.

This new system is to include a central equipment cabinet.

New “TekTone” system to include:

· 4 NC404TS Touchscreen Master Stations for four nurse stations (UPS required).

· 2 Central Equipment Cabinet with UPS.

· 18 Patient Stations, with Pillow speakers, strain relief cable and bed receptacle jack.

· 18 Monitor call interface jack ¼”. One for each patient station. The current patient station includes a code blue, staff request, and aux input jack.

· 27 Color Dome Lights 4-LED, for rooms with patient stations, individual restrooms code blue rooms.

· 44 Code Blue Stations. The current patient station includes a code blue, staff request, and aux input jack.

· 26 Staff Stations

· 24 Emergency Call Switches with pull cords for toilet areas.

· 29 Call Switches with pull cords waterproof for shower areas.

· 13 room splitters for trunk line cabling

· New work is to be “networked” to the existing TekTone system

Building 30 – Third Floor – Audiology Provide one “Tektone” master station for this area. Include 12 staff stations for the 12 areas identified in Audiology. Provide and install 7 emergency pull cord stations with 7 dome lights for the 7 locations identified in Audiology.

New nurse call system to be “TekTone” 400 Nurse Call System.

Replace and/or modify existing cable to operate with the new system. All cable shall remain in existing conduit with conduit being modified, or added to, to accommodate the modification and additions to the cabling system.

This new system is to include a central equipment cabinet.

New “TekTone” system to include:

· 1 Visual-only Master Station

· 1 Central Equipment Cabinet with UPS.

· 12 Staff Stations

· 7 Emergency Call Switch

· 7 Color Dome Lights 4-LED

· 4 Room Splitters for trunk line cabling

· New work is to be “networked” to the existing TekTone system.

MISCELLANEOUS:

1. Contractor shall be responsible (if applicable) for moving any equipment, furniture and/or supplies as necessary to accomplish the renovation tasks. It shall also be the contractor’s responsibility to put all removed furniture, equipment, and supplies back in their approximate respective locations.

2. All new work shall meet VA handicap accessibility requirements.

3. Contractor to verify all room dimensions and utility locations.

4. Contractor to provide a detailed As-Built of the completed project.

5. Contractor is responsible for providing a HEPA filtration unit and to maintain negative air pressure in construction areas at all times.

6. If applicable the contractor to install and maintain a temporary 1hr fire rated construction partition, door and frame to provide smoke-tight separations between construction areas and corridor before any work begins. Fire tape will need to be used to seal any cracks and joints in construction wall.

7. Prime contractor is responsible for informing all sub-contractors and employees of nature of work, hospital safety polices and requirements.

8. All contractors are to obtain a contractors ID badge and have them visibly displayed at all times.

9. Construction areas are to be clean and free of debris (including scrap material and food) at all times.

10. A tested/inspected fire extinguisher is to be on site and easily assessable throughout the duration of the construction project.

11. Supply, return air and exhaust vents are to be sealed/covered to prevent dust migration.

12. Fire alarms and detection systems are to remain operational and unimpaired unless located directly in construction area. Alarms and detection systems located in construction areas are to be temporarily covered during working hours and uncovered at the end of the day, to prevent setting off a false alarm. The prime contractor is responsible for all charges billed to the VA from the local fire department due to falsely setting off the fire alarm system.

13. Lockout/tagout procedures are to be used at all times, as appropriate.

14. Construction carts transporting debris are to be covered to minimize airborne particulate matter from debris.

15. Walk-off mat adhesive strips are to be placed at construction entry/exit and are to be changed sufficiently enough to maintain clean entry/exits.

16. Ceiling tiles are to be replaced when above space is not being accessed.

17. Contractor to obtain an “Above the Ceiling Permit” prior to doing any work.

INSTALLATION TIME:

All work shall be completed within 120-calender days after “Notice to Proceed” is received by the Contractor.

All work shall be coordinated and scheduled with the Project Engineer (COR) to ensure building tenants are properly notified.

SAFETY CONSIDERATIONS:

Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work. Contractor shall provide and utilize scaffolding and ladders in accordance with all OSHA regulations.

FIRE PROTECTION DURING CONSTRUCTION:

a. Coordinate with the facility prior to and concurrent with design.

b. Fire protection during construction shall comply with VA Master Construction Specification (VAMCS) 01 00 00, General Requirements. (Note: VAMCS 01 00 00, General Requirements, addresses NFPA 241, Joint Commission Interim Life Safety Measures, Hot Work Permits. This specification section was formerly section 01010.)

c. Separate all occupied areas from demolition, renovation, or construction activities by temporary smoke-tight construction partitions of gypsum board or other approved non-combustible or limited-combustible material. Partitions shall be full height, extending through suspended ceilings to the floor slab or roof deck above and shall be one-hour fire rated, unless sprinklers are installed and are operational on both sides of the temporary partition whereupon the partition may be permitted to terminate at the ceiling in accordance with NFPA 241. Where the ceiling on one side of the temporary construction barrier has been removed, the temporary wall would need to go to the deck above.

d. Note: This requirement is due to the inherently greater potential for fire or hazardous materials incidents associated with the combustibles and operations of demolition/construction. This risk is made worse by the likelihood of compromised fire protection systems and fire/smoke resistant construction. This does not obviate the need to provide other protective measures to contain dust and debris as specified by VAMCS 01 00 00 section 1.8(D)(2). Sprinklers are considered to be operational when they are installed in accordance with NFPA 13 (spacing, protection, distance from the ceiling, etc.) and there is a sufficient automatic water supply. If the ceiling was removed and the sprinklers remain at the original ceiling level, they would likely not be considered operational.

e. Provide dust proof one-hour / fire-rated drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and Safety Office.

f. Phase construction as necessary to ensure that obstruction of exits is minimized or avoided. If exits are obstructed during construction, provide alternate exit routes during each phase of construction and identify the alternate routes on the construction drawings.

g. Minimize or avoid disruptions to fire alarm and sprinkler systems. Delineate phasing of construction to ensure that installations of new systems are expedited, and where possible, maintain existing systems in service until the replacement system is operational. If fire protection systems are to be disrupted, ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility while systems are down.

INFECTION CONTROL - DURING CONSTRUCTION:

a. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

b. The contractor is responsible for notifying/educating all personnel involved in the construction or renovation process in infection prevention measures established by the medical center and as noted on the ICRA.

c. Isolate HVAC system in area where work is to be done to prevent contamination of duct system.

d. Complete all critical barriers i.e. (sheetrock, plastic, etc. to seal area from non-work area or implement control cube method (cart with plastic covering and sealed connection to work site with HEPA vacuum - prior to vacuuming and prior to exit) before construction begins.

e. HEPA filtration is required where the exhaust dust may reenter the breathing zone.

f. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings.

g. Negative air pressure must be maintained within work space throughout the construction project. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center. HEPA filters must be routinely monitored and replaced once filter become visibly dirty or is no longer effective.

h. Seal all holes, pipes, conduits, penetrations or punctures within envelope of work area in appropriate manner. Method of sealing must maintain the construction areas required fire/smoke rating.

i. During demolition or any dust producing work or work in the ceiling, disposable shoes or shoe covers must be worn and removed in the “ante-room” when the worker exits the work site.

j. Do not remove construction barriers from work area until completed project is signed off by COR and area is thoroughly cleaned.

k. Provide and install adhesive dust “sticky” walk-off mats, minimum 600mm x 900mm (24” x 36”), at each entrance/exit of construction area. Replace walk-off mats as often as required to maintain clean work areas directly outside construction areas at all times.

l. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

m. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

INFECTION CONTROL – UPON PROJECT COMPLETION:

a. Remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

b. Contain construction waste before transport in tightly covered containers.

c. Cover transport receptacles or carts. Tape covering unless solid lid.

d. Wet mop area with disinfectant or as approved by COR.

e. Remove isolation of HVAC systems in areas where work is being performed.

f. HEPA vacuum and wipe clean all surfaces in the construction area. This includes walls, ceilings, cabinets, casework, furniture (built-in or free standing), partitions, flooring, etc.

NOTE:

Contractor shall submit samples of all new proposed materials for approval with manufacturer’s literature. No materials shall be procured or installed prior to approval.

All work to be performed during normal business hours 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal holidays. However, some areas may require work to be performed outside of normal working hours.

Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

All work is to be performed in strict compliance with the specifications and “Scope of Work”.

A.4 SCHEDULE OF OFFER ITEMS

CONTRACT LINE ITEM NUMBER CLIN 0001:

(See Scope of Work and Specifications) AWARD POLICY: The Base Offer Item includes all labor, tools, supervision, equipment, materials, supplies, permits and other requirements necessary to Replace Nurse Call System, GCVHCS, 400 Veterans Ave, Biloxi, MS. Offerors shall submit an offer for CLIN 0001. The Government reserves the right to award the base offer item only if sufficient funds are available. Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

CLIN 0001, BASE OFFER ITEM - GENERAL CONSTRUCTION: Furnish all labor, tools, supervision, equipment, materials, supplies, permits and other requirements necessary to perform all work associated with Project 520-22-125 Replace Nurse Call System, Biloxi, GCVHCS, Biloxi, MS.

PERIOD OF PERFORMANCE – 120 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 - __________________________________________

PLEASE CHECK THE APPROPRIATE BOX BELOW INDICATING WHICH EQUIPMENT YOU ARE INCLUDING IN YOUR PROPOSAL (Either the exact equipment or equal equipment)

______ TEKTONE 400 NURSE CALL SYSTEM (Check if providing exact equipment)

______ OTHER (Check if providing “or Equal” equipment and complete the blocks below:)

Manufacturer Name: _______________________________________________________

Brand: __________________________________________________________________

No.: ____________________________________________________________________

A.5 BRAND NAME OR EQUAL INFORMATION

Salient Characteristics for Replacement Nurse Call System

The following salient characteristics pertain to a new “Tektone” 400 Nurse Call System. Any proposals submitted in response to this request must show proof of meeting or exceeding these characteristics.

1. The Nurse call system must provide the VA facility full ownership of all nurse call system data. The Department of Veteran Affairs requires ownership of all data that resides in the nurse call system. This includes any software required to configure and maintain the “system.”

2. The Nurse call system must provide the VA facility a data dictionary for the nurse call software data tables, stored procedures, and entity relationship diagrams. This is critical for mapping data fields for VA Informatics, Analytics, Reporting and other uses.

3. The Nurse call system must be One-VA Technical Reference Model (TRM) (www.va.gov/trm) approved for installation of nurse call management and reporting software on OI&T PCs.

4. Nurse call stations are to receive/include a button or programmable code/feature that will allow nurses to announce a “Rapid Response” through the fire alarm speakers. This may also be accomplished through an adjacent supervised code blue emergency switch.

5. The code blue and rapid response is to also include a paging feature which operates/alerts local nursing staff mobile pagers throughout the buildings in the event of a code blue or rapid response is triggered.

6. The Nurse Call System is to be tied into existing fire alarm system/campus wide paging system and new work/programming will need to be coordinated with existing fire alarm maintenance service contractor to ensure seamless integration. New nurse call systems as a result of new facility construction or replacement of existing nurse systems must be compatible with the campus wide code blue paging.

7. The Nurse call system must have a FDA 510K Class II Listing.

8. The Nurse call system must connect and fully integrate with the Tektone NC474 Appliance “Tek-Bridge” server.

9. The Nurse call system must include real-time visibility of the all events including date, time, unit, event type, recipients, status, delivery history, and action taken. Communication between the nurse call system and NC475 appliance server must be supervised. A failure in communication must generate an immediate fault on both the nurse call system as well as the NC475 appliance server.

10. The TekTone NC475 appliance server must allow for integration with third party systems such as SIP based phone systems, RTLS, and electronic medical records.

11. The Nurse call system must be installed and have a service representative able to provide local service within 2 hours as needed 24 hours a day in case of emergency support requests that may be made by the VA.

12. The Nurse call system must provide a set of predefined reports and ad hoc reporting capabilities based on exported data. The Nurse call system must provide automatic reporting capabilities based on exported data that can be modified to send to email addresses.

13. The Nurse call system must provide automatic reporting capabilities based on exported data that can be modified to send to email addresses.

14. The Nurse call system must include a business intelligence module. Business intelligence (BI) is a technology-driven process for analyzing data and presenting actionable information to help executives, managers and other end users make informed business decisions.

15. The Nurse call system must include audit trail reporting for the Joint Commission.

16. The Nurse call system must provide e-Learning modules for clinical staff education.

CONTINUATION OF SF 1442 - BLOCK # 17

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

A.6 Bidding Materials, Bid Guarantee and Bonds

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1.1 PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 520-22-125 Replace Nurse Call System, Biloxi A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

B. Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

C. Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposals revisions or discussions.

D. Evaluations for this Project: Factor I (Technical Factor: Construction Management) is more important than Factor II (Past Performance). Factors I (25%) and II (24%) when combined are less important than to Factor III (Price-51%).

E. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE OFFEROR WITH THE LOWEST PRICED PROPOSAL OR TO THE OFFEROR WITH THE HIGHEST RATED TECHNICAL PROPOSAL. The source selection process will be a negotiated source selection process utilizing a tradeoff strategy for all non-price evaluation factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

a. The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will decide when the difference in capability is worth the difference in price. NOTE: Price will be evaluated but not ranked by CO.

b. If the source selection authority considers the better capability to be worth the higher price, then the more capable higher-priced offeror will be the better value. If not, then the less capable, lower-priced offer will be the better value. The source selection authority will continue to make capability and price trade-offs until he has decided which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.

Proposal size will be limited as shown and font/size shall be no smaller than Times New Roman 11. Page limits are for single sheets of paper and may be double-sided. If these page limits are exceeded, the pages in excess of the limit will not be read or considered.

*EXHIBIT A PERFORMANCE RELEVANCY SURVEY and EXHIBIT B PAST AND PRESENT *EXHIBIT A PERFORMANCE RELEVANCY SURVEY and EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE do not count against the 25-page limit for Past Performance. In addition to the hard copies, each offeror will be requested to provide their proposals on a Compact Disc (CD) to be in pdf format and separated by the same volumes noted above.

It is the Government’s intent to award without discussions (See FAR 52.215-1) unless it is determined to be in the best interest of the government by the Contracting Officer. In accordance with FAR 15.306(b)(1)(i), communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed within the competitive range. If discussions are required, the CO will establish a competitive range of the three most highly rated proposals and will then enter into negotiations and will allow for Final Proposal Revisions. Final proposal revisions shall be submitted as specified except as noted below and will be due at a time and place to be determined.

Basis for Contract Award:

1. Source Selection: This acquisition will be a “Best Value” source selection process utilizing a tradeoff strategy among price and non-price factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. This process enables the government to consider other than the lowest priced offeror, or other than the highest technically rated offeror. The Government intends to award a single Firm-Fixed-Price contract for construction to the best overall proposal which is determined to be the best value to the Government.

2. Awarding Without Discussions: In accordance with FAR 52.215-1(f) (4), the Government intends to evaluate proposals and award the contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). In accordance with FAR 15.306(b)(1)(i) communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed with the competitive range. Such communications shall address adverse past performance information to which the offeror has not had a prior opportunity to respond. Any proposal that does not have a reasonable chance of receiving award may be accordingly eliminated from competition and further evaluation. A competitive range may be established if discussions are determined to be necessary by the Contracting Officer. Should the Contracting Officer determine that discussions are necessary, they will be held with only those offerors determined to be in the competitive range, after which final proposal revisions will be requested. Final proposal revisions shall be submitted as specified and will be due at a time and place to be determined. Firms submitting final proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors shall submit necessary changes as individual paragraphs or otherwise as briefly as possible, together with a table of contents, which clarifies where within the initial proposal additional or changed documents would be placed.

F. Relative Weight of Evaluation Factors: Evaluations for this Project: Factor I (Technical Factor: Construction Management) is more important than Factor II (Past Performance). Factors I (25%) and II (24%) when combined are less important than to Factor III (Price-51%).

EVALUATION FACTORS

Factor 1— Technical: Construction Management Technical Evaluation for Construction Management will be based on the following subfactors and are of equal importance:

SUBFACTORS

1a. Corporate Construction Project Experience: The offeror shall demonstrate relevant corporate construction project experience, primarily involving large medical facilities. Provide a list of projects successfully completed by the offeror of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last five (5) years of proposal issuance date.

1b. Key Project Personnel Construction Experience: Provide the names of the offeror’s proposed project management personnel (i.e. Site Superintendent, Project Manager,) along with a description of the individual’s experience and a list of successfully completed projects of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last five (5) years (recent) from proposal issuance date. Superintendent shall have a minimum of five (5) years of experience managing or supervising multiple projects of similar size and scope.