RFI Questions Renovate for Expanded SPS RFI (003).docx

Renovate for Expanded SPS RFI Questions

RFP# 36C25620R0044

8/4/2020

1. In the solicitation on page 86 of 86, reference is made to an attached document: 596-18-102 Addendum 0001 03.26.20. which is not found in the bid documents provided. Please provide the referenced addendum.

R1. Addenda 0001 will be issued by the Contracting Officer

2. In the solicitation on page 86 of 86, reference is made to an attached document: Wage Determination 02. which is not found in the bid documents provided. Please provide the referenced Wage Determination or General Decision #? Wage determination will be posted.

3. Article 12.1 on page 14 of 86 refers to “requirements identified in the (SOW) Statement of Work.” No (SOW) Statement of Work is found in the solicitation or in the specifications provided. Please provide the referenced SOW.

SOW will be issued by Contracting Officer

4. Specification 01 00 00 General Requirements, section 1.3 Statement of Bid Items, identifies three specific Bid Items. Furthermore, the VAV Control Schematic on sheet MH106 directs Contractors to provide an Add Alternate for a Server Upgrade. However, no Price/Offer Schedule is provided in the solicitation. Please clarify if a Price/Offer Schedule is required for a fair evaluation of pricing options to be provided by Contractors? Will be provided in amendment.

5. Sheet 1-A 102-2 provides a Basement Ceiling Plan which contains a General Note stating “any work performed in the Basement Level…… may have to be performed after normal hours and/or weekends. Please provide additional plans identifying the current space use, level of finishes that must be protected or restored, along with an Infection Control Risk Assessment for use in determining the level of effort required to perform work throughout the Basement level.

6. Please define any limitations on Contractor’s ability to access affected areas in the Basement that should be considered in developing proposed Phasing plans.

All access to the basement will have to be coordinated with COR. Work performed in basement level may have to be performed after normal hours and/or weekends.

7. Please define the length of time required for the mobilization of the Mobile SPS unit and transition of the Sterile Processing Service once commissioning has been completed?

R7. The manufacturer requires a minimum of 1-week notification to deploy the mobile SPS Trailer to the site. Set-up, commissioning, and training will take 2 weeks. Prior to notification requesting the mobile SPS unit, the contractor must agree to the lease agreement with the manufacturer and provide insurance coverage for the mobile SPS trailer. Steris, the basis of design has a Vendor Package with additional information. Contact: John Fleming (205) 913-2271

8. General Note F. and Specific Note 4. on sheet E202 state that “Access Control systems shall be by Siemens or Simplex”. Please provide specific information on the access control system currently in use in the vicinity of the SPS department to include photos of any available control panels.

R8. The access controls is under Siemens. The “Simplex” reference shall be deleted. The systems for GVMVAMC is “C-cure 9000 access control system”. The electrical engineer did not look specifically at the access control equipment as all doors that have existing controls are being reworked/replaced as part of the renovation.

Point of Contact for Siemens:

Bill Martindale, CET / Cert. #129974 Fire / Life safety & Security PM Siemens Industry, Inc.

1919 Lakeland Dr.

Jackson, MS 39216 Mississippi Branch 283 william.martindale@siemens.com Phone : 601-718-1310 Fax : 877-619-3051

9. Please provide the point of contact for the Siemens representative servicing the Fire Alarm system at the Jackson VAMC facility.

R9. Bill Martindale, CET / Cert. #129974 Fire / Life safety & Security PM Siemens Industry, Inc.

1919 Lakeland Dr.

Jackson, MS 39216 Mississippi Branch 283 william.martindale@siemens.com Phone : 601-718-1310 Fax : 877-619-3051

10. Please provide the point of contact for the Johnson Controls representative servicing the EMS system at the Jackson VAMC facility.

Johnson Controls – Robby Hutchinson, 769-231-0672

11. Please provide the point of contact for the Emerald Resource representative servicing the CCTV system at the Jackson VAMC facility.

R11. Dan Strawn, RCDD Emerald Resource, LLC 615-293-6479

12. Reference Specifications T.O.C. , Section 09 67 23.60. This section is listed in the TOC however no section has been provided. Can the VA please provide this section if applicable to the project?

R13. Included in Add. #1

13. Reference Specifications, Section 09 96 59 para 2.1 SYSTEM DESCRIPTION (RES-W1) Can the VA clarify that RES-W1 in this spec section is or is not applicable to this project?

R13. (RES-W1) is not listed or called out on the project Finish Schedule. It is not being used on this project.

14. Will the AutoCAD drawing files be available for the design and pre-design survey?

R14. No AutoCAD drawing files will be provided.

15. Can the VA set up another site visit for Mechanical Contractors only there was no access provided to mechanical room?

No

16. Will the AutoCAD drawing files be available for the design and pre-design survey? With no civil drawings, I can only see the need to stake the 4 corners of the pad for the mobile SPS unit and maybe a few grade stakes.

R16. No AutoCAD drawing files will be provided.

17. There’s no manufacturer specified for the window shades, just says “venetian” in the spec? Could VA provide preferred manufacturer There is no preferred manufacturer. Product will need to be approved by VA engineering

18. There’s no manufacturer specified for the window shades. The spec title pages states shades and the actual spec states shades and venetian blinds, so we need clarification which type of treatment. Again, no manufacturers specified.

There is no preferred manufacturer. Product will need to be approved by VA engineering

19. The Past Performance section (Tab D - Factor II, item #2) of this solicitation requires performance questionnaires to be completed and submitted to correspond with our proposal response. Our firm has had several references recently retire or change employment; they are no longer reachable.

Will the VA accept CPARS evaluations submitted with our proposal response, in lieu of performance questionnaires? Government requesting past performance questionaires

20. Amendment #1 was issued on June 23 with specifications; upon review it appears there is no acknowledgment page included. Please clarify how offerors should acknowledge this amendment. Please address in writing.

21. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? Not tax exempt.

22. Will the Government provide comprehensive written badging requirements for the project if badging is required? This will be addressed by facility.

Not for this project

23. Where will the designated parking area be for workers accessing the construction site?

R23. The area available to the Contractor is shown on Sheet 1-C003. The contractor may utilize the area shown for any purpose for the project. No additional construction workers parking will be allowed on the VA grounds.

24. During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

R24. The contractor will be required to maintain a fire watch when any life safety systems are out of service for more than a four-hour period.

25. Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

Current system is a Siemens System. Day to day interference/disruptions will be coordinated with Bill Rushing, VA electrical supervisor.

26. May the Superintendent be dual hatted to serve as the SSHO provided they meet the specified requirements for both?

Yes – must meet requirements

27. What is the level of infectious disease control rating for this site?

Class IV

28. Describe any and all tasks that may be required for this project as it relates to infectious control?

Task include but not limited to: Dust barriers in place, debris carts covered/wheels wiped, floors kept clean along route, negative airflow ventilations and filtration in place

29. Can the Sustainable Construction Requirements clause from the VA be removed? No

30. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects.

No delays anticipated