S02_36C25526Q0501 0001_AMEND.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 09-16-2026 None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048 E: Gregory.McMillan@va.gov P: 573-795-7676

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0501

09-10-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-25-2026 11:00 CDT

See CONTINUATION Page

X 1

Maintenance, Inspection and Testing of the Electrical Power for the Harry S Truman VAMC.

The Government intends to award a one time Firm Fixed Price contract for the maintenance, inspection and testing of the electrical power distribution system.

The period of performance will be 10/19/2026-10/18/2027.

SITE VISIT: DATE TUESDAY, 09/22/2026, AT 11:00 a.m. CST (SEE SITE VIST PLAN)

OFFER DUE DATE: FRIDAY, 09/25/2026 AT 11:00 a.m. CST

Greg McMillan Sr.

Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 YR ________________

NEW ACQUISITION FOR TRIENNIAL ELECTRICAL

TESTING MAINTENANCE, TESTING, INSPECTION,

AND/OR CALIBRATION OF THE ELECTRICAL POWER

DISTRIBUTION SYSTEM LOCATED AT TRUMAN VA,

COLUMBIA, MO ONE-YEAR, STANDALONE CONTRACT

Contract Period: Base POP Begin: 10-19-2026 POP End: 10-18-2027

0002 1.00 JB ________________

UNSCHEDULED PM&R SERVICES (QUANTITIES ARE

ESTIMATED)

GRAND TOTAL ________________

A.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs Harry S Truman Veterans Memorial Hospital Attn: TBD Columbia, MO 65201

USA

ALL 10/19/26 -

10/18/27

MARK FOR: TBD

TBD

TBD

FOB: DESTINATION

36C25526Q0501 0001

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

D.1 PERFORMANCE WORK STATEMENT

Maintenance, Inspection, and Testing of the Electrical Power Distribution System

Department of Veteran Affairs Harry S. Truman VA Medical Center

Columbia, MO

SCOPE: Procurement of service agreement to provide maintenance, inspection, testing and/or calibration of the Electrical Power Distribution System and all associated components. This contract shall also include a full campus ground-study. All parts, labor, and travel shall be included.

BACKGROUND: This contract will be used to provide full maintenance, inspection, and testing service by qualified technicians familiar with the full electrical power distribution system for the Harry S. Truman Memorial Veterans Hospital (HSTMVH). Maintenance, testing and inspection of the electrical power distribution system is required per VHA Directive 1028, Facility Electrical Power Systems, and to maintain adequate electrical service for patient care.

PERIOD OF PERFORMANCE: Requesting 365 days to schedule service, allow time for report creation and submission, lead time on contracted repairs, and final billing. Maintenance, inspection and testing planned to occur during November. Contract shall be awarded no later than September 2026 to allow adequate time to coordinate work due to multiple electrical outages required impacting the hospital.

SITE VISIT: Site visit shall be scheduled during solicitation to provide potential bidders with the opportunity to view the electrical distribution system. The date and time will be listed in the solicitation.

ELECTRICAL DISTRIBUTION EQUIPMENT: The following equipment shall be covered under this contract:

TABLE 1: HSTMVH EQUIPMENT LISTING

Location Equipment Type Description Manufacturer EE#

D022B 13.8KV Standby Generator Transfer Switch – Generator 3

13.8KV Generator 1 Transfer/Control Unit – SW#52-1248

Enercon/Eaton

D022B 13.8KV Standby Generator Transfer Switch – Generator 4

13.8KV Generator 2 Transfer/Control Unit – SW#52-1249

Enercon/Eaton

D022D 13.8KV Standby Generator Transfer Switch – Generator 1

13.8KV Generator 1 Transfer/Control Unit – SW#52-1250

Enercon/Eaton 307328

D022D 13.8KV Standby Generator Transfer Switch – Generator 2

13.8KV Generator 2 Transfer/Control Unit – SW#52-1247

Enercon/Eaton 307327 site-south Transformer T1-normal Bldg 1

1500KVA – 13.8KV / 480V Eaton Cooper Power

542 EE9583

site-south Transformer T2-normal Bldg 1

1500KVA – 13.8K / 480V Eaton Cooper Power

543 EE9584

site-south Transformer T3-normal bldg. 1

1500KVA – 13.8KV / 480V Eaton Cooper Power

543 EE9585

site-northwest

Transformer T4-ACA 1500KVA – 13.8KV / 480V Eaton Cooper Power

EE20938

site-northwest

Transformer T5-ACA 1500KVA – 13.8KV / 480V Eaton Cooper Power

EE20939

site-southwest

Transformer T6A-Chiller Plant

3000KVA – 13.8KC / 480V Cooper Industries

EE20940

site-southwest

Transformer T6B-Chiller Plant

3000KVA – 13.8KV / 480V Cooper Industries

EE20940

E003 ACA Main Breaker 3200A, 480V, Versa Trip GE AKD-8 543

EE71798

E003 ACA Main Breaker 3200A, 480V, Versa Trip GE AKD-8 543

EE71799

E009 ACA Sub Main-Emergency 5 breakers GE AKD-8 543

EE21110

1200A, 480V Draw Out, Versa Trip GE 800A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip GE

E009 Ground Faults 3 Each E003A ACA Sub Main-Normal 8 breakers GE AKD-8 543

EE21111

3200A, 480V Draw Out, Versa Trip GE 800A, 480V Draw Out, Versa Trip GE 800A, 480V Draw Out, Versa Trip GE 800A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip GE 400A, 480V Draw Out, Versa Trip Ge 300A, 480V Draw Out, Versa Trip GE

E003A Ground Fault Relay D023 Bldg. 1 Tie Breaker Gear 12 breakers GE AKD-10 543

EE63322

Six (ea.) 2000A, 480V Wave Pro GE Two (ea.) 1600A, 480V Wave Pro GE Three (ea.) 1200A, 480V Wave Pro GE One (ea.) 800A, 480V Wave Pro GE

D020 Bldg. 1 Sub Main-Normal 18 breakers GE AKD-10 543

EE63318

Five (ea.) 800A, 480V Wave Pro GE One (ea.) 600A, 480V Wave Pro GE Six (ea.) 400A, 480V Wave Pro GE One (ea.) 300A, 480V Wave Pro GE Three (ea.) 200A, 480V Wave Pro GE One (ea.) 125A, 480V Wave Pro GE

One (ea.) 1600A, 480V Wave Pro GE D022C Bldg. 1 Paralleling

Switchgear 8 breakers Eaton-Cutler

Hammer 77481

3 ground fault relays D022D Main Hospital MV

Switchgear 3 breakers 13.8KV Eaton-Cutler

Hammer 83574

52-HC Main Breaker (Hinkson Creek) 52-PL Main Breaker (Plant Loop) 52-T Tie-Breaker

D022D MV Switches (10 ea.) All switches are 13.8KV Eaton MV Switch – 1089 Eaton 138932 MV Switch – 1090 Eaton 83613 MV Switch – 1091 Eaton 138931 MV Switch – 1092 Eaton 138935 MV Switch – 1093 Eaton 83614 MV Switch – 1094 Eaton 138937 MV Switch – 1095 Eaton 138960 MV Switch – 1096 Eaton 138962 south side Chiller Plant

MV Switch – 1097 Eaton 159359

MV Switch – 1098 Eaton 138961 Chiller Plant

Chiller Plant Switchboard Chiller 7 Breaker – 1200A 155597

Two (ea.) 4000A, 480V Wave Pro GE 241303 One (ea.) 1200A, 480V Spectra GE Four (ea.) 1200A, 480V Spectra GE Chiller 1 Breaker – 500A 37489 Chiller 2 Breaker – 900A 37488 Chiller 3 Breaker – 900A 37487 Ground Fault System

E009 Automatic Transfer Switches (ATS)

ATS-1, 400A ASCO 112962

E003A Automatic Transfer Switches (ATS)

ATS-2, 800A ASCO 112963

E009 Automatic Transfer Switches (ATS)

ATS-3, 600A ASCO 112964

E009 Automatic Transfer Switches (ATS)

ATS-4, 400A ASCO 112965

D022 Automatic Transfer Switches (ATS)

ATS-EL, 600A ASCO 2818750

D022 Automatic Transfer Switches (ATS)

ATS-LS, 600A ASCO 2818754

D022 Automatic Transfer Switches (ATS)

ATS-EQ1, 800A ASCO TBD

D022 Automatic Transfer Switches (ATS)

ATS-EQ2, 1600A ASCO TBD

D022 Automatic Transfer Switches (ATS)

ATS-EQ3, 800A ASCO 2818748

D022 Automatic Transfer ATS-C1, 600A ASCO 1818755

Switches (ATS) D022 Automatic Transfer

Switches (ATS)

ATS-C2, 800A ASCO 2818752

D022 Automatic Transfer Switches (ATS)

ATS-C3, 600A ASCO 2818751

D020 Automatic Transfer Switches (ATS)

ATS-C4, 1600A Zenith 136952

D017 Automatic Transfer Switches (ATS)

ATS-FP, 100A Metron 77315

TABLE 2: HSTMVH MOTOR CONTROL CENTERS (MCC) LISTING – INFRARED SCAN

ONLY

Location Description Manufacturer EE#

D022 MCCB-G14-VQR – 33 buckets GE-Evolution 77469

D022 MCCV-G14-VQF – 41 buckets GE-Evolution 77468

D019 MCC-H13-480VNR – 15 buckets Cutler-Hammer 83617

D019 MCC-H13-489VNF – 11 buckets Cutler-Hammer 83616

C221 MCC-M10-480VQ – 16 buckets Cutler-Hammer 139679

C221 MCC2-M10-480VN – 9 buckets Cutler-Hammer 139680

Penthouse MCCP-J7-4809VQ – 8 buckets Cutler-Hammer 140444

Penthouse MCCP2-J7-480VQ – 15 buckets Cutler-Hammer 140445

E003A MCC-B3-480VN – 15 buckets GE 8000 37616

E009 MCC-D8-480VA – 20 buckets GE 8000 37615

G001 MCCB-BB7.6-480VQ – 38 buckets GE Evolution E9000

137712

1. MAINTENANCE: Maintenance procedures shall be in accordance with the most current InterNational Electrical Testing Association (NETA).

2. INFRARED SCAN: Infrared scanning shall be accomplished while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system.

3. GROUND STUDY: An electrical ground study shall be in accordance with the most current National Electrical Code (NEC).

General Work Items

1. Perform 4-hour Essential Electrical System (EES) Testing per NFPA 99, NFPA 110, and

The Joint Commission requirements.

2. Perform maintenance of all equipment listed in Table 1.

a. Use lint free rags to clean conductors, contact points between the circuit breakers and main buss bars. Use a vacuum cleaner to remove dust and debris from breakers and cubicles. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or loose lugs.

b. Lubricate all moving parts with manufacturer’s approved lubricants.

c. Test breaker trip settings and exercise circuit breakers located in switchgears, switchboards, and distribution panels and operate under overload, and short circuit conditions. Compare breaker trip amperage with breaker trip settings, adjust if necessary and retest.

d. Test ground fault protection devices for proper function if they are installed on the switchgear/switchboard.

e. Inspect and tighten ground connections.

f. Calibrate and maintain adjustable protective relays.

g. Test all control systems equipment for proper operation after maintenance is performed and before placing back in normal service.

h. Take oil samples from all liquid filled transformers and test dielectric properties for compliance with manufacturer’s specifications. Return oil levels to proper level using manufacturer recommended oil.

3. Provide Infra-Red Scanning using an infra-red scanning camera to detect hot spots for all equipment listed in Table 2. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications. All listed equipment shall be infra-red tested, and an applicable report provided with results.

4. Perform electrical ground study in accordance with the most current National Electrical Code (NEC). The ground study shall focus on facility’s major electrical equipment, centered around building service entrances and site generation.

Parts for Repair

1. For repairs, Contractor shall furnish the COR with an estimate (via email) of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

2. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or cannot be replaced with a similar device or piece of equipment.

3. After repairs to the ATS equipment have been completed, the VA representative must indicate acceptance of the work by stating acceptance on the repair ticket and by signing the ticket. A copy of the properly approved ticket shall accompany the payment invoice, and without proper signatures, the service call shall not be paid.

REPORTING REQUIREMENTS:

Contractor shall provide two (2) hardcopy reports and one (1) CD-ROM of the electronic version of the report in Microsoft Word format within fifteen (15) business days following the work. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Assistant Chief, Facilities Management for immediate actions.

QUALITY CONTROL: The Government reserves the right to require the Contractor to make such tests as and when deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the COR, and the Government reserves the right to witness all testing. Validation may consist of verification of all required activities, validation of effectiveness of maintenance procedures, confirmation of accuracy of testing results, and review of documentation completeness.

CONTRACTOR QUALIFICATIONS:

“Fully qualified” is based upon formal training and certification by either the InterNational Electrical Testing Association (NETA) as NETA certified Technician or the National Institute for Certification in Engineering Technologies (NICET) and completed the Occupational Safety and Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical training and a history of work experience in maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and associated components in healthcare, industrial, education, and commercial facilities for a minimum of five

(5) continuous years from the date of this solicitation.

Contractors shall provide at least three (3) previously awarded, and completed, contracts which were issued by Federal, State, or Local Government Agencies that involved work similar to the requirements of this solicitation. For each submitted past performance contract, provide the following information:

1. The name of the contract and the contract ID number.

2. The name of the contracting agency or organization the contract was awarded by.

3. The date of the contract award and the contract award amount in dollars.

4. A brief description of the contract scope of work; and

5. Identification of at least one point-of-contact at the organization that awarded the contract, including: the name of the point-of-contact, their current mailing address, phone number and email address.

Contractor must provide evidence of appropriate training of any technician providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

Contractor must have access to all OEM proprietary information due to the critical nature of these services.

Contractors shall have safety trainings – either on-the-job or class-room type – in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer with the proposal for this solicitation. If no training certifications are available, the contractor’s employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer with the proposal for this solicitation.

Contractors shall furnish all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA representative and the final decision made by the Contracting Officer.

CONTRACTOR’S RESPONSIBILITIES: The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

Enforce contractor performance (timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as appropriate). The authorization requirements do not apply, a Security Accreditation Package is not required.

HOURS OF SERVICES: Due to the nature of the work, all work will be performed during the hours of 6pm to 6am, Monday – Friday; weekend work will be taken under consideration.

Weekends are preferred for large scale electrical outages. Variations to this schedule may be possible for certain equipment when coordinated with Facilities Management. All work shall be coordinated with Facilities Management. Work to be performed in the month of October or November 2026, depending on weather for shutting down the Chiller Plant. Contractor shall schedule work four (4) weeks in advance to assure proper coordination with hospital personnel. Contact Sarah Hamilton in Facilities Management at 573-814-6378, sarah.hamilton2@va.gov, to schedule testing.

Government national holidays: The Contractor is not required to provide services on the following national holidays nor shall the Contractor be paid for these holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

BADGES, PARKING, CHECK-IN PROCESS: All Contractor personnel are required to wear identification (I.D.) badges issued by the HSTMVH Engineering office during the entire time they are on the HSTMVH grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The HSTMVH shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

The contractor’s technician shall report to the VA representative office Facilities Management prior to starting work. The Contractor’s technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part and the total price of multiple parts. The ticket shall be given to the VA representative for approval.

See attached document: SITE VISIT PLAN.