36C25521R0007 0002_1.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 589A4-18-186 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25521R0007 12-30-2020

X X X Jamuary 14, 2020 by 2:00 PM CT Replace Air Handler AC 3&4, Project 589A4-18-186 This amendment provides the following information:

a. Closing date has been revised. Proposals are due Januarya 14, 2020 by 2:00 PM CT.

b. Question and answer period ended December 18, 2020. All questions and answers received are attached.

c. Submittal Instructions Factor 3 and 4 have been revised and is attached.

d. Appendix 1 has been revised and is attached.

e. Specicification 1 35 26 Safety Requirements and Specification 23 09 23 Direct Digital Control System for HVAC has been revised and are attached.

f. The following drawings revised AC3 and 4 Grate Infill Detail and Mechanical set and are at tached.

g. All other terms and conditions remain unchanged.

CONTINUATION PAGE

FCA Replace Air Handlers (AC-S3, AC-S4)

589A4-18-186

Amendment 02 December 28, 2020

SSC # 2018-202

SOLICITATION:

1. Reference Factor 3: Technical Experience of the Direct Digital Controls Subcontractor. In paragraph C.1., we are told, in part, to: “Provide documentation of the listed requirements.” What type of documentation is required?

Factor 3 has been revised. See attached Revised Proposal Submittal Instructions.

1. Reference Factor 3: Technical Experience of the Direct Digital Controls Subcontractor. In paragraph C.3., we are told, in part, to: “include the names…of the Medical Center Administrators.” To our knowledge, VA Medical Centers do not have Administrators; they appear to have Medical Center Directors. That individual is in the top portion of the hierarchy at a VAMC. We suggest you reword to the same as is found in Factor 4, paragraph C.3.

Factor 3 has been revised. See attached Revised Proposal Submittal Instructions.

1. Reference Factor 4: Technical Experience of the Mechanical Subcontractor. In paragraph C.1., we are told, in part, to: “Provide documentation for fabrication and installation of plumbing for hospitals.” What type of documentation is required?

Factor 4 has been revised. See attached Revised Proposal submittal Instructions.

1. Reference Factor 4: Technical Experience of the Mechanical Subcontractor, paragraphs C.2. and C.3. Can you please explain the differences in the requested information for these two paragraphs?

Factor 4 has been revised. See attached Revised Proposal Submittal Instruction.

1. Reference Factor 4: Technical Experience of the Mechanical Subcontractor. In two locations, it specifies compliance with Spec Section 22. There is no Spec Section 22 provided with this solicitation. Please advise how to proceed.

Factor 4 has been revised. See attached Revised Proposal Submittal Instruction.

1. Reference the Appendix 1 Calculation of self-performed worksheet: The bottom portion of the worksheet states to “LIST THE NAMES OF ALL SDVOSB CONTRACTORS THAT WILL BE WORKING THE ABOVE DIVISIONS. SDVOSB MUST BE SMALL FOR NAICS 236220 TO BE USED TO MEET THE 15% REQUIREMENT AS STATED IN ACCORDANCE WITH VAAR 852.219-10(a)(1)(iii).” Please confirm that offerors do not need to list the names of subcontractors on the Calculation of Self Performed Work Sheet for our proposals, but only upon contract award.

Appendix 1 revised. See attached Removed requirement of listing subs on Appendix 1

SPECIFICATIONS:

A. Bid/Proposal/General

1. Factor 5. Technical qualification of propose staffing suggest/reads – “No one individual can perform more than two of the staffing positions below. Note: however, that the Project manager and Superintendent cannot be the same person”. These two sentences are contradictory on themselves. Is it suggesting staff can have dual duties as long as they are not the Project manager and the Superintendent?

No one individual can perform more than two of the staffing positions below. Note: however, that the Project manager and Superintendent cannot be the same person.

The project manager and superintendent cannot be the same person. Project Manager and Superintendent could hold one of the other positions if they have the experience. Example: Superintendent could also hold site safety offer position. But the person must have the experience and training. Safety officer must be on site while work is being completed and so does the site superintendent.

2. The Specification suggests, SSHO has to be a separate individual from the QC and/or the superintendent. Although, Can the superintendent and the Quality control manager be the same person.

Specification 1-35-26 (page 12, section 1.7 C) will be modified.

These Competent Persons can have collateral duties as the subcontractor’s superintendent and/or work crew lead persons as well as fill more than one specialized CP role (i.e. Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations). However, the SSHO has be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO. See updated and modified specifications.

3. Solicitation suggests the Project Manager Should attend weekly meeting in person, can this requirement be waived with the superintendent attending the meeting in person? Is this requirement suggesting to have a Project Manager on site?

No, it cannot be waived. Both Superintendent and Project Manager must be present.

4. Are crane area capable for proposed to loads to be imposed?

Yes. Common crane weight distribution methods should be used at all times. Any required changes or damage to crane area will be at repaired to original condition by contractor.

5. Are cranes to have safety fencing surrounds?

No fencing is required. A proper safety zone should be put in place and monitored by a competent safety person.

6. Can specific information on existing AHU’s to be removed provided (manufacturer etc.)

Not Available

7. Please, provide location of GC trailer and laydown area

The construction parking lot is located on the southwest corner of the campus site plan (drawing G0.0), just adjacent to building 23. The GC has the option of a small job trailer or two parking spaces. There are no assigned parking spaces. Construction parking is on a first come-first serve basis. For this project, the 6th floor roof can used as a laydown area. All equipment must be secured, and roof must be protected at all times.

B. 23 21 13 Clarification:

1. Victaulic piping is not allowed.

2. Utilize circuit setters for water balancing valves, ball valve style.

C. The schedule and spec mention ‘UV Filters’, and neither our AHU manufacturer nor our UV manufacturer are sure as to what this is referring. Are these just UV light banks per the specs, or is there some type of filter integrated into the housing?

Provide standard UV light banks.

D. Do VFD’s get replaced or re-used?

VFD’s get replaced.

E. Where is the staging area?

See Item A-5 above for Crane. The other staging area will be the roof. Contractor is responsible for protecting materials.

F. Is all Crane work to be done on the weekends only?

Yes. Refer to Drawing M0.1 (Note 27)

G. Is there a roof warranty? Name and number of contractor?

Yes, Refer to Drawing G0.1 (Note 43) & Drawing M1.1 (Note 20)

H. All AHU sections, are they “knock down” units?

No.

I. Is there a storage area we can stage the crane during non-use?

There is no allocated storage area on the project site for a crane when not in use. The crane usage is required to be on a weekend, it will not be allowed during a normal week.

J. Who is the DDC Controls Contractor for this facility?

The hospital has developed an open protocol building automation system (BAS) based on Tridium Niagara N4 platform. All modification and additions to the BAS are to be an extension of the existing system. Refer to section 23 09 23 and Technical Factor 3. See updated and modified specifications.

ARCHITECTURAL:

A. Sheet A1.0

1. Detail 1:

a. Provide detail of existing precast grill panels to be removed

The precast grill panels are existing and since the panels are removed/reinstalled there is no need to detail more than as seen on sheet A1.2.

b. Clarify that we are to use new face brick or reuse existing materials. Face brick specification?

It is the GC option to reuse existing or provide new to match existing. The material/labor difference to be bid the same cost rather existing is reused or new to match is provided.

2. Detail 2:

a. See Detail 1 questions

The precast grill panels are existing and since the panels are removed/reinstalled there is no need to detail more than as seen on sheet A1.2.

3. Detail 3:

a. Provide grill attachment clip details

See structural S-series drawings.

b. Infill is to have straight masonry installation of is masonry to be toothed into place?

Toothed into installation is preferred. If for any reason a straight cut is required use masonry wire motored in at cut bricks

B. Sheet A1.1

1. See sheet A1.0 questions

The precast grill panels are existing and since the panels are removed/reinstalled there is no need to detail more than as seen on sheet A1.2.

C. Sheet A1.2

1. What is size of existing masonry behind precast grille. Per detail this is an 8” CMU material?

It is exiting CMU, 8” is what is noted however the cost to demo/install new to match should be bid the same cost rather 6”, 8” or 12”.

MECHANICAL:

A. M0.2

1. AC Unit Detail (AC-S3), the coil connections and door locations are different than what is shown on M1.2. Please verify which is correct.

Door/Access shall be on the “East” side of the unit and opposite side of coil connections.

2. The VFD schedule says they are to be provided by the controls contractor. This is usually not the case. It also says to refer to spec section 262911. We have also seen them included with the AHU supplier. Who is the preferred supplier of the VFD’s for this project?

The VFD, overloads, disconnects to be by AHU mfg.

3. Please confirm the scheduled static pressures are accurate… 7.3 ESP and 11.1 TSP?

Confirmed.

B. M1.1

1. Has mechanical keyed notes not shown on the drawing or notes that look to be in the incorrect location. Please advise.

See updated and re-submitted drawing.

2. Note 20 calls for rated scaffolding:

a. Provide required rating information.

OSHA standards apply. Rating information will depend on your specific means and methods of approach for removal and installation of equipment. Field verification was available during site visit walk thru on 12/8/20.

b. Provide loading requirements.

Loading requirements will depend on your specific means and methods of approach for removal and installation of equipment. Field verification was available during site visit walk thru on 12/8/20

c. Provide specification and/or basis of design for scaffolding.

Contractor is responsible for means and methods. Scaffolding falls under this category.

d. Provide height of scaffolding systems.

Height and scaffolding systems depend on your specific means and methods of approach for removal and installation of equipment. Field verification was available during site visit walk thru on 12/8/20.

C. M1.2

1. Has mechanical keyed notes not shown on the drawing or notes that look to be in the incorrect location. Please advise.

See updated and re-submitted drawing.

2. The locations shown to demo the chilled water piping back to does not match up with the location shown to connect to and install the new chilled water piping. Please verify which is correct.

Piping connections on the West and access doors on the East, see Item A above.

3. Mechanical General Notes: Note 2: Provide details which show the required sheet metal covering including dimensions of enclosure

It is simply a sheet of stainless steel over the piping to protect the insulation from getting damaged.

D. M2.1

1. Has mechanical keyed notes not shown on the drawing or notes that look to be in the incorrect location. Please advise.

See updated and re-submitted drawing.

2. Detail Mechanical Lower Penthouse AC-4 Plan – Temporary – Demolition, there is a keyed note #2 shown to demo what looks to be a split system. Can additional information be provided or pictures of what all this includes?

Chiller demolition will consist of any components of its own system, to include water cooled evaporator, chilled water pump-30, air cooled condenser, refrigerant piping, chilled water piping between chiller and AC-S20, 3-way valves between chiller and main house chilled water system. This chiller system demolition is connected to the demolition of AC-S20.

3. Mechanical Keyed Notes: Note 3: Calls out that if the existing pad and curb are to remain, provide new concrete bridging. Provide required details and information for the proposed bridging details and method of attachment sizes of concrete and reinforcing.

The existing pad and curb are to be removed.

E. M2.2

1. The chilled water coil connections are shown on the west side of the AHU, however the piping is shown dropping on the east side of the AHU. Please verify which is correct.

The intent is to have the control valves installed on the West with piping extended to the East. Access doors on the East.

2. Has mechanical keyed notes not shown on the drawing. Please advise.

See updated and re-submitted drawing.

3. Note #10, is to demo a glycol pumping system and heat exchangers. Can additional information be provided or pictures of what all this includes?

Work includes draining the glycol from the heat recovery system (HRC) for the removal of existing ACS-3 HRC coil. Existing duplex pumping system and associate u-tube HX to remain. Glycol system to be refilled.

4. Mechanical Keyed Notes:

a. Note 3: What is timeframe for this notification?

14 days notice.

b. Note 6: Provide detail for stainless steel covering

It is simply a sheet of stainless steel over the piping to protect the insulation from getting damaged.

c. Note 10: provide clarification of what is to be done after removal of existing system and installation for future replacement.

The “AC-S20 pre-heat” equipment as noted is to be removed as it has not operated in over 10 yrs. The work includes (2) hot water heat exchanges, (2) pumps and associated piping.

F. During the walk through, a section of roof drain piping was observed at the southeast corner of AC-3, which looks to need to be relocated for the new AHU. Please advise.

Remove and replace Storm piping. Re-insulate.

G. Is the glycol in the heat recovery piping to be captured and reused, or is new glycol needed to be supplied?

Capture and reuse.

H. It was mentioned in the walk through the startup and shutdown of the temporary unit. Will this need to be completed for each new AHU replacement? Can additional information be provided on what this entails?

The AHUs will be replaced one at a time. The 100% outdoor air unit will be utilized for each replacement. Startup and shutdown of AHUs are required.

I. Clarify work for the existing roof drain piping that will need to be relocated at AHU-3 / K6 Column, in order to make room for the new unit.

See item #E above.

J. Is the existing temperature control system Tridium Niagara AX or Tridium Niagara N4?

Tridium Niagara N4 (Specification reflects Tridium Niagara AX, but should be Tridium Niagara N4.

K. Can the existing Tridium Niagara N4 WEB-8000 controller / IO modules for AHU -3 be reused?

All temperature control controllers / components for AHU-3 & AHU-4 are to be removed and replaced with new. Existing Tridium Niagara N4 controllers will be returned to the VA after demolition.

FIRE PROTECTION

A. Sheet FX1.1: Plan Notes:

1. Note 1: Provide existing AS-BUILT of systems

Existing as-built drawings will be available during the engineering and submittal phase of this project once awarded. Field verification was available during site visit walk thru on 12/8/20.

2. Provide existing hydraulic information

Hydraulic information will be available during the engineering and submittal phase of this project once awarded. Fire pump testing is performed annually. Field verification was available during site visit walk thru on 12/8/20.

STRUCTURAL

A. Does the existing AHU-3 house-keeping concrete pad get removed and replaced?

Per detail #3 on S2.1, the concrete curb and house-keeping pad get removed.

B. Detail 2: What are sizes of existing beams to be removed?

Documentation is unavailable. Field verification was available during site visit walk thru on 2/8/20.

C. Provide grate connection details. What are existing attachments?

Use connection similar to McNichols Type M connection. Existing connections are similar to McNichols Type M.

D. Provide approximate locations and sizes of piping to be removed and have grating patched? Provide details where holes existing in the middle of supports

Reference mechanical drawings for removed piping. See attached detail for grating infill.

E. What are the methods of attachment for existing beams to be removed?

Most are bolted.

F. Detail 3: Is there reinforcing materials in either concrete curb or housekeeping pad?

Yes, the quantity and size are unknown.

G. Detail 4: Provide grate connection details. What are existing attachments?

Use connection similar to McNichols Type M connection.

H. Provide approximate locations and sizes of piping to be removed and have grating patched? Provide details where holes existing in the middle of supports

Documentation is unavailable. Field verification was available during site visit walk thru on 12/8/20C

I. Detail 5: Is there reinforcing materials in either ribbed curb or housekeeping pad?

Yes, the quantity and size are unknown.

J. Detail 6: Provide approx. length of new W12 beam and grating

Documentation is unavailable. Field verification was available during site visit walk thru on 12/8/20

K. Detail 7: Are components galvanized?

Grating and attachments are galvanized. Steel is painted.

L. Are embeds to have epoxy inserted into drilled holes prior to Titan anchors?

No, Titen anchors are mechanical concrete screws.

M. What is spacing of L3 x 3 x 1/4 x 2’ 0

8” on center per note 7.

Engineering, Inc.

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PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

SOLICITATION: 36C25521R0007

PROJECT: Replace Air Handler Units 3 & 4, Project 589A4-18-186 LOCATION: Department of Veteran Affairs, Columbia, Missouri VAMC

NOTE: IT IS THE CONTRACTORS RESPONSIBILITY TO MONITOR THE BETA SAM WEBSITE hhtp://beta.sam.gov/ FOR ALL UPDATES TO THIS SOLITIATION.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Six (6) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Construction Experience of the Direct Digital Controls

4. Technical Construction Experience of Mechanical Subcontractor

5. Technical Qualifications of Proposed Key Personnel

6. Prime Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of these projects. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT: OFFERORS WILL BE REQUIRED TO SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER JEANETTE MATHENA. Documents must be submitted as pdf attachments to the Contracting Officer email: jeanette.mathena@va.gov (CONTRACTOR WILL BE REQUIRED TO VERIFY THE EMAIL HAS BEEN RECEIVED WITH ATTACHED PROPOSAL DOCUMENTS THAT ARE VIEWABLE BY CONTACTING CONTRACTING OFFICER AT (913-946-1129). Each email with attachments cannot exceed 10 MG. You may have to split attachments into more than 1 email. You must clearly identify the project name, number and solicitation and what volume is attached.

Submit One pdf document for, Volume 1 Price Proposal, One pdf document for Volume 2 Technical Proposal and one pdf document for Volume 3 Bid Bond.

Marked: ORIGINAL - RESPONSE TO RFP – 36C25521R0007

Replace Air Handler Units 3 & 4, Project 589A4-18-186

2. DOCUMENTS TO SUBMIT.

a. VOLUME 1-STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer. Appendix 1- Price Breakdown Calculation of Self Performed and Subcontracted work for each bid item shall be included in volume 1. Reps and Certs contained in this solicitation are to be completed to include 52.204-24 and 52.204-26 within volume 1.

b. VOLUME 2-DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer. Appendix 2- Safety or Environmental Violation and Experience Modification Rate document shall be included in volume 2.

c. VOLUME 3 OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer. Bid Bond must be e-mailed to the contracting officer with all other proposal documents hard copy must be post marked by closing date.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Construction Experience of the Direct Digital Controls

4. Technical Construction Experience of Mechanical Subcontractor

5. Technical Qualifications of Proposed Key Personnel

6. Prime Contractor Safety Plan

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR.

To be Technically Acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE.

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Unless you are submitting as a CVE Certified Joint venture the SDVOSB Prime Contractor must submit their own experience not your subcontractors experience.

Offerors must submit no less than TWO (2), and no more than THREE (3), examples of their technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation (236220, Commercial and Institutional Building Construction), that involved construction for medical facilities, with emphasis on renovations in occupied medical facilities.

B. Work of a dollar magnitude equal to, or greater than $1,000,000.00. If offering prime contractors work, they completed as a subcontractor as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. Work where the offeror self-performed at least FIFTEEN percent (15%) of the cost of the project labor performed on site, using the offeror's own employees or employees of other eligible SDVOSB concerns IAW with 852.219-10.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

For each of the submitted Technical Construction Experience projects, provide the following information:

Factor 2 Note: Unless you are submitting as a CVE Certified Joint venture the SDVOSB Prime Contractor must submit their own experience not your subcontractors experience. Teaming agreements are Prime -Subcontractor agreement, the teaming agreement subcontractor experience is not considered Prime Contractor experience.

FACTOR 3: TECHNICAL EXPERIENCE OF THE DIRECT DIGITAL CONTROLS SUBCONTRACTOR.

Offerors must provide evidence that the Direct Digital Controls subcontractor has the technical qualifications to self-perform and experience needed to meet the technical performance requirements of this project. To be evaluated as technical experience the information submitted by offerors must involve the following:

A. Work under the NAICS code 238220, Plumbing, Heating, and Air- Conditioning Contractor.

B. B. Ability to meet the technical requirements of specification section 23 09 23, Direct-Digital Control system for HVAC.

C. C. Products or services of proposed manufacturer, suppliers and installers as follows:

1. Direct Digital Controls contractor is currently and regularly engaged in design, fabrication, and installation of HVAC control systems for hospital and/or medical centers usage. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of direct digital controls systems, within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact

2. Directs Digital Controls contractor has technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of control systems as required by contract documents.

3. Proposed Direct Digital Controls contractor shall submit a list of two or more prior hospital and/or medical center installations where all the contractor controls equipment they propose to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications. Include the names and addresses of the hospital and/or medical center and the names of the hospital and/or medical center and the point of contact. Also included shall be project cost of direct digital control installation and project completion date.

4. Direct Digital Controls contractor shall submit proof of Tridium Niagara N4 certifications by submitting training certification.

Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

FACTOR 4: TECHNICAL EXPERIENCE OF THE MECHANICAL SUBCONTRACTOR.

Offerors must provide evidence of technical experience of Plumbing/HVAC work is self-performed or provide subcontractor technical qualifications and experience needed to meet the technical performance requirements of this project. To be evaluated as Technical Experience, the information submitted by offerors must involve the following:

A. Work under the NAICS Code 238220 (Plumbing, Heating, and Air- Conditioning Contractors) B. Ability to meet the technical requirements of Plumbing, Heating, and Air Conditioning specification Division 23 requirements. Residential experience does not qualify.

C. Products or services of proposed manufacturer, suppliers and installers of Division 23 specifications as follows:

1. Mechanical contractor is currently and regularly engaged in fabrication, and installation of plumbing, heating, and air conditioning systems for hospitals and/or medical centers. Residential plumbing, heating and air conditioning systems do not qualify. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of plumbing, heating, and air conditioning systems, within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact.

2. Mechanical contractor has technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical systems as required by contract documents.

3. Submit a list of two or more prior, related hospital and/or medical center installations where the mechanical contractors work has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact. Also included shall be project cost of mechanical installation and project completion date.

FACTOR 5. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING.

To be Technically Acceptable, qualified offerors must submit a detailed resume of each key individual. This will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. Note: however, that the Project manager and Superintendent cannot be the same person.

(a) Project Manager – Must have a minimum of 5 years of experience as a project manager must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Note: Project Manager will be required to attend weekly project meetings in person at the station facilities office.

(b) Quality Control Manager – Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

(c) On Site Safety Officer – Must provide a list of safety training at a minimum; life safety, excavation safety, scaffold safety, OSHA 30, fall protection training, crane/rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Note: On site safety officer must be on site when work is be completed.

(d) On Site Superintendent – Must have minimum of 5 years of experience as a site superintendent and must have OSHA 30 training. Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Note: On Site Superintendent will be required to attend weekly project meetings in person at the station facilities office and must be on site when work is being completed.

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 6: PROVIDE CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan:

a. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

b. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impact patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

3. BASIS OF AWARD.

VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Note that offers that are not technically acceptable cannot be selected, regardless of price.

4. Special Contract Requirements

SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

A. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

B. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

5. APPENDIX 2- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Bidders/Offerors shall submit required information pertaining to their past Safety and Environmental record, see Appendix 2. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information documenting that their current Experience Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Bidders/Offerors with an EMR of 1.0 or greater will be considered “Unacceptable”. Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptability and the Bidder/Offeror will be ineligible for award.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers and Prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

PRICE BREAKDOWN AND CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK - Appendix 1

Offerors for General Construction (NAICS code 236220) must provide at least 15 percent (25% for NAICS codes 238210 & 238220) of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/Equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service disabled veteran-owned small business concerns. Below is the required format.

THIS DOCUMENT MUST BE COMPLETED FOR EACH BID ITEM.

Division 01

Division 02

Division 03

Division 05

Division 06

Division 07

Division 08

Division 09

Division 10

Division 11

Division 14

Division 21

Division 22

Division 23

Division 26

Division 27

Division 28

l

Calculation of self-performed personnel costs:

1. Total personnel costs * both prime and all subcontractors: $_________________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $__________________

3. Remainder is ‘Total amount of work to be self-performed under the Contract’:$__________________

4. Self-performed work = Line 3/Line 1 x 100 = __________%

I certify the above representations are true and correct to the best of my knowledge.

(Title of Authorized Representative) A.1 List of Attachments

See attached document:…