36C25226Q0582 0002.docx

DOCX document 29 KB Posted

Attached to
J061--Generator Maintenance Federal contract opportunity
Solicitation number
36C25226Q0582
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

This is Amendment 0002 to solicitation 36C25226Q0582 for Generator Maintenance at the Hines VA Hospital, issued by the Department of Veterans Affairs Great Lakes Acquisition Center on July 13, 2026. The amendment provides clarifying responses to vendor questions regarding the Statement of Work (SOW FINAL V2) and establishes the controlling pricing treatment for maintenance services. Offerors must acknowledge receipt of this amendment prior to the deadline specified in the original solicitation.

The amendment addresses six key clarifications: (1) base-year full oil and filter changes for all 20 generators are included in CLIN 0003, with annual oil-filter changes included in option-year PM Level 2 CLINs, and only conditional option-year engine-oil changes separately quoted; (2) fuel filters must be replaced twice annually during both PM Level 1 and PM Level 2 visits; (3) full oil analysis using manufacturers' standards and laboratory reference ranges is acceptable for NFPA-acceptable thresholds; (4) load pickup, re-transfer timing, and load return testing are limited to generator operation under contractor test setup with no facility load transfer required, except during load bank testing; (5) no emergency or on-call response-time plans are required; and (6) offerors must submit a Quality Control Plan and Safety Plan demonstrating their approach to meet contract requirements, identify key personnel and procedures for quality assurance, and describe control measures for servicing generators and performing load-bank testing. All other terms and conditions of the original solicitation remain in effect.

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Other files for this federal contract opportunity

Other files attached to J061--Generator Maintenance, newest first.
File Type Posted
SOW FINAL V2.docx DOCX document
S02 -Revised Equipment Listing.xlsx XLSX spreadsheet
S06 - 36C25226Q0582 0001.docx DOCX document
S02 - Revised SOW FINAL.docx DOCX document
S02 - WD2015-5017R32D5.13.26.pdf PDF
36C25226Q0582.docx DOCX document
S02 - Map of Grounds.docx DOCX document
S02 - 852.219-75.docx DOCX document
S02 - Equipment Listing.xlsx XLSX spreadsheet

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Text version

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25226Q0582 07-13-2026

X X X See CONTINUATION Page X

ONE

Reference solicitation 36C25226Q0582 for Generator Maintenance at the Hines VAH.

The purpose of this amendment is to provide clarifying responses to questions from interested vendors.

Use the attachment SOW FINAL V2 when preparing quote for submittal

All other terms and conditions remain in effect.

Derrick Paquette Contracting Officer

A.1 QUESTIONS

1.
Q:
Amendment 0001 states that oil and filter changes will be handled by separate purchase order, while the revised SOW requires a full oil and filter change for all 20 generators during the base year, annual oil-filter changes in the option years, and a separate purchase order only when an option-year oil change is required. Please confirm the controlling pricing treatment:

a. Whether the base-year full oil and oil-filter change is included in CLIN 0003

b. Whether the annual oil-filter change is included in each option-year PM Level 2 CLIN

c. Whether only conditional option-year engine-oil changes are separately quoted and ordered.

If any oil or oil-filter change is outside the firm-fixed-price CLINs, please identify the excluded service and confirm that performance will not begin without written authorization from the Contracting Officer.

R:
a. Yes, CLIN 0003 includes oil and filter change for all 20 generators.

b. Yes, the CLIN for PM level 2 includes oil filter change for all the option years

c. Yes, all oil changes after the base year are optional and will be priced separate.

2.
Q:
Amendment 0001 states that all fuel filters are to be changed annually during PM Level 1. The revised SOW also directs the contractor to “Change all fuel filters” during PM Level 2. Please confirm whether fuel-filter replacement is required once annually during PM Level 1 only or during both PM visits, and revise the SOW as necessary so all quoters price the same replacement frequency.
R:
Yes, replace all fuel filters twice per year during PM 1 & 2
3.
Q:
The revised SOW requires full oil analysis during both PM services and directs the contractor to provide results with “NFPA-acceptable thresholds.” Please identify the applicable NFPA provision or other controlling acceptance criteria for wear metals, contamination, and debris. If no Government-specific threshold applies, please confirm whether a qualified laboratory report using manufacturer or laboratory reference ranges, trend analysis, and contractor recommendations will satisfy the requirement.
R:
Yes, manufacturers’ standards are sufficient.
4.
Q:
Amendment 0001 states that no ATS work is required and that ATS references were removed. The revised SOW nevertheless retains timing and functional verification of “load pickup,” “re-transfer timing,” and “load return.” Please confirm whether these items require any transfer or re-transfer of facility load, or whether they are limited to generator operation under the contractor’s test setup. If no facility-load transfer is required, please revise or define these terms accordingly.
R:
No, the contract does not require any transfer of load to the facility. The only testing of load is during the load bank testing.
5.
Q:
Amendment 0001 states that the evaluation factor will be rewritten to require a Quality Control Plan and Safety Plan addressing the contract requirements and delivery schedule. The solicitation’s technical-submission instruction still states that offerors must discuss staffing and managerial plans to meet a “response time specified.” Please confirm that no emergency, on-call, or unscheduled response-time plan is required and that the quoted sentence is deleted or superseded by Amendment 0001’s revised instruction.
R:
As previously stated in response to question 7 of Amendment 0001

Evaluation factor shall be rewritten to:

b. Offeror shall submit a copy of their Quality Control Plan and Safety Plan. The plan shall demonstrate the offeror’s approach to meet all contract requirements and delivery schedule specified in the SOW and Price Schedule. Identify key personnel and procedures to ensure quality assurance in the management of the contract and control measures for servicing commercial-type generators and performing load-bank testing.

A.2 ATTACHMENTS

· SOW FINAL V2

File details come from the government source that posted it. Updated .