Pre-Bid RFI 550-26-120CON Amend 003.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- 36C25226B0002
About this file
This document is a Pre-Bid Request for Information (RFI) for a VA Illiana Healthcare System water tower repair project. The solicitation is a 100% set-aside for Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) firms, specifically for emergent repairs to the South Water Tower. Key project details include a site visit on 12/3/2025 from 2:30-3:30 PM, with contractors meeting at Building 102 and checking in with VA Police for temporary passes. The project involves comprehensive water tower renovation, including interior blasting and coating to SSPC-SP10/SP7 standards, with an epoxy primer and liner application.
Critical procurement parameters include an anticipated award approximately 30 days after bid opening, with an estimated project start date 14 days after Notice to Proceed. The VA will handle tower draining, refilling, and pressure maintenance during the project. The Contracting Officer's Representative (COR) will conduct two daily inspections during construction. The Superintendent and Site Safety Health Officer (SSHO) must be on-site at all times, with the VA accepting a dual-hatted individual if adequately qualified. The water tower must be operational by the end of the performance period, with no temporary water service required during renovations.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25226B0002 0007.docx | DOCX document | |
| Pre-Bid RFI 550-26-120CON Amend 0006.xlsx | XLSX spreadsheet | |
| 36C25226B0002 0006.docx | DOCX document | |
| 36C25226B0002 0005.docx | DOCX document | |
| 36C25226B0002 0004.docx | DOCX document | |
| Site Visit Sign In 12.3.25.pdf | ||
| 36C25226B0002 0003.docx | DOCX document | |
| Attachment Pre-Bid RFI 550-26-120CON Amend 00002.xlsx | XLSX spreadsheet | |
| 36C25226B0002 0002.docx | DOCX document | |
| 36C25226B0002 0001.docx | DOCX document | |
| Pre-Bid RFI 550-26-120CON.xlsx | XLSX spreadsheet | |
| 550-26-120 Drawings.pdf | ||
| 550-26-120 SOW.pdf | ||
| 36C25226B0002_1.docx | DOCX document | |
| S02 Wage Determination 11.10.25.pdf | ||
| 550-26-120 Specifications.pdf |
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Pre-Bid RFIs
| 550-26-120 Emergent repairs South Water Tower | ||||||
| Pre-Bid RFIs | ||||||
| No. | Date Submitted | Requested By: (Name of Firm) | SUBJECT/COMMENT | Amendment # | ||
| 1 | 11/14/25 | J & G Solutions, LLC | The Solicitation states that the pre-bid conference will occur on Tuesday November 17, 2024, at 1:00 PM CST. Does this mean Tuesday November 17, 2025, at 1300 CST? | Amend 001 | the Pre-Bid Conference is on Tuesday November 17, 2025 | |
| 2 | 11/14/25 | J & G Solutions, LLC | Is attendance at the pre-bid conference mandatory or optional for bidders? | Amend 001 | No, attendance is not required | |
| 3 | 11/14/25 | J & G Solutions, LLC | Are there any advance registration requirements or facility access procedures attendees must follow? | Amend 001 | No | |
| 4 | 11/14/25 | J & G Solutions, LLC | Will a site walk or facility tour be included as part of the pre-bid conference? | Amend 001 | Site visit will start in the conference room afterwards contractors will be lead to the south water tower. | |
| 5 | 11/14/25 | J & G Solutions, LLC | If not, will a separate site visit be scheduled? | Amend 001 | There will not be another site visit scheduled | |
| 6 | 11/14/25 | J & G Solutions, LLC | Are PPE, visitor badges, or additional documentation required for the site visit? | Amend 001 | Visitors will need to check in with police to get a temporary badge. If visitor has a badge from a previous project they need to bring the badge to the site visit. | |
| 7 | 11/14/25 | J & G Solutions, LLC | Is in-person attendance required for the pre-bid conference and bid opening? | Amend 001 | No, attendance is not required for either Pre-Bid conferrence or BID opening | |
| 8 | 11/14/25 | J & G Solutions, LLC | Will a virtual platform (Teams, Zoom, WebEx, etc.) be available for bidders unable to attend | |||
| physically? | Amend 001 | No, there will not be a virtual platform for either the Pre-Bid conferrence or BID opening | ||||
| 9 | 11/14/25 | J & G Solutions, LLC | Will hand-delivered or commercial carrier submissions (FedEx, UPS) be accepted, or is USPS the only authorized method? | Amend 001 | Any Commercial Carrier is acceptable. | |
| 10 | 11/14/25 | J & G Solutions, LLC | Should bidders use certified/priority/overnight USPS mail to ensure timely delivery? | Amend 001 | Any Commercial Carrier is acceptable. | |
| 11 | 11/19/25 | Underground LLC | I would like to bid on this work. I am not Service Disabled Veteran Status. Am I still allowed to bid? | Amend 002 | Per the first page of the solicitation Standard Form 1442: This procurement is an 100% set -aside for CVE Verified Service-Disable Veteran-Owned Small Business Firm (SDVOSB) per the Authority 38 U.S.C 8127 (Public Law 109-461 | |
| 12 | 11/19/25 | Underground LLC | I would like to bid on this work. I am not Service Disabled Veteran Status. Am I still allowed to bid? | Amend 002 | Per the first page of the solicitation Standard Form 1442: This procurement is an 100% set -aside for CVE Verified Service-Disable Veteran-Owned Small Business Firm (SDVOSB) per the Authority 38 U.S.C 8127 (Public Law 109-461 | |
| 13 | 11/20/25 | Eleven Bravo Group, LLC | Would another Site Visit be considered? | Amend 002 | yes, another Site visit is scheduled for 12/3/2025 from 2:30-3:30. Meet at Bldg. 102, in the Project Section Project Room (B102 102G) at the VA Illiana |
Healthcare System (VAIHCS), Danville, IL. Please check in with VA Police (B102 Lobby) for a temporary day pass.
| 14 | 11/21/25 | J&G Solutions | Is temporary water service or temporary water pressure required while the tank is offline for | |||
| renovations? | Amend 002 | No | ||||
| 15 | 11/21/25 | J&G Solutions | Is lead present on any of the existing interior or exterior coatings on the tank? | Amend 002 | No | |
| 16 | 11/21/25 | J&G Solutions | When does the VA anticipate issuing the Notice to Proceed, or what is the estimated project start date? | Amend 002 | There will be a notice to proceed meeting held after contract award. Time will be discussed after award. Estimated project start day is 14 days after the NTP per the first page of the solicitation SF 1442. | |
| 17 | 11/21/25 | J&G Solutions | Is there a required or mandated date by which the tank must be placed back into service? | Amend 002 | Water tower must be operational at the end of period of performance. | |
| 18 | 11/21/25 | J&G Solutions | Who will be performing the inspections for this project? | Amend 002 | The COR will be performing two daily inspections during construction. | |
| 19 | 11/21/25 | J&G Solutions | Will inspections be conducted full-time, or will they be hold-point based? | Amend 002 | The COR will be performing two daily inspections during construction. | |
| 20 | 11/21/25 | J&G Solutions | Is dehumidification required for the interior coating system during application and curing? | Amend 002 | Interior coating system must adhere to NSF 600 regulations. Humidification should be controlled based off of manufacture instructions and industry standards. | |
| 21 | 11/21/25 | Panacea Construction Group | Does the Superintendent need to be directly employed by the Prime Contractor? | Amend 003 | No | |
| 22 | 11/21/25 | Panacea Construction Group | Must the Superintendent be on site at all times? | Amend 003 | Yes | |
| 23 | 11/21/25 | Panacea Construction Group | Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor? | Amend 003 | No | |
| 24 | 11/21/25 | Panacea Construction Group | Must the SSHO be on site at all times? | Amend 003 | Yes | |
| 25 | 11/21/25 | Panacea Construction Group | Can the Superintendent & SSHO be a dual-hatted individual assuming that individual is qualified for both roles? | Amend 003 | The VA will accept the superintendent as SSHO provided that adequate qualifications are provided. | |
| 26 | 11/21/25 | Panacea Construction Group | Are there any other mandatory on-site roles required in this contract? | Amend 003 | Any roles laid out in Specifications must be filled. | |
| 27 | 11/21/25 | Panacea Construction Group | When does the VA expect to make an award for this project? | Amend 003 | Approximately 30 days after the bid opening date. | |
| 28 | 11/21/25 | Panacea Construction Group | When does the VA expect the project to start following the award? | Amend 003 | There will be a notice to proceed meeting held after contract award. Time will be discussed after award. Estimated project start date is 14 days after the NTP per the first page of the solicitation SF 1442. | |
| 29 | 11/21/25 | Panacea Construction Group | Are there any concerns for Asbestos Containing Material or Lead in the areas being worked in? | Amend 003 | No | |
| 30 | 11/21/25 | Panacea Construction Group | Is temporary fencing required to secure the construction area? | Amend 003 | There is a fence surrounding the south water tower. Any materials outside of the existing fence must be inside an area with temporary fencing. If part of the existing fence is removed for construction reasons, temporary fencing must be used for security when contractors are not present. | |
| 31 | 11/21/25 | Panacea Construction Group | Will the VA be responsible for draining the tower prior to construction? | Amend 003 | Yes | |
| 32 | 11/21/25 | Panacea Construction Group | Will the VA be responsible for refilling the tower following construction? | Amend 003 | Yes | |
| 33 | 11/21/25 | Panacea Construction Group | Will the VA be responsible for maintaining pressure to the facility while the tower is out of service? | Amend 003 | Yes | |
| 34 | 11/21/25 | Panacea Construction Group | The spec document (550-26-120+Specifications.pdf) calls for the interior to be a full 10, but the scope of work (550-26-120+SOW.pdf) calls for a 10/7. Could we get clarification on which is wanting to be priced? | Amend 003 | Abrasive blast all rusted and abraded interior areas to SSPC-SP10 and brush blast all remaining interior areas to SSPC-SP7; then apply one spot coat of epoxy primer to all areas blasted to #10, Strip coating at all weld seams, and apply an epoxy liner to the entire tank, to achieve 8 to 10 mils of total dry film thickness. Total mil thickness will include a combination of the existing and new coating. | |
| 35 | 11/21/25 | Panacea Construction Group | The spec document also calls for an exterior coating system and an interior dry coating system. The scope of work doesn’t mention anything about either and the tank doesn’t have an interior dry, so we need some clarification on this as well | Amend 003 | Abrasive blast all rusted and abraded interior areas to SSPC-SP10 and brush blast all remaining interior areas to SSPC-SP7; then apply one spot coat of epoxy primer to all areas blasted to #10, Strip coating at all weld seams, and apply an epoxy liner to the entire tank, to achieve 8 to 10 mils of total dry film thickness. Total mil thickness will include a combination of the existing and new coating. | |
| 36 | 11/21/25 | Panacea Construction Group | Will the site visit sign in sheet be posted? | Amend 003 | no Contractors showed up to the 1st site visit dated 11/17/25. The 2nd site is 12/03/25 and sign-in sheet will be posted online after. | |
| 37 | 11/21/25 | Panacea Construction Group | Is it permissible for an offeror to hand-deliver a physical copy of their bid at the bid opening location prior to the scheduled commencement of the bid opening? | Amend 003 | Yes hand-delivered (hard copy) of bids will be acceptable. Bid must be delievered to the GLAC, 115 South 84th Street (Suite 101), Milwaukee, WI 53214. See page 5 of solictation for information. | |
| 38 | 11/21/25 | Panacea Construction Group | Can you please confirm the federal signage (Task #16) legally does not need to be provided or installed by a federal employee? | Amend 003 | The contractor is allowed to provide and install signage. | |
| 39 | 11/21/25 | Panacea Construction Group | Proposal instructions require OSHA 300 Data from 2025, however, OSHA 300 logs are not available until 2025 is over. Would 2020-2024 be sufficient with known data of 2025-year to date? | Amend 003 | Yes |
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