36C25225R0036_2.docx
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- Attached to
- Z1DA--578-25-003 Renovate Elevators B200 (Construction) at the Hines VA Hospital in Hines, IL
- Solicitation number
- 36C25225R0036
About this file
This document is a Presolicitation Notice for a Department of Veterans Affairs (VA) construction project to renovate elevators at the Hines VA Hospital in Hines, Illinois. The solicitation (36C25225R0036) is a 100% service-disabled, veteran-owned small business set-aside for comprehensive elevator modernization in Building 200, a primary healthcare facility completed in 1971. The project involves renovating 5 passenger elevators (P1-P5), 3 service elevators (S6-S8), the elevator penthouse, first-floor and basement/upper floor elevator lobbies, and replacing six elevator penthouse air handling units.
The contract's scope requires completing all work, including submittals, reviews, and closeout within 730 calendar days from the Notice to Proceed. The Independent Government Estimate breaks down costs as follows: Elevators (36%), General Construction (12%), Electrical/Telecom/Security (9%), Fire Protection (3%), Mechanical (1%), and Plumbing (<1%). The project is classified under NAICS Code 238290 with a small business size limit of $22 Million, and the estimated construction magnitude is between $10-20 million. The full solicitation will be posted on SAM.gov around April 8, 2025, with two site visits planned, and the response deadline is May 8, 2025, at 23:59 Central Time.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| 578-25-003 Renovate Elevators B200 (Construction) at the Hines VA Hospital in Hines, IL |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25225R0036 |
| RESPONSE DATE/TIME/ZONE |
| 05-08-2025 23:59 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Z1DA |
| NAICS CODE* |
| 238290 |
| PLACE OF PERFORMANCE |
| Hines VA Hospital |
Building 200
5000 S. 5th Avenue
Hines IL
| POSTAL CODE |
| 60141-5000 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
GLAC (69D)
115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Kristi Kluck Kristi.Kluck3@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
| Solicitation: | 36C25225R0036 |
| Project: | 57825-003 Replace Elevators B200 |
| Place of Performance: | Hines VA Hospital | |
| 5000 S. 5th Avenue | ||
| Building 200 | ||
| Hines, IL 60141-5000 |
The action is a pre-solicitation notice of a forthcoming, Request for Proposal construction solicitation for Project 57825-003 Replace Elevators B200. THIS ACTION IS A 100% SERVICE-DISABLED, VETERAN-OWNED, SMALL-BUSINESS SET-ASIDE.
Building 200 at the Hine VAH was completed in 1971 and serves as the primary healthcare facility on Campus. The building contains eight (8) traction and seven (7) hydraulic elevators in varying conditions. Some of the equipment has been modernized in the 1980’s and 1990’s but overall, the equipment is in average to poor condition and operating at its useful life expectancy.
The primary objectives of this contract are to furnish all labor, materials, equipment, tools, and qualified supervision necessary to complete the following:
1.) CLIN 1:
a. Renovate all 5 passenger elevators, P1-P5, and all 3 service elevators, S6-S8, in Building 200.
b. Renovate the Elevator Penthouse, Room 1700. Ensure all 8 elevators and associated support equipment comply with the latest codes and standards.
2.) CLIN 2: Renovate the first-floor elevator lobby and construct a wall separating the passenger and service elevators.
3.) CLIN 3: Renovate the basement and 2nd to 14th floor elevator lobbies.
4.) CLIN 4, demolish the six elevator penthouse AHUs and replace with new.
All work must be coordinated in a manner of performance least likely to interfere with the daily operations of the hospital.
The Independent Government Estimate for the construction phase of this project includes the following breakdown.
| 1.) Elevator | 36% | |
| 2.) General Construction (architectural, structural, | 12% |
civil, demolition, finishes, etc.)
| 3.) Electrical, telecom, security | 9% | |
| 4.) Fire Protection | 3% | |
| 5.) Mechanical | 1% | |
| 6.) Plumbing | < 1% |
The contractor shall complete all work including submittals, reviews, quality assurance, and closeout no later than 730 calendar-days from the Notice to Proceed (NTP). Contractor must plan accordingly to maintain the contractual period of performance. This schedule includes submittals, submittal reviews, material lead-time, installation, testing and balancing, punchlist inspections/ corrective action, training, and standard closeout.
This project is classified under NAICS Code: 238290 (Other Building Contractors) with a small-business size limit of $22 Million.
IAW VAAR 836.204, the magnitude of construction for this work is between $10,000,000 - $20,000,000 Part 836 - Construction and Architect-Engineer Contracts - Office of Acquisition and Logistics (OAL) (va.gov).
In accordance with FAR 19.301-1, at the time the offer is submitted and prior to award of any contract, the offeror must represent to the contracting officer that it is a Small Business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition. Additionally, all eligible firms must be registered and current in the System for Award Management (SAM) database to be evaluated and eligible for contract award. If the firm is not registered in SAM, you may register online at https://www.sam.gov.
The solicitation (including any/all specifications and drawings) will be posted to www.SAM.gov – Contracting Opportunities (SAM.gov | Contract Opportunities) on or about April 8, 2025. Two site visits will be held once the full solicitation has been posted. More information on the time and meeting place will be included with the full solicitation. All prospective contractors are strongly encouraged to attend.
Vendors are responsible to monitor and download the solicitation and any amendments associated with this solicitation from SAM.gov | Contract Opportunities.
Points of Contact:
Kristi Kluck – Kristi.Kluck3@va.gov
THIS IS ONLY THE PRE-SOLICITATION NOTICE.
THE ATTACHED INFORMATION IS FOR GENERAL INFORMATION ONLY; FINALIZED SPECIFICATIONS AND DRAWINGS WILL BE PUBLISHED WITH THE OFFICIAL SOLICITATION.
See attached document: S02 SOW_Att14a _578-25-003_HINES ELEVATOR MODERNIZATION_SPECS VOLUME 1of2_DRAFT.
See attached document: S02 SOW_Att14b _578-25-003_HINES ELEVATOR MODERNIZATION_SPECS VOLUME 2of2_DRAFT.
See attached document: S02 SOW_Att15a_578-25-003 100 perc Bid Drawings_Part 1of5_DRAFT.
See attached document: S02 SOW_Att15b_578-25-003 100 perc Bid Drawings_Part 2of5 DRAFT.
See attached document: S02 SOW_Att15c_578-25-003 100 perc Bid Drawings_Part 3of5 DRAFT.
See attached document: S02 SOW_Att15d_578-25-003 100 perc Bid Drawings_Part 4of5 DRAFT.
See attached document: S02 SOW_Att15e_578-25-003 100 perc Bid Drawings_Part 5of5 DRAFT.
See attached document: S02 SOW_Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04_DRAFT.
See attached document: S02 SOW_Att17_Building 200 Elevator Study Existing Condition Photos_DRAFT.
See attached document: S02 SOW_Att18_Building 200 Colored Space Drawings_DRAFT.
See attached document: S02 SOW_Att19_Building 220 Colored Space Drawings DRAFT.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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