Final SOW 537-18-141.pdf

Date: December 2, 2020

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Replace Failed AHU1 and Remote Chiller for Endoscopy Project Number: 537 18 141

Place of Performance: Buildings 1A and 1B

Jesse Brown VA Medical Center 820 S. Damen Ave Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, components, labor, and supervision for replace the failed AHU1 and Remote Chiller for Endoscopy

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

1. Complete all work including submittals, reviews and quality control within the calendar days from

Notice to Proceed (NTP) as shown below.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

GENERAL REQUIREMENTS and PROJECT GOALS The goals of this project are to replace the existing failed AHU1, Remote Chiller in Endoscopy and make corrections to the above ceiling ductwork and controls. Provide other trades as required to accommodate this HVAC work. The suite room layout will remain the same. Endoscopy is a fully functional suite and work shall be completed in phases to minimize impact to patient care. In addition, provide asbestos abatement as shown on the plans, however air monitoring shall be provided by the VA.

LIST OF EXHIBITS OR DRAWINGS to be included:

Level Complete

Calendar Days for the

Work VA Review Total days after NTP

Task 1: First Construction Meeting with Documentation

14 0 14

Task 2 – Coordination 14 7 35 Task 3 – Pre-Construction 28 28 91 Task 4 – Mobilization and Performance of the Work 56 0 147 Additional days for asbestos abatement 7 0 154 Task 5 – Closeout 21 0 175

Project 537-18-141

CONSTRUCTION PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

a. Exhibit 1: Plans and specifications issued for construction

DEDUCTIVE ALTERNATE BID. None

CONSTRUCTION PROGRESS MEETINGS:

a. The Contractor’s Project Manager and Field Supervisor shall provide bi weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend. 25% of these meetings the Contractor’s Project Manager and Field Supervisor shall occur on site.

b. Field crews shall collect data and information as job progresses capturing all changes and modifications during construction on red line drawing plan set. Red line drawings will be reviewed by the COR during each progress meeting.

c. Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes shall contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Payment and pencil draw log with comparison to schedule of values and percent complete.

h. Detailed 2 week look ahead and shutdown schedule

1. At 25%, 50%, 75% and 95%, coordinate with the COR for walk through inspection with the VA Shops.

The Contractor shall have the Foreman from all trades attend. The VA Shops HVAC / AC, Electrical, Plumbing and Carpenter Shops will attend. The purpose of this meeting / walkthrough is the VA Shops Leads observe construction progress and speak with the respective Contractor Trade Forman / Superintendent

DAILY REPORT: The Contractor shall provide a Daily Report in compliance with VAAR 852.236 79 DAILY REPORT OF WORKERS AND MATERIAL. Email the Daily Report to the COR not later than 9 am the next working day.

WORK TASKS AS FOLLOWS

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent shall attend an on site kick off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10 6001a. The schedule of value shall match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval.

f. Provide a comprehensive submittal and RFI logs.

g. Submit scanned copy of all workers OSHA construction safety training certificates.

h. Submit copies of all required state license and registrations. See Requirements on Project

Specifications and Part 6.

All submittals listed above shall be reviewed and approved by the VA prior to scheduling a site mobilization meeting. Contractor shall not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor shall make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor shall identify location where infection control barriers need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit shop drawings for demolition work.

4. Submit a project specific Infection Control Plan: each work zone shall have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns.

b. Show VA inspection schedule per work zone.

6. Submit: Provide a FULLY LOADED COST SCHEDULE meeting the requirements of the VAAR 852.236 84 SCHEDULE OF WORK PROGRESS. Not less than one item per subcontractor. In addition, include any expected system shutdowns and off hours work.

7. Submit: LIST OF ALL CONTRACTORS AND SUBCONTRACTORS: company names, office address and main point of contact name with telephone number

8. Submit: CONSTRUCTION SAFETY PRECAUTIONS with project specific procedures, processes, analysis and details including but not limited to:

a. CONSTRUCTION SAFETY PLAN, LOCK OUT TAG OUT (LOTO), PERSONAL FALL ARREST

SYSTEM, CONFINED SPACE PLAN

b. ACCIDENT PREVENTION PLAN (APP) project specific

c. ACTIVITY HAZARD ANALYSIS (AHA) project specific

1. Submit: CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS

2. Provide project specific details for construction infection control / dust control precautions for review and approval of the VA.

3. In preparation of this item: Coordinate and meet with the COR in completing the

VA’s Infection Control Risk Assessment documentation which is needed to obtain approval of the CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS by VA Infection Control. Include one on site meeting with the VA COR in perpetration and one on site meeting with the VA COR and the VA Infection Control Staff.

All submittals listed above, and Division 1 submittals shall be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor shall not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre Construction: Contractor shall not mobilize on site until all Pre Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals shall be reviewed and approved by the VA prior to issuance of theMobilization Authorization Letter. Contractor shall not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor shall meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor shall not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection

Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor shall furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting shall begin from date of contractor mobilization until the date of final acceptance.

VA Form 10101, Contractor Production Report shall be signed, dated and submitted by the Contractor’s Superintendent. Each report shall include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor shall address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. Submit a written statement from the Contractor attesting that the Work is Substantial Complete:

a. The final construction inspection and the related work corrections shall be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

i. This notification will allow the COR to coordinate with Designer of Record for final construction completion inspection.

ii. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

iii. With this notification, the Contractor shall provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. At Substantial Completion, the Contractor shall notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

2. Demonstration that the work is complete

a. The Contractor shall demonstrate the operation of the system(s).

b. Provide factory startup and certification of all systems.

c. Newly installed piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting completion

d. Schedule the demonstration with the COR, 21 days in advance so that the VA Operations and Maintenance staff and the Designer of Record can attend.

e. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it shall be scheduled at night or on the weekend.

f. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

g. This demonstration is not to be combined with the System Training functional performance testing.

3. System Training

a. Provide a written training plan to the COR for review and approval prior to scheduling the training. Include: a) list of systems, b) list of manufacturers, c) detailed training plans that include operating the equipment and functional performance tests, d) printed copies of the training plans for each trainee, e) list of items that the VA must have complete so that the training and the associated functional performance tests that occur during the training can be coordinated by the VA to minimize impact to Operations and Patient Care

b. Provide factory personnel for training for all equipment

c. Provide 3 sessions of training at 2 hours each. Two training sessions will be separate dates during the business day. The third training session shall be coordinated with the COR for weeknight.

d. Schedule the factory training with the COR not less than 21 days in advance.

e. Within 7 days after training is complete, provide and electronic copy of the training attendance sign in sheet as well as electronic copy of the training documents.

4. Provide As Built Drawings shall be in PDF and .DWG file formats. .DWG files shall be compatible with

AutoCAD 2020 or earlier version.

5. The Contractor shall provide an itemized table with all installed equipment and parts. The table shall include but no be limited tomanufacturer,model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

6. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor shall provide all shop drawings and product submittals via email.

Work Zone Acceptance: The Contractor shall schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 shall be completed by the Contractor prior to pre final inspection.

3. Schedule work zone pre final inspection at 8:00am on a Weekday.

a. Newly installed piping system components shall be flushed prior to being placed in service.

Contractor shall submit a letter certifying this task has been performed.

b. Contractor shall demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items shall be addressed before the final inspection can be scheduled.

5. Work Zone shall be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1 year parts and labor warrantee from date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor shall comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG 18 3 Design and Construction Procedures

a. Local Code: VA shall function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

b. Contractor and Subcontractor Staff shall have completed the 30 Hour OSHA Construction

Safety Training program.

c. The Prime Contractor shall always have a Competent Site Safety and Health Officer on site when any worker(s) or sub contractors are present.

d. Individuals working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

5. All work will be provided with one year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize shall be in writing by the VA.

b. Project number and the contract number shall be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS shall be provided with every payment request.

d. No speakers or radios for the playing of music shall be allowed on the job site. Two way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00PM to 4:00AMMonday through Friday, and weekends Friday 6:00 pm to Monday 4:00 AM.

b. Normal construction work hours can only be modified with written approval of the VA

Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer drilling, saw cutting, equipment moving in public corridors, or similar noise producing activities adjacent to a patient room (floor above and below included) shall be performed when such room is unoccupied.

e. Crane lifts shall be during low patient time and performed Weekends.

f. Any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time and performed Weekends.

3. Site Access

a. Before starting work at each work zone, the Contractor shall post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will only one construction key. VA keys will remain on site in a combination lock box.

c. The Contractor shall check in (in person) with the Ogden Security Desk which is located on the

Ogden Entrance main lobby for any work and site visit. Contractor shall present their ID to get a Vendor’s Day Pass.

d. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work shall be during low patient demand times performed starting Saturday

10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor shall submit a project specific Safety Plan per Project Specification Manual.

Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

Fire extinguishers, pedestal mounted in the area of work.

Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

Fire seal all penetrations through any wall or floor with UL Listed fire rated materials or assemblies manufactured for the purpose.

b. No on site office or office trailer is allowed. No on site storage or storage trailer is allowed.

Provide ‘just in time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

e. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries only at the Polk Street dock and coordinated with COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors between 6 pm and 6 am. Do not move materials in public corridors during the business day.

d. No on site parking or parking in the VA garage from 6 am – 5 pm weekdays. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. During the weekday the existing JBVAMC parking garage is at capacity and reserved for patients and staff. The Contractor may park in the parking garage nights and weekends at the daily rate. It is the Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor shall only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV, unless otherwise noted.

b. Provide mitigation activities as outlined in the Project Specifications.

c. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY

PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide a hard corrugated plastic dust tight temporary construction barrier to isolate the area of work.

e. Provide a High Efficiency Particulate Arresting / High Efficiency Particulate Air Filtration

(HEPA) recirculating air equipment inside the construction workspace. Include fire seal the existing openings in area of work needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

f. Including monitoring the negative pressure environment for the construction workspace:

g. Before the start of work, provide a fully functional differential pressure sensor and connection to the VA Building Automation System to prove that the construction area is under negative pressure. The BAS system shall alarm at the VA graphic annunciator.

Remove at the completion of construction.

d. When working above the ceiling in areas that do not have temporary construction containment, provide dust containment tent or portable containment cube, with HEPA filter negative air system.

e. When working in the surgical suite, all staff shall be outfitted with contractor supplied single use PPE intended for a sterile surgical suite. Include bonnet, cover all’s, booties, facial hair covers. This is intended to minimize the terminal cleaning in the OR. Do not allow corrugated carboard into the surgical suite.

f. Wash / wipe all tools and equipment before entering the surgical suite.

g. No trash, used packaging, or construction spoils shall be stored in the construction work zone.

Remove each day using covered gondolas.

h. Broom sweep the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom sweeping creates airborne dust.

i. Contractor shall clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets shall be included in the infection control plan for VA review and acceptance. The VA shall provide terminal cleaning for ORs.

Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water shall be used to scrub and wipe down surfaces.

Disinfecting: A hospital grade disinfectant shall be used. Disinfectant product shall not leave a residue behind and shall not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High touch areas shall also be wiped down.

j. The entire work zone shall be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday.

k. Infection control barriers in areas impeding VA staff from performing their duties shall be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

l. Contractor shall provide one construction dumpster not exceeding 20 yards with a surrounding safety fence. Pavement to be protected from damage of loading and unloading the dumpster and dumpster weight. Located on the Polk Street Dock. Provide recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS Policy.

m. See project specification manual for all other infection control requirements.

8. Compatible System procurements shall be as follows:

a. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open source head end equipment.

9. Sole Source Procurement, the Contractor shall provide fully functional complete systems, however, include the following sole source procurements for the following special systems:

a. Fire Alarm: Components, programming and start up: Siemens