Battle Creek SOW LOTO Yearly Review.pdf
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- Solicitation number
- 36C25026Q0718
About this file
This is a Performance Work Statement for the Battle Creek VA Medical Center's Lockout Tagout Yearly Review (Contract Number 515-26-2-390-XXXX).
The contractor must perform an annual inspection of Lockout/Tagout (Energy-Control) Procedures in compliance with OSHA 1910.147 requirements. The inspection scope includes verifying accuracy of existing lockout procedures and tags, identifying inaccurate or missing procedures due to equipment reconfigurations or relocations, and creating new procedures and tags for equipment lacking coverage. A minimum of 672 procedures are anticipated for inspection across multiple buildings. Upon completion, the contractor must submit a Lockout Summary Report to the VA Contracting Officer's Representative (COR) serving as official certification of the annual inspection. For any equipment without procedural coverage, the contractor is responsible for developing machine-specific energy control procedures including equipment description, location, hazardous energies present, photographs of equipment and isolation points, sequential shutdown methods, required lockout hardware, verification methods, and release protocols. All procedures must be formatted approximately 8.5" x 11" (with modifications only where necessary), color printed, laminated to 10-mil thickness, and installed at the respective machines' main electrical panels or control panels. The contractor must develop a VA-Specific/OSHA template for COR review and approval prior to finalizing all procedures. Additionally, energy identification tags require COR approval before final production and placement.
The contractor must assign at least one project team member as a Certified Safety Professional (CSP) with a minimum of ten years' experience in Lockout/Tagout compliance to attend the survey at Battle Creek VAMC. The contractor must demonstrate OSHA compliance experience, familiarity with VA guidelines, and provide a minimum of five references for previous LOTO audits, workplace safety consulting, and OSHA compliance work, with prior VA experience preferred.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFI_Responses.pdf | ||
| VA Medical Center Assets List 4-7-2025.xlsx | XLSX spreadsheet | |
| BSE 1.4.23.xlsx | XLSX spreadsheet | |
| LOTO1 Example_Redacted.pdf | ||
| 36C25026Q0718.pdf | ||
| 36C25026Q0718_1.docx | DOCX document |
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Text version
THE BATTLE CREEK VA MEDICAL CENTER
LOCKOUT TAGOUT YEARLY REVIEW
PERFORMANCE WORK STATEMENT
515-26-2-390-XXXX
SCOPE OF WORK
1. ANNUAL INSPECTION OF ENERGY CONTROL PROCEDURES – LOCKOUT
TAGOUT
Contractor will perform an annual inspection of Lockout/Tagout (Energy-Control) Procedures per the requirements of OSHA1910-147 (VA-Required) to document the following:
• Ensure accuracy of Lockout Procedures and Tags in place
• Identify Lockout Procedures and Tags that are in place, but inaccurate due to equipment reconfigurations and/or relocations or are missing
• Create new machines/equipment LOTO Procedures and Tags for those requiring one.
The OSHA/VA requirements for the Annual Inspections 1910.147(c)(6) are as follows:
The employer shall conduct a periodic inspection of the energy control procedure at least annually to ensure that the procedure and the requirements of this standard are being followed.
• The inspection shall be performed by an authorized employee other than the ones utilizing the energy control procedure being inspected.
• The inspection shall be conducted to correct any deviations or inadequacies identified.
• Where lockout is used for energy control, the periodic inspection shall include a review, between the inspector and each authorized employee, of that employee's responsibilities under the energy control procedure being inspected.
• Where tagout is used for energy control, the inspection shall include a review, between the inspector and each authorized and affected employee, of that employee's responsibilities under the energy control procedure being inspected, and the elements set forth in paragraph (c)(7)(ii) of this section.
The employer shall certify that the annual inspections have been performed. The certification shall identify the machine or equipment on which the energy control procedure was being utilized, the date of the inspection, the employees included in the inspection, and the person performing the inspection.
The contractor should anticipate that, at a minimum 672 procedures will require inspection as a part of this project as follows (budgeted quantities per building) – attached.
VA Medical Center Assets List 4-7-2025.x
Upon completion of the inspection, a Lockout Summary Report will be submitted to the VA COR citing the survey findings. This Report will serve as certification of VA Battle Creek’s Annual Inspection of Written Procedures. (Refer to attached documents).
2. DEVELOPMENT OF LOCKOUT/TAGOUT PROCEDURES AND ENERGY
IDENTIFICAITON TAGS
If, during the inspection phase, equipment is observed to have no procedural coverage (and is not listed within the Asset List provided), contractor will be responsible for gathering all data necessary to develop machine specific energy control procedures, per 1910.147(c)(6). The COR should be notified of all findings needed LOTO Tags.
The contractor will be responsible for the development of Lockout/Energy Control Procedures (hereafter Procedures) for the VA’s affected equipment. The Procedures will measure approximately 8.5” x 11” and only where necessary, the sizes will be modified.
Procedures will include the following information:
• Equipment Manufacturer and Description
• Location (department and/or bay)
• Potentially Hazardous Energies Present
• Magnitudes of Energies Present
• Photograph of the equipment and machinery and each
• Energy isolation point
• Sequential Method of Shutdown
• Lockout Hardware Required
• Method of Verification
• Release From Lockout Protocol
Contractor will develop a VA-Specific/OSHA template for the COR to review and approve; this template format will be used to develop all procedures created as part of this project. Final Procedures will be color printed laminated to 10-mil and will be installed at the respective machines main electrical panel or control panel.
Additional tags will be reviewed and approved by the COR prior to developing the final product for equipment placement.
3. TECHNICAL QUALIFICATIONS:
One project member (attending survey at the BCVAMC) of the survey team to be a Certified Safety Professional (CSP) with at least (10) years’ experience in the field of Lockout/Tagout compliance.
Contractors will have OSHA compliance experience and have experience with VA guidelines.
Contractor will provide a minimum of five references for performing LOTO Audits, workplace safety consulting and OSHA compliance assistance. Ideally, any experience working with the VA.
| 2026-01-12T08:21:40-0500 | |
| ROBERT PAVLOVIC |
File details come from the government source that posted it. Updated .