Single Source - Brand Name Only - Justification - Schneider Electric - for Solicitation.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-2900

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-2900

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland Medical Center will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. The zero-dollar 2237 purchase request number for the “Address Retro Commissioning Items” construction project is 541-26-2-5986- 0069.

2. Nature and/or Description of the Action Being Approved: This construction project is named “Address Retro Commissioning” which will renovate HVAC items within specified Energy Conservation Measures outlined by the facilities energy manager located at the Ambulatory Care building at the Cleveland VA Medical Center. The Energy Conservation Measures include Repair All Failed and Mis-Mapped AHU Sensors, Heat Exchanger Isolation Valve Replacement, and Repair Failed VAV Reheat Valves. The goal of this project is to upgrade systems to reduce the amount of energy consumed by the Cleveland Ohio VA Medical Center

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Andover direct digital control (DDC) system is required to provide electronic positioning of valves and dampers in the medical facility’s HVAC system.

Schneider Electric materials work within the Andover system. The system is programmable and the program code can be customized to control time schedules, set points, controllers, logic, timers, trend logs, and alarms. The system, when properly integrated, can administer controls for the HVAC systems for the entire medical center. The estimated value for the Andover DDC system materials is $80,000. This acquisition requires Brand Name only Scheider Electric Andover DDC system components. The specific components needed are:

a. Schneider Electric – Automation Server SPACELOGIC AS-P, Specification

Section 01 91 00 General Commissioning Requirements (Paragraph 1.7) and 23 09 23 Direct Digital Control System for HVAC (Paragraph 2.4)

b. Schneider Electric – Room VAV Controller SPACELOGIC RP-V-4A, Specification Section 23 09 23 Direct Digital Control System for HVAC (Paragraph 1.1)

c. Schneider Electric – Room VAV Controller SPACELOGIC RP-V-5A , Specification Section 23 09 23 Direct Digital Control System for HVAC (Paragraph 1.1)

Revision: 04 Effective Date: 12/15/25

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by

RFO 6.103-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6; ( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by

RFO 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This acquisition requires Brand Name only for the Andover DDC system components, manufactured solely by Schneider Electric . This project has identified nonfunctional components within the Schneider system that need to be replaced. These components are being replaced to address ongoing building management system (DDC) issues that will allow our HVAC systems to function more efficiently and provide the facility with a more energy-efficient reliable system. It would not be cost effective to replace the entire system so replacing these individual proprietary components is the most financially effective option.

Currently the Andover DDC system, which Schneider Electric parts work with, is used for a vast amount of the facility’s existing control systems. The medical center is in need of replacing components of a proprietary system and replacing the entire system with new DDC’s would not be cost effective and would not allow us to implement this project.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): This acquisition is a construction project that is set aside for Service-Disable Veteran-Owned small business. This J&A is a Brand Name restriction only for the components of Schneider Electric Andover DDC System components, in which the contractor will provide.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be fair and reasonable to the government based on the overall project is being competed as an SDVOSB set aside, in accordance with FAR Part 14.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5

Revision: 04 Effective Date: 12/15/25

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The existing HVAC controls and components have been investigated at the Cleveland VA Medical Center facility. The existing systems in place are able to control the equipment; however, they are incapable of properly communicating back to the existing Andover systems which have been installed in over 95% of the medical center. Andover Controls was acquired by Schneider Electric, which both are effectively compatible with each other.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Not Applicable – See Item 5.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Michael D. Morgan Date Construction Branch Supervisor Cleveland VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christopher Callihan Date Contracting Officer

NCO 10

https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx