36C25026B0025.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 88

36C25026B0025 X

02-19-2026

583-26-3-650-0012

583-24-527

36C250

Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

Email only to the contract specialist at: stacie.hill@va.gov No physical bids will be accepted.

Stacie Hill (937) 268-6511 ext. 4651

Renovate Space to Meet Hazardous Storage Room Requirements, Project 583-24-527

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the subject project for the Richard L. Roudebush VAMC located at 1481 W. 10th St, Indianapolis, IN 46202.

A pre-bid site visit has been scheduled for noon on Thursday, March 5, 2026. Meet at 1481 W. 10th St Indianapolis, IN 46202, Building 5. This site visit is subject to amendment, found on SAM.gov.

The NAICS code is 236220 with a small business size standard of $45 million.

The estimated magnitude of construction is between $250,000 and $500,000.

Bid and bid bond will be accepted, via email only, if received before the date/time specified in block 13a below.

Send bids to the email specified in block 8 above. Hand delivered and mailed bid/bond will not be accepted.

A virtual bid opening will be conducted. See Information Regarding Bidding Material, Bid Guarantee, and Bonds for details.

This solicitation is 100% set-aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA certified SDVODBs in the SBA's Small Business search (https://search.certifications.sba.gov/) at the time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 "Limitations on Subcontracting..."(Jan 2023)(Deviation) located in the General Conditions section of the solicitation.

0 300

X X

X 10

1 10:00 EDT

04-1-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

TAX ID:

EMAIL ADDRESS:

BID AMOUNT:

583-3660162-650-854200-3223 23NRNR000

36C250

Network Contracting Office (NCO) 10 Department of Veterans Affairs Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429

LUKE A. TURNER

VA-VHA-RPOC-2024-0076

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK (SOW)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

IMPORTANT BIDDER INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.9 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (DEVIATION NOV 2025)

3.2 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (DEVIATION NOV

2025)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (DEVIATION SEP 2025)

3.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(DEVIATION NOV 2025)

4.2 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION NOV

2025)

4.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.4 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.5 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.11 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.14 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.15 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.16 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.17 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.18 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.25 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..85

4.26 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

ATTACHMENTS

STATEMENT OF WORK (SOW)

1.0 GENERAL

The Department of Veterans Affairs (VA), Richard L. Roudebush VA Medical Center (RLR VAMC), has a requirement to renovate an existing storage closet to construct a Hazardous Drug Storage Room and to perform associated building system modifications as shown in the Contract Documents. This project shall be executed within an actively occupied, 24/7 healthcare facility. Patient care, clinical operations, life safety, and infection control shall always take priority.

All work will be completed at Richard L Roudebush VA medical center located at 1481 w. 10th street Indianapolis, Indiana. Most of the work will be required during normal business hours which is defined as 7 am to 5:00 pm Monday to Frida. The contractor shall review all work and determine what work will be required after hours in order to prevent impacts to patient care or VA operations. All after-hours work shall be calculated and included in the original bid.

2.0 PROJECT INTENT

The intent of this project is to provide a code-compliant, secure, negative-pressure Hazardous Drug Storage Room that meets VA pharmacy safety, infection control, ventilation, and security requirements. The Contractor shall deliver a complete, fully operational, tested, and accepted system. Work that is reasonably inferable from the Contract Documents shall be included, whether every individual component is explicitly shown. By submission of a bid, the Contractor acknowledges that it has reviewed, coordinated, and understood all Contract Documents, including drawings, specifications, design narrative, phasing requirements, and VA operational constraints.

The Contractor is fully responsible for delivering a complete, operational, and code-compliant project, including Site verification and coordination, Demolition and construction, Mechanical, electrical, fire protection, and security systems, Controls and BMS coordination, Testing, TAB, and commissioning support, ICRA, PCRA, and ILSM implementation, Temporary facilities, barriers, and protections, Final cleaning, as-builts, O&M manuals, and warranties.

All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

3.0 SCOPE OF WORK

The Contractor shall furnish all labor, supervision, materials, equipment, tools, temporary facilities, permits, coordination, testing, inspections, and closeout documentation required to complete the work Specified in the Specs, drawing, and Contract documents. Contractor shall follow all the requirements indicated on the attachments to include but not limited to drawings, specifications, …etc.

The Contractor shall review the AE’s design documents and prepare a Pre-Site Survey Checklist confirming that all prerequisites for the site survey have been completed. This shall include development of a preliminary project schedule and coordination with the Contracting

Officer’s Representative (COR) to identify required site access, constraints, and other information necessary prior to conducting the site visit.

The Contractor shall perform all site visits deemed necessary during the pre-bid phase to verify existing conditions and fully understand the scope of work.

Following review of the AE’s published documents, the Contractor shall submit a written verification report either confirming agreement with the scope as shown or identifying specific exceptions, discrepancies, or conditions that have changed since issuance of the AE documents. Any identified discrepancies may require clarification or modification of the project scope as defined in the Contract Documents.

The scope includes, but is not limited to:

• Selective demolition

• Architectural construction and finishes

• Mechanical (HVAC and exhaust) systems

• Electrical and low-voltage systems

• Fire protection and life safety systems

• Security and monitoring systems

• Infection control and construction phasing

• Testing, commissioning, and closeout

The Contractor acknowledges that work will occur within an existing medical facility containing concealed and legacy systems.

The Contractor shall reasonably anticipate coordination, rerouting, protection, temporary adjustments, and limited modifications necessary to accommodate existing conditions. Normal hospital-related constraints, concealed utilities, and coordination challenges shall not constitute a differing site condition.

A. DEMOLITION

The Contractor shall:

• Perform selective demolition as shown

• Protect adjacent occupied areas, utilities, and systems to remain

• Remove abandoned systems back to their source and properly cap or seal

• Coordinate demolition with ICRA and VA operational requirements

B. ARCHITECTURAL WORK

The Contractor shall construct the Hazardous Drug Storage Room in accordance with PG-18-12 and the drawings, including but not limited to:

• Metal framing with required security reinforcement

• Rated wall and ceiling assemblies

• Level 5 wall finishes where indicated

• Epoxy wall and ceiling finishes

• Seamless, heat-welded resilient flooring with integral coved base

• New door and frame assemblies with electronic access control

• Door monitoring, alarms, and required signage

All penetrations through rated assemblies shall be properly fire stopped.

C. MECHANICAL (HVAC AND EXHAUST)

The Contractor shall furnish and install all mechanical systems required to support the Hazardous Drug Storage Room, including:

• Dedicated hazardous exhaust systems

• Continuous negative pressure relative to adjacent spaces

• Digital pressure monitoring devices

• Exhaust fans, ductwork, supports, and roof components

• Emergency power coordination where required

• Supply air coordination as shown

• Code-compliant exhaust discharge separation distances

All systems shall be tested, adjusted, balanced, commissioned, and documented.

D. ELECTRICAL, LOW-VOLTAGE, AND SECURITY SYSTEMS

The Contractor shall provide:

• Normal and emergency power distribution

• Lighting and lighting controls

• Power for mechanical and monitoring equipment

• Security cameras, motion detection, and monitoring devices

• Integration with VA security and BMS systems

• Fire alarm modifications required to support the work

E. FIRE PROTECTION AND LIFE SAFETY

The Contractor shall:

• Modify fire alarm and sprinkler systems as required

• Always maintain life safety systems operational

• Implement Interim Life Safety Measures (ILSM) as required

• Restore all systems at the end of each work period unless otherwise approved

F. OTHER SCOPE REQUIREMENTS

A. The contractor shall provide a Waste Management Report monthly as per VA guidelines.

The Waste Management Report shall be provided monthly.

B. As per the drawings, contractor shall connect the installed exhaust fan to the facility's

Building Management System (BMS) and integrate using system's certified vendor, preferably facility local used vendor. Contractor shall understand that this is a critical part of the scope and will not be excluded. If the design drawings and specs are unclear, it is the contractor's responsibility to submit an RFI to the CO to clarify.

C. Contractor shall submit a commissioning report, including Testing and Balancing (TAB), for the exhaust fan after installation. The contractor shall submit with this report a certificate from the manufacturer's representative that the installation was performed to applicable standards.

D. The extension of the existing exhaust fans may expose contractors to residual compounds on the duct surface. The contractor shall utilize proper PPE as required.

4.0 INFECTION CONTROL (ICRA) and Interim Life Safety Measures (ILSM)

A. The Contractor shall comply with all ICRA / PCRA / ILSM requirements. This includes, but is not limited to:

• Hard containment barriers

• Negative air pressure with HEPA filtration

• Above-ceiling work permits

• Daily inspections and cleaning

• Infection Prevention approval prior to containment removal

B. No work shall begin / accepted until ICRA measures are approved.

5.0 CONSTRUCTION SAFETY

A. The Contractor shall comply with Specification Section 01 35 26 – Safety Requirements and all VA safety policies.

B. The Contractor shall submit a Site-Specific Safety Plan and Activity Hazard Analyses (AHA) and shall always provide a competent person on site.

6. UTILITY SHUTDOWNS, WORK HOURS, AND PATIENT CARE IMPACTS

A. The RLR VAMC is an actively occupied healthcare facility, and patient care operations always take priority. Any work that may impact patient care or clinical operations, require utility shutdowns, generate excessive noise, vibration, dust, or odors, affect life safety systems or critical services may be required to be performed after normal business hours, during second or third shift, or on weekends, as directed by the COR.

B. The determination of required work hours shall be made solely by the COR based on patient care and operational needs.

C. The Contractor shall include all costs associated with after-hours, night, weekend, phased, or restricted work in the bid. No additional compensation or time extensions will be granted for work required outside normal hours due to patient care, safety, or operational constraints. Utility shutdowns are high-risk activities. The Contractor shall Identify all affected systems, submit shutdown requests at least fourteen (14) calendar days in advance, Provide detailed shutdown and restoration plans, perform shutdowns after hours unless otherwise approved. Energized electrical work is prohibited. Fire watch shall be provided by the Contractor when required.

D. Operational delays, rescheduling, or additional protective measures are inherent risks of working in an active VA facility and shall be included in the Contractor’s bid.

E. The Contractor shall provide all temporary protections, barriers, negative air systems, temporary utilities, and sequencing required to safely execute the work.

F. Means and methods shall not compromise safety, infection control, life safety, patient care, or VA operations. The COR retains authority to direct changes where impacts are identified.

7.0 SUBMITTALS, REPORTING, AND MEETINGS

A. Submittals: The contractor shall be responsible for timely submittals of all information in accordance with the Specification. Where multiple options are listed on a submittal, clearly indicate the one selected.

B. The contractor shall submit all the submittals to the COR for approval Within (30) days upon awarding the contract. If any submittal is rejected, the contractor shall immediately revise and re-submit them to have all submittals sent to the COR during the described 15-day period.

C. Daily logs- The contractor shall submit daily logs to the COR daily.

D. Daily reports- The contractor shall provide a daily report at the conclusion.

E. RFIS: RFIs will be responded within 10 business days.

F. Progress meetings shall be held weekly at a mutually acceptable time, day of the week, and location. Job progress, any accessibility issues, job problems shall be discussed.

The meeting personnel shall include the COR, job supervisor and other interested parties as invited.

G. A pre-construction conference shall be held on site approximately two weeks prior to the commencement of any on-site work. Contractor shall be notified as to the date and time by the COR. The COR and the contractor hold progress meetings once every week to discuss progress, any issues with the work, safety issues and to review the next four-week schedule.

8. Access to Site and Site Requirements

A. All contractor’s employees and sub-contractor employees will be required to undergo a background/security check and receive a VA contractor’s badge to be used for the duration of the work on this Campus. This process requires up to six (6) weeks so approximately eight weeks prior to the commencement of the project, all contractor personnel will have to submit documentation for a security review and badge issuance.

B. The contractor, their personnel and their subcontractors shall be subject to all Federal laws, regulations, standards and VA directives and Handbooks regarding information and information systems security.

C. The contractor and sub-contractor personnel shall always wear a VA authorized badge when on the VA Campus.

D. The contactor is responsible for preventing unauthorized access to construction site during the duration of the project.

E. The buildings shall remain fully occupied during the duration of this work. Temporary measures may be required by the contractor to ensure full accessibility of VA patients, staff, and visitors.

F. The contractor shall maintain traffic lanes open to all personnel to access parking spaces during this work. Mobilization of equipment, personnel and supplies shall be completed without complete restriction of normal vehicle/pedestrian traffic and facility operations.

G. Temporary lane closures due to delivery of materials/equipment shall be limited to 15 minutes per hour and shall not occur from 7:00 am-9:30 am, 11:30am-1:00pm or 3:00pm-4:30pm on weekdays (Monday through Friday). These hours maybe modified as coordinated with the COR.

H. The contractor shall report to the COR anytime contracted employees are performing work on site.

I. All work performed after regular business hours of operation shall be coordinated with the COR.

J. The contractor is responsible for the physical security of the job site, materials, tools, and equipment as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during and after service. The government assumes no liability for loss or damage of contractor’s owned property held on government premises.

K. Contractor shall coordinate all dumpster locations with the COR prior to start of work.

Contractor shall place all dumpsters in F-lot; coordinate dumpster location with the COR if this is not possible. Any dumpster within 20 feet of a building will remain covered when not in use. Contractor shall use temporary marking and signs to indicate dumpster placement.

9.0 Electronic Key

A. The Indianapolis VA Medical center is currently transitioning to an electronic key and coring system throughout the entire medical center. The Prime contractor will be issued one electronic key (or more if needed) once the contract has started construction. The Prime Contractor will only be given access to the rooms\spaces that work is required in to complete the contract. Any additional access should be requested through the VA COR. The contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned to the COR in good working conditions. The Prime contractor will be responsible for reimbursing VA $125.00/each key if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime contractor. The electronic key will be required to be reprogrammed periodically to ensure is electronic key has updated access. Currently the electronic key is set to be reprogrammed every 4 days.

10.0 GENERAL REQUIREMNTS

A. The Richard L. Roudebush VAMC is an occupied facility. The contractor shall be responsible for providing a safe work environment during the construction period. Every effort shall be made by the contractor to protect the occupants, visitors, and customers from construction hazards.

B. Specification Section 01 35 26 is the section that governs safety on the VA campus.

The following information is intended to be complimentary to that Section. If there is a conflict between this document and the Specification Section, the most stringent content prevails.

C. All work associated with this project shall follow all VA regulations concerning Safety, Infection Control, Interim Life Safety, parking, personnel access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings.

D. If fire alarm system is needed to be out of service for more than 4 hours, or sprinklers are disabled for more than 10 hours, contractor shall provide a fire watch to check the area every 30 minutes 24hours/7days until the system(s) are restored.

E. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed. This plan shall be submitted for a minimum of four

(4) weeks prior to the commencement of work.

F. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

G. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

H. If Applicable: All crane work and lifts will be required to be conducted on weekends and require coordination with the COR, VA Police Department, and VA Safety service.

Additionally, the contractor is required to perform deliberate risk assessments and submit crane lifting plans for VA Safety and COR approval four (4) weeks prior to any crane lift.

I. The contractor shall obtain and post on the job sites the following permits as needed:

J. Construction work permit K. Utility outage permit L. Above ceiling work permit M. Infection control risk assessment (ICRA) N. Interim life safety measures (ILSM) O. Hot work permit P. Fire alarm shutdown permit.

Q. The contractor shall submit a hot work permit for any operation involving open flame or producing heat and/or sparks. This includes, but is not limited to metal cutting, welding, brazing, grinding, soldering, torch applied roofing, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic. Hot work permits shall be submitted at least two (2) business days prior to the anticipated work start date for approval. The Contractor shall follow all requirements of the hot work permit.

R. If a repair operation may affect a safety system, the contractor shall coordinate with the COR a minimum of 14 days in advance for ILSM preparation by the VA, and measure implementation by the contractor.

S. Any penetration through fire or smoke walls shall be fire stopped.

T. All shutdowns shall be done after hours to minimize operational impacts to the hospital.

The COR will make the decision if the work shall be done during second shift, third shift, or weekends.

U. The contractor shall coordinate all temporary disconnecting, modifications to, rerouting of, and reconnecting of existing fire protection systems and equipment with the COR, a minimum of 14 days in advance.

V. The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles during construction while restricting or blocking routes or entrances, by means of signs, cones, fences, barriers, traffic guards, etc., as needed. Coordination with the COR and/or VA Police is required prior to restrictions or closures.

W. The contractor shall coordinate with the COR for path of travel egress as each phase is mobilized.

X. Wayfinding signage shall clearly indicate areas that are closed off to the public.

Temporary means of egress, vehicle paths and parking signage shall be clear and abundant to assist patrons entering and exiting the parking garage structure.

Y. Demolition of concrete requires infection and dust control measures referenced in Specification section 013526 Safety Requirements, part 1.4.b.4.i.24 Crystalline Silica Monitoring (Assessment) and part 1.12.j Exterior Construction. Contractor shall follow OSHA CFR 29 1926.1153 Respirable Crystalline Silica standard for exposure control methods.

Z. The contractor shall make every effort to prevent the spread of dust, smoke, fumes, etc., throughout the parking garage, building and campus. Protect all air intakes with approved filters. There are intakes and/or exhaust in the garage and/or around the garage; the exact locations should be confirmed.

AA. The contractor shall provide construction area cleaning at the end of each shift to avoid dust accumulation and spread.

BB. The contractor shall be responsible for dust, noise, odor, and vibration abatement methods during all phases of construction. If VA authorities or the COR determine that abatement methods are not sufficient, this may require the contractor to alter the work schedule or method to not interfere with patients or hospital operations.

CC. The contractor shall provide a monthly construction waste report in compliance with VA policy requirements for recycling and waste disposal. Contractor shall follow all NEPA’s requirements.

DD. If contractor will be working in any confined space, the VA shall approve the work and Contractor shall follow all OSHA VA guidelines. Two weeks notice shall be needed for any confined space work.

EE. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized or approved by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment, and materials either in Conex containers in the F lot or at the Cold Spring Road VA Facility.

FF. Only low odor/low Volatile Organic Compound (VOC) products are permitted.

GG. No heavy equipment is allowed on the elevated structure.

HH. The Contractor shall be responsible for transporting the materials to the installation site spot. Any damage that occurs during transportation shall be repaired by the contractor to the original state prior to the damage occurring.

II. The Richard L. Roudebush VAMC is a smoke and vape free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

JJ. The contractor shall provide additional safety or infection prevention (IP) measures as directed by the COR, VA Safety, VA IP, and VA Police authorities.

KK. All construction barriers shall be 1 hour fire rated unless otherwise directed in writing by the COR.

LL. The contractor SHALL NOT perform any energized (electric) work during this project.

When connecting to existing energized electric panel, the contractor shall shut down the energized panel. Before shutting down the panel, contractor shall perform inform the COR with all affected service connected to this panel. Contractor shall provide a three-week schedule in advance prior to shutting down any panel. It is understood, to minimize the impact to the services in the facility, that shutting down any energized panel may require after hours work. Prior APPROVAL by the COR for the shutdown is required, and the shutdown may take place at any time in First, Second or Third shift as decided by the COR. Contractor shall follow Lock Out Tag Out procedure (LOTO) and comply with the VA instructions and requirements for the process.

MM. The contactor shall provide a work schedule to the COR within seven (7) business days upon contract award. The contractor shall provide an updated schedule every week.

NN. The COR shall be the primary point of contact for all project coordination.

OO. The contractor shall complete a final deep site cleaning after each phase and once all the work is complete. The site shall be vacuumed and mopped as needed, and all horizontal and vertical surfaces shall be dust free. Site will not be approved and released until they are completely clean and free of dust.

PP. Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ). It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

QQ. The Contractor shall patch any rated walls, ceilings, or ceiling components disturbed during construction to the safety requirements of the UL assembly.

RR. The contractor is expected to clean their work areas during and at the conclusion of work in an area daily. All relocated items shall be returned to their original locations once the contractor has completed the work in each area. Any damage to furnishings, equipment, etc. shall be promptly reported to the COR and damage must be repaired expeditiously. A site-specific safety plan shall be required including Activity Hazard Analysis (AHA) and evidence of confined space training.

SS. The contractor shall be aware that unforeseen hospital conditions may cause changes in PCRA, ILSM, and ICRA requirements. The contractor shall comply with all such changes as soon as the contractor is made aware of said changes.

TT. The Contractor shall be responsible for complying with all requirements of working within an active Medical Center, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, etc.

UU. The Contractor shall be responsible for providing their own infection prevention containment cart for the project if needed.

VV. The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

WW. All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart.

Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

XX. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

YY. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

ZZ. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall Conduct themselves in a professional manner at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval. The contractor shall be aware that all disruptive/demolition work that may affect staff or patient shall happen after business hours if the COR finds that will impact patient care.

AAA. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project.

BBB. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

CCC. The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

DDD. The Contractor shall provide Construction waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

EEE. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

FFF. The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

GGG. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification.

HHH. The Contractor shall verify and investigate all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit.

III. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

JJJ. Any confined space entry shall adhere to OSHA Part 1926, Subpart AA. A confined space permit shall be required prior to entry into any confined space on the campus. If available, a VA maintenance person will accompany the contractor into any confined spaces.

11.0 PARKING

A. All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

B. The Contractor is authorized for having only two parking spaces on the RLR VAMC campus at F- LOT, the rule first comes first serve. If F-LOT is full , all Contractor employees and subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR. The contractor will be required at their expense to carpool and park at the VA’s Cold Springs Road location located at 2669 Cold Springs Road, Indianapolis, IN 46222. The COR will arrange for parking passes for contractor vehicles. The COR will arrange for parking passes for contractor vehicles.

C. The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damage that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

• Labeled includes the company name, contact information, and project(s) name.

• Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

• Locked and located only in the space authorized by the COR.

• Used for storage of materials and equipment for specific project only.

• No work shall be conducted inside or outside the temporary storage container.

• Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

• NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

• Removed within 15 days after the project closes out or the final invoice payment.

12.0 SECURITY

A. The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

B. The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

C. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2024. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned to the COR in good working conditions. The Prime Contractor will be responsible for reimbursing VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access.

Currently the electronic key is set to be reprogrammed every four (4) days.

D. The C&A requirements do not apply, and a Security Accreditation Package is not required.

13.0 CLOSEOUT AND ACCEPTANCE

Final acceptance shall not be based solely on physical completion. All systems shall be fully operational, tested, commissioned where applicable, documented, and accepted by the COR prior to final approval and payment.

15.0 CONTRACT DOCUMENTS

The following documents form the basis of this SOW:

• Construction Drawings

• VA Specifications

The Contractor is responsible for reviewing all Contract Documents prior to bidding.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE), currently accessed here: https:/sam.gov/. Enter the solicitation No. (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A virtual public bid opening will be held by the Contract Specialist one hour after the date and time bids are due specified in Box 13 of the SF 1442 (subject to amendment). Bidders are responsible for ensuring and verifying their bids and all required documents are received at the email designated in SF 1442 block 8 by the date and time specified in SF 1442 block 13A (subject to amendment). No physical bids will be accepted.

THE FOLLOWING DOCUMENTS ARE TO BE INCLUDED IN THE BID SUBMISSION:

(1) An original, fully completed and signed SF 1442 Offer page.

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

(3) An original, completed and signed SF 24 Bid Bond.

(4) A completed and signed copy of VAAR clause 852.219-75 - VA NOTICE OF LIMITATIONS

ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION). See Attachment IV for instructions.

(5) A completed and signed copy of FAR 52.219-28 - POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2024), if the Contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

Bidders may participate in the bid opening by using MS Teams or telephone.

The bid opening is currently scheduled for 11:00 am ET, on April 1, 2026. This is subject to change so please review all amendments.

To use MS Teams, use the following link:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/26378345240822?p=oVlHaWXZjj1e1mpNPM Meeting ID: 263 783 452 408 22 Passcode: iE9zX2iZ Dial in by phone +1 205-235-3524,,113923606# https://beta.sam.gov/ https://teams.microsoft.com/meet/26378345240822?p=oVlHaWXZjj1e1mpNPM

PROJECT INFORMATION

PROJECT NUMBER: 583-24-527

PROJECT LOCATION:

Richard L. Roudebush VA Medical Center 1481 W. 10th Street Indianapolis, IN 46202-2803

MAGNITUDE OF CONSTRUCTION: Between $250,000 and $500,000.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

TYPE CONSTRUCTION: Commercial and Institutional Building Construction SMALL BUSINESS SIZE STANDARD: $45.0 Million PERIOD OF PERFORMANCE: 300 calendar days from receipt of Notice to Proceed.

WAGE DETERMINATION: Department of Labor General Decision Number IN20250002 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://wdolhome.sam.gov

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to stacie.hill@va.gov.

The subject line of the email must read ‘RFI – 36C25026B0025.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s).

RFI responses will be posted to https://sam.gov/ as necessary in amendment format. Deadline for submission of RFIs for this solicitation is close of business 3/13/2026. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102(a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a bid is received and bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care…