SOW UPDATED.doc

Repair/Upgrade Medical Air, Gas, and Vacuum Units.

STATEMENT OF WORK (SOW)as of 09/15/2025

1. Contracting Officer’s Representative (COR)

2. Contract Title:

552-25-505 Repair/Upgrade Medical Air, Gas, and Vacuum Units.

3. Background:

The annual medical gas inspection has revealed components of the Dayton VA Medical Center’s Medical Air/Gas Systems in buildings 310, 320, and 310, have exceeded their operating life expectancy and have numerous deficiencies requiring replacement and repairs. Many of the equipment items are obsolete and replacement parts are no longer available. Due to a failure in the medical air units in Building 320, the VA has installed temporary dryer components that require ongoing maintenance. Additionally, several compressors and pumps for B320 and B330, are exhibiting signs of imminent failure, such as loud motor operations and pump cylinder knocking. These system components are essential for the delivery of modern medical care. They provide patients with vital gases needed for respiratory support, pain management, anesthesia, and other treatments, ensuring patient safety, effective treatment, and comfort.

4. Scope:

The contractor shall provide all necessary material, labor, and supervision for the fallowing tasks:

Certifications: The contractor shall provide a third party ASSE 6020 certified inspector and a third party ASSE 6030 ASSE certified verifier per VA Directive 7515(1) for the inspections, and commissioning. All installers shall possess an ASSE 6010 certificate. The contractor shall provide a copy of all certifications to the COR.

Medical Air Compressors: Replace medical air compressor units in buildings 320-1A131, 320-1B131, and 330-BC120. (Refer to exhibits 2, 3, and 4). Temporary units of minimum equivalent capacity of the existing units must be provided to ensure minimal interruptions during the replacement process.

Medical Vacuum Pump: Replace the medical vacuum pump unit in building 320-1B131. (Refer to exhibit 3). The contractor shall provide temporary unit of minimum equivalent capacity of the existing units to ensure minimal interruptions during the replacement process.

N2O & N2 Manifolds: Replace the Nitrous Oxide gas manifold and the Nitrogen gas manifold in building 310-1F148 and 149. (Refer to exhibit 1).

Replace 4 Master Alarm Panels. The alarm panel located in Bio-Med room -B330-BC123 shall be removed and replaced with new panel and relocated to room B330-BB102 for install as indicated on exhibit 4 drawings. (Refer to Exhibits 1, 3, 4, and 5).

5. Specific Tasks:

A. Replace medical air compressor unit and corresponding components in B320-1A131 and B320-1B131, with equivalent skid mounted, NFPA 99, 2024 compliant duplex oil-less scroll Medical Air unit, (460V-3 PH- 3 HP compressor). The Medical Air Unit shall have a minimum pressure rating of 120 PSIG discharge pressure. Dual desiccant air dryers with an integral demand‐based purge saving control. Each dryer individually sized per unit for peak demand and capable of producing a 10° F pressure dew point. High efficiency coalescing pre‐filter rated for 0.01 micron on each dryer with automatic drain and element change indicator. Particulate final line filters rated 0.01 micron on each dryer with element change indicator. The entire skid mounted unit will need to pass through the, approximately 34.75” clear span of frame, mechanical room door without removal of door frames. (Refer to Exhibits 2 and 3).

1. Correct piping materials shall be used to connect all components (copper, brass, or stainless steel). Remove all associated threaded fittings and nipples with NFPA 99, 2024 fittings.

2. A DN8 (NPS 1/4”) valve sample port shall be installed downstream of the main source shutoff valve to allow for sampling of medical air. (NFPA 99, 24 ED., 5.1.3.6.3.9(K)).

3. 1.

All pressure-sending devices and main line pressure gauges downstream of the source valves shall be provided with gas-specific demand check fitting to facilitate service testing or replacement. Pressure switch and gauge are currently on Hansen fitting and shall be replaced. (NFPA 99, 24, Ed., 5.1.8.2.3) B. Replace Medical Air Compressor Unit and corresponding components in B330-BC120 with equivalent NFPA 99 compliant triplex oil-less scroll Medical Air unit. (230/460V -3PH- 15HP). The Medical Air Unit shall have a minimum pressure rating of 120 PSIG discharge pressure. Dual desiccant air dryers with an integral demand‐based purge saving control. Each dryer individually sized per unit for peak demand and capable of producing a 10° F pressure dew point. High efficiency coalescing pre‐filter rated for 0.01 micron on each dryer with automatic drain and element change indicator. Particulate final line filters rated 0.01 micron on each dryer with element change indicator. (Refer to exhibit 4)

1. All pressure-sending devices and main line pressure gauges downstream of the source valves shall be provided with gas-specific demand check fitting to facilitate service testing or replacement. Pressure switch and gauge are currently on Hansen fitting and shall be replaced. . (NFPA 99, 2024 Ed., 5.1.8.2.3 )

2. Correct piping materials shall be used to connect all components (copper, brass, or stainless steel). Remove all associated threaded fittings and nipples. (NFPA 99, 2024).

3. A DN8 (NPS 1/4”) valve sample port shall be installed downstream of the main source shutoff valve to allow for sampling of medical air. (NFPA 99,2024 ED., 5.1.3.6.3.9(K)).

C. Replace Medical Vacuum Unit with equivalent NFPA 99, 2024 compliant Duplex Claw Medical Vacuum Unit in building 320-1B131. Medical Vacuum Unit is required to maintain 19” Hg capacity and 21SCFM. The entire skid mounted unit will need to pass through the, approximately 34.75” clear span of frame, mechanical room door without removal of door frames. (Refer to Exhibits 2 and 3).

1. The vacuum exhaust is not piped with approved materials (Soft soldered) It is currently piped with Soft Solder and Soft Solder is not an approved material? (NFPA 99, 2024).

D. Replace obsolete Automatic Nitrous Oxide Medical Gas Manifolds and Nitrogen Medical Gas Manifolds in B310 with equivalent Automatic Medical Gas Changeover Manifolds that comply with NFPA-99-2024. (Refer to Exhibit 1 for locations) E. Replace master alarm panels located in B310, B320, and B330 with equivalent alarm panels. Relocate the panel from B330-BC123 to BB102 and provide all connections to the panel for complete operating system.(Refer to Exhibit 1,3,4,5).

F. Provide inspection documentation for all replaced Medical Air/Gas Units, Nitrous Oxide Manifold, Nitrogen Manifold, and Alarm Panels as required by NFPA 99-2024.

G. Remove and dispose of all old equipment (i.e. compressor, vacuum units, and coordinating components). The B320 temporary dryer units shall be protected, preserved, and turned over to the VA. (Refer to exhibit 2 and 3)

6. Deliverables:

· Product Submittals

· Daily Status Reports

· OSHA and ASSE Certifications

· Project work schedule describing all phases of construction to include service interruptions and the durations of the interruptions.

· Third party inspections Certifications

· All third-party inspection documents.

· Shop drawings

· As builds

· Payrolls

· Waste Manifests

7. Performance Monitoring:

Daily walkthroughs shall be communicated and scheduled with the Contractor’s superintendent and the COR. Third party inspections and verifying shall be scheduled by the contractor and conducted by ASSE certified inspectors and a certified verifier. Inspection schedules shall be communicated to the COR.

8. Security Requirements:

All contractor employees shall be identified to the COR and are always to have flash badges worn on their person when on campus. (Refer to Section 01 00 00 General Requirements). Contractor employees are not to interfere with any staff or patients at this facility at any time.

9. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

N/A

10. Other Pertinent Information or Special Considerations:

All work must be completed in accordance with the most recent edition of NFPA 99-2024 and the Veterans Affairs Master Construction Specifications provided with this solicitation.

11. Inspection and Acceptance Criteria:

A. Prior to construction, the General Contractor shall inspect the site in the presence of the COR to document existing conditions and field verify existing materials and sizes.

The contractor shall provide a third party ASSE 6020 certified inspector and a third party ASSE 6030 ASSE certified verifier per VA Directive 7515(1) for the inspections, and commissioning. All installers shall possess an ASSE 6010 certificate. The contractor shall provide a copy of all certifications to the COR

12. Health and Safety:

A. Contractors shall meet construction safety requirements, including those covered in the ISLM and ICRA provided with this solicitation. .

B. The site superintendent must have an Occupational Safety and Health Organization (OSHA) 30-hour construction safety card dated within 5 years. In addition, all Contractor personnel must have OSHA 10-hour construction safety training cards dated within the last 5 years. A copy of the cards must be submitted to the COR for their records.

C. The Contractor’s personnel shall follow applicable policies of the Dayton VAMC, to include policies concerning fire and disaster preparedness programs.

D. The Infection Control Risk Assessment (ICRA) will be discussed with the contractor in conjunction with the COR and Infection Control Officer prior to the start of construction.

E. The Contractor shall immediately correct any fire or safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor responsible for any delays/costs associated with the stop work.

13. Warranty:

The contractor shall agree to warranty the workmanship and materials for the period of 1 (one) year from the beneficial occupancy date . The contractor shall provide the manufacture warranty for installed equipment.

14. Risk Control:

Provide temporary units of equivalent capacity of the existing units, to maintain operations during the replacement process. Any shutdown of the units shall be completed during the normal Saturday / Sunday weekend shut-down periods. This units cannot be out of service during normal working hours. The contractor shall coordinate all times / dates with the COR. All utilities disruptions shall be scheduled, approved, and coordinated with the COR. Contractor shall notify the COR, two weeks (minimum) prior to any utility disruption to allow the VA to make the preparations to prevent interruption of patient care.

15. Place of Performance:

4100 W. 3rd St. Dayton, OH 45428, Buildings: 310, 320, and 330

16. Period of Performance:

120 days from notice to proceed.

All work to be completed Monday-Friday 8:00am-4:00pm, excluding Federal holidays, unless medical necessity dictates after hours’ work and is approved by COR. Any interruption to the service will be completed during normal scheduled interruption hours. (The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

17. Specifications:

The contractor shall refer to the Manufacture’s specifications, ASSE 6000, VA Directive 7515(1) and NFPA 99 for additional requirements pertaining to this project. The Master Construction Specifications listed below will be made available to the contractor.

01 00 00 General Requirements

01 32 16.15 Project Schedules

01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements

01 74 19 Construction Waste Management

01 91 00 General Commissioning Requirements

07 84 00 Firestopping

07 92 00 Joint Sealants

13 05 41 Seismic Restrain Requirements for Non-Structural Components

22 05 11 Common Work Results for Plumbing

22 05 12 General Motor Requirements for Plumbing Equipment

22 08 00 Commissioning of Plumbing Systems

22 62 00 Vacuum Systems for Laboratory and Healthcare Facilities 22 63 00 Gas Systems for Laboratory and Healthcare Facilities 26 05 11 Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 27 26 Wiring Devices 26 29 11 Motor Controllers