36C25026B0004 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 11-12-2025

552-26-1-6976-0004

552-25-505

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

To all Offerors/Bidders

36C25026B0004

10-20-2025

X

X X

552-3660162-6976-854200-2670-23NRNR001

X 1

The purpose of this amendment is to provide the site visit sign-in sheet, RFI responses, and the conference call-in information for the bid opening.

On November 19, 2025, at 11:00 am a public bid opening will be held via conference call by the Contract Specialist, Tiffany Rausch. Please call 205-235-3524 and enter code 844 331 112# to access the bid opening conference call.

All other terms and conditions remain unchanged.

Luke A. Turner Contracting Officer

VA-VHA-RPOC-2024-0076

Questions and Answers:

Medical air system BC-120: If the existing source valve and pressure switch configuration needs to be removed, a shutdown of the system will be needed. See picture attached BC-120 MA example

It is required to maintain patient care throughout this project. All utilities disruptions shall be scheduled, approved, and coordinated with the COR. Contractor shall notify the COR, two weeks (minimum) prior to any utility disruption to allow the VA to make preparations to prevent interruption of patient care.

We believe there is enough room to remove some existing compressors and set the new system in that space, this would allow the existing system to remain in operation until the new system is up and running.

There is also an existing valve that would let us tie in without any shutdown or back feed needed. Is this plan acceptable?

Yes this is acceptable.

Both manifold rooms on the exterior of the building: We would suggest the SOW include removing the wooden supports on the wall and replacing it with a non-combustible material. The wood is a violation of the NFPA 99. See picture of N2O manifold wood on walls.

Thank you for your suggestion regarding the wood supports. However, this will not be added to the SOW, we will refer this to the maintenance shop for the removal.

For the master alarm replacements: Are we assuming all of the wiring meets the NFPA 99 code and shall be reused? If wiring replacement is needed a much more detailed SOW will be needed.

For the alarm panels that are to remain in their current location, it is assumed that the wiring meets the NFPA 99 code. Per the Scope of Work, the alarm panel that is to be moved will require new wiring.

For the master alarm relocation: In the biomedical area the old panel is to be removed, is it OK to use the existing box in biomed as a junction box to extend the wiring to the new location? This would then be covered with a metal cover. This plan does meet the NFPA 99 code. See picture of existing biomedical alarm panel.

Yes, this will be acceptable.

Medical Air system 1A-131: A brief shutdown of the system (2 hours) will be needed in order to remove all of the existing components near the source valve.

This is a small system and back feeding can be accomplished by using medical air cylinders and a regulator. Is this plan sufficient (vs a temporary system which will greatly increase costs).

This will be acceptable if any shutdown is no longer than 2 hours can be performed. It is required to maintain patient care throughout this project.

Medical Air system 1B-131: A brief shutdown of the system (2 hours) will be needed in order to remove all of the existing components near the source valve.

This is a small system and back feeding can be accomplished by using medical air cylinders and a regulator. Is this plan sufficient (vs a temporary system which will greatly increase costs.

See above response.

Medical Vacuum system 1B-131: A brief shutdown of the system (2 hours) will be needed in order to remove all of the existing components and replace the source valve. Hooking up a temporary vacuum system poses several challenges and is not the industry standard. Is it possible to provide portable suction units for each patient room? If so, do we have a count of how many patient rooms will be affected?

This will be acceptable if any shutdown is no longer than 2 hours can be performed. Portable suction units will be provided and managed by VA staffing.

The existing master alarm panels do not meet current code, shared commons for multiple signals and pressure switches wired as “abnormal” vs “low and high”. NFPA 99 says that when we breach a system, we are required to bring that system to current code. Because the new systems impact the master alarm functions are we required to bring the wiring from the replaced system to current code? This will be a large impact on pricing if new LV wire needs to be pulled.

The new Master Alarm panels shall be required to meet the current NFPA 99 code requirements.

Does the facility have a Base of Design for the new equipment?

There is no base of design.

Confirming that all new LV wire needs to be conduit for the relocation of Bio Med mater alarm panel?

Confirmed. All ne LV wire shall be in conduit.

Can the VA provide pictures of the Nitrous Oxide and Nitrogen pressure switches? They were not in manifold room.

See Attachment II for reference pictures.

See attached document: Site Visit Attendance 552-25-50510-29-2025-151305.

See attached document: Attachment II – RFI Response Pictures