36C25025R0037 0002.docx

36C25025R0037 | 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-29-2025

583-25-1-826-0001

None

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105

Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 To all Offerors/Bidders

36C25025R0037 01-16-2025

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-31-2025 10:00 EST

583-3650160-826-829800-2119 010041086

One (1) The purpose of this amendment is to address question asked during the question and answer period.

This amendment also adds “Past Performance Evaluation Questionnaire” to Section D. to the Solicitation.

This amendment shall extend the solicitation due date to 01/31/2025 10:00 AM EST.

Kristina L. Peart Contracting Officer

Questions and Responses 36C25025R0037 – Paratransit Transportation Services

Question 1: 6. SUBMISSION OF OFFER: Section 10. - The requirement that Offeror submits a list of vehicles, proof of insurance, and proof of registration limits bidders to those who have all the specific vehicles currently in their fleet. We expect to propose to furnish a fleet that will include newly purchased vehicles for this contract. While these vehicles are currently available with short notice, we may start operation with some vehicles currently in operation on other contracts and/or some vehicles that will operate short term but then be replaced with new vehicles. Will you accept a composite fleet list of vehicles, including VINs, that consists of current vehicles in our fleet plus vehicles yet to be acquired that do not have current registration and insurance?

Answer 1: The contractor shall provide all requirements requested regarding vehicles.

Question 2: ITEM INFORMATION: Base pricing for trips within 150 miles of the Medical Center is unusual. Typically, these contracts use either 20 miles or 40 miles as the base price, with mileage fees above that minimum. Can you consider adjusting as we believe this will be to the VA’s cost advantage?

Answer 2: No.

Question 3: Please explain: “once a 4-hour time limit has been reached.” Does this mean wait time will not be charged until waiting exceeds 4 hours? We acknowledge that this is specified later in the Solicitation; it is just unusual and expensive to include in base pricing. Can you provide information about the percentage of trips that include waits in excess of 15 minutes and what percentage with waits in excess of one hour?

Answer 3: Refer to the PWS, section 5 Rates, subsection a. SAMPLE SITUATIONS.

Question 4: RESPONSIBILITY OF THE CONTRACTOR: Section – 3. STANDARD AND REQUIREMENTS FOR VEHICLES AND EQUIPMENT Please clarify if the contract requires a total of 35 or 40 (35+5) assigned vehicles.

Answer 4: 35 wheelchair van-accessible vehicles, with five (5) in reserve for high-volume times

Question 5: d. How many vehicles are currently required that can accommodate 36” wide wheelchairs?

Answer 5: Vehicles shall accommodate a 31” wheelchair. Based on the estimated number of “oversized” patient trips, the Contractor shall provide a sufficient number of vehicles to accommodate a 36” wheelchair.

Question 6: g. How many vehicles are currently required to accommodate a 6’ tall individual with adequate head clearance?

Answer 6: Provide vehicles with interiors of sufficient height to ensure that an individual of 6' has adequate head clearance. RLR VAMC employees responsible for requesting service shall indicate at the time of ordering if such a vehicle is required.

Question 7: 7. STANDARDS FOR PASSENGER TRANSPORTATION: Section e. - Please explain under what circumstances that Contractor is required to furnish an Attendant in addition to the driver. Is the Contractor required to provide stairway assistance within the patient’s home?

Answer 7A: The Contractor will rarely need an attendant in addition to a driver. This may happen 1 or 2 times out the year to ensure veteran safety.

Answer 7B: The Contractor is not expected to provide stairway assistance WITHIN the patient’s home.

Question 8: D. OTHER ADMINISTRATIVE INFORMATION: Section - 5. RATES Please explain “and a four (4) hour wait time.” Does this mean that for all trips, the Contractor can be required to wait at a pickup or drop location for up to four (4) hours without an additional charge?

Answer 8: Refer to the PWS, section 5 Rates, subsection a. SAMPLE SITUATIONS.

See attached document: P09 Final Past Performance Questionnaire.