36C25025Q0951_1.docx

36C25025Q0951

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contracting Officer Jeannie Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

1500 Weiss Street

Saginaw, MI 48602

VENDORS ARE PROHIBITED FROM CONTACTING THE FACILITY REGARDING

THIS RFQ

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25025Q0951 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, effective August 7, 2025.

The associated North American Industry Classification System (NAICS) code for this procurement is 811310 (size standard $12.5 million). This requirement is 100% set aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide fire sprinkler & suppression system maintenance, repair, testing & inspection services for Saginaw VA Medical Center, located in Saginaw, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is December 1, 2025 – November 30, 2030, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25025Q0951 – Offer.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will be only one question and answer period. The deadline for submitting all questions is Monday, September 22, 2025, at 10:00 AM Eastern Time. All questions shall have “36C25025Q0951 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25025Q0951 09-1 -2025 Jeannie Ortiz 734-222-7167 10-06-2025

10:00 AM

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 811310 $19 Million N/A X 36C250 Department of Veterans Affairs VA Saginaw Healthcare System Engineering Service Weiss Street Saginaw, MI 48602 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Vendors shall provide a firm, fixed-price quote for fire suppression system services in accordance with the Statement of Work and the Price Schedule.

Estimated period of performance is 12/01/2025 - 11/30/2026, with four one-year option periods at government discretion.

No site visit is being offered - all information required is included in the Statement of Work.

THIS IS A 100% SET-ASIDE FOR SERVICE-DISABLED, VETERAN-OWNED

SMALL BUSINESS (SDVOSB) VENDORS.

NOTE: Contractor is responsible for complying with attached Service Contract Labor Standards (SCLS) Wage Determination for Saginaw County, Michigan.

See CONTINUATION Page X X X Jeannie Ortiz Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR Organization Name: ____________________________ POC Name: __________________________________ Phone: ______________________________________ Email: _______________________________________

SAM UEI: ____________________________________

TIN: _________________________________________

b. GOVERNMENT Contracting Officer Jeannie Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

A. GENERAL

Contractor shall provide all necessary labor, materials, and expertise to perform quarterly, semi-annual (every six months) and annual maintenance, testing, inspection and repair services on the Fire Sprinkler & Suppression Systems located at the Saginaw VA (SVA) Medical Center, 1500 Weiss Street, Saginaw, MI 48602.

B. CONFORMANCE STANDARDS

Contractor shall perform inspections in accordance with the most current editions of (OEM) maintenance manuals, most recently published versions of the following NFPA codes,

1. NFPA 01, Fire Code

2. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

3. NFPA 72, National Fire Alarm and Signaling Code

4. NFPA 75, Standard for the Fire Protection of Information Technology Equipment

5. NFPA 80, Standard for Fire Doors and Other Opening Protectives

6. NFPA 92, Standard for Smoke Control Systems

7. NFPA 105, Standard for Smoke Door Assemblies and Other Opening Protectives

8. NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, and additional regulatory requirements as prescribed by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO).

C. SCOPE OF WORK

1. Contractor shall develop a written testing plan to include ALL system components, showing the periodic frequency of inspections/testing and upcoming inspection/testing dates for the contract year for 100% of all fire suppression system devices.

2. Contractor shall provide the Service POC/COR with the completed testing plan ten (10) business days after contract is awarded, with a schedule of tentative testing dates for all components for the contract year.

3. Contractor shall complete a “SAFE WORK” permit provided by the facility. This permit shall be signed by the Service POC/COR or an authorized individual from Engineering Service. The permit shall be posted in Engineering and at the fire alarm panel. The permit authorizes the Contractor to remove the fire alarm system from service for testing and repair purposes. If an actual event presents during testing, Contractor is responsible for notifying Service POC/COR or an authorized individual from Engineering Service.

4. Contractor shall participate in an online monthly meeting to discuss completed inspections, inspection reports, future inspections, payment status, contractor compliance with the contract and facility compliance. Contractor shall provide a monthly agenda and provide thorough meeting minutes within seven (7) business days of the meeting.

5. Contractor is responsible for scheduling and completing all inspections, testing and planned maintenance to meet current NFPA and JCAHO standards within standard hours of operation.

6. Contractor shall notify Service POC/COR by phone and email, at least one month prior to conducting inspections and/or planned maintenance.

7. Services shall also include the following:

a. Systematic examination of all system components.

b. Contractor shall perform testing, cleaning, adjusting of all components as necessary to keep the system in reliable condition and proper working order.

c. Contractor shall furnish all tools, and cleaning materials, and parts required to perform inspections and testing.

d. Emergency Service: Contractor shall respond within six (6) hours upon notification of system trouble.

e. Installation of two (2) tamper switches on Building 9 Backflow preventer in the base year only.

8. Contractor shall contact Service POC/COR by phone, prior to, and upon completion of, work. Contractor shall provide work ticket/report. Work ticket shall include complete description of the work performed and parts replaced. Contractor staff shall review inspection reports with the Service POC/COR at the end of each day and confirm all devices have been tested.

9. The following is a list of systems and components that shall be maintained and tested to include, but not limited to, the following:

a. Initiating devices to include:

i. Fire Hydrants

ii. Fire department Connections

iii. Hose Connections

iv. Main drains

v. Drains

vi. Fire Sprinkler Water Flow Switches

vii. Fire sprinkler valve supervisory switches

viii. Air Compressors

ix. Fire sprinkler hi/low air supervisory switches

x. PIV’s

xi. Gauges

xii. Controls Valves

xiii. Check valves

xiv. Standpipes

b. Auxiliary devices, to include flow switch bells

10. EXCLUSIONARY ITEMS: Fire hydrants, air compressors, & fire extinguisher replacements. Contractor to provide a quote. These will be processed under a separate purchase order.

11. Contractor shall submit a quarterly report to Service POC/COR to include, but not limited to, the following information: (This is in addition to uploading reports into “Building Reports”)

a. Testing Schedule:

i. Building number.

ii. System type tested.

iii. What was tested.

b. Detailed report:

i. Building number.

ii. Location of device.

iii. Type of Device.

(a) Test Results – original and current.

iv. Zone (Zone FACP).

v. Code (Chime Code).

vi. Quarter.

vii. 6 months.

viii. Year.

ix. Date.

x. Comments.

c. Fire Alarm Discrepancy Report:

i. Building Number.

ii. Device and location.

iii. Type of Discrepancy.

12. These publications shall be adhered to when conducting repairs, testing, maintenance and inspections:

a. Manufacturer’s maintenance manuals.

b. Manufacturer’s recommendations.

c. National Fire Protection Association Standards. (NFPA 25, 72 & 105)

d. National Electrical Code (NEC).

e. National Fire Code.

f. JCAHO Requirements. (VA will provide. Contact Service POC/COR).

13. Fire Sprinkler and Suppression System Components (An initial inventory during first annual fire alarm inspection and test shall be conducted by contractor to confirm existing numbers.)

a. Fire Sprinkler and Suppression Systems include the following components:

GAUGES

ANSUL R-102 KITCHEN HOOD SUPPRESSION SYSTEMS. (INCLUDES SHUNT-TRIP ACTIVATION TEST.)

1. BUILDING 1 - ROOM 1-2230 DIETETICS NORTH HOOD

3. BUILDING 1 - ROOM 1-1324 CANTEEN

4. BUILDING 22 – ROOM 22-1425 DIETETICS KITCHEN

14. Test Result Reporting/Recording:

a. Record test results using on-line inspection report, using http://www.buildingreports.com.

i. Test results must be completed within ten (10) business days of inspection/tests.

ii. Any deficiencies must be noted, and System component tagged (using VA approved/supplied tags).

iii. A written report of deficiencies must be provided in a daily report, submitted to the Service POC/COR, for VA Safety Manager to log and track remediation of all deficiencies. Daily deficiency reports must include component, nature of deficiency and location.

b. Finalize Inspection Report, using http://www.buildingreports.com.

i. A monthly meeting shall be held with Contractor Inspection Team Leader, Project Manager, VA Safety Manager and Service POC/COR to review Inspection Report.

ii. Remediation plan for all deficiencies shall be developed, and contractor shall submit repair schedule to the Service POC/COR within five (5) business days. Contractor shall provide a quote for repair of any deficiency of an item on the exclusion list.

iii. Contractor shall submit report to the Service POC/COR and SVA Safety Manager within five (5) business days of repair completion showing status of all identified deficiencies.

15. Deliverables:

a. Documentation: All documentation requirements will be kept current and up-to date. Documented results are due to the Service POC/COR within five (5) business days after each ITM (inspection, testing and maintenance) cycle. No hand-written reports will be accepted.

b. Contractor shall provide a secure, internet-based data-center with drop down filterable menus for all ITM and repair activities. Contractor shall allow government employees access to the Contractor’s internet-based data-center. The filters shall be able to separate by individual device, group of devices, buildings, dates, EC/EP # per JCAHO, etc. The filters shall include the following information for JCAHO and higher headquarters review:

i. Name of the activity

ii. Date of the activity

iii. Required frequency of the activity

iv. Name and contact information, including affiliation, of individual who performed the activity

v. Result of the activity

c. Contractor will provide a total of two (2) e-copies of all data by means of CD/DVD quarterly for all inspection, testing, maintenance, and repair activities for each individual device covered under this contract. E-folders shall match binder tabs exactly with all matching documents individually delineated for ease of identification. E-copy folders should replicate hard copy binder.

d. Contractor will provide two (2) 3-ring binders per quarter which clearly document all JCAHO and NFPA requirements for all ITM and repair activities for each individual device covered under this contract. An index shall be included in the front of the binder delineating all tabbed items.

e. Data Organization: Each quarterly binder (and associated internet-based data-center and CD/DVD) shall be clearly tabbed out as follows:

Binder 1:

i. Tabs shall have all JCAHO-required documentation requirements only: Sample mandatory documentation requirements for JCAHO are EC.01.02.05, EPs 1-5, 9, and 19. Note, these requirements could change, and it is up to the Contractor to ensure documentation contains the most current requirements per JCAHO.

ii. If an EC/EP Component contains documentation requirement for more than one (1) device, sub tabs will be created so that each separately-grouped device under a single EC/EP identifier has its own unique section. Example: EC.02.03.05, EP9.

iii. Each tab shall have a cover sheet specifically delineating JCAHO (EC/EP identifier) and NFPA requirements verbatim out of the most current standard or edition. 6.4.1.4 Each tab shall have a second cover sheet defining time/testing interval requirements for the specific tabbed item per NFPA and JCAHO individually.

Binder 2:

i. All other Fire Suppression testing requirements will be contained within a secondary binder.

ii. The binder will match Binder 1 in regard to organization and set-up.

f. If a device fails, the Contractor will initiate a Deficiency Notification (DN) via electronic correspondence to Service POC/COR identifying device (description/UID), location, date, and discovered fault.

g. The same DN will remain open/un-resolved until repairs are concluded. The comments on a DN will identify all repair activities, UID’s of any equipment removed and new UID’s of any new equipment added to the system. Ultimately the DN must contain the test results after each repair is completed

16. As-Built CAD Drawings:

a. Review and update As-Built CAD Drawings to show all fire suppression components, sensors, and wiring.

b. Verify As-Built drawings are accurate. Semi-Annual & Annual review by contractor to ensure accuracy.

c. Current As-Built drawings will be provided by VA after contract award. Drawings shall also show the Barcode ID and Fire Alarm panel address (for example: 001-01-05-123). Coordinate with VA Fire Alarm Contractor. Contractor shall review and redline As-Built AutoCAD drawing layers to show location and identify the following components:

i. Tamper Switches/Control Valves

ii. Flow Switches

iii. Ansul R-102 Kitchen Hood Suppression System. Include electrical shunt trips

iv. Fire Extinguisher locations with barcode ID#

v. Air Compressors

vi. Pressure switches

vii. FM-200 systems

viii. Standpipes

ix. Risers

x. FDC’s

xi. Hose Connections

xii. Alarm Valves

xiii. Drains

xiv. Main Drains

xv. Sprinkler Head Boxes with quantity and type of spares

xvi. PIV’s

xvii. Any functional fire suppression or alarm component not shown on existing drawings. This is requested so that VA shall will have comprehensive Fire Suppression System Plans.

d. Six (6) months prior to contract expiration, vendor shall provide current As-Built drawings fully updated with all fire alarm system components, provided in AutoCAD and hard copies ARCH C 18” x 24”.

17. Quality Assurance:

a. Contractor shall have NICET qualified staff.

b. Testing Procedures shall be performed in accordance with NFPA 25, 72 & 105, or more frequently, in accordance with of Authority Having Jurisdiction. The NFPA 72 shows testing frequencies.

c. Wet Sprinkler System Inspection Summary - Inspect general items such as:

i. Are all systems in service?

ii. Visualize location of heads in relationship to the distance of walls, ceilings & objects. Does the building appear to be properly heated in all areas?

iii. Do all exterior openings appear to be protected against freezing?

d. Inspect control valves:

i. Are all valves in the appropriate open or closed position?

ii. Make sure all shut off valves are chained, locked & tamper proof. Exercise all O, S, & Y valves.

e. Water supplies: Do a full flow of water test of the main drain at the sprinkler riser.

f. Inspect Fire Department Connections:

i. Confirm that fire department connections are in satisfactory condition

ii. Confirm that the connection is couplings free, caps in place & check valves tight.

iii. Confirm that the connection is accessible and visible.

g. Alarms:

i. Test water motor and gong.

ii. Test electric alarm.

iii. Test supervisory alarm service.

h. Sprinklers:

i. Verify that all sprinklers are free from corrosion, loading, or obstruction to spray discharge.

ii. Check that sprinklers are less than 50 years old - thus not requiring sample testing.

iii. Verify that there is a stock of spare sprinklers available.

iv. Check that the exterior condition of the sprinkler system is in good condition and working order.

v. Verify that all sprinklers are of proper temperature ratings for their locations.

i. Replace gauges as needed. All gauges must be calibrated or replaced every five (5) years.

j. Inspect tamper and flow switches. Note sprinkler valve size, static pressure, and residual pressure for report.

k. All activities (maintenance, testing and inspection) shall be noted in written Service Report to Service POC/COR. Final periodic Inspection/Tests shall be reported electronically, using http://www.buildingreports.com.

18. Invoices: Each invoice shall document the service(s) completed. The Service POC/COR will review and provide a stamped Progress Report combined with Contractor’s invoice to be electronically uploaded.

D. DAYS & HOURS OF OPERATION

1. Normal business hours are Monday through Friday, from 8:00 am to 4:30 pm, excluding any federal holiday.

2. Federal holidays, including any days specifically declared by the President of the United States to be a national holiday, can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

3. Work under this contract must be performed during normal business hours.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR: CLINS 0001-0007 – 12/01/2025 through 11/30/2026

ANNUAL - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 2 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 4 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

ANNUAL – Fire extinguisher inspections

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 1: CLINS 1001-1007 – 12/01/2026 through 11/30/2027

ANNUAL - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 2 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 4 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

ANNUAL – Fire extinguisher inspections

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 2: CLINS 2001-2007 – 12/01/2027 through 11/30/2028

ANNUAL - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 2 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 4 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

ANNUAL – Fire extinguisher inspections

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 3: CLINS 3001-3007 – 12/01/2028 through 11/30/2029

ANNUAL - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 2 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 4 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

ANNUAL – Fire extinguisher inspections

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 4: CLINS 4001-4007 – 12/01/2029 through 11/30/2030

ANNUAL - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 2 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

QUARTER 4 - Fire sprinkler & suppression system maintenance, repairs, testing & inspection

ANNUAL – Fire extinguisher inspections

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[X] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2025) of 52.219–9.

[] (v) Alternate IV (JAN 2025) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

[X] (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

[X] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126).

[] (33) [Reserved] [] (34) [Reserved] [X] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[X] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[X] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (40) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (44) 52.223-20, Aerosols. (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (45) 52.223-21, Foams (MAY 2024). (42 U.S.C. 7671, et seq.).

[X] (46) 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

[] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

[] (ii) Alternate I (OCT 2022) of 52.225-1.

[] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I [Reserved].

[] (iii) Alternate II (JAN 2025) of 52.225-3.

[] (iv) Alternate III (FEB 2024) of 52.225-3.

[] (v) Alternate IV (OCT 2022) of 52.225-3.

[] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

[] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

[] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).

[X] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513) [X] (56) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).

[] (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[] (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

[] (60) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

[] (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[X] (63) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

[] (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

[] (65)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631).

[] (ii) Alternate I (APR 2003) of 52.247-64.

[] (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

[X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

[] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

[] (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN 2025) (49 U.S.C. 40118(g)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and…