Statement of Work UST Inspection FINAL.docx

B.2 Statement of Work Underground Storage Tanks – Inspection and Testing Maintenance Contract

SCOPE

VA Detroit is seeking a contractor to perform Underground Storage Tank Quarterly, and Annual, Inspections, Maintenance and Testing of Six (6) Underground Storage Tank Systems, located at the John D. Dingell VA Medical Center, Detroit, Michigan. The contractor shall provide all necessary labor, tools, materials, equipment, and reports required. All work shall be performed to comply with the State of Michigan Department of Licensing and Regulatory Affairs, LARA, Underground Storage Tank Division requirements. All Periodic Inspections of UST systems shall also comply with Petroleum Equipment Institutes recommended practice RP900 national standard.

CERTIFICATIONS

The selected Contractor shall be the UST Class A/B Operator for the John D. Dingell VA Medical Center. Class A/B Certifications from the State of Michigan LARA shall be provided to the COR within 10 days of the issuance of a notice to proceed. Contractor shall also provide the Technician Certification TLS-350 appropriate for working on the Veeder Root Leak Detection and Automatic Tank Gauge system. The contractor shall be an OSHA Competent Person related to Confined Spaces, and provide a Certified Confined space Supervisor, Confined space attendant, and Confined space entrant, during each quarterly and annual inspection event.

WORK REQUIRED

Quarterly:

Contractor shall perform Quarterly Inspections, Maintenance and Testing of Six (6) Underground Storage Tanks. Contractor shall schedule the Quarterly inspection with the Contracting Officer’s Representative (COR) 48 hours in advance. On the day of inspection, the Contractor shall check in, and check out, with the COR on site. The Quarterly Inspections, Maintenance, and Testing shall include the following tasks. Quarterly Inspections, Maintenance, and Testing shall be documented on the LARA form BFS-4027 New version 9/23/2024 (See attached Appendix A.) In addition to the Quarterly submission of the LARA form BFS-4027, the Contractor shall provide a completed Quarterly Underground Storage System Inspection Checklist per RP900, Appendix A-1.

1. Contractor shall Verify proper tank registration, including proper certificate posting.

2. NOT APPLICABLE * – Verification of functional status of corrosion protection equipment if required and present, including proper cathodic protection system readings in the case of impressed current corrosion protection system. (Not required due to the fact that the steel tanks are protected by 100 mil of Fiberglass coating. Confirmed with LARA on email from Stephen Thompson (LARA))

3. Contractor shall Verify the functional status of release detection equipment including reviewing alarm history reports for the previous month, and checking that each alarm condition was documented and responded to appropriately. A copy of the alarm history report or log, along with documentation describing action taken in response to any alarm (s) shall be attached to the monthly report.

4. Contractor shall inspect for the presence of product, water, or debris in the spill containers and verify the functional status of leak prevention equipment, such as spill and overflow detection. Contractor shall provide maintenance to remove any product, water, or debris in the spill containers in addition to verifying the functional status of leak prevention equipment and overflow detection.

5. Contractor shall Inspect for the presence of product, water, or debris in under dispenser containment areas and STP containment sumps, and check that the monitoring equipment in these containment areas is located in the proper position to detect a leak at the earliest possible opportunity. Contractor shall provide maintenance to remove any product, water, or debris in the under dispenser containment area and STP containment sumps in addition to verifying the functional status of leak prevention equipment. Contractor shall be utilize confined space equipment to safely enter the STP containment sumps during inspection, maintenance, and testing.

6. Contractor shall verify that any required testing, monitoring, or periodic inspections of the UST systems have been completed, including documentation of the dates of those activities occurred. (i.e.: Impact/fire safety valve, mechanical leak detector, annual piping testing, etc.)

7. Contractor shall verify the presence of all required records necessary to substantiate operational compliance.

8. Contractor shall provide notice to the Class A Operator, and the Contracting Officer’s Representative (COR), of any deficiencies or noncompliance with any of the above items and any recommendations made to remedy any deficiencies or noncompliance discovered during the site visit, including any prior recommendations that have not been addressed within 60 days or another time frame determined by the department.

Annually: tests Due 5/14/2025 Contractor shall perform Annual Inspections, Maintenance and Testing of Six (6) Underground Storage Tanks. This is in addition to the Quarterly requirement. Contractor shall schedule the Annual inspection with the Contracting Officer’s Representative (COR) 48 hours in advance. On the days of inspection, the Contractor shall check in, and check out, with the COR on site. The Annual Inspections, Maintenance, and Testing shall include the following tasks. Annual Inspections, Maintenance, and Testing shall be documented on RP900, Appendix A-2 forms.

1. Contractor shall perform inspection and certification of the proper operation of all Automatic Tank Gauge Certification (ATG). Contractor shall perform annual UST System Inspections per attached Appendix A-2 form, Annual Underground Storage System Inspection Checklist (See Appendix A-2 PEI RP 900 Annual Underground Storage System Inspection Checklist)

a. Test Probe and Floats to ensure they are in good condition, and move freely. Provide maintenance as necessary.

b. Test Functionality of ATG probe.

c. Verify functionality of the ATG probe. Contractor shall test the fluid volume by dipping the tanks and comparing results with the ATG value.

d. Test single walled spill containment manhole/bucket tightness by performing hydrostatic tests for one hour.

e. Test Overfill protection flapper devices (no ball float valves). Provide written documentation, verifying, at a minimum, that the overfill prevention equipment installed is set to activate at the correct level and will activate when a regulated substance reaches that level, in accordance with section 280.20 (c).

f. Test overfill alarm. Provide written documentation, verifying, at a minimum, that the overfill prevention equipment installed is set to activate at the correct level and will activate when a regulated substance reaches that level, in accordance with section 280.20 (c).

g. Calibrate Leak Detection System. Contractor shall perform maintenance to the Veeder-root system by calibrating the ATG probe and tank levels, calibrating the Veeder-root tank tightness testing function (tanks 1-6), calibrating the Veeder-root line tightness testing function (tanks 1-4), and calibrating the Veeder-root leak detection sensor equipment to alarm at correct level.

h. Inspect ATG Consoles and make any necessary repairs. There are three ATG Veeder-root Consoles.

i. Perform Line tightness testing at tanks 5 and 6 through use of mechanical piping alterations to install gauges, pump connections, and other items needed to perform the test. Performance of Line tightness at tanks 1,2,3,and 4 can be performed through the calibrated Veeder-root line tightness test function. (Lines from tanks 1-4 are double walled and protected by leak detection equipment.)

j. Inspect under pump check valve at Tank 5 (Safe Suction system).

k. Perform Tank tightness testing at tanks 1,2,3,4, 5 and 6 through the Veeder-root leak detection system after Veeder-root system calibration. Document results.

l. Cathodic protection testing is not needed since the tanks are coated by 100 mil Fiberglass. Composite steel/fiberglass tanks was Confirmed by LARA.

2. Contractor shall perform annual Submersible Turbine Pump (STP) Inspections and complete the Appendix A-2 Form for Annual STP Inspection Checklist (See Appendix A-2 PEI RP 900 STP Checklist).

3. Contractor shall perform annual Dispenser Inspection and complete the Appendix A-2 Annual Dispenser Inspection Checklist (See Appendix A-2 Annual Dispenser Inspection Checklist)

4. Contractor shall perform annual Fill Containment Sump Inspection and complete the Appendix A-2 Annual Fill Containment Sump Inspection Checklist (See Appendix A-2 Annual Fill Containment Sump Inspection Checklist)

5. Contractor shall perform annual Leak Detection Device Inspection and complete the Appendix A-2 Annual Leak Detection Device Inspection Checklist (See Appendix A-2 Annual Leak Detection Device Inspection Checklist)

6. Contractor shall test Fuel Oil in all 6 tanks. Testing data and analysis shall determine the following: Due 1/10/2026 (Annually)

General:

Perform all work without disruption to Medical Center operations. Normal administrative hours: 8:00 a.m. - 4:30 p.m. Monday thru Friday (Excluding Federal Holidays). Normal working hours shall be between 7:00 a.m. – 5:00 p.m. Authorization to work other than normal working hours will be requested in advance for evaluation and approval by the COR and Contracting Officer.

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