36C25023Q0638.docx
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- Solicitation number
- 36C25023Q0638
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| File | Type | Posted |
|---|---|---|
| 36C25023Q0638 0003.docx | DOCX document | |
| Price-Cost Schedule 23Q0638 - V3.xlsx | XLSX spreadsheet | |
| 36C25023Q0638 0002.docx | DOCX document | |
| 36C25023Q0638 0001.docx | DOCX document | |
| 23Q0638 - QASP.pdf | ||
| Price-Cost Schedule 23Q0638.xlsx | XLSX spreadsheet |
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Text version
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| VA Northeast Ohio Healthcare System Laundry/Linen Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25023Q0638 |
| RESPONSE DATE/TIME/ZONE |
| 05-31-2023 13:30 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| S209 |
| NAICS CODE* |
| 812331 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contract Specialist Josh Kovar Joshua.Kovar@VA.gov
All questions shall be sent to POC above
PLACE OF PERFORMANCE
| ADDRESS |
| US Department of Veterans Affairs |
VA Northeast Ohio Healthcare System
Louis Stokes VA Medical Center
10701 East Boulevard
Cleveland OH
| POSTAL CODE |
| 44106-1702 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.
This solicitation is not set aside for small business. (Full and Open Competition)
The associated North American Industrial Classification System (NAICS) code for this procurement is 812331, with a small business size standard of $41.5 Million. The FSC/PSC is S209.
The VA Northeast Ohio Healthcare System, Louis Stokes VA Medical Center, 10701 East Boulevard Cleveland, OH 44106-1702 is seeking to purchase hospital linen laundering services.
All interested companies shall provide quotations for the following:
ITEM INFORMATION
Task order minimum is $10,000.00. The base period contract maximum is $1,450,000 and the contract maximum for each possible option year is $2,480,000. The total contract maximum, base and all possible option years included, is $6,410,000.00. Task order minimums and maximums are addressed in clause 52.216-19.
All items listed below are estimated quantities (CLINS 0001 – 0009) and subsequent option years (1-2).
Vendor shall invoice monthly, for ONLY actual services rendered.
DO NOT perform other than those identified, unless the ACO has issued a modification to the contract to add a CLIN for that specific action.
Contractor shall invoice for actual performance and shall indicate CLINs/SLINS on all Tungsten Network invoices Please fill out Cost-Price Schedule_23Q0638.xls and return with your quote submission.
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
0.00
| __________________ |
| __________________ |
General Linen Items Estimated Quantity, Not to Exceed, Bill for Actual Use PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping - Laundry/Drycleaning
0001AA
| 828,919.00 |
| LB |
| __________________ |
| __________________ |
General Linen Items
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0001AB
| 70,203.00 |
| LB |
| __________________ |
| __________________ |
OR / Surgery Items
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Patient Clothing Items Estimated Quantity, Not to Exceed, Bill for Actuals
0002AA
| 7,455.00 |
| LB |
| __________________ |
| __________________ |
Laundry Bags
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AB
| 34,237.00 |
| EA |
| __________________ |
| __________________ |
Scrub Shirts
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AC
| 17,119.00 |
| LB |
| __________________ |
| __________________ |
Scrub Shirts - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AD
| 22,474.00 |
| EA |
| __________________ |
| __________________ |
Scrub Pants
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AE
| 16,737.00 |
| LB |
| __________________ |
| __________________ |
Scrub Pants - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AF
| 3,129.00 |
| EA |
| __________________ |
| __________________ |
Scrub Warm-Ups
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AG
| 1,565.00 |
| LB |
| __________________ |
| __________________ |
Scrub Warm-Ups - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AH
| 119.00 |
| EA |
| __________________ |
| __________________ |
Uniform Dresses
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AJ
| 36.00 |
| LB |
| __________________ |
| __________________ |
Uniform Dresses - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AK
| 4,158.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats Long
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AL
| 4,158.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats Long - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AM
| 1,890.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats - Short
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AN
| 1,890.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats - Short - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AP
| 875.00 |
| EA |
| __________________ |
| __________________ |
Barrier Lab Coats
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0002AQ
| 875.00 |
| LB |
| __________________ |
| __________________ |
Barrier Lab Coats - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Housekeepers / Warehouse / Dietary / Engineering / Painters Estimated Quantities, Not to Exceed, Bill for Actual use
0003AA
| 5,922.00 |
| LB |
| __________________ |
| __________________ |
Processed Uniforms
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Specialty Items - Patient Slings Estimated Quantities, Not to Exceed, Bill for Actuals
0004AA
| 5,691.00 |
| EA |
| __________________ |
| __________________ |
Sling Cleaning
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0004AB
| 5,691.00 |
| LB |
| __________________ |
| __________________ |
Sling Cleaning - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0004AC
| 581.00 |
| EA |
| __________________ |
| __________________ |
Slings - Initial Chipping
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0004AD
| 434.00 |
| EA |
| __________________ |
| __________________ |
Re-Tasking (Re-chipping) Slings
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Specialty Items Other
0005AA
| 497.00 |
| EA |
| __________________ |
| __________________ |
Cubicle Curtain
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AB
| 497.00 |
| LB |
| __________________ |
| __________________ |
Cubicle Curtain - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AC
| 840.00 |
| EA |
| __________________ |
| __________________ |
Table Skirts
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AD
| 840.00 |
| LB |
| __________________ |
| __________________ |
Table Skirts - Special Service
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AE
| 602.00 |
| EA |
| __________________ |
| __________________ |
Table Clothes
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AF
| 602.00 |
| LB |
| __________________ |
| __________________ |
Table Clothes - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AG
| 31,941.00 |
| EA |
| __________________ |
| __________________ |
Napkins
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AH
| 1,597.00 |
| LB |
| __________________ |
| __________________ |
Napkins - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AJ
| 504.00 |
| EA |
| __________________ |
| __________________ |
Hover Mats
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AK
| 504.00 |
| LB |
| __________________ |
| __________________ |
Hover Mats - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AL
| 5,460.00 |
| EA |
| __________________ |
| __________________ |
Microfiber - Dust Mop
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AM
| 2,184.00 |
| LB |
| __________________ |
| __________________ |
Microfiber - Dust Mop - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AN
| 21,581.00 |
| EA |
| __________________ |
| __________________ |
String Mops
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AP
| 21,581.00 |
| LB |
| __________________ |
| __________________ |
String Mops - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AQ
| 48,503.00 |
| EA |
| __________________ |
| __________________ |
Micro-Fiber Mops
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AR
| 19,401.00 |
| LB |
| __________________ |
| __________________ |
Micro-Fiber Mops - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AS
| 4,550.00 |
| EA |
| __________________ |
| __________________ |
Aprons
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AT
| 1,138.00 |
| LB |
| __________________ |
| __________________ |
Aprons - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AU
| 1,855.00 |
| EA |
| __________________ |
| __________________ |
Hypoallergenic Packs
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0005AV
| 1,855.00 |
| LB |
| __________________ |
| __________________ |
Hypoallergenic Packs - Special Services
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Uniform Purchases
0006AA
| 11,732.00 |
| EA |
| __________________ |
| __________________ |
Uniforms
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Loss Charges
0007AA
| 137,620.00 |
| LB |
| __________________ |
| __________________ |
Loss Charges / LB Estimated Quantities, Not to Exceed, Bill for Actual Use Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
alEX Distribution for CBOCs
0008AA
| 28.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution Akron CRRC - Performed Weekly on Mondays Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AB
| 28.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution Akron (Annex) CBOC - Performed Weekly on Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AC
| 28.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution Canton CBOC - Performed Weekly on Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AD
| 7.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution East Liverpool CBOC - Performed Monthly on Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AE
| 14.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution Lorain CBOC - Performed every other week on Monday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AF
| 28.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution Mansfield CBOC - Performed Weekly on Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AG
| 28.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution Parma CBOC - Performed Weekly on Monday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AJ
| 28.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution Lake County OP CBOC - Performed Weekly on Wednesday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AK
| 14.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution Sandusky CBOC - Performed Every Other Week on Monday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AP
| 56.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution Cleveland Hemo Dialysis - Performed 2x Per Week on Monday and Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0008AQ
| 56.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution Cleveland Surgical Center - Performed 2X per week on Monday and Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
CBOC - (NON-alEx) Distribution Center Schedule Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AA
| 11.00 |
| EA |
| __________________ |
| __________________ |
New Philadelphia CBOC - On Call Estimated Quantities, Not to Exceed, Bill for Actual Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AB
| 7.00 |
| EA |
| __________________ |
| __________________ |
Ravenna - CBOC Services Performed Monthly - On Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AC
| 7.00 |
| EA |
| __________________ |
| __________________ |
Warren CBOC
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AD
| 28.00 |
| EA |
| __________________ |
| __________________ |
Youngstown CBOC Services Performed Weekly - On Thursday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AE
| 28.00 |
| EA |
| __________________ |
| __________________ |
VA CLEVE CRRC
Services Performed Weekly - On Monday Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0009AF
| 28.00 |
| EA |
| __________________ |
| __________________ |
Cleveland Transitional Housing
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
General Linen Items
1001AA
| 1,421,005.00 |
| LB |
| __________________ |
| __________________ |
General Linen Items
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1001AB
| 120,345.00 |
| LB |
| __________________ |
| __________________ |
OR / Surgery Items
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Patient Clothing Items
1002AA
| 19,258.00 |
| LB |
| __________________ |
| __________________ |
Laundry Bags
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AB
| 58,696.00 |
| EA |
| __________________ |
| __________________ |
Scrub Shirts
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AC
| 17,119.00 |
| LB |
| __________________ |
| __________________ |
Scrub Shirts - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AD
| 57,386.00 |
| EA |
| __________________ |
| __________________ |
Scrub Pants
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AE
| 28,693.00 |
| LB |
| __________________ |
| __________________ |
Scrub Pants - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AF
| 5,369.00 |
| EA |
| __________________ |
| __________________ |
Scrub Warm-Ups
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AG
| 1,565.00 |
| LB |
| __________________ |
| __________________ |
Scrub Warm-Ups - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AH
| 200.00 |
| EA |
| __________________ |
| __________________ |
Uniform Dresses
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AJ
| 36.00 |
| LB |
| __________________ |
| __________________ |
Uniform Dresses - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AK
| 7,129.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats Long
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AL
| 7,129.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats Long - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AM
| 3,238.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats - Short
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AN
| 3,238.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats - Short - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AP
| 1,501.00 |
| EA |
| __________________ |
| __________________ |
Barrier Lab Coats
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1002AQ
| 1,501.00 |
| LB |
| __________________ |
| __________________ |
Barrier Lab Coats - Special Service
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Housekeepers / Warehouse / Dietary / Engineering / Painters
1003AA
| 10,154.00 |
| LB |
| __________________ |
| __________________ |
Processed Uniforms
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Specialty Items - Patient Slings
1004AA
| 9,750.00 |
| EA |
| __________________ |
| __________________ |
Sling Cleaning
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1004AB
| 9,750.00 |
| LB |
| __________________ |
| __________________ |
Sling Cleaning - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1004AC
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Slings - Initial Chipping
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1004AD
| 750.00 |
| EA |
| __________________ |
| __________________ |
Re-Tasking (Re-chipping) Slings
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Specialty Items Other
1005AA
| 851.00 |
| EA |
| __________________ |
| __________________ |
Cubicle Curtain
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AB
| 1,506.00 |
| LB |
| __________________ |
| __________________ |
Cubicle Curtain - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AC
| 1,435.00 |
| EA |
| __________________ |
| __________________ |
Table Skirts
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AD
| 1,435.00 |
| LB |
| __________________ |
| __________________ |
Table Skirts - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AE
| 1,037.00 |
| EA |
| __________________ |
| __________________ |
Table Clothes
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AF
| 1,037.00 |
| LB |
| __________________ |
| __________________ |
Table Clothes - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AG
| 54,750.00 |
| EA |
| __________________ |
| __________________ |
Napkins
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AH
| 1,597.00 |
| LB |
| __________________ |
| __________________ |
Napkins - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AJ
| 867.00 |
| EA |
| __________________ |
| __________________ |
Hover Mats
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AK
| 867.00 |
| LB |
| __________________ |
| __________________ |
Hover Mats - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AL
| 9,478.00 |
| EA |
| __________________ |
| __________________ |
Microfiber - Dust Mop
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AM
| 3,791.00 |
| LB |
| __________________ |
| __________________ |
Microfiber - Dust Mop - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AN
| 37,000.00 |
| EA |
| __________________ |
| __________________ |
String Mops
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AP
| 37,000.00 |
| LB |
| __________________ |
| __________________ |
String Mops - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AQ
| 83,150.00 |
| EA |
| __________________ |
| __________________ |
Micro-Fiber Mops
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AR
| 19,401.00 |
| LB |
| __________________ |
| __________________ |
Micro-Fiber Mops - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AS
| 7,800.00 |
| EA |
| __________________ |
| __________________ |
Aprons
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AT
| 1,138.00 |
| LB |
| __________________ |
| __________________ |
Aprons - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AU
| 3,182.00 |
| EA |
| __________________ |
| __________________ |
Hypoallergenic Packs
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1005AV
| 3,182.00 |
| LB |
| __________________ |
| __________________ |
Hypoallergenic Packs - Special Services
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Uniform Purchases
1006AA
| 20,105.00 |
| EA |
| __________________ |
| __________________ |
Uniforms
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Loss Charges
1007AA
| 261,456.00 |
| LB |
| __________________ |
| __________________ |
Loss Charges / LB
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
alEX Distribution for CBOCs
1008AA
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AB
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AC
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AD
| 12.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AE
| 26.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AF
| 52.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AG
| 52.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AJ
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AK
| 26.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AP
| 104.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1008AQ
| 104.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
CBOC - (NON-alEx) Distribution Center Schedule Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AA
| 20.00 |
| EA |
| __________________ |
| __________________ |
New Philadelphia CBOC - On Call
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AB
| 12.00 |
| EA |
| __________________ |
| __________________ |
Ravenna - CBOC
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AC
| 12.00 |
| EA |
| __________________ |
| __________________ |
Warren CBOC
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AD
| 52.00 |
| EA |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AE
| 52.00 |
| EA |
| __________________ |
| __________________ |
VA CLEVE CRRC
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1009AF
| 52.00 |
| EA |
| __________________ |
| __________________ |
Cleveland Transitional Housing
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
General Linen Items
2001AA
| 1,563,096.00 |
| LB |
| __________________ |
| __________________ |
General Linen Items
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2001AB
| 126,360.00 |
| LB |
| __________________ |
| __________________ |
OR / Surgery Items
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Patient Clothing Items
2002AA
| 20,632.00 |
| LB |
| __________________ |
| __________________ |
Laundry Bags
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AB
| 62,804.00 |
| EA |
| __________________ |
| __________________ |
Scrub Shirts
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AC
| 17,119.00 |
| LB |
| __________________ |
| __________________ |
Scrub Shirts - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AD
| 61,403.00 |
| EA |
| __________________ |
| __________________ |
Scrub Pants
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AE
| 40,701.00 |
| LB |
| __________________ |
| __________________ |
Scrub Pants - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AF
| 5,735.00 |
| EA |
| __________________ |
| __________________ |
Scrub Warm-Ups
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AG
| 1,565.00 |
| LB |
| __________________ |
| __________________ |
Scrub Warm-Ups - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AH
| 214.00 |
| EA |
| __________________ |
| __________________ |
Uniform Dresses
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AJ
| 36.00 |
| LB |
| __________________ |
| __________________ |
Uniform Dresses - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AK
| 7,628.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats Long
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AL
| 7,628.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats Long - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AM
| 3,465.00 |
| EA |
| __________________ |
| __________________ |
Lab Coats - Short
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AN
| 3,465.00 |
| LB |
| __________________ |
| __________________ |
Lab Coats - Short - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AP
| 1,606.00 |
| EA |
| __________________ |
| __________________ |
Barrier Lab Coats
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2002AQ
| 1,606.00 |
| LB |
| __________________ |
| __________________ |
Barrier Lab Coats - Special Service
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Housekeepers / Warehouse / Dietary / Engineering / Painters
2003AA
| 11,169.00 |
| LB |
| __________________ |
| __________________ |
Processed Uniforms
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Specialty Items - Patient Slings
2004AA
| 10,433.00 |
| EA |
| __________________ |
| __________________ |
Sling Cleaning
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2004AB
| 10,433.00 |
| LB |
| __________________ |
| __________________ |
Sling Cleaning - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2004AC
| 1,070.00 |
| EA |
| __________________ |
| __________________ |
Slings - Initial Chipping
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2004AD
| 803.00 |
| EA |
| __________________ |
| __________________ |
Re-Tasking (Re-chipping) Slings
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Specialty Items Other
2005AA
| 851.00 |
| EA |
| __________________ |
| __________________ |
Cubicle Curtain
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AB
| 1,506.00 |
| LB |
| __________________ |
| __________________ |
Cubicle Curtain - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AC
| 1,435.00 |
| EA |
| __________________ |
| __________________ |
Table Skirts
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AD
| 1,435.00 |
| LB |
| __________________ |
| __________________ |
Table Skirts - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AE
| 1,037.00 |
| EA |
| __________________ |
| __________________ |
Table Clothes
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AF
| 1,037.00 |
| LB |
| __________________ |
| __________________ |
Table Clothes - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AG
| 58,583.00 |
| EA |
| __________________ |
| __________________ |
Napkins
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AH
| 1,597.00 |
| LB |
| __________________ |
| __________________ |
Napkins - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AJ
| 928.00 |
| EA |
| __________________ |
| __________________ |
Hover Mats
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AK
| 928.00 |
| LB |
| __________________ |
| __________________ |
Hover Mats - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AL
| 10,141.00 |
| EA |
| __________________ |
| __________________ |
Microfiber - Dust Mop
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AM
| 4,056.00 |
| LB |
| __________________ |
| __________________ |
Microfiber - Dust Mop - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AN
| 29,590.00 |
| EA |
| __________________ |
| __________________ |
String Mops
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AP
| 29,590.00 |
| LB |
| __________________ |
| __________________ |
String Mops - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AQ
| 87,171.00 |
| EA |
| __________________ |
| __________________ |
Micro-Fiber Mops
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AR
| 19,401.00 |
| LB |
| __________________ |
| __________________ |
Micro-Fiber Mops - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AS
| 8,346.00 |
| EA |
| __________________ |
| __________________ |
Aprons
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AT
| 1,138.00 |
| LB |
| __________________ |
| __________________ |
Aprons - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AU
| 3,405.00 |
| EA |
| __________________ |
| __________________ |
Hypoallergenic Packs
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2005AV
| 3,405.00 |
| LB |
| __________________ |
| __________________ |
Hypoallergenic Packs - Special Services
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Uniform Purchases
2006AA
| 21,512.00 |
| EA |
| __________________ |
| __________________ |
Uniforms
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Loss Charges
2007AA
| 261,456.00 |
| LB |
| __________________ |
| __________________ |
Loss Charges / LB
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
alEX Distribution for CBOCs
2008AA
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AB
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AC
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AD
| 12.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AE
| 26.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AF
| 52.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AG
| 52.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AJ
| 52.00 |
| WK |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AK
| 26.00 |
| JB |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AP
| 104.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2008AQ
| 104.00 |
| EA |
| __________________ |
| __________________ |
alEX Distribution
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
CBOC - (NON-alEx) Distribution Center Schedule Contract Period: Option 2 POP Begin:
POP End:
2009AA
| 20.00 |
| EA |
| __________________ |
| __________________ |
New Philadelphia CBOC - On Call
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2009AB
| 12.00 |
| EA |
| __________________ |
| __________________ |
Ravenna - CBOC
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2009AC
| 12.00 |
| EA |
| __________________ |
| __________________ |
Warren CBOC
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2009AD
| 52.00 |
| EA |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2009AE
| 52.00 |
| EA |
| __________________ |
| __________________ |
VA CLEVE CRRC
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2009AF
| 52.00 |
| EA |
| __________________ |
| __________________ |
Cleveland Transitional Housing
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
| GRAND TOTAL |
| _ Please fill out Cost-Price Schedule_23Q0638.xls and return with your quote submission. |
PERFORMANCE WORK STATEMENT
1. CONTRACT TITLE Linen Contract – Northeast Ohio Veterans Healthcare System
2. BACKGROUND: Contractor shall furnish all labor, equipment, supervision, management, supplies bulk carts, exchange delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services, prepare linen carts to the PAR levels (amount of stock on-hand), provided and tasks required under this contract for the Department of Veterans Affairs, which includes the Louis Stokes VA Medical Center in Cleveland, Ohio and to include all Community Based Outpatient Clinics (CBOC’s) to include Hemodialysis Center, Outpatient Surgery Center and Community Resource and Referral centers, which addresses are provided above. All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery and loading of Alex Linen Distribution Center by contractor personnel. These services are in support of a patient care programs.
3. SCOPE
Service Contract:
| Base Period | 09/01/2023 thru 03/31/2024 |
| Option Year 1 | 04/01/2024 thru 03/31/2025 |
| Option Year 2 | 04/01/2025 thru 03/31/2026 |
4. SPECIFIC TASKS: This document contains the technical provisions for laundry/linen services that are to be provided to the Louis Stokes VA Medical Center (LSVAMC), Cleveland Ohio.
The work required by this contract consists of furnishing the physical laundry plant (at an off-site location), all labor, supervision, management, management support, supplies, ancillary equipment, vehicles and materials necessary for accomplishment of complete laundry/linen services.
Description: Contractor shall furnish all labor, equipment, supervision, management, supplies, exchange delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/operated bulk laundry/linen services required under this contract for the Department of Veterans Affairs. This includes (LSVAMC) in Cleveland, Ohio, and all affiliated Community Based Outpatient Clinics (CBOC’s) listed in section B.4 and B.4.1 of this document. All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery of items by contractor personnel. These services are in support of a patient care programs. Services are required Monday through Saturday. The LSVAMC is required to provide 24-hour support operations essential to patient care. The contracted services shall be performed accordingly to support VAMC (s) operations. All services shall be provided FOB Destination at VAMC (s) location identified elsewhere in this contract. Due to construction at the LSVAMC, the Contracting Officer Representative (COR) reserves the right to adjust quantities required and methods of delivery with an agreed upon notice between the contractor and facility.
All workmanship shall be in accordance with practices established by the National Association of Institutional Linen Management (NAILM), International Fabricare Institute (IFI), Textile Rental Services Association (TRSA) and accepted industry standards. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (JC). The link is https://www.jointcommission.org.
Contractor must certify that their facility maintains physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. Contractor must also certify that all equipment used is disinfected with an EPA approved germicide. FAILURE TO PROVIDE THESE CERTIFICATIONS MAY RESULT IN TERMINATION OF CONTRACT. In no case shall clean and soiled linen share the same physical space (The Laundry Plant layout/design should incorporate a “design for asepsis” whereby clean linen never comes into contact with soiled linens nor share the same physical space, thus avoiding cross contamination or reintroduction of bacteria once processed). Furthermore, Clean and Soiled linen should never be transported in the same vehicle.
Contractor shall provide certification of current scale used to weigh linen. Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives at any time without notice. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as shown.
Any change of function by the Government, which may affect this contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance, will be coordinated with the Contractor by the COR and Contracting Officer (CO) prior to initiation of such a change to assure adequate contractual coverage. Any modification to terms of this contract will require CO approval.
Notwithstanding the provisions of the contract covering inspection, acceptance, and deduction from payment, any items found to have been unsatisfactorily cleaned according to quality and performance standards established. Shall be re-cleaned at no additional cost to the Government. Such items shall be identified, for contractor recognition, by the COR when they are returned on the next scheduled pickup after an unsatisfactory condition is discovered. These items are to be kept separate from the normal laundry items for separate processing. Re-cleaned items will be identified separately and not charged to the Government.
Scheduled services are to be accomplished subject to emergency situations, which may require alteration of or addition to schedules. Emergency situations will be defined by the COR. In the event of any LSVAMC facility emergencies, disaster, or drills, the Contractor shall perform all laundry/linen services required by the LSVAMC.
This specification is intended to produce minimal acceptable level of performance. The Government does recognize the possibility of the Contractor achieving the same or improved results due to innovative approaches, advances in the state-of-the-art materials, equipment and supplies. Accordingly, provision is hereby made for alterations when a Contractor demonstrates the ability to maintain the standards established herein through use of improved techniques, materials, scheduling, etc. Therefore, the LSVAMC will approve any changes to the process that would change the requirements of the contract.
The Government reserves the right to add or remove any additional Medical Centers, CBOC’s or other facilities to the contract as they become available. Furthermore, the Government reserves the right to increase or decrease frequencies of collections or quantities to allow for fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 15% of the base award.
INVOICES:
| a. | Invoices shall be submitted monthly in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) |
| b. | Payments shall be made in arrears upon receipt of a properly prepared invoice |
| c. | The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment. |
| d. | All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms. |
| e. | Invoices must include CLIN/SLINS from the schedule of the contract in order to ensure timely reconciliation and payment. Each station will provide a unique PO number. |
5. PERFORMANCE MONITORING
The Government/COR will monitor contractor performance and certify the work was done in accordance with the contract. The COR will review timeliness and quality of services provided in Section 5 above. Any concerns related to performance will be communicated to the Contractor and Contracting Officer and this communication will be documented and added to the contract folder.
The Contractor shall assign an on-site manager at their laundry processing plant who shall be physically present during prescribed work hours. These work hours are Monday through Friday from 8:00 am - 4:30 pm.
The on-site manager is solely responsible to supervise the provision of these laundry/linen services to LSVAMC and serves as the primary point of contact with the Government. The Contractor shall designate a qualified alternate to substitute for the onsite manager in his absence or during periods of work performed after normal work hours.
PERSONNEL QUALIFICATIONS AND REQUIREMENTS FOR CONTRACT SERVICE
The Contractors Plant Manager (CPM) and qualified alternate must be able to read, write, speak and understand the English language.
The Contractor shall provide sufficient and adequately trained personnel, as necessary to perform the services required by this contract and shall meet all variations, shift schedules, and changes as may be required to assure prompt response to the requirements of contract.
No contractor personnel may be assigned to work under the contract until initial orientation and training, as specified in the Contractor’s procedures manual is completed. Documentation verifying the content of the training and a list of the personnel who attended shall be maintained by the Contractor. When the Government exercises one or more of the option years to the contract, the Contractor shall provide, to the COR, documentation that personnel have had refresher training.
Initial intensive training covering the topics below shall be completed prior to initial start-up for all personnel. Initial training plan, including topics, with a brief statement of content and method of training shall be available for review. Initial training will include but not limited to the following topics:
· A general orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted.
· Infection control orientation, relating duty functions to how infections can be prevented, reduced, or contained through proper environmental sanitation methods and to the technical provisions of this specification.
· Proper use and handling of supplies and equipment.
· Care and maintenance of Contractor and Government-furnished property.
· Familiarization with local fire prevention and safety procedures.
· Familiarization with equipment operational manuals.
· Individual duties and responsibilities.
· Procedures for replenishing supplies and obtaining equipment repair.
· Role of Contractor personnel and their impact on patient care.
· Techniques or methods for measuring the quality of work performance.
· A general orientation of laundry operating procedures and policies.
· Hazard communication, including location and access to the Material Safety Data Sheets (MSDS).
· Compliance with Occupational Safety and Health Administration (OSHA)’s Blood borne Pathogen Standard 29 CFR 1910.1030, which covers Universal precautions and use of Personal Protective Equipment (PPE). The link is https://www.osha.gov/
· Hepatitis B Virus (HBV) requirement.
· Safety or protective clothing PPE or equipment shall be provided and maintained by the contractor at the Contractor’s own expense.
· Sharps training to include the finding, handling, storage and documentation of sharps materials.
· Contractor personnel shall dress professional and be neat in appearance with a company logo or identification badge.
· Exposure to Hazardous Working Conditions: Contractor personnel are required to perform work under potentially hazardous conditions. Contractor personnel shall be informed of potentially hazardous situations by Contractor, trained by Contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and required to adhere to standard techniques for personal who may become injured or ill on the job at no cost to the Government.
PHYSICAL EXAMINATIONS
The contractor will be responsible for any physical examinations and emergency medical care of personnel.
Contractor’s personnel who acquire a communicable illness must not perform service under the contract and must be free of illness before returning to work.
MISCELLANEOUS
The Contractor is responsible for compliance with all appropriate JC and other regulatory agencies record keeping requirements. The link is https://www.jointcommission.org.
QUALITY CONTROL AND QUALITY ASSURANCE FOR CONTRACT SERVICE
The Contractor shall have a Quality Control Program to assure that the requirements of the contract are provided as specified. One copy of the Contractor’s basic Quality Control Program shall be available for review by the COR. Subsequent changes to the approved Quality Control Program must also be reviewed by the COR and approved by the Contracting Officer. The program shall include, but not be limited to the following:
An inspection system covering the performance indicators given in the Quality Assurance/Performance Requirements summary.
A method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. For example: Quarterly Customer Surveys.
A file of all quality control inspections, inspection results, and any corrective action required shall be maintained by the Contractor throughout the duration of this contract. This file shall be the property of the LSVAMC and shall be available to the COR during normal working hours. The file shall be turned over to the Government within 14 days of completion of termination of the contract.
Quality Assurance: The Government will monitor the Contractor’s performance under this contract using the Quality Assurance Procedures outlined in Quality Assurance Surveillance Plan. Assessments may be made monthly by the Government in accordance with stated limits on discrepancies.
Kick Off Meeting: The Contractor shall have management officials, of an appropriate level, represent the firm. The Contractor shall also be prepared to present details regarding the manner which these contractual obligations are to be accomplished. The kick-off meeting will be scheduled at time of award.
· Start-up and phase-in schedule.
· Procedures to secure Government property while under Contractor’s jurisdiction.
· Availability of labor force (manning chart), plan for recruiting, type and extent of training.
· The role of the CPM and extent of authority.
· A copy of the Contractor’s Policy and Procedure Manual.
· Plans and management procedures for logistical administrative support of all functions; that is receipt, processing, packaging and delivery of clean linens.
· Procedures to be used to ensure contract requirements are met (Quality Control Program).
· Certification that Contractor’s scales used for weighing soiled and clean linens have been calibrated on a regular basis (i.e. quarterly).
· Contractor must also certify that all equipment used is disinfected with an EPA approved germicide.
GOVERNMENT REPRESENTATIVE
The COR is responsible for providing technical assistance to the CO in administration of the contract. This responsibility involves quality assurance inspection, surveillance reporting and monthly certification of the Contractor’s performance by the COR. The CO will furnish the name of the COR prior to the start date of the contract. The Contractor shall be advised of the extent of the authority of the COR. The COR shall have access to plant facilities, without necessity of prior notification to Contractor. Each phase of the services rendered under this contract is subject to Government inspection during both the Contractor’s operation and after completion of tasks. The Government’s program is not a substitute for quality control by the Contractor.
PERFORMANCE EVALUATION MEETINGS
The CPM shall meet with the COR on a minimum frequency of once each month according to schedule established by the COR.
The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of additional meeting(s) between the CPM and COR. A mutual effort will be made to resolve all problems identified. The COR will prepare written minutes of these meetings. Should the CPM not concur with the minutes, a written statement will be presented to the CO, and the CPM will be notified of the decision in writing by the CO.
CORRESPONDENCE
All correspondence relative to this contract shall bear the LSVAMC contract number, title, and name of the LSVAMC, and shall be addressed to the COR with a copy to the CO.
6. SECURITY REQUIREMENTS
Contractor employees providing services at VA facilities may undergo a security clearance in the form of a basic background investigation. The C&A requirements do not apply, and that a Security Accreditation Package is not required.
It is the responsibility of the Contractor to ensure that all extraneous articles, except trash, found in linens or in areas under the jurisdiction of the Contractor (i.e., medical instruments and personal items) are turned in to the COR daily (Monday through Friday). A note will accompany the articles returned identifying the area or origination, and the type of linen or item it was found on (ex: general OR, special).
SAFETY AND FIRE PREVENTION
In the performance of this contract, the Contractor must take such safety precautions as necessary to protect the lives and health of individuals within the laundry plant and transportation vehicles.
Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, must be corrected immediately. If the Contractor fails or refuses to correct deficiencies promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default…
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .