36C25023B0052 Amendment 1.pdf

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REQUEST FOR INFORMATION (RFI)

36C25023B0052

PROJECT NUMBER: 610A4-23-203 Please ensure that before submitting questions or requests for clarification that you thoroughly read the solicitation, specifications, drawings and other pertinent documents. When submitting questions on this project the Government requires contractors to specifically identify the specification and/or solicitation section(s) or drawing number(s) in reference to the question or request for clarification submitted. No question or request for clarification will be answered by the Government unless the above requirements are met. Failure to comply may prevent the Government from responding in a timely manner.

PROJECT TITLE: Replace AHU’s

PROJECT LOCATION:

Northern IN VA Healthcare System 2121 Lake Ave.

Ft. Wayne, IN 46805

TO:

Christopher Lee, Contracting Officer Department of Veterans Affairs Network 10 Contracting Office 8888 Keystone Crossing, Suite 1100 Indianapolis, IN 46240 Christopher.Lee33@va.gov

RFI NO.: 1 DATE: 09/06/2023

SPEC/DWG. REFERENCE(s):

Attachment 1 – AHU Drawings

REPLY NEEDED BY: 09/13/2023

INFORMATION NEEDED:

1. Is there Glycol in the piping for the base bid condenser?

2. Is there a warranty in place on the existing roof that will need modification for the new HVAC unit? If so what is the name of the roofing contractor that has this warranty?

3. Can all this work be performed during regular working hours?

4. Is there any asbestos present in renovation areas that we need to be made aware of?

5. Is it correct that the York condensing unit (located on grade) will be removed and the new condensing unit is to be installed on the 2nd floor roof?

6. During the walk-thru an existing Carrier rooftop unit was observed; however, the plans do not show this unit. Is there any work required at this location?

7. An insulation specification was not provided in the bidding documents. Is this available?

REPLY:

REPLY FROM:

DATE:

ATTACHMENTS:

COPY TO:

SUBMITTED BY: 3 Panther Contracting, LLC CITY/STATE: Louisville, KY

PHONE: (812) 557-3090

1. Yes.

2. The waarnty for the roof is expired. There is a project pending to repair the roof.

3. Yes, during winter and cooler weather.

4. Yes ,and reports are available prior to contruction.

5. Correct, the new unit will be placed on the second floor roof.

6. No, that unit services the eye clinic and is not part of this project.

7. Yes, in the Va HVAC Desing Manual.

Robert A. Talmage COR 09/12/2023

VHANINTalmaR

Underline

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

610A4-21-203

36C250

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

36C250

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

To all Offerors/Bidders

09-14-2023

X

X X

X 01

Project: Replace AHU and Condensing Units, Project #610A4-22-531

Purpose of Amendment 1 is to provide responses to Request for Information.

All other Terms and Conditions remain the same.

Christopher Lee Contracting Officer

Attachments:

RFI 1 Response RFI 2 Response

REQUEST FOR INFORMATION (RFI)

PROJECT NUMBER: 610A4-23-203 Please ensure that before submitting questions or requests for clarification that you thoroughly read the solicitation, specifications, drawings and other pertinent documents. When submitting questions on this project the Government requires contractors to specifically identify the specification and/or solicitation section(s) or drawing number(s) in reference to the question or request for clarification submitted. No question or request for clarification will be answered by the Government unless the above requirements are met. Failure to comply may prevent the Government from responding in a timely manner.

PROJECT TITLE: Replace AHU’s

PROJECT LOCATION:

Northern IN VA Healthcare System 2121 Lake Ave.

Ft. Wayne, IN 46805

TO:

Christopher Lee, Contracting Officer Department of Veterans Affairs Network 10 Contracting Office 8888 Keystone Crossing, Suite 1100 Indianapolis, IN 46240 Christopher.Lee33@va.gov

RFI NO.: 1 DATE: 09/06/2023

SPEC/DWG. REFERENCE(s):

REPLY NEEDED BY: 09/13/2023

INFORMATION NEEDED:

1. Is there a bid schedule form, and full description of the base bid, and alternate?

2. Is there a warranty on the roof, and what is the composition of the structure below the membrane? What type of membrane and thickness is the current roof? Is the roof structure capable of handling the additional load of the new condensing unit, or do we need to provide structural analysis and load engineering?

3. Sheet A101 note #6 indicates for “existing mechanical, electrical, plumbing, low voltage, fire protection, or fire alarm devices located behind new chase to be relocated to face of new chase.” Please provide details and plans on what exactly needs to be moved or relocated within this chase.

4. What front end software is utilized for the building management system? Please confirm if all new equipment needs

5. bacnet cards, hardwired points, or both?

6. Does the concrete at the existing condenser need to be removed after demolition, or can it remain in place?

7. Is there a preferred time of year the VA is requesting the install of these units to happen? How long can the chiller system, and lab air handler system be shut down in order to perform the work on these units?

8. What is the period of performance for the project? Page 1 of the IFB indicates 610 days, however page 5 and 6 indicates 225 days.

REPLY:

REPLY FROM: DATE:

ATTACHMENTS: COPY TO:

SUBMITTED BY:

248-982-5605 Brian Sawulski – C&J GC

PHONE:

City and State

1-No Bid Schedule or Alternate Form Available.

2-The VA can provide the roof warranty, composition, and membrane thickness of the roofing material. The roof structure can support the condensing unit, additional analysis is not anticipated.

3-Move electrical, Anticipate moving a data outlet near floor (out of view).

4-The existing software is EcoStruxure Building Operation Software from Schneider Electric. The graphics are HTML 5. New Equipment shall include any necessary accessories to fully communicate with the existing EcoStructure Building operation system. The HVAC equipment in the Ft. Wayne campus shall communicate with the Server System located at the Marion Campus, Building 174. Provide all points listed in the temperature control drawings on drawing M-502. Contact Kelly Boocher at Havel, an EMCOR Company 260-497-1546 for more information about the Control System.

5-The existing unit and condenser pad shall be removed.

6-Yes, Winter. How long can the chiller system, and lab air handler system be shut down. Until complete during winter months.

7-What is the period of performance 7 months or 230 days.

Robert A. Talmage COR 09/12/2023