Solicitation Amendment 0001.pdf

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RFI Questions (in Black) and VA Responses (in Red)

1. Please clarify what year version of the National Electrical Code must be followed for this project.

The National Electric Code year 2020 is the version that shall be followed.

2. Who is the Authority Having Jurisdiction (AHJ) over this property for code and permitting purposes?

For the purposes of this construction project the Department of Veterans Affairs site specific is the AHJ for code and permitting purposes.

3. What area can be used for a material and equipment laydown to include the storage of containers and vehicles?

The area located at the southwest end of the Chillicothe Paints baseball stadium parking lot where these can be located just off the parking lot. The VA and Contractor would need to agree to the amount of parking lot space that could be allotted.

4. Is a job trailer allowed? If so, where could it be located? What are the procedures to connect power to a job trailer?

A contractor-maintained job trailer can be placed in an area by engineering buildings, or at the location provided for the dumpster crane placement. VAMC Chillicothe cannot provide electric utilities to the location provided for the dumpster and crane. If there is usable readily available access to electric at the engineering building’s location, electric can be provided at no cost to the A with Electric Shop supervisors’ approval of tie-in/hook-up.

5. Will spoils be allowed to be disposed of onsite?

Spoils will not be permitted to be disposed of on site.

6. What location will be able to be used for: dumpster location and crane location to move materials?

There is an area at the southwest end of the Chillicothe Paints baseball stadium parking lot were these can be located just off the parking lot.

7. Could the asphalt transition between the existing asphalt road and the new exterior concrete generator pad be concrete, if feasible?

Changing this transition to concrete is acceptable.

8. Contractor requests to extend the bid due date to September 9, 2022, due to the current lead times on equipment pricing.

Bid opening date/time shall remain unchanged. Contractors are to submit bids by the date/time indicated in the solicitation.

Scope of Work / Synopsis

Project #: 538-18-102

Project Title: Increase Back-Up Electrical Generation and Site Distribution Capacity

Synopsis: For project 538-18-102, Increase Back-Up Electrical Generation and Site Distribution

Capacity at VAMC Chillicothe, Ohio the contractor shall completely prepare the site for building operations, including demolition and removal of existing items, and furnish labor, materials and equipment necessary to complete all new construction which includes, but is not limited to, architectural, mechanical, electrical, and plumbing as shown on drawings and specifications. The work shall include infection control and dust prevention measures as well as noise and vibration from construction reduction measures. The work will include phasing to accommodate the Medical Centers on-going operations. Multiple outages that must be pre-coordinated with the medical center will be required.

BID ITEM I, BASE BID: Work includes general construction, alterations, roads, walks, grading, drainage, necessary removal of existing structures, a new medium voltage generator, replacement of automatic transfer switches, panelboards and pad-mount transformers, new

HVAC systems and replacement low-voltage emergency generators, and certain other items.

Period of performance is 540 calendar days.

BID ITEM II, DEDUCT ALTERNATE 1: Work includes all labor, material, equipment and supervision to perform the required construction work on this project in BID ITEM I except delete NEW 225A

480V bypass automatic transfer switch in Building 7 and relocate Government furnished 400A bypass ATS instead. ATS is located in conex near electric shop. Contractor will not be responsible for warranty of Government furnished ATS. Period of performance is 510 calendar days.

BID ITEM III, DEDUCT ALTERNATE 2: Work includes all labor, material, equipment and supervision to perform the required construction work on this project in BID ITEM II except all work associated with replacement of PMT-3 and Building 23 panel replacement. New bollards shall be provided around existing Building 23 panel. Period of performance is 480 calendar days.

BID ITEM IV, DEDUCT ALTERNATE 3: Work includes all labor, material, equipment and supervision to perform the required construction work on this project in BID ITEM III except all work associated with addition of HVAC system in Building 218. Period of performance is 480 calendar days.

DATE: 8/12/2022

Addendum No. 1

Increase Back-Up Electrical Generation and Site Distribution Capacity

538-18-102

Chillicothe VAMC

17273 State Route 104

Chillicothe, Ohio 45601

This Addendum supplements and amends the original Drawings and Specifications for the above referenced project. This Addendum shall be forwarded to all Prime Bidders and all appropriate building code authorities. This Addendum shall be taken into account in the preparation of bids and shall become a part of the Contract

Documents.

Receipt of this Addendum must be acknowledged on the Form of Proposal.

Questions or comments should be directed to the Contracting Officer per the

Solicitation.

This addendum consists of 2 pages and 0 Specification sections.

General

1. Delete all work associated with the replacement backpressure steam turbine as detailed on sheets 261E101, 261E401, 261E402, 261E403, 261E601 and 261E701 and specification 26 32 16

a. Delete specification 01 00 00, section 1.3 Bid Item V, Deduct

Alternate 4.

2. For the ASCO paralleling switchgear in Building 218, provide a new

15” HMI, installation, verify system operation with existing hardware/software, update HMI hardware and software as necessary, verify communications and mapping is correct and provide owner training on the new HMI. This work shall be performed by Buckeye Power Sales and be included in the base bid.

End of Addendum No. 1

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

538-18-102

Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

To all Offerors/Bidders

36C25022B0053

07-22-2022

X

X

X 1

The purpose of this solicitation amendment is to provide additional guidance for all potential bidders.

1) Addendum #1 and and updated Statement of Work (attached)

2) RFI Responses (atached)

3) TEAMS Call-In for the Bid Opening: +1 872 701 0185, Conf. ID#: 971 682 59#. Please ensure # is entered after entering Conf. ID.

****************************************************LAST ITEM*********************************************************

Myron Carson Contracting Officer

VA-VHA-RPOC-2022-47141

See attached document: Scope of Work Addendum #1.

See attached document: 538-18-102 Addendum #1.

See attached document: RFI Questions and VA Responses.