36C25022B0006.docx

36C25022B0006

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

/70 36C25022B0006 X 12-23-2021 583-22-1-650-0001 583-22-201 36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Christopher Lee 3179881516 Project # 583-22-201, Upgrade Reverse Osmosis/Sterilization - at the Roudebush VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202.

The contractor shall furnish all labor, materials, tools, equipment, permits, demolition, debris/trash removal and supervision necessary to complete the project.

An organized pre-bid site visit is scheduled for 01/13/2022 at 0830 AM EST, Meet in Building #5 Conference Room.

Please see provision 52.236-27 for additional details.

The magnitude of construction for this project is estimated to be between $250,000 and $500,000.

NAICS Code # 236220 with a size standard of $39.5 Million.

A public bid opening, via CONFERENCE CALL, will be conducted by the Contracting Officer, Christopher Lee, on 02/02/2022 at 2:00 PM EST at the Network Contracting Office (NCO 10) 8888 Keystone Crossing, Indianapolis, IN 46240.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA-verified SDVOSBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Utilization Vendor Information Pages (VIP) database (https://vetbiz.va.gov) at the time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-10. See 852.219-74 Limitations on Subcontracting - Monitoring and Compliance (Jul 2018) located in the General Condition Section of this Solicitation.

X X 52.211-10 X

14:00 EST

EST

02-02-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid: $ Tax ID:

DUNs:

Email:

36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A Luke Turner

VA-VHA-2020-D02DEFD3

Table of Contents

STATEMENT OF WORK

The Contractor will mobilize to the Richard L. Roudebush VA Medical Center (VAMC) Sterile Processing Services (SPS) and gastroenterology (GI) departments to upgrade the Reverse Osmosis (RO) water treatment system capabilities at each location to be compliant with TIR34 requirements. Work to be completed within SPS will require construction of a new mechanical space to house the upgraded RO system and converting preexisting SPS decontamination areas into new non-hazardous material storage area. The construction to improve GI RO water supply capabilities encompasses the installation of a new RO system within a preexisting mechanical space and provide plumbing to allow treated water use in GI. The upgrade in both locations will also include the installation of polyvinyl chloride (PVC) tubing and sampling ports to allow monitoring of RO water entering the existing automated endoscope reprocessors (AERs).

All work will be performed within Building 1 at the Richard L. Roudebush VA Medical Center, located at 1481 West 10th Street, Indianapolis, IN 46202. There are two (2) separate locations where the RO system will be upgraded: the SPS decontamination area located in the basement of the A-Wing and the GI mediator room located on the 8th floor of the C-Wing. A mechanical space located on the 7th floor of the C-Wing will have minor improvements in conjunction with the GI department upgrade.

The Contractor shall complete all work within 120 days following Notice to Proceed.

The work will primarily be completed during regular business hours of 7 AM to 5 PM, but second, third, or weekend shifts will be required to complete infection control requirements and to expedite completion in clean areas. The work will be completed in a phased manner to limit disturbance to VAMC operations and to expedite completion.

A. The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on site as part of the contract to accomplish the following:

Phase I: SPS RO System Upgrade

a. Before a negative pressure containment room is constructed to house the construction, all workers present must utilize full-level SPS Personal Protective Equipment (PPE) consisting of the following: full body suit, boot covers, beard and hair covers, nitrile gloves, and face shield. Due to COVID-19 response, a face mask will be required as per VAMC directives. Following completion of the negative pressure containment room, Level D PPE may be utilized in the construction area during completion of the work. Disassembly of the containment area will require the upgrade of PPE to SPS-appropriate levels.

b. A temporary, solid barrier, containment room will be constructed before the start of construction activities. The solid walls will be, at minimum, constructed of a corrugated vinyl material that can be disposed of following completion of the work. The barrier will be sealed at the floor, at any junctions, and at the ceiling to create a negative environment and prevent the escape of particulate matter.

Full negative air will be required as well as a HEPA filter that will remove 99% of particulates. Negative pressure will be maintained within this containment room and measured using a Magnehelic®, or similar, differential pressure monitor. VA personnel will confirm removal of particulates by utilizing a particulate meter and documenting negative pressure readings. The effectiveness of the negative-pressure containment room will be required and signed off by VA-personnel prior to the start of demolition activities.

This temporary barrier will be constructed within both SPS and the area where a new engineering space doorway is to be installed, in the adjacent hallway prior to the start of any demolition or construction work.

c. Demolition activities will be completed in a method that will prevent the generation of excess dust within the SPS area. The Contractor shall be responsible for the removal of all materials associated with the demolition/ carpentry activities. To reduce the potential for cross-contamination, all materials will be mobilized to SPS utilizing a covered cart. The wheels of the cart must be dry brushed/decontaminated prior to entry into SPS area. For ease of decontamination, if possible, prepare an additional room within the containment area, but outside of the construction zone, using a zipper wall to prevent dust accumulation on carts/to reduce decontamination needed of carts when removing demolition materials and equipment

d. Prior to demolition work, all surfaces to be part of the demolition process (walls, ceilings, floors), will be scanned for utilities. If high voltage utilities are discovered to be present, the Contracting Officer Representative (COR) will organize relocation using VA-personnel prior to demolition of that area. Other utilities discovered that do not need to be relocated during the work will be protected from construction damage. If utilities are damaged during completion of the work will be replaced by the Contractor prior to the system being signed-over to VA-ownership and operation.

e. The preexisting Environmental Management Services (EMS) space within SPS decontamination will be converted into the new engineering space. The Contractor will provide carpentry services to complete the demolition and reinstallation of drywall to modify the footprint of the space. The current dimensions of the EMS space are 6FT 0IN by 6FT 8IN, with a doorway entering directly into SPS decontamination. The new dimensions of this space will be 7FT 0IN by 7FT 9IN with a 42-inch metal, fire-rated door, installed for entry directly from the adjacent, non-SPS hallway. The floor sink located within this space will be converted into a floor drain, to be utilized by the new sterile water system.

f. A new EMS storage space will be created in the area directly adjacent in SPS decontamination where there is currently a handwashing sink and a flush sink, mounted on a chase wall. Following confirmation of no utilities behind this chase wall, the chase wall will be demolished, and both the handwashing sink and flush sink removed. The proposed dimensions of this space are 6FT 5IN by 5FT 9IN, allowing for a bump in to install the handwashing sink outside the EMS closet space. The door to this EMS space will be the same as the preexisting EMS door, to be confirmed in the field and following COR-approval.

g. The handwashing sink will have its piping rerouted and the sink itself will be re-installed in the location as shown in contract documents. Piping associated with the handwashing sink will be wall-mounted in the EMS space and will be covered with a bumper or other means to prevent tampering or damage during normal EMS activities. Piping to-be-installed will match current installed piping, which is assumed to be ½-inch steel pipe, which will be confirmed in the field prior to removal and install. The handwashing sink will have both cold and hot water feed following installation.

h. A new floor sink will be installed in the corner of the new EMS closet, utilizing drainage piping from the previous fixtures. Floor demolition may be required to locate and tie-into drainage for the final installation of the floor sink. Additional concrete work may be required following install to repair the flooring to its previous state, improved with the floor sink. The floor sink is proposed to be installed in the corner of the new EMS space, as noted in contract documents, but the location may be modified following COR-approval.

i. A four-outlet electrical box will be installed on each new wall within the engineering space and to the to-be-constructed EMS space. VA personnel will be on hand to accommodate questions and provide information on where to tap into the electrical source.

j. Both spaces will be confirmed to have fire suppression. A preexisting fire sprinkler should be present in the previous EMS space converted to an engineering space. As needed, a tie-in and piping length to be utilized for a sprinkler in the new EMS-space will be installed as needed following field confirmation of a lack of fire suppression in the new EMS space.

k. A new central sterile water system will be installed that will be compliant with TIR34 requirements and capable of producing a minimum of 10,000 gallons per day of treated RO water. The system to be installed will be a NuStream filtration PG 44 or equivalent system capable of meeting TIR34 requirements, following COR review approval. The water system will be installed in the new engineering space area following system approval by the COR. The system to be installed will provide anti-scalant pretreatment injections, membranes to remove up to 99% of legionella and other bacterium and have up to 200-gallon storage of treated water. The system will be provided power separate from the four-outlet electric power boxes.

Piping for this new RO system will consist of PVC piping that will exit the engineering space into the adjacent hallway ceiling, where a shut-off valve will be installed for future O&M and will enter SPS decontamination through the double doorway. This entry will be fire-stopped with COR-approved material following install to maintain the fire wall enclosing the entire department. The piping will be wall mounted the entire perimeter of SPS decontamination to provide a closed loop to and from the RO system. Surface-mount piping install may be completed outside of the SPS negative-pressure construction zone by utilizing a HEPA cart. Tie-ins to equipment will be completed using PVC tubing that will allow flushing and sampling during equipment operation. Sample ports will be required for 10-pieces of equipment in SPS decontamination.

l. The new RO system will be installed in its entirety and brought on-line to confirm operation prior to decommissioning the current RO system being utilized. Existing RO piping located in the ceiling of SPS decon will be drained and decommissioned in-place prior to tying in the new RO system piping. Components of the previous RO system that are classified as unnecessary by the project COR will be removed and disposed of as appropriate.

The commissioning of the new system and tying in new components shall be completed overnight or during weekend work hours to limit disturbance to the department.

m. The Contractor shall provide, at minimum, eight (8) days of system start-up and user training following installation of the new RO system. Following the upgrade and training, O&M guidance will be provided to ensure the system will continue working in the manner described above.

n. Demolition, installation, and/or painting activities may require second or third shift staffing, dependent on the SPS schedule and construction of the infection control barrier. Proposed construction schedule will be provided two-weeks prior to mobilization for approval by SPS management and COR.

Phase II: GI RO System Upgrade

a. Work for this upgrade will be completed in engineering space C-7009, located on the 7th floor of C-Wing, and the GI medivator room in C-8010B, on the 8th floor of C-Wing. A temporary, solid barrier, containment room will be constructed before the start of construction activities, as needed, outside this engineering space. The solid walls will be, at minimum, constructed of a corrugated vinyl material that can be disposed of following completion of the work. The barrier will be sealed at the floor, at any junctions, and at the ceiling to create a negative environment and prevent the escape of particulate matter.

Full negative air will be required as well as a HEPA filter that will remove 99% of particulates. Negative pressure will be maintained within this containment room and measured using a Magnehelic®, or similar, differential pressure monitor. VA personnel will confirm removal of particulates by utilizing a particulate meter and documenting negative pressure readings. The effectiveness of the negative-pressure containment room will be required and signed off by VA-personnel prior to the start of demolition activities.

a. Inside of the engineering space, Level D PPE may be utilized in the construction area during completion of the work. Upon entry to GI to complete installation activities, full-level GI PPE will be utilized consisting of the following: full body suit, boot covers, beard and hair covers, nitrile gloves, and face shield. Due to COVID-19 response, a face mask will be required as per VAMC directives.

b. Currently, water is supplied to GI utilizing copper pipe and domestic water. A new central sterile water system will be installed that will be compliant with TIR34 requirements and capable of producing a minimum of 3,000 gallons per day of treated RO water. The system to be installed will be a NuStream filtration PG 24 or equivalent system capable of meeting TIR34 requirements, following COR review approval. The water system will be installed in this engineering space area following system approval by the COR. The system to be installed will provide anti-scalant pretreatment injections, membranes to remove up to 99% of legionella and other bacterium. The system will be provided power separate from any preexisting four-outlet electric power boxes in the engineering space.

The preexisting copper pipe inside C-7009 will be demolished and replaced with PVC piping of the same diameter into the GI medivator room located in C-8010B. This medivator room is located approximately one floor immediately above this engineering space. All piping will utilize the engineering chase from the 7th floor to 8th floor to limit coring, but coring activities will be completed as needed to provide a pathway between floors. Fire stop material will be installed following piping installation with material approval by the project COR.

c. Weekend and night shift work will be required to bring the GI RO system online. This work can only be completed from Friday night to Sunday afternoon, as tie-in to the new system will require total department and system shut down to allow construction to occur. All previous copper piping within the medivator room will be removed and replaced with PVC piping of the same diameter. Tie-ins to supply treated water to AER equipment will be completed using PVC tubing that will allow flushing and sampling during equipment operation. Sample ports will be required for four (4) pieces of equipment in GI.

a. The Contractor shall provide, at minimum, eight (8) days of system start-up and user training following installation of the new RO system. Following the upgrade and training, O&M guidance will be provided to ensure the system will continue working in the manner described above.

b. Demolition and installation activities within the GI medivator room will require second or third shift staffing, dependent on the GI schedule and construction of the infection control barrier. Proposed construction schedule will be provided two-weeks prior to mobilization for approval by GI management and COR.

B. Prior to start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the VAMC during and following completion of the repairs.

a. Contractor shall mobilize equipment and materials without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center.

b. Every precaution shall be taken to prevent injury to materials during transportation and delivery to the work site. Under no condition shall materials to be utilized for the RO system upgrades be dropped, bumped or dragged. If, in the process of transportation, unloading or handling, any material is damaged, it shall be rejected and immediately removed from the site.

c. Materials associated with RO system upgrades shall be stored in a manner which will assure the protection of the material from damage and to keep it clean prior to and during install, as stipulated by installation location.

d. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

e. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules and regulations.

C. All work will be performed so as to minimize outages and disruption to the VAMC during normal business hours following approval of the COR.

a. Availability of all utility systems must be restored by 6 AM each day unless otherwise approved by the COR and/or CO. Any work completed shall be subject to the approval of the COR during active construction prior to the RO system being brought into service.

b. Outages to water, steam, electricity, air handlers, controls, or any system that could affect the operation of the Medical Center, to include comfort of the staff and patients, must be coordinated a minimum of 14 days in advance and all affected staff notified of planned outage schedule. Any emergency outages require approval of the VAMC Director and may be declined if the request is found to be due to a lack of advance planning, at the discretion of the Director.

D. Following installation, the Contractor shall provide a field drawing of what was installed, including a breakout of piping schematics for the to be installed pneumatic valves and controller system. If, following COR approval, any items were changed, a list of modified items shall be supplied for additional COR and CO review and approval.

II. SAFETY

A. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respectable trade.

B. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all Infection Control Risk Assessment (ICRA) requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to Contractor.

C. All work will be performed in accordance with ICRA, but it will still be the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If during the work, equipment is damaged, the Contractor will be responsible for any repairs/replacements that are required.

D. Starting October 1, 2019, the VAMC campus has become a “Smoke-free” zone. No smoking is allowed on the grounds of any VA-related health care facilities by patients, visitors, volunteers, contractors, vendors and employees. The new smoke-free policy applies to cigarettes, cigars, pipes, any other combustion of tobacco, and e-cigarettes, vape pens and e-cigars.

III. SECURITY

E. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

F. The contractor shall wear a VAMC badge at all times when they are on VA property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

G. Health screenings may be required of those entering VA property, dependent on VA directives, Federal emergency response, and CDC testing guidelines. Health screening may be used in an attempt to identify a potential health impact that may be transferrable to VA personnel or patients prior to documentable symptoms. In the event that health screening activities are implemented at the Facility Level, the Contractor, their personnel, and their subcontractors must adhere to all Facility directions and guidelines at all times when they are on VA property. Prior to starting work, the Contractor shall give three days’ notice to the COR so that current health screening activities at the VA Facility may be identified and communicated to Contractor personnel prior to mobilization (i.e., restricted entrances, limited delivery windows, etc.).

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here: https://sam.gov/. Enter the solicitation # (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments and updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A public bid opening, via CONFERENCE CALL, will be conducted by the Contracting Officer, Christopher Lee, on 02/28/2022 at 02:00 PM (local time) at the Network Contracting Office (NCO) 10, 8888 Keystone Crossing, Indianapolis, IN 46240.

Offerors should call into one of the VA Conference Lines listed below:

Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 872-701-0185,,929055764# United States, Chicago Phone Conference ID: 929 055 764# *Dial the number and when prompted, enter the Code, followed by the # sign.

Electronic bids shall not be accepted. Offerors are responsible to ensure hard copy bids delivered, via US Mail or by commercial delivery, are received by the Contracting Officer no later than 02/04/2022 at 02:00 PM (local time) see BLOCK 8 of the SF 1442 for address (dates and time are subject to amendment).

The following documents are to be included in the bid submission: (1) An original, fully completed and signed SF 1442 Offer page. (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page. (3) An original, fully completed bid schedule. The Base Bid amount for the entire project is entered in block 17 of the SF1442 Offer page. (4) An original, completed and signed SF 24 Bid Bond. (5) Completed Representations and Certifications section beginning on page # 21. Any other documents referenced in the solicitation that are to be provided and not specifically mentioned here.

CAUTION TO BIDDERS--BID ENVELOPES (JAN 2008)

It is the responsibility of each bidder to take all necessary precautions, including the use of proper mailing cover, to ensure that the bid price cannot be ascertained by anyone prior to bid opening. The bidder may use any suitable envelope, identified by the invitation number and bid opening time and date.

PROJECT INFORMATION

PROJECT NUMBER: 583-22-201, Reverse Osmosis

PROJECT LOCATION:

Roudebush VA Medical Center 1481 West 10th Street Indianapolis, IN 46202

MAGNITUDE OF CONSTRUCTION: Between $250,000 and $500,000 TYPE CONSTRUCTION: Commercial & Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $39.5 Million PERIOD OF PERFORMANCE: 120 calendar days from receipt of Notice to Proceed WAGE DETERMINATION: Department of Labor General Decision Number IN20210002 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://wdolhome.sam.gov REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to christopher.lee33@va.gov. The subject line of the email must read ‘RFI – 36C25022B0006.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to https://sam.gov/ as necessary in amendment format. Deadline for submission of RFIs for this solicitation is close of business 01/20/2022. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

THIS SOLICITATION IS A 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES SEE THE SOLICITATION FOR ELIGIBILITY REQUIREMENTS.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102 (a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a bid is received and bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: https://www.dol.gov/agencies/vets/programs/vets4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (JUN 2020) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in solicitation provision FAR Part 28.204.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or there abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1. Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting…