36C25018B0581-003.pdf

420 N. James Road Columbus, OH

Add Domestic Water Pressure Booster Pump Project Number 757-19-203

December 18, 2017 Revised March 30, 2018

VAACC Columbus, OH Add Domestic Water Pressure Booster Pump 757-19-203

12-01-17

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.15 Project Schedules (Small Projects – Des ign/Bid/Build 02-15 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 74 19 Construction Waste Management 09-13 01 81 13 Sustainable Construction Requirements 10- 17 01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 05 12 General Motor Requirements for Plumbing Eq uipment 09-15 22 05 19 Meters and Gages for Plumbing Piping 09-15 22 05 23 General-Duty Valves for Plumbing Piping 09 -15 22 07 11 Plumbing Insulation 09-15 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 09-15 22 11 20 Domestic Water Quality Monitoring System

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors an d Cables 01-17 26 05 26 Grounding and Bonding for Electrical Syste ms 01-17 26 05 33 Raceway and Boxes for Electrical Systems 0 5-14 26 08 00 Commissioning of Electrical Systems 11-16

Add Domestic Water Pressure booster Pump 757-19-203

07-01-15

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specifi cation form a part of the contract.

Drawing No. Title

G-001 COVER SHEET

PL-001 ABBREVIATIONS, SYMBOLS, & GENERAL INFORMATIO N

PL-111 FIRST FLOOR PLUMBING PLAN – WEST

PL-112 FIRST FLOOR PLUMBING PLAN – EAST

PL-113 FIRST FLOOR PLUMBING PLAN - EAST ADDITION

PL-121 SECOND FLOOR PLUMBING PLAN – NORTHWEST

PL-122 SECOND FLOOR PLUMBING PLAN – SOUTHWEST

PL-123 SECOND FLOOR PLUMBING PLAN – EAST

PL-131 THIRD FLOOR PLUMBING PLAN – WEST

PL-132 THIRD FLOOR PLUMBING PLAN - MECHANICAL ROOM EAST

PL-141 FOURTH FLOOR PLUMBING PLAN

PL-501 DETAILS

PL-502 DETAILS & SCHEDULES

PL-503 DETAILS

- - - END - - -

757-19-203

10-01-17 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.14 AS-BUILT DRAWINGS

1.15 USE OF ROADWAYS

1.18 TEMPORARY USE OF EXISTING ELEVATORS

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

1.24 INSTRUCTIONS

1.30 PHOTOGRAPHIC DOCUMENTATION

757-19-203

11-01-15

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for bui lding operations, including demolition and removal of existing struct ures, and furnish labor and materials and perform work for the Columb us VAACC domestic water system to increase water pressure Along with adding monitoring devices and ports to the domestic water distributio n system as required by drawings and specifications.

B. Visits to the site by Bidders may be made during the Pre-Bid conference on the date and times noted on the Solicitation for this project.

C. Offices of Collaborative Design, Ltd., as Archit ect-Engineers, will render certain technical services during constructi on. Such services shall be considered as advisory to the Government a nd shall not be construed as expressing or implying a contractual a ct of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subjec t to tests by testing laboratory retained by Department of Veterans Affai rs, the Contractor shall notify the COR in sufficient time to enable t esting laboratory personnel to be present at the site in time for pro per taking and testing of specimens and field inspection. Such pri or notice shall be not less than three work days unless otherwise desi gnated by the COR.

E. All employees of general contractor and subcontr actors shall comply with VA security management program and obtain perm ission of the VA

757-19-203

11-01-15

01 00 00 -2 police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM I (BASE BID), All work shown on the drawings and specifications. Work includes general, plumbing and electrical construction and removal of existing construction a nd certain other items.

B. BID ITEM 2 ( ALTERNATE NO.1): All work in Bid Item 1 (Base Bid) except:

DELETE all labor and materials associated with new thermal mixing valves as shown on sheet PL-502.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and admi nistrative security procedures that will remain effective for the entir e duration of the project.

2. The General Contractor is responsible for assuri ng that all sub-contractors working on the project and their employ ees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter t he project site without appropriate badge. They may also be subjec t to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shal l give one week’s notice to the Contracting Officer so that security can be provided

757-19-203

11-01-15

01 00 00 -3 for the employees. This notice is separate from an y notices required for utility shutdown described later in th is section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the pr emises in the event of a national emergency. The General Contrac tor may return to the site only with the written approval of the Cont racting Officer.

E. Document Control:

1. Before starting any work, the General Contractor /Sub Contractors shall submit an electronic security memorandum desc ribing the approach to following goals and maintaining confide ntiality of

“sensitive information”.

2. The General Contractor is responsible for safeke eping of all drawings, project manual and other project informat ion. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photograp hs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Re turn the information to the Contracting Officer upon request .

4. These security documents shall not be removed or transmitted from the project site without the written approval of Co ntracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Off icer immediately when there is a loss or compromise of “sensitive in formation”.

757-19-203

11-01-15

01 00 00 -4

7. All electronic information shall be stored in sp ecified location following VA standards and procedures using an Engi neering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and track ed through the

EDMS system.

b. “Sensitive information” including drawings and o ther documents may be attached to e-mail provided all VA encryptio n procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitt ed 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be is sued for General

Contractor and its employees for parking in designa ted areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (inc luding storage of materials) on Government premises to areas authoriz ed or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harml ess from liability of any nature occasioned by the Contractor's perfor mance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the appr oval of the

Contracting Officer and shall be built with labor a nd materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor a t its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandon ed and need not be removed.

757-19-203

11-01-15

01 00 00 -5

C. The Contractor shall, under regulations prescrib ed by the Contracting

Officer, use only established roadways, or use temp orary roadways constructed by the Contractor when and as authorize d by the Contracting

Officer. When materials are transported in prosecut ing the work, vehicles shall not be loaded beyond the loading cap acity recommended by the manufacturer of the vehicle or prescribed by an y Federal, State, or local law or regulation. When it is necessary to cr oss curbs or sidewalks, the Contractor shall protect them from d amage. The

Contractor shall repair or pay for the repair of an y damaged curbs, sidewalks, or roads.

D. Working space and space available for storing ma terials shall be as directed by the COR.

E. Workmen are subject to rules of VAACC applicable to their conduct.

E. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of cons truction materials, debris, standing construction equipment and vehicle s at all times.

F. Execute work so as to interfere as little as pos sible with normal functioning of VAACC as a whole, including operatio ns of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and too ls that transmit vibrations and noises through the building structur e, are not permitted in buildings that are occupied, during construction , jointly by patients or medical personnel, and Contractor's per sonnel, except as permitted by the COR.

1. Do not store materials and equipment in other th an assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not m ore than two work days. Provide unobstructed access to the VAACC area s required to remain in operation.

757-19-203

11-01-15

01 00 00 -6

F. Utilities Services: Where necessary to cut exist ing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (excep t telephone), they shall be cut and capped at suitable places where sh own; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR.

G. Phasing:

The VAACC must maintain its operation 24 hours a d ay -5 days a week.

Therefore, any interruption in service must be sche duled and coordinated with the COR to ensure that no lapses i n operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim lif e safety measure to be used during the work, and a schedule defining th e duration of the work with milestone subtasks. The work to be outli ned shall include, but not be limited to:

To insure such executions, Contractor shall furnis h the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, b uilding or portion thereof. In addition, Contractor shall notify the C OR two weeks in advance of the proposed date of starting work in ea ch specific area of the building or portion thereof. Arrange such phasi ng dates to insure accomplishment of this work in successive phases mu tually agreeable to

COR and Contractor.

H. Building will be occupied during performance of work.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and pro perty in affected areas of construction against dust and debris, so t hat equipment and affected areas to be used in the VAACC operations w ill not be

757-19-203

11-01-15

01 00 00 -7 hindered. Coordinate alteration work in areas occup ied by Department of Veterans Affairs so that Medical Center operatio ns will continue during the construction period.

K. Utilities Services: Maintain existing utility se rvices for VAACC at all times. Provide temporary facilities, labor, materia ls, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewe r or air pipes, or conduits, wires, cables, etc. of utility services o r of fire protection systems and communications systems (including telep hone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, se wers or electricity, or fire protection systems and communications syste ms may be interrupted without prior approval of COR. Electric al work shall be accomplished with all affected circuits or equipmen t de-energized.

When an electrical outage cannot be accomplished, w ork on any energized circuits or equipment shall not commence without a detailed work plan, the VAACC Director’s prior know ledge and written approval.

2. Contractor shall submit a request to interrupt a ny such services to

COR, in writing, 14 days in advance of proposed int erruption.

Request shall state reason, date, exact time of, an d approximate duration of such interruption.

3. Contractor will be advised (in writing) of appro val of request, or of which other date and/or time such interruption w ill cause least inconvenience to operations of VAACC. Interruption time approved by

VAACC may occur at other than Contractor's normal w orking hours.

4. Major interruptions of any system must be reques ted, in writing, at least 21 calendar days prior to the desired time an d shall be performed as directed by the COR.

757-19-203

11-01-15

01 00 00 -8

5. In case of a contract construction emergency, se rvice will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

L. Abandoned Lines: All service lines such as wires , cables, conduits, ducts, pipes and the like, and their hangers or sup ports, which are to be abandoned but are not required to be entirely re moved, shall be sealed, capped or plugged at the main, branch or pa nel they originate from. The lines shall not be capped in finished are as, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or par titions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activit ies with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to p arking and to occupied areas of buildings clear of construction m aterials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the sc heduling of traffic and the use of roadways, as specified in Article, U SE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contract or shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated r outes of access, and furnish a report, signed by both, to the Contractin g Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient floori ng, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbi ng fixtures and accessories, electrical fixtures, equipment, veneti an blinds, shades, etc., required by drawings to be either reu sed or relocated, or both.

757-19-203

11-01-15

01 00 00 -9

3. Shall note any discrepancies between drawings an d existing conditions at site.

4. Shall designate areas for working space, materia ls storage and routes of access to areas within buildings where al terations occur and which have been agreed upon by Contractor and C OR.

B. Any items required by drawings to be either reus ed or relocated or both, found during this survey to be nonexistent, o r in opinion of COR, to be in such condition that their use is impossibl e or impractical, shall be furnished and/or replaced by Contractor wi th new items in accordance with specifications which will be furnis hed by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under pr ovisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial o r final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furn ish a report on conditions then existing, of resilient flooring, do ors, windows, walls and other surfaces as compared with conditions of s ame as noted in first condition survey report:

1. Re-survey report shall also list any damage caus ed by Contractor to such flooring and other surfaces, despite protectio n measures; and, will form basis for determining extent of repair wo rk required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective mea sures:

1. Wherever existing roof surfaces are disturbed th ey shall be protected against water infiltration. In case of le aks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, ma terials handled and equipment moved and/or relocated.

757-19-203

11-01-15

01 00 00 -10

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protecti on shall be maintained intact until all work in the area is com pleted.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work remov ed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of t he Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that re main property of the Government shall be removed or dislodged from p resent locations in such a manner as to prevent damage which would b e detrimental to re-installation and reuse. Store such items where d irected by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from VAACC.

3. Items of portable equipment and furnishings loca ted in rooms and spaces in which work is to be done under this contr act shall remain the property of the Government. When rooms and spac es are vacated by the Department of Veterans Affairs during the alter ation period, such items which are NOT required by drawings and s pecifications to be either relocated or reused will be removed by th e Government in advance of work to avoid interfering with Contracto r's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all st ructures, equipment, and vegetation (such as trees, shrubs, and grass) o n or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contrac t. The Contractor shall only remove trees when specifically authorize d to do so, and shall avoid damaging vegetation that will remain in place. If any limbs

757-19-203

11-01-15

01 00 00 -11 or branches of trees are broken during contract per formance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and p aint the cut with a tree-pruning compound as directed by the Contractin g Officer.

B. The Contractor shall protect from damage all exi sting improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any dam age to those facilities, including those that are the property o f a third party, resulting from failure to comply with the requireme nts of this contract or failure to exercise reasonable care in performin g the work. If the

Contractor fails or refuses to repair the damage pr omptly, the

Contracting Officer may have the necessary work per formed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENT AL CONTROLS, for additional requirements on protecting vegetation, s oils and the environment. Refer to Articles, "Alterations", "Res toration", and

"Operations and Storage Areas" for additional instr uctions concerning repair of damage to structures and site improvement s.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair ex isting work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, an d do not disturb any ducts, plumbing, steam, gas, or electric work witho ut approval of the

COR. Existing work to be altered or extended and th at is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restor ing work, shall conform in type and quality to that of original exi sting construction, except as otherwise shown or specified.

757-19-203

11-01-15

01 00 00 -12

B. Upon completion of contract, deliver work comple te and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work , shall be patched, repaired, reinstalled, or replaced with new work, a nd refinished and left in as good condition as existed before commenc ing work.

C. At Contractor's own expense, Contractor shall im mediately restore to service and repair any damage caused by Contractor' s workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications sy stems (including telephone) which are not scheduled for discontinuan ce or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered b y adjustment to contract time and price in accordance with clause e ntitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING S ITE CONDITIONS" (FAR

52.236-2).

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of t he project, to include all contract changes, modifications and cla rifications.

B. All variations shall be shown in the same genera l detail as used in the contract drawings. To insure compliance, as-built d rawings shall be made available for the COR review, as often as requ ested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the Resident COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all sho p drawings.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads a nd roads on VAACC property and, when authorized by the COR, such temp orary roads which are necessary in the performance of contract work. Temporary roads

757-19-203

11-01-15

01 00 00 -13 shall be constructed and restoration performed by t he Contractor at

Contractor's expense. When necessary to cross curbi ng, sidewalks, or similar construction, they must be protected by wel l-constructed bridges.

1.18 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR f or use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use elevators Nos. S1 & S2 in Buildi ng Nos. 1Afor daily use and for special nonrecurring time interva ls when permission is granted. Personnel for operating elev ators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protectio n of following elevator components:

a. Entrance jambs, heads soffits and threshold plat es.

b. Entrance columns, canopy, return panels and insi de surfaces of car enclosure walls.

c. Finish flooring.

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably require d amounts of utilities available to the Contractor from existing outlets a nd supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevail ing rates charged to the Government. The Contractor shall carefully cons erve any utilities furnished without charge.

757-19-203

11-01-15

01 00 00 -14

1.24 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operati ng manuals (hard copies and electronic) and verbal instructions when requir ed by the various sections of the specifications and as hereinafter s pecified.

B. Manuals: Maintenance and operating manuals and o ne compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidenta l with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipme nt. They shall include complete information necessary for starting , adjusting, maintaining in continuous operation for long period s of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrati ons. Illustrations shall include "exploded" views showing and identify ing each separate item. Emphasis shall be placed on the use of specia l tools and instruments. The function of each piece of equipmen t, component, accessory and control shall be clearly and thorough ly explained. All necessary precautions for the operation of the equi pment and the reason for each precaution shall be clearly set forth. Man uals must reference the exact model, style and size of the piece of equ ipment and system being furnished. Manuals referencing equipment simi lar to but of a different model, style, and size than that furnishe d will not be accepted.

C. Instructions: Contractor shall provide qualified , factory-trained manufacturers' representatives to give detailed tra ining to assigned

Department of Veterans Affairs personnel in the ope ration and complete maintenance for each piece of equipment. All such t raining will be at the job site. These requirements are more specifica lly detailed in the various technical sections. Instructions for differ ent items of equipment that are component parts of a complete sy stem, shall be given in an integrated, progressive manner. All instructo rs for every piece of component equipment in a system shall be availab le until instructions for all items included in the system h ave been completed.

This is to assure proper instruction in the operati on of inter-related

757-19-203

11-01-15

01 00 00 -15 systems. All instruction periods shall be at such t imes as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough covera ge. The contractor shall submit a course outline with associated mater ial to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the co ntractual requirements. The Department of Veterans Affairs r eserves the right to request the removal of, and substitution for, any i nstructor who, in the opinion of the COR, does not demonstrate suffic ient qualifications in accordance with requirements for instructors abo ve.

1.30 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completio n, provide photographic documentation of construction progress and at selec ted milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications.

B. Photographic documentation elements:

1. Each digital image shall be taken with a profess ional grade camera with minimum size of 6 megapixels (MP) capable of p roducing

200x250mm (8 x 10 inch) prints with a minimum of 22 72 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Documentation where each photo has been taken on the construction documents and label each photo with the room number .

3. Before construction, document existing condition s at each area of work.

4. Construction progress at each location where wor k is completed when work commences and continuing until Project complet ion.

5. As-built finished conditions at each location of work.

757-19-203

11-01-15

01 00 00 -16

6. Miscellaneous events that occur during any Cont ractor site visit, or events captured by the Department of Veterans Affai rs independently, shall be dated, labeled.

7.Regular interior progressions of the entire proj ect to begin at the start of the project or as directed by the COR through to completion.

- - - E N D - - -

757-19-203

02-01-15

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Met hod (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Sche dule up-to-date in accordance with the requirements of this section an d shall utilize the plan for scheduling, coordinating and monitoring wo rk under this contract (including all activities of subcontractor s, equipment vendors and suppliers). Conventional Critical Path Method ( CPM) technique shall be utilized to satisfy both time and cost applicati ons.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized rep resentative responsible for the Project Schedule including preparation, rev iew and progress reporting with and to the Contracting Officer's Rep resentative (COR).

B. The Contractor's representative shall have direc t project control and complete authority to act on behalf of the Contract or in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the o ption of developing the project schedule within their organization or to en gage the services of an outside consultant. If an outside scheduling co nsultant is utilized, Section 1.3 of this specification will ap ply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification prop osal to the COR, within

10 days of bid acceptance. The qualification propos al shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified i n the preceding paragraph.

3. A representative sample of prior construction pr ojects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

757-19-203

02-01-15

01 32 16.15 - 2

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qual ification proposal.

In case of disapproval, the Contractor shall resubm it another consultant within 10 calendar days for renewed cons ideration. The

Contractor shall have their scheduling consultant a pproved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Dep artment of Veterans

Affairs (VA), all computer-produced time/cost sched ules and reports generated from monthly project updates. This monthl y computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined rep orts of the scheduling software approved by the Contracting Off icer; a hard copy listing of all project schedule changes, and associ ated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identif y the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the corr ectness and timeliness of the computer-produced reports. The Contractor sh all also responsible for the accurate and timely submittal of the update d project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced r eports to the

Contractor’s representative within ten calendar day s from receipt of reports. The Contractor shall reprocess the compute r-produced reports and associated diskette(s), when requested by the C ontracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 21 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer 's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the p reviously approved

757-19-203

02-01-15

01 32 16.15 - 3

CPM schedule program. The submittal shall also incl ude three copies of a computer-produced activity/event ID schedule show ing project duration; phase completion dates; and other data, i ncluding event cost.

Each activity/event on the computer-produced schedu le shall contain as a minimum, but not limited to, activity/event ID, a ctivity/event description, duration, budget amount, early start d ate, early finish date, late start date, late finish date and total f loat. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Act ivity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Office r. The contractor shall make a separate written detailed request to t he Contracting

Officer identifying these date constraints and secu re the Contracting

Officer’s written approval before incorporating the m into the network diagram. The Contracting Officer’s separate approva l of the Project

Schedule shall not excuse the contractor of this re quirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duratio n. The complete working schedule shall reflect the Contractor's app roach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which m ay have been incurred during the final network diagram developme nt period and shall reflect the entire contract duration as defined in the bid documents.

These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The Contr actor should provide their requests for time and supporting time extensi on analysis for contract time as a result of contract changes/delay s, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT

COMPLETION.

D. Within 30 calendar days after receipt of the com plete project interim

Project Schedule and the complete final Project Sch edule, the

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, op inions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed pl an will be

757-19-203

02-01-15

01 32 16.15 - 4 scheduled if required. Within 14 calendar days afte r the joint review, the Contractor shall revise and shall submi t three blue line copies of the revised Project Schedule, three copie s of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Off icer. The revised submission will be reviewed by the Contracting Offi cer and, if found to be as previously agreed upon, will be approved.

E. The approved baseline schedule and the computer- produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the r equirements of this section.

F. The Complete Project Schedule shall contain appr oximately 20 work activities/events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activiti es/events except procurement activities. The cumulative amount of al l cost loaded work activities/events (including alternates) shall equa l the total contract price. Prorate overhead, profit and general conditi ons on all work activities/events for the entire project length. Th e contractor shall generate from this information cash flow curves ind icating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cas h flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negati ve work activity/event cost data will not be acceptable, ex cept on VA issued contract changes.

B. The Contractor shall cost load work activities/e vents for guarantee period services, test, balance and adjust various s ystems in accordance with the provisions in Article, FAR 52.232 – 5 (PAY MENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.23 6 – 83 (PAYMENT

UNDER FIXED-PRICE CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE O F WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF W ORK BY THE

CONTRACTOR), the Contractor shall submit, simultane ously with the cost per work activity/event of the construction schedul e required by this

Section, a responsibility code for all activities/e vents of the project for which the Contractor's forces will perform the work.

757-19-203

02-01-15

01 32 16.15 - 5

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of wor k activities/events required for complete performance of all items of w ork. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-co nstruction work.

b. Contracting Officer's and Architect-Engineer's r eview and approval of shop drawings, equipment schedules, sam ples, template, or similar items.

c. Interruption of VA Facilities utilities, deliver y of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pie ces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event re quired by the contract phasing for that phase.

2. Show not only the activities/events for actual c onstruction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floo r, or building, to another area, floor, or building, for at least f ive trades who are performing major work under this contract.

3. Break up the work into activities/events of a du ration no longer than 20 work days each or one reporting period, exc ept as to non-construction activities/events (i.e., procureme nt of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of an y required submittal, shop drawing, or other submittals will n ot be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activiti es/events labeled

757-19-203

02-01-15

01 32 16.15 - 6

"start," "continue," or "completion," are not speci fic and will not be allowed. Lead and lag time activities will not b e acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following suppor ting data in addition to the project schedule:

1. The appropriate project calendar including worki ng days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shal l delay the review of the submittal until the Contracting Officer is i n receipt of the missing data.

C. To the extent that the Project Schedule or any r evised Project Schedule shows anything not jointly agreed upon, it shall no t be deemed to have been approved by the COR. Failure to include any el ement of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COR ’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing o ne file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an applicat ion and certificate for payment using VA Form 10-6001a reflecting updated schedule activities and cost data in accordance with the provisions of the following

Article, PAYMENT AND PROGRESS REPORTING, as the bas is upon which progress payments will be made pursuant to Article, FAR 52.232 – 5

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 –

83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The Contractor shall be entitled to a monthly progress payment upo n approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly update d schedule.

757-19-203

02-01-15

01 32 16.15 - 7

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal o f a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and th eir CPM consultant

(if applicable) shall attend all monthly schedule u pdate meetings. The

Contractor shall accurately update the Project Sche dule and all other data required and provide this information to the C OR three work days in advance of the schedule update meeting. Job prog ress will be reviewed to verify:

1. Actual start and/or finish dates for updated/com pleted activities/events.

2. Remaining duration for each activity/event start ed, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Pro ject Schedule.

4. Changes in activity/event sequence and/or durati on which have been made, pursuant to the provisions of following Artic le, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and part ially completed activities/events.

6. Logic and duration revisions required by this se ction of the specifications.

7. Activity/event duration and percent complete sha ll be updated independently.

B. After completion of the joint review, the contra ctor shall generate an updated computer-produced calendar-dated schedule a nd supply the

Contracting Officer’s representative with reports i n accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified .

C. After completing the monthly schedule update, th e contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved month ly project schedule.

The analysis shall only include original workday du rations and schedule logic agreed upon by the contractor and resident en gineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule lo gic and/or durations

757-19-203

02-01-15

01 32 16.15 - 8 provided and approved by the resident engineer. Aft er each rerun update, the resulting electronic project schedule d ata file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This e lectronic submission is separate from the regular monthly project schedu le update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regul ar schedule update.

Before inserting the contract changes durations, ca re must be taken to ensure that only the original durations will be use d for the analysis, not the reported durations after progress. In addi tion, once the final network diagram is approved, the contractor must re create all manual progress payment updates on this approved network d iagram and associated reruns for contract changes in each of t hese update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual prog ress payment updates.

D. Following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, RE office representati ves, and all subcontractors needed, as determined by the SRE, sh all meet to discuss the monthly updated schedule. The main emphasis sha ll be to address work activities to avoid slippage of project schedu le and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives an d the Contractor should conclude the meeting with a clear understand ing of those work and administrative actions necessary to maintain pr oject schedule status during the reporting period. This schedule c oordination meeting will occur after each monthly project schedule upda te meeting utilizing the resulting schedule reports from that schedule u pdate. If the project is behind schedule, discussions should incl ude ways to prevent further slippage as well as ways to improve the pro ject schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the followi ng remedial actions:

1. Increase construction manpower in such quantitie s and crafts as necessary to eliminate the backlog of work.

757-19-203

02-01-15

01 32 16.15 - 9

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construct ion equipment, or any combination of the foregoing to eliminate the b acklog of work.

3. Reschedule the work in conformance with the spec ification requirements.

B. Prior to proceeding with any of the above action s, the Contractor shall notify and obtain approval from the COR for the pro posed schedule changes. If such actions are approved, the represen tative schedule revisions shall be incorporated by the Contractor i nto the Project

Schedule before the next update, at no additional c ost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a rev ised electronic file

(s) and a list of any activity/event changes includ ing predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or gro up of activities/events, which may be involved with contr act changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless t he conditions are shown on the CPM as the direct cause for delaying t he project beyond the…