Attachment C - Amendment RFQ 36C24E26Q0032.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 240E 04-24-2026 00240E Veterans Health Administration Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802 00240E Veterans Health Administration Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802 To all Offerors/Bidders

36C24E26Q0032

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-30-2026 11:59 EDT X -01- Please see next page for solicitation amendment details.

Millicent Covert Contracting Officer

AMENDMENT FOR SOLICITATION 36C24E26Q0032

This solicitation is being amended for the following:

1. Deadline for offers is extended to 04/30/2026, 4:00PM Eastern Time

2. Changes/updates for DRY ICE REQUIREMENTS under “1.2 REQUIRED PRODUCTS & SPECIFICATIONS” within the Statement of Need:

a. Provide dry ice in pellet form

b. Provide requirement of 500 lbs (250 lbs per location), weekly, for annual total of 26,000 lbs

c. Provide bins in which to store dry ice at each location. Bins may stay at the delivery locations to be filled, weekly, or switched out, weekly.

i. Dry ice delivered to fill stationed/bins shall be transported in standard industry packaging (i.e.: bagged or boxed).

ii. Dry ice delivered in bins to be exchanged weekly, is acceptable.

d. Dry ice pellets shall be approximately 1/2” – 1” in diameter in size

3. Changes/updates to DELIVERY REQUIREMENTS under “1.2 REQUIRED PRODUCTS & SPECIFICATIONS” within the Statement of Need:

a. Provide weekly delivery of requirement, every Tuesday, between the hours of 9:30AM and 12:00PM Central Time

i. Should set day fall on a Federal Holiday, delivery shall be made the following day (see Federal Holiday schedule under Period of Performance/Delivery Timeframe, below)

b. Location(s) of Delivery:

i. VA North Texas Healthcare System 4500 S. Lancaster Road Dallas, TX 75216

1. Building 43, Ground-level

2. Building 1 – Clinical Research Unit (CRU), 3rd floor

c. Contractor shall bring dry ice from the delivery vehicle into the delivery locations noted above. Contractor shall provide own means (i.e.: pallet jack, dolly, lift, etc.) to deliver bags or bins to each delivery location.

QUESTION and ANSWERS Q: Can you confirm whether deliveries are dock accessible at the Dallas VA Medical Center?

A: There are specific areas for deliveries to Bldg. 43 and 1 but are not typical truck loading docks. Dry ice will need to be put on carts and moved into the buildings at ground level.

Q: Is the contractor responsible for interior delivery to both locations, including the 3rd floor Clinical Research Unit?

A: Yes, dry ice must be brought from the delivery truck to the storage bins inside Bldgs. 43 and 1.

Q: Container Ownership & Exchange: The solicitation mentions dry ice should be "packaged with material covering the ice." Does the VA provide the insulated storage containers (totes/chests) on-site, or is the contractor expected to provide an exchange program where full containers are left and empty ones are collected each Tuesday?

A: Currently, the vendor has been providing the storage containers and refilling each week with dry ice transported in bags. Swapping out bin for bin weekly is acceptable.

(NOTE: Price for bin usage/rental shall be included in price of dry ice pricing.)

Q: Delivery Logistics (Building 1, 3rd Floor): For the delivery to Building 1, 3rd Floor, is there a dedicated freight elevator available for use by the delivery driver? Additionally, will the contractor be required to provide their own equipment (e.g., pallet jack or dolly) for inside delivery?

A: No, there is no freight elevator, only a standard hospital elevator. The current contractor brings delivery equipment (dolly) with them when transporting the bags for delivery.

Q: Point of Contact & Check-in: Is there a central receiving dock where the driver must check in before proceeding to Buildings 43 and 1? Could the VA provide a specific Point of Contact (POC) name or department for each delivery location to ensure seamless coordination?

A: No, for dry ice, there is no central check in. The Point of Contact (POC) and a backup will be provided for delivery coordination after contract award.

Q: Quantity Flexibility: The requirement is for 500 lbs weekly. Does the VA anticipate any seasonal fluctuations in quantity, and if so, what is the required notice period for the contractor to adjust the delivery amount (e.g., 48 hours)?

A: We have not had a seasonal fluctuation – it has been the same amount weekly.

Q:Price Adjustments: Given the 5-year duration of the contract, will the VA consider an Economic Price Adjustment (EPA) clause for the option years to account for potential volatility in CO2 or fuel prices, or must pricing remain Firm-Fixed-Price for the entire 60-month period?

A: It is understood the CO2 market has been volatile since COVID/Quarantine. This Contracting Officer agrees with including the EPA clause for the option years in the event shortage causes fluctuation in price.

Deadline for offers is extended to 04/30/2026, 4:00PM Eastern Time.

IMPORTANT: complete all instructions as noted in “Instructions to Offeror” within original solicitation. Additionally, please complete Blocks 15A – 15C AMENDMENT OF SOLICITATION document. Incomplete submissions will be considered no-responsiv.

All offeror quotes for this solicitation must be received electronically through email no later than Thursday, April 30, 2026, 4:00 PM Eastern Daylight Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0032 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.