S05 KTR Answers_626-24-203-Upgrade Cooling Tower.xlsx
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- Solicitation number
- 36C24926R0054-1
About this file
This is a Request for Information (RFI) log and responses document for a federal contract opportunity managed by the Department of Veterans Affairs Veterans Health Administration (VISN 9) at the Nashville VAMC. The project (626-24-203) involves upgrading cooling towers and chillers at the facility, with a performance period of 548 calendar days. The RFI log contains 139 documented questions submitted by bidders between July 22, 2026, and July 25, 2026, with responses provided by the VA and design team through July 28, 2026 and August 9, 2026.
Key project requirements include: furnishing and installing two new Marley NC8409TAN2 cooling towers (CT-1 and CT-2) as a basis of design with no substitutions permitted; modifying existing Siemens Building Automation System graphics and databases to support new equipment; installing new condenser water pumps and associated piping; upsizing piping to existing chillers (which will remain in service); performing carbon fiber reinforced polymer (CFRP) structural reinforcement on an existing concrete slab; and completing full testing, adjusting, balancing (TAB) and commissioning of the entire condenser water system. The project requires sound levels not exceeding 84 dBA at 5 feet and 75 dBA at 50 feet; cooling tower basin elevation must match existing CT-3; and new towers must incorporate reverse-operation variable frequency drive (VFD) capability for both fan cells. Critical constraints include: completion of Fan Room #2 work by February 28 (hard calendar date with temporary 1,200-ton air-cooled chiller as backup if needed); all work impacting hospital operations must occur during nights and weekends; contractor bears responsibility for temporary measures costs, material staging (limited to one small CONEX and dumpster), equipment procurement, chemical treatment system installation, and all associated labor and equipment. The base bid includes removal of existing cooling tower CT-1 (if Alternate 1 is exercised as deductive), with Alternate 2 addressing condenser piping demolition in Fan Room 3 that may affect existing free-cooling heat exchanger functionality. Bid Alternates 1-3 are deductive in nature. The contractor must coordinate all work with the Contracting Officer's Representative (COR), obtain approval for utility shutdowns at least one week in advance (14 days for electrical shutdowns), and comply with special inspection requirements for CFRP installation including surface preparation testing and pull-off testing. Equipment warranties commence upon final acceptance, with the one-year warranty period including any seasonal testing required before project completion.
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Bidding - RFI Log
| Bidding RFIs | Color Codes: | |||||||||
| Project ID: | JVII-TVHS240425 | AE Response Needed | ||||||||
| Project Description: | Upgrade Cooling Tower and Chiller | VA Engineering Response Needed | ||||||||
| Client: | Nashville VAMC | VA Contracting Response Needed | ||||||||
| Client PM / COR: | Marques Santiago | |||||||||
| Client CO | Michael Brown | |||||||||
| Client Project Number: | 626-24-203 | |||||||||
| Updated: | 7/23/26 | |||||||||
| INCOMING | REVIEW | RETURN | ||||||||
| RFI # | DESCRIPTION | GENERAL RESPONSE | RECEIVED FROM VA | DUE TO VA | REVIEWER | SENT TO REVIEWER | RETURNED FROM REVIEWER | PROCESSOR | RETURNED TO VA DATE | PROCESSING TIME |
| 001 | Updated Specifications and drawings are posted | Posted 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | ||||
| 002 | What BAS platform currently serves the cooling tower/chiller plant and associated equipment affected by this project? | Siemens | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | |||
| 003 | Is the existing BAS supervisory platform Siemens, Honeywell, or another manufacturer? | Siemens | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | |||
| 004 | Are bidders required to utilize Siemens controls exclusively for this project? | Yes, Siemens is the facility standard | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | |||
| 005 | Will other manufacturers/integrators be permitted provided they fully integrate with the existing BAS infrastructure and comply with all specified sequences of operation? | No | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | |||
| 006 | Will modification of existing graphics, databases, supervisory software, and BAS integration be required as part of this project? | Yes, contractor is responsible for adding/modifying graphics of BAS to support new equipment. Refer to specification section 23 09 23. | 7/22/26 | 8/6/26 | Wil Samson added last sentence to the VA provided response. | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 |
| 007 | If a non-incumbent controls contractor is utilized, will they be granted all necessary access, licenses, databases, and programming rights needed to complete the BAS integration? | No | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | |||
| 008 | The cooling tower design criteria specifies sound levels "shall not exceed dB(A) and dB(A)" at 5 ft and 55 ft respectively, with the values left blank. Please provide the required sound criteria so tower selection and any required attenuation can be properly designed and priced. | 84 dBA at 5ft and 75 dBA at 50ft per cooling tower manufacturer. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 |
| 009 | Note 03.06 states the existing moment capacity of the slab in the hatched area is 7.3 K‑ft against a demand capacity of 13.4 K‑ft, and directs reinforcement with carbon fiber reinforced polymer (CFRP) prior to equipment pad/pump installation. No CFRP product specification section is referenced elsewhere in |
the spec book. Please confirm (a) the applicable specification section governing CFRP material, design, and installation, and (b) whether a delegated design/PE stamped submittal is required for this reinforcement given the nearly 2x capacity
| shortfall. | Confirm BID SET REVISION 2 dated 5/27/26 is being reviewed. Existing moment capacity is listed as 3 kft and required is 5kft. Basis of design is also listed in comment 03.06 on S102. See Spec 03 30 53, particularly sections 1.4.D and 2.1.O. Information regarding the delegated design and required PE stamp is included in those sections. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 010 | The sequence notes state that if new cooling tower/pump work in Fan Room #2 "cannot be completed by Feb 28," a temporary air-cooled chiller with generator shall be on standby to provide 1200 tons of cooling. (1) Please confirm whether the temporary chiller/generator rental, fuel, and standby costs are to be included in the Base Bid price or are reimbursable separately. (2) SincE the fixed calendar date ("Jan 1 – Feb 28") is not tied to the Notice to Proceed date, please clarify whether this window is a hard calendar-year constraint or should be read as relative to NTP/contract start. | 1) Any Temporary Measures costs are the responsibility of the contractor; | |||||||||
| 2) February 28th is a hard date. Once work is complete in Fan Room #2, temporary measures can be removed. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||||
| 011 | Sequence Note D requires shutdown of existing AHU-50 to be scheduled only during weekend hours (5:00 PM Friday to 10:00 PM Sunday), coordinated with the COR. Given the 548-calendar-day period of performance, please confirm whether all condenser water piping tie-in and demolition work impacting Fan Room #2/chiller plant operation is similarly restricted to off-hours/weekends, and if so, whether a schedule of premium/off-hour labor is anticipated to be compensated as part of the contract price or handled as a separate line item. | Per SOW, Section B, Paragraph 4, the contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 012 | General note 7 on the cooling tower schedule sheet states "Overall cooling tower height shall be level with existing tower CT-3. Coordinate with structural", but no target elevation or dimension is given on the structural or mechanical drawings. Please provide the required top-of-tower elevation (or confirm the elevation of existing CT-3) so the new tower support steel and platform framing can be coordinated. | STRUCTURAL PROVIDED MATCHING PLATFORM T/STEEL ELEVATIONS, BUT I SEE WHY THEY ARE CONFUSED... I THINK YOU NEED TO CLARIFY WHAT EXACTLY NEEDS TO MATCH ELEVATIONS (AN OUTLET INVERT, A BASIN INVERT, ETC). I DON'T THINK THE HEIGHT IS CRITICAL--FOR EXAPMPLE, IF THE EQUIPMENT IS MANUFACTURED WITH 1" SHORTER TRIM ON TOP, IS THIS A FAIL? | |||||||||
| Per Note 1 on 2/S102, "IT IS CRITICAL FOR COOLING TOWER PERFORMANCE THAT THE BASE ELEVATION OF THIS TOWER MATCHES THE SOUTH TOWERS." | 7/22/26 | 8/6/26 | Wil Samson / Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |||
| 013 | The cooling tower schedule lists Marley model NC8409TAN2 as the sole Basis of Design for CT-1 and CT-2 with no "or equal" qualifying language shown in the schedule itself, while Spec Section 23 65 00 requires CTI-certified towers meeting stated performance criteria. Please confirm whether substitution of an equivalent CTI-certified manufacturer/model meeting the performance and design criteria of Section 23 65 00 will be considered, or whether Marley is a sole-source requirement. | The design is based on the Marley cooling tower and the system would likely not perform adequately if a different manufacturer were provided. Marley is a brand Name requirement, Contracting is going throught the JA review process and will posted when avaiable | 7/22/26 | 8/6/26 | VA Response Wil Samson added context | 7/23/26 | 7/27/26 | ||||
| 014 | The BAS points list schedule (points CW-19 through CW-45) repeats the designation "COOLING TOWER (CT-2)" for what appear to be points intended for separate towers (e.g., basin water level, fan status, isolation valve status columns that should correspond to CT-1, CT-2, and existing CT-3 individually). Please issue a corrected/clarified points list schedule identifying which physical tower (CT-1, CT-2, or existing CT-3) each point number (CW-01 through CW- 45) is actually associated with. | CW-19 through CW-45 refer to seperate functions for each piece of equipment. See latest mechanical set for more information. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 015 | The Base Bid statement of work states the project provides new cooling tower modules "to obtain an N+1 redundancy for the cooling system", while Bid Alternate 1 is described as "removing existing cooling tower #1 and associated pad/metal framing". The mechanical schedule labels the two new cooling towers as CT-1 and CT-2, the same designators used elsewhere for the existing towers being demolished (see Sequence of Construction, Step L: "shutdown existing cooling tower #1"). Please confirm/clarify the tower numbering convention (new vs. existing) is consistent across all disciplines, and confirm whether exercising | ||||||||||
| Deductive Alternate 1 (removal of existing CT-1) affects the scope, price, or N+1 redundancy basis of the Base Bid new tower installation. | any reference to the existing cooling towers includes the word "existing". If "existing" is not included, the new towers are being referenced. This is consistent across all disciplines. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 016 | Bid Alternate 2 is described as "demolition of existing condenser pipe from fan room 3 to entrance of chiller plant". The Free Cooling Heat Exchanger sequence of operations on M702 relies on an existing plate frame heat exchanger (PFHX) and associated condenser water piping routed through Fan Room #3. Please | ||||||||||
| confirm whether exercising Alternate 2 affects or eliminates the existing freecooling heat exchanger functionality described in the Sequence of Operations, and if so, whether the associated controls/sequence narrative on M702 needs to be revised accordingly. | The condenser water piping routed through Fan Room #3 will be dicsonnected from the PFHX regardless if alternate 2 is exercised. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 017 | Reference: Index of Drawings (Specifications and Drawings clause), Page 52; Bid Schedule Item 0001, Page 5; Statement of Work Section A.4(3), Page 6. The Index of Drawings on Page 52 lists the contract documents as CD 95 - Specifications, CD 95 - Drawings_01, and CD 95 - Drawings_1, and the Base Bid (Item 0001) requires a complete, lump-sum price in accordance with the Statement of Work, Drawings and Specifications. If any of these specification or drawing files are not included in the posted solicitation package, will the Contracting Officer please post or provide the complete set referenced in the Index of Drawings? | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 018 | Reference: Project Title and Base Bid Item 0001, Pages 1, 5, and 6; Statement of Work Section A.4(3), Page 6; Bid Alternates 1-3, Pages 5 and 6. The project is titled Upgrade Cooling Towers and Chillers, but the Statement of Work and Bid Schedule do not describe any chiller scope, and the deductive Bid Alternates address only the cooling tower, condenser piping, and condenser pumps. Does the Base Bid scope include full replacement of the existing chiller(s), or is the chiller work limited to controls, electrical, and/or ancillary modernization? If applicable please identify the number, type, and capacity of any chillers to be furnished and installed or description of upgrades for the chillers. | Chiller work includes, but not limited to, upsizing pipe to chiller, the existing chillers will remain and no new chillers are to be provided in this project. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 019 | Reference: Bid Schedule Items 0001-0004, Pages 4-5; General Requirements A.4(B)(15) and (17), Pages 7-8. Because equipment is defined by the Specifications and Drawings rather than in the Statement of Work, will the Contracting Officer confirm that the CD 95 Specifications and Drawings include the chiller and cooling tower equipment schedules - specifically capacities/tonnage, flow rates (GPM), basis-of-design manufacturers and model numbers, and electrical characteristics - needed to price the lump-sum Base Bid and the deductive Bid Alternates? | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 020 | Reference: Instructions to Offerors (question cutoff 07/13/2026 at 1300 CT), Page 1; Proposal Due Date, SF 1442 Block 13. If the complete Specifications and Drawings are posted after the current question cutoff of 07/13/2026 at 1300 CT, will the Contracting Officer extend the question deadline and, if necessary, the proposal due date to allow offerors adequate time to review the equipment documents and prepare a responsive, fully priced proposal? | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 021 | Reference: Cooling tower installation location; job walk. | ||||||||||
| Please confirm the installation location for the new cooling towers. Based on the job walk, we are assuming the second-floor roof adjacent to the newer Marley towers. Is this correct? | Yes, the second floor roof as shown on contract drawings. See drawings, Sheet M102 | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 022 | Reference: Filtration skid location. Where will the filtration skid be located? Please confirm the mounting height of the skid and its horizontal distance from the cooling towers. | The basin sweeper skid, noted on plan as BSP-1 on the plans is located indoors next to existing AHU. Mounting height of filtration skid shall grade mounted. Horizontal distance shall be determined on sheet M102. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 023 | Reference: Cooling Tower Schedule, CT-1 and CT-2 (seismic importance factor). Please confirm the seismic importance factor for the cooling towers. CT-1 indicates a 1.5 seismic importance factor while CT-2 indicates a 1.0 factor. Which value governs, and should both towers use the same factor? | The seismic component importance factor for both towers is 1.5. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 024 | Reference: Cooling Tower Schedule, Note 2. Please confirm Note 2 on the Cooling Tower Schedule regarding the need for a reverse-operation fan/motor VFD system. Is a reverse-operation VFD capability required for each tower? | Yes. Reverse-operation capability shall be provided for each VFD serving the cooling towers. Each cooling tower consists of two cells, with one VFD provided for the fan serving each cell. Each VFD shall be capable of operating its associated fan in both the forward and reverse directions as required by the sequence of operation. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 025 | Reference: Cooling Tower Schedule, Note 4. Please confirm Note 4 on the Cooling Tower Schedule regarding the basin heater. The drawings reference both steam and electric heaters; please confirm whether a steam basin heater is required and, if so, whether steam mufflers are required. Note that the existing Marley towers use electric basin heaters. | Provide Basin Heaters as indicated in the 100% drawings (Steam). Cooling towers will be provided with steam mufflers. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 026 | Reference: Specification 1.5.B.4 (cooling tower sound data). | ||||||||||
| Please provide the required sound data for the cooling towers. Specification 1.5.B.4 lists the maximum sound levels at 1.5 m and 17 m as blank. In addition, 1.5.B.4 states that a low-noise tower is to be used - does this requirement apply if the proposed tower's sound ratings are below the (currently blank) limits? | Sound data requirements are as follows. 84 dBA at 5ft and 75 dBA at 50ft per cooling tower manufacturer. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 027 | Reference: Specification 2.1 (materials of construction). | ||||||||||
| Please confirm the required materials of construction. We are assuming galvanized casing and ladders with 304 stainless steel framing, stainless steel inlet screens, stainless steel cold water basin, and stainless steel plenum walkways. Please confirm. | See specfication 23 65 00 section 2.1 for more information. | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | ||
| 028 | Reference: Specification Paragraph J (electric water level control enclosure). Please confirm the enclosure rating for the electric water level control. Paragraph J references a NEMA MG 1, Type 4X enclosure - should this instead be NEMA 3/3R to match the other panel? | Provide a NEMA MG 1, Type 4X enclosure in accordance with the specifications. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 029 | Reference: Shutdowns / staging. Will the hospital provide a schedule of available shutdown windows for lifting of materials and for the multiple staging activities required during installation? | No, work to be coordinated with the COR based on the contractor’s schedule; work impacting medical center operations shall be performed on nights and/or weekends. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 030 | Reference: Material storage. Is there a designated on-site space for all installation materials, or will an off-site storage/laydown location be required? | Per SOW, Section B, Paragraph 18, due to space limitations, the contractor will only be provided with one location for staging (one small conex and one small dumpster). For equipment/material that is no longer needed and/or waste, the contractor is responsible for their proper and daily removal. Staging area location will be determined by the COR. No material is to be stored outside. If material is found to be stored outside the COR can request that the material be replaced with new material. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 031 | Reference: Roofing penetrations. Will the General Contractor cover and flash/repair all roofing penetrations required for this work? | Yes | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 032 | Reference: Roof piping supports. Will the General Contractor carry all roof piping support installation, given the scope crossover with the roofing work? | Contractor is responsible for all costs associated with piping support installation. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 033 | Reference: Base-scope drawings. Can the base-scope work be more clearly designated on the drawings to show the expected installation and replacement areas of work? | See drawings | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 034 | Reference: Structural steel for towers #1 and #3. Will the General Contractor cover structural steel if the cooling towers for #3 and #1 are replaced? | General Contractor responsible for all costs. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 035 | Reference: IFC drawings. Will Issued-for-Construction (IFC) drawings be supplied for both installation and demolition? | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 036 | Reference: Condenser water removal - phasing. Will the removal of condenser water piping be performed in isolated areas, or must it be done while the hospital remains active in all areas? | Hospital must remain active at all times. Shutdowns will be coordinated with the COR. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 037 | Reference: Contractor parking. Where will parking be available for all contractor employees? | Per SOW, Section B. Paragraph 12, the general contractor will be provided with two parking space (additional drivers of the general contractor will be issued a parking violation ticket). Employees can park in designated areas if available. Paid parking is available in adjacent parking garages. The government isn’t responsibility for additional parking. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 038 | Reference: Equipment procurement. Will major equipment be pre-purchased by the General Contractor or by the hospital? | ||||||||||
| General Contractor responsible for all costs. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||||
| 039 | Reference: Chemical feed treatment. Will the General Contractor or the hospital be responsible for the chemical feed (water) treatment system? | Contractor is responsible for any work in the drawings and/or specifications related to the Chemical Feed Treatment System. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 040 | Reference: Piping connection methods. Is a blended installation of butt-weld and Victaulic (grooved) connections acceptable in order to allow for the least amount of hot work in all areas? | See specifications for Methods of Piping Connections. Coordinate Hot Work with the COR | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 041 | Reference: Crane activities. Will the General Contractor cover all crane activities, given the minimal space shared by all trades, either for the full duration or for scheduled lift and staging events? | General Contractor responsible for all costs. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 042 | Reference: Coordination model. Is there an existing building-systems model, or a new coordination (BIM) model, available for installation coordination? | No | 7/22/26 | 8/6/26 | Darren Gardener | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 043 | Reference: Bid extension (piping review). Will the Government grant a three (3) week extension of the bidding date to allow contractors to follow up and review all areas of piping removal and installation? | No | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 044 | Is there an approximate location for contractor laydown for this project? | The location will be coordinated with the COR. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 045 | Will 100% CD's be released on SAM.gov for this project? | Yes | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 046 | On Sheet GI001, there appears to be an existing chase South of the ICRA zone between column lines Ga and H. Are there any details that can be provided for this area (existing wall material/type, ext)? On Sheet S102, Note 3.06 calls to reinforce the existing slab in this area and it appears the slab reinforcement will fall inside the shaft. | There is conflicting information in the existing documentation and scans as to the presence of a shaft at the first floor. Scans and the existing structural drawings do not show an opening in the first floor slab. VA to confirm if the shaft as shown on GI001 matches the current built condition. |
| VA confirms this is a shaft that has existing HVAC supporting the Dining Area. Existing wall is finished to the deck. | 7/22/26 | 8/6/26 | Kate Spille/Steve Stidham | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |||
| 047 | Note 3.06 calls for carbon fiber reinforced polymer. Is there a spec that will be provided or a basis of design? | Confirm BID SET REVISION 2 dated 5/27/26 is being reviewed. Basis of design is listed in comment 03.06 on S102. See Spec 03 30 53, particularly sections 1.4.D and 2.1.O. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 048 | Electrical specifications refer to division 09 for conduit painting information. Will Division 09 spec be released? | No. The reference to painting conduits in the electrical specifications may be disregarded for this project. Painting of exposed conduits will not be required. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 049 | Can the existing ARC Flash Study be provided? | Yes | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 050 | If specifications are met, are alternate manufacturers acceptable for equipment? | Specify what the equipment is. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 051 | M601 indicates that the two new cooling towers need to be the same height as the existing. Is there any tolerance to deviate from the height of existing CT-3? | No. It is critical for the basins of all three towers to be at the same height. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 052 | Can the necessary Davis Bacon wage determination be provided for this project? | Wage Determination was provided with the Solicitation for this project. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 053 | What is the basis of design for the CWP's? | Basis of design manufacturers and model numbers are listed on sheet M601. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 054 | Hospital to supply schedule for available shutdowns for lifting of materials and multiple stagging activities of installation. | Per SOW, Section B, Paragraph 4, the contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 055 | Base bid option in solicitation letter is vague. It states upgrade cooling towers and chillers, the contractor shall furnish all labor, material, equipment and supervision necessary to accomplish the work for this project. There are no specific drawings or scope documents provided for base bid. Will drawings be provided for base bid option? | 100% Drawings provided for base bid. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 056 | Will IFC Drawings to be supplied for installation and demolition. | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 057 | Will the removal of condenser water be in isolated areas or to be done while hospital is still active in all areas | Work will be coordinated with the COR and Facility to mitigate impact to medical center operations. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 058 | Will Hospital be covering the Chemical feed treatment | Contractor is responsible for any work in the drawings and/or specifications related to the Chemical Feed Treatment System. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 059 | Is a blended system installation of buttweld and Victaulic connections acceptable to allow for the least amount of hot work in all areas. | See specifications for Methods of Piping Connections. Coordinate Hot Work with the COR | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 060 | Request for 3 week extension of bid to allow for follow up to see all areas of removal and installation of piping | Solicitation due will be adjusted | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 061 | Is there a model of the existing building system or new coordination model for installation. | No | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 062 | Will a rental chiller or cooling tower be required? | Contingent on the performance of the contractor and time the work will take place. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 063 | S103 details 1 and 2 show using existing concrete column for post on both cooling towers. Confirm that columns existing and no new columns will need to be provided and that columns can support load of new towers. | The columns are both labeled existing in the sections. There are no new concrete columns. Existing structural framing has sufficient capacity for the proposed work unless specifically noted otherwise on drawings. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 064 | S103 detail 2. Confirm that existing concrete pad will stay in place. | This appears to be an incorrect reference. Section 2/S103 shows a platform post above existing conrete structure. There is no demo scope in this section. Detail 2 is a roof detail and is not applicable | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 065 | Please clarify whether construction activities that do not involve shutdowns, excessive noise, vibration, or interruption of hospital operations may be performed outside the designated work windows without prior approval. | Work must be coordinated outside normal working hours with the COR’s approval. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 066 | Please identify the specific work activities the Government anticipates will require night or weekend operations and confirm whether these restrictions were considered in establishing the 548-calendar-day contract duration. | PoP is 548-calendar day performance. The contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 067 | Please clarify the required review period for planned utility shutdown requests. If a requested outage cannot be accommodated on the requested date, will an alternate outage be provided without affecting contract time? | Requests for utility shutdowns must be submitted to the COR for review and approval at least 1 week/5 work days before work begins. The project schedule shall include planned utility outages with durations and account for delays due to weather, etc. The contractor will coordinate all work in advance with VA COR. If planned outages need to be rescheduled due to external reasons, VA will try accommodate a date that is reasonably within the originally planned date. | 7/22/26 | 8/6/26 | VA Engineering to Respond | 7/23/26 | |||||
| 068 | Please identify the anticipated Government review durations for submittals, shutdown requests, inspections, testing, commissioning activities, and final acceptance. | Per Specification, Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules samples, template, or similar items with time duration of no less than 20 workdays (10 days for A/E, 10 days for COR). | 7/22/26 | 8/6/26 | VA Engineering to Respond | 7/23/26 | |||||
| 069 | Please identify the specific acceptance criteria, documentation, testing, and commissioning activities required before final payment and project closeout. | Comply with Specifications, including but not limited to General Commissioning Requirements 01 91 00, as well as required Closeout documents. Provide Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings, As-Built Drawings, Completed Testing Acceptance Checklist, etc. | 7/22/26 | 8/6/26 | VA Engineering to Respond | 7/23/26 | |||||
| 070 | Please clarify whether contractor personnel will have unrestricted access to all project work areas during approved construction periods or whether operational restrictions will periodically limit access. | Authorized contractor personnel will have access to construction work areas. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 071 | Please identify the anticipated processing time for contractor identification badges and clarify whether all subcontractors, vendors, delivery personnel, startup technicians, commissioning agents, and manufacturer representatives must complete the same credentialing requirements. | The credentialing is same for all contractors. The processing times for PIV badges varies contingent on the correct information being provided for their security clearance, and the individuals background. Forms will be provided to contractor at NTP. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 072 | Please clarify which temporary utility services will be furnished by the Government and which temporary utilities will remain the Contractor's responsibility. | Specify what the utility will be used for. Temporary Measures employed to mitigate impact to hospital operations is the responsibility of the contractor. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 073 | Please identify the dimensions and location of the designated staging area and clarify whether additional temporary storage areas may be approved for major equipment deliveries. | Per SOW, Section B, Paragraph 18, due to space limitations, the contractor will only be provided with one location for staging (one small conex and one small dumpster). For equipment/material that is no longer needed and/or waste, the contractor is responsible for their proper and daily removal. Staging area location will be determined by the COR. No material is to be stored outside. If material is found to be stored outside the COR can request that the material be replaced with new material. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 074 | Please confirm whether all Government-furnished equipment, materials, testing services, software, licenses, temporary facilities, and owner-furnished items have been identified within the contract documents. | Confirmed | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 075 | Please confirm that all available record drawings, previous renovation drawings, investigative reports, and field verification documents have been included with the solicitation. | Done 08/03 | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 076 | Please confirm whether asbestos-containing materials, lead-based paint, PCB-containing equipment, or other regulated hazardous materials are anticipated within the project limits and identify the procedure for addressing unidentified hazardous materials encountered during construction. | See A/E report | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 077 | Please clarify whether existing mechanical, plumbing, electrical, fire protection, communications, and controls utilities shown on the drawings have been field verified by the Government. | Not for all utilities; field verification is the responsibility of the contractor. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 078 | Please confirm that existing structural framing, concrete slabs, roof framing, and equipment supports have sufficient capacity for the proposed work except where modifications are specifically identified. | Existing structural framing, concrete slabs, roof framing, and equipment supports have sufficient capacity for the proposed work. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 079 | Please clarify whether the Government has evaluated the condition of existing equipment that will remain in service following project completion. | No, contractor can provide a pre-work report. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 080 | Please identify the current Building Automation System software version, server configuration, licensing requirements, available controller capacity, and any known system limitations affecting integration. | Siemens information will be provide to winning contractor | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 081 | Please identify all existing systems that must remain continuously operational throughout construction, including redundancy requirements and temporary bypass arrangements. | See Drawings, and/or Specifications including, but not limited to, Procedure Plan and Drawing sheet M001. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 082 | Please confirm that concealed utilities, concealed structural conditions, undocumented renovations, or other differing physical conditions will be administered in accordance with the Differing Site Conditions clause. | yes | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 083 | Please confirm that all existing structural steel and concrete supporting the proposed equipment has been evaluated for the required loads. | Existing structural framing, concrete slabs, roof framing, and equipment supports have sufficient capacity for the proposed work. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 084 | Please clarify the limits of delegated structural design responsibility associated with the CFRP strengthening system. | Limits are clearly defined by the hatch pattern shown on 4/S102. See Spec 03 30 53, particularly sections 1.4.D and 2.1.O for more information. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 085 | Please identify any allowable roof loading limitations during demolition, crane operations, staging, and equipment installation. | Means and methods are the responsibility of the contractor. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 086 | Please identify any restrictions associated with crane outrigger loading on existing structures. | Means and methods are the responsibility of the contractor. Adjacent buildings, Vanderbilt Lifeflight, underground tanks, and various traffic patterns. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 087 | Please clarify the required inspection and testing requirements for structural modifications and CFRP installation. | The Special Inspection specification document will be updated to address this RFI. Special inspections will be required for the CFRP installation. Prior to installation a direct tensile bond test per ASTM D7522 will need to be performed on the prepared surface with a a minimum of 200psi required. Witness panels should be prepared adjacent to the reinforced area for testing purposes. The special inspector should be provide continuous inspection during installation to observe surface preparation and materials match the delegated design. After installation sounding should be performed to detect any voids requiring repair. Pull off test per ASTM D7522 should be performed and meet a minimum of 200psi. Tensile testing of the witness panel per ASTM D3039 should be performed after installation. A special inspection program should be submitted and approved prior to installation. | 7/22/26 | 8/6/26 | Kate Spille / Ellen O'Brien | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 088 | Please identify all existing anchors or embedded items that are intended to remain in service. | This question statement is vague, so it is unclear what is being asked. Do not demo items that are not shown on drawings to be demoed. Contractor to field verify. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 089 | Please clarify acceptable structural tolerances for new equipment supports and modifications to existing structures. | There are no tolerances specific to this project--industry standard tolerances should be used. | 7/22/26 | 8/6/26 | Kate Spille | 7/23/26 | 7/26/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 090 | Please identify all required roof penetrations associated with the project and clarify responsibility for saw cutting, weatherproofing and warranty restoration. | Contractor to perform work, contractor responsible for saw cutting, weatherproofing and warranty restoration | 7/22/26 | 8/6/26 | Steve Stidham | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 091 | Please clarify temporary weather protection requirements during roof removal and equipment replacement activities. | This falls under "Means and Methods", which is required by the contractor. VA to comment as needed. | 7/22/26 | 8/6/26 | Steve Stidham | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 092 | Please identify all temporary enclosure requirements necessary to maintain building operations during construction. | ICRA barriers identified on the drawings are required and the VA to comment on any other logistitical items that need to be closed. | 7/22/26 | 8/6/26 | Steve Stidham | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 093 | Please clarify all required firestopping associated with penetrations created under this contract. | All penetrations created by the contractor are the responsibility of the contractor to correct. If existing penetrations are non-compliant, it is the contractor’s responsibility to identify the existing condition forfacility correction or the issue will be the contractor’s to rectify. | 7/22/26 | 8/6/26 | Steve Stidham | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 094 | Please identify all architectural finishes requiring restoration following completion of the work. | See Drawings and Specifications | 7/22/26 | 8/6/26 | Steve Stidham | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 095 | Please identify the minimum condenser water and chilled water capacity that must remain operational during each phase of construction. | See Drawings and/or Specifications including, but not limited to, Drawing sheet M001. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 096 | Please clarify whether temporary cooling equipment will be required and identify the required capacity and performance criteria. | Any Temporary Measures costs are the responsibility of the contractor and are contingent on contractor’s planning. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 097 | Please provide the anticipated sequence for transferring operations from the existing cooling tower system to the new system. | See Drawings. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 098 | Please identify the anticipated duration and frequency of allowable shutdown windows for condenser water, chilled water, controls, and electrical systems. | Durations and frequencies are contingent on the weather/season, iteration of work being done, and proper planning from the contractor, and current facility operations | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 099 | Please confirm which existing cooling towers, pumps, valves, piping, controls, supports, and accessories will remain in service after project completion. | Existing Cooling Tower CT #3 and associated free cooling HX will remain in service. Everything on the chilled water side of the systems will remain in service. New condenser pumps, valves, supports, etc. are to be provided under this contract. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 100 | Please identify all equipment that will become Government property following demolition and identify the required storage location. | The following equipment called for, but not limited to, demolition may be retained by the Government if requested by the Government: Variable Frequency Drives, Condenser Pump motors, Control valves (including actuators), etc. Any items not desired by VA shall be removed by Contractor. Contractor to RFI COR for determination. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 101 | Please clarify responsibility for maintaining condenser water chemistry during construction and temporary system operation. | Contractor is responsible for proper water chemistry of new systems during construction including, but not limited to, initial treatment on fill. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 102 | Please identify all manufacturer startup services required by the contract. | See Specifications | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 103 | Please clarify whether complete testing, adjusting, and balancing is required for the entire condenser water system or only the portions modified under this contract. | TAB Required for entire system. | 7/22/26 | 8/6/26 | Wil Samson added to response | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 104 | Please clarify the extent of Building Automation System programming required, including graphics, alarms, trends, historical data, sequences, and operator training. | See Specifications and Drawings | 7/22/26 | 8/6/26 | Wil Samson to reponse | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 105 | Please confirm that all required sequences of operation are fully defined within the contract documents. | Confirmed, See Drawings and Specifications | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 106 | Please identify any operational noise or vibration limitations applicable during demolition, installation, startup, and testing. | Noise disruptions that impact medical center operations, i.e. hammer drilling, coring, drilling anchors, etc. by affecting staff’s ability to treat Veterans will be stopped and work can continue after normal hours (after 4p) or on the weekend. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 107 | Please clarify flushing, cleaning, chemical treatment, and water quality requirements prior to placing new equipment into service. Please clarify the intended installation location for the chemical treatment system. The drawings and details identify the required components; however, the physical location of the chemical treatment equipment (including the controller, chemical tanks, pumps, and associated accessories) is not clearly shown. Please identify the exact installation location, provide any required mounting details or supporting structure, and confirm whether all required piping, electrical, and controls connections are to be included in the contractor's scope. | Flushing, cleaning and water quality requirements are in the specifications. Coordinate the chemical treatment system physical location with the VA. There should be adequate space in Fan Room #2. | 7/22/26 | 8/6/26 | Darren Gardner to confirm Wil Samson's response | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 108 | Please identify all contractor, subcontractor, manufacturer, testing, balancing, and commissioning personnel required to participate in commissioning activities. | See Specifications for Commissioning requirements. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 109 | Please identify whether the Government is aware of any approved manufacturers whose equipment lead times exceed the anticipated procurement schedule. | Not aware | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 110 | Please clarify the required quantity of spare parts, filters, belts, lubricants, special tools, and consumables required at project closeout. | See Specifications for requirements of spare parts. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 111 | Please clarify whether equipment warranties commence upon startup, substantial completion, beneficial occupancy, or final acceptance. | Final acceptance | 7/22/26 | 8/6/26 | VA Contracting to Respond | 7/23/26 | |||||
| 112 | Please clarify how seasonal testing requirements will affect warranty commencement and final acceptance if seasonal operating conditions do not occur before project completion. | The warranty is one full year from final acceptance. Seasonal testing will fit within that period. | 7/22/26 | 8/6/26 | Wil Samson | 7/23/26 | 7/28/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 113 | Please identify all electrical systems that must remain energized throughout construction and identify allowable outage durations. | The hospital shall remain fully operational throughout construction. Coordinate all required shutdowns with the COR and obtain approval for the timing and allowable duration of each shutdown prior to commencing the work. Electrical System outages are contingent on the planning of the contractor, and coordination of the COR with the support of the facility; weather permitting. Electrical System outages are contingent on the planning of the contractor, and coordination of the COR with the support of the facility; weather permitting. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 114 | Please clarify whether all existing electrical equipment shown on the drawings has been field verified. | The existing electrical equipment shown on the contract drawings was field verified. Contractor shall promptly notify the COR of any discrepancies between the contract documents and actual site conditions. : Responsibility of the contractor to field verify. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 115 | Please identify responsibility for arc flash studies, protective device coordination studies, and equipment labeling. | See Specifications. ARC Flash studies can be provided. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 116 | Please clarify whether temporary electrical power will be required during construction and identify the responsible party. | Temporary power can be made available with support from the facility and will be the responsibility of the contractor to tie-in and disconnect once project is completed. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 117 | Please identify all anticipated electrical shutdowns and the required notice period for each. | Installation of the new breakers will require a shutdown of Main Switchgear MDA/MDB. In addition, a shutdown of the breaker supplying the emergency source to ATS-19 and ATS-20 will be required to access the existing feeder wireway for the new connections. Coordinate the required period for each with the VA. Other shutdowns may be required, refer to drawings. Electrical shutdowns are contingent on the planning of the contractor, weather permitting, and the needs of the medical center at the time of the shutdown. Shutdowns requests should be sent to the COR at least 14 days in advance of the work taking place and must be approved by the COR. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 118 | Please clarify the full extent of Building Automation System integration required. | See specifications and drawings | 7/22/26 | 8/6/26 | Wil Samson added to response | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 119 | Please identify whether the existing Building Automation System server has sufficient capacity for the proposed expansion. | Server has sufficient capacity. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 120 | Please clarify whether cybersecurity reviews, network approvals, or Information Technology coordination will be required before connecting new control systems. | Not required. | 7/22/26 | 8/6/26 | VA Response | 7/23/26 | 7/27/26 | ||||
| 121 | Please identify all factory representatives required during startup, commissioning, and owner training. | See Commissioning Specifications for required Factory representatives onsite and processes to perform for successful completion. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 122 | Please clarify whether temporary fire alarm modifications, monitoring, or impairment procedures will be required during construction. | No temporary fire alarm modifications, monitoring, or impairment procedures are anticipated to be required for this project. All existing fire alarm devices, wiring, and sequences of operation shall remain in service and unaffected by the Work. Should an unforeseen impairment become necessary during construction, the Contractor shall coordinate all required impairment procedures with the COR. Yes, temporary measures are required for this project. | 7/22/26 | 8/6/26 | Davis Brode | 7/23/26 | 7/27/26 | Rebecca Sowma | 7/28/26 | 6 | |
| 123 | Please identify all approved crane locations, allowable ground bearing pressures, swing restrictions, and overhead clearance limitations. | Regarding ground bearing pressure, means and methods are the responsibility of the contractor. |
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