36C24922B0014 0002.docx

Pre-Bid Site Visit Q&A

36C24922B0014 Project Number - 621-21-115 Replace Building 204 Roof Phase 2

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 3/14/2022 621-22-2-5608-0005 621-21-115 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24922B0014 02-16-2022

X X X

621-3620162-5608-854200-3220-23NR2JA21

The purpose of this Amendment is to post Request for Information (RFI) questions and answers.

The Bid Opening Date remains 4/11/2022 @ 1:00 PM CT.

Teresa Rogofsky Contracting Officer

Question 1: Please advise if deck is structurally sloped?

Answer: Structure has a flat concrete deck.

Question 2: Please verify that staging is preferred along 2nd St for vacuum operation? Access locations, for ballast removal, demolition and loading roof material.

Answer: Correct. The preferred location will be from the 2nd St side of Building 204. However, as needed, for lower roof area A6, an alternate location near the ambulance bay may be necessary and may be coordinated with COR after award. Obstruction of roadways shall not critically impact access to services, therefore closures for demolition, deliveries and other construction activities shall be fully coordinated with COR in advance.

Question 3: Can lightning rods in Phase 1 area be re-used and included into the Phase 2 lightning recertification?

Answer: No. All existing roof lightening protection system components shall shall be removed and replaced new. Refer to specification section 26 41 00 Facility Lightening Protection for requirements. Where down conductors are concealed within building or walls connect to existing at roof level as close to the roof or wall penetration as possible.

Question 4: Is there a location within the complex that you would like the ballast deposited? Or does it go off site?

Answer: Ballast stone shall be disposed of offsite.

Question 5: 007 22 00-5 EPDM specification, Part 1 - Section 3.4 Vapor Retarder Installation. Is the vapor barrier allowed to be adhered to concrete per Manufacturer recommendations? (not requiring hot asphalt application) Answer: Key statement in the specification section (07 22 22_3.4.A.1) “Install continuous vapor retarder on roof deck where indicated.” Drawing do not indicated requirement for continuous vapor retarder.

Question 6: Is there existing roof core information available?

Answer: No core information is available. However, see attached photographs taken during phase 1 completed in December 2021. See attached photos hereinafter. Existing roof is similar to new construction requirements. Approximately 5-6 inches of existing insulation, felt, ballast stone and concrete walking pavers.

Question 7: Can the contract time (currently 150 days) be extended from NTP, if applicable due to material availability at time of award?

Answer: Time impacts due to material lead times shall be addressed on a case-by-case basis utilizing a combination of phased NTPs for procurement and construction, suspension of portions of work, and delayed mobilization. Period of performance extension have been utilized when time impacts are no fault of the Government.

Question 8: “Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered or will be rejected.” Due to daily market/price volatility, can an escalation clause be added?

Answer: No, this is a firm fixed price contract.

Question 9: Is the current lighting protection system currently certified by an independent party?

Answer: Existing system no longer meets certification criteria. System has been altered since December 2021.

Question 10: Can Contact information be provided for the Lightning Protection certifier?

Answer: We do not have a specific certifier. It is the responsibility of the contractor to engage the services of a qualified firm. Contractor shall refer to specification section 26 41 00 Facility Lightening Protection. Wherein it “specifies the furnishing and installation of a complete UL master labeled lightening protection system.” NFPA and UL applicable publications are referenced and other guidelines pertaining to lightening protection systems and component are also included.

Question 11: For bidding purposes is the lighting protection to removed and reinstalled without needing to recertify the lighting protection system?

Answer: Existing system and components are required to be removed and replaced new. A new certification is required. Refer to specification section 26 41 00 Facility Lightening Protection.

Question 12: Can a location and size of a staging area on the ground be identified for dumpsters, material staging area, contractor parking, etc.?

Answer: Utilization of grassed areas west of buildings 204 and 69 between the building and the Second Street as well across the street are available for staging and storage, dumpsters, roof access, ect. during construction. Contractor parking shall be coordinated with COR, by advanced written request, in designated VA employee parking lots only by way of temporary parking passes. The contractor will be required to restore of existing conditions disturbed within and around the approved laydown/staging when construction is complete.

Question 13: Can a location and size location of crane area for hoisting be identified?

Answer: Refer to question 2 above. Same restriction and requirements are relevant to crane area for hoisting.

Question 14: Detail on x-4 states “provide snow guards along entire sloped roof area”. This same note is also on detail 2/X-5. This sloped portion appears to be outside of the hatched areas noted “existing roof to be replaced” on sheet x-1.

Can it be confirmed that snow guards are not part of this project?

Answer: No snow guards are required. No work is required on the sloped portions of adjacent roof types. Sheets X-4 through X-7 and details therein are provided for reference illustrating typical existing conditions. Utilize these details where applicable for installation of the new roof system. New roof system shall extend up the face of adjacent structures and appropriately flashed as shown.

Question 15: Details 2, 3 and 10 on sheet X-5 show truss framing, brick parapet walls gutters, etc.

Can it be confirmed that the purpose of these details is to help illustrate the construction components of the building and the only work for this project is the roof flashing that turns up to the metal counterflashing/termination bar?

Answer: Your interpretation of these typical details is correct. New insulated EPDM roofing system shall include all flashing and counterflashing/termination bars as may be necessary for a complete water tight installation. In addition, the stair well room indicated as area A3 has an existing gutter system on the west side of that roof and it will require replacement or reinstallation.

Question 16: Specification section 02 41 00 has descriptions of utilities demolition, but none is shown on the drawings or expected from the scope of work. Please confirm; is there any utility demolition on this project? If there is, please clarify.

Answer: There is not a requirement for utility demolitions per Specification section 02 41 00 Demolition except for as related to paragraph 1.4 Utility Services and existing lightening protection. Contractor is responsible for the disconnection and reconnection of Roof Top equipment where necessary to install proper penetration boots and or flashing. This may require the services of a qualified electrical/mechanical contractor.

Photo Attachments for Question 6 above.

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