36C24826Q0040 0001.docx
DOCX document 29 KB Posted
- Attached to
- S201--Miami Vet Center Janitorial Service
- Solicitation number
- 36C24826Q0040
About this file
This document is an Amendment to a Solicitation for Janitorial Cleaning Services at the Miami Vet Center. The solicitation (36C24826Q0040) is set aside for Small Businesses for cleaning services at a facility located at 8280 NW 27th Street, Suite 511, Miami, FL, with approximately 2,655 square feet comprising 3 common areas, 9 offices, 2 bathrooms, and 1 kitchen. Services are required 5 days per week (Monday-Friday) during business hours of 0800-1630, with cleaning to be performed throughout the entire facility.
The solicitation is issued by the Department of Veterans Affairs Network Contracting Office 8 and uses NAICS code 561720 with a size standard of $34 million. The government will award a firm fixed-price contract using comparative evaluation considering technical quality, past performance, and price. The amendment extends the offer receipt deadline to 10-27-2025 at 16:00 EDT and provides responses to 34 contractor questions about site specifics, work requirements, and administrative details. Potential contractors must be registered in the System for Award Management (SAM) and include the appropriate NAICS code to be eligible.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24826Q0040 0001_1.docx | DOCX document | |
| SECTION D - WAGE DETERMINATION.docx | DOCX document | |
| Performance Work Statement.docx | DOCX document | |
| SECTION C - CONTRACT CLAUSES.docx | DOCX document | |
| B.1 CONTRACT ADMINISTRATION DATA.docx | DOCX document | |
| B.2 PRICE-COST SCHEDULE.docx | DOCX document | |
| 36C24826Q0040_1.docx | DOCX document | |
| SECTION E - SOLICITATION PROVISIONS.docx | DOCX document |
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Text version
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 10-24-2025 none 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 To all Offerors/Bidders
36C24826Q0040
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-27-2025 16:00 EDT The purpose of this amendment is the following:
1. To provide responses to contractors' questions.
2. The HOUR & DATE for Receipt of Offers is EXTENDED to: 10-27-2025 16:00 EDT.
CONTINUATION PAGE
| # |
| Q = Question / R = Response |
| Q1 |
| Who is the current incumbent? What is the current contract amount and contract number? |
| R1 |
| New Requirement |
| Q2 |
| Could you please confirm the total cleanable square footage and number of restrooms and common areas included under this requirement? |
| R2 |
| 2655 SQ Ft Cleanable- 3 common areas, 9 offices, 2 bathrooms, 1 kitchen |
| Q3 |
| Are services expected to be performed during or after business hours, and are any weekend or holiday cleanings anticipated? |
| R3 |
| During business hours: 0800-1630 |
| Q4 |
| Will the contractor be responsible for providing all consumables (soap, tissue, trash liners, etc.) and equipment, or will any items be Government-furnished? |
| R4 |
| Government Furnished |
| Q5 |
| Are there any specific security or privacy requirements (e.g., background checks, HIPAA training) for staff working in the Vet Center environment? |
| R5 |
| 8.4. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract. |
8.7.4. The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.
| Q6 |
| Regarding the evaluation, will the Government be placing greater emphasis on technical quality, past performance, or price in the comparative assessment? |
| R6 |
| For the comparative assessment, the technical quality and past performance will be reviewed to meet the government’s requirement outlined in the PWS along with overall total price. |
| Q7 |
| kindly clarify and confirm whether this solicitation is indeed open to total small business participation and that there are no specific set-asides noted. |
| R7 |
| Small Business set-asides |
| Q8 |
| Currently, the schedule there is 2 times per week. Is it the RFPs intention to expand that to 5 weekly days? |
| R8 |
| The RFP request services for 5 days a week, Monday-Friday, with the exclusion of holidays. |
| Q9 |
| I did not see a prevailing wage section, is there a prevailing/minimum wage other than federal or State wage requirements? |
| R9 |
| Vendors are to consider all laws and Federal wages when developing the pricing for their quote. |
| Q10 |
| Is there current budget for these services? |
| R10 |
| See R9 |
| Q11 |
| We see on the Price Structure there are 5 weeks. Are we to understand this is for those months containing 5 weekly cycles |
| R11 |
| There are 5 Ordering Periods (OP). Each Ordering Period’s Period of Performance (POP) is 52 Weeks (WK) in duration from the Effective Date. The Billing cycle is every 4 WK which is 13 invoicing periods. |
| Q12 |
| Previous contract information |
| R12 |
| See R1 |
| Q13 |
| Square footage of the buildings |
| R13 |
| See R2 |
| Q14 |
| Confirmation of the work hours listed below (or corrections if applicable): |
• 2 hours per day, Monday–Thursday
• 1.5 hours on Friday
| R14 |
| Work hours are Monday to Friday, 2 hours per day, TBD-to be completed during business hours |
| Q15 |
| Details on the number and type of rooms in each building |
| R15 |
| See R2 |
| Q16 |
| The full scope of areas to be cleaned under this contract (e.g., offices, restrooms, kitchen, lobby, etc.) |
| R16 |
| See R15 |
| Q17 | |
| Section 4.7 outlines services to be performed on Monday, Wednesday, and Friday. | |
| o | Are these the intended service days for the 3x/week cleaning schedule? |
| o | Do these services apply to the entire facility or only specific areas? |
| R17 |
| Services are intended to be provided to the entire facility, Monday-Friday during business hours and apply to all identified service areas. |
| Q18 | |
| Section 5.1 lists performance hours as Monday–Thursday from 4:30 PM to 6:30 PM, and Friday from 3:00 PM to 4:30 PM. | |
| o | Do these hours apply to all cleaning tasks, including those scheduled three times per week? |
| R18 |
| Performance hours are during business hours which are identified as 0800-1630 |
| Q19 |
| Could you please share the previous contract value and, if available, the bid documents submitted for the last award? |
| R19 |
| See R1 |
| Q20 |
| square footage of the building is approx 2655, can you confirm the total number of rooms? |
| R20 |
| See R2 |
| Q21 |
| The name of the incumbent contractor (the company currently or most recently performing the services). |
| R21 |
| See R1 |
| Q22 |
| The awarded amount for the previous contract. |
| R22 |
| See R1 |
| Q23 |
| Any way we can go bid today? |
| R23 |
| Quotes can be submitted at any time prior to the solicitation due date and time. However, if an amendment is posted the vendor shall send an acknowledgement of the posted amendment prior to the solicitation due date and time to be compliant with the solicitation. Otherwise, the submitted quote will not be considered. |
| Q24 |
| We just need to do a walk-through. |
| R24 |
| The site visit was scheduled for 10/21/25 at 12:00 EDT (noon). No other site visit will be scheduled. Please note the site visit was not mandatory to submit a quote for this solicitation. |
| Q25 |
| I would like to inquire what is needed to attend the site visit this Wednesday. |
| R25 |
| See R24 |
| Q26 |
| I was reading through the documents and did not see a Period of Performance. Can you provide? |
| R26 |
| See R11 |
| Q27 |
| is this a new contract. |
| R27 |
| See R1 |
| Q28 |
| Who is the current or previous incumbent? |
| R28 |
| See R1 |
| Q29 |
| What is the current or previous contract number? |
| R29 |
| See R1 |
| Q30 |
| What is the current or previous value of the contract? |
| R30 |
| See R1 |
| Q31 |
| It states that the size standard for NAICS code 561720 is $34 million. Has there been a recent update to the size standards? |
| R31 |
| No |
| Q32 |
| We recently sized out of 561720, so we would be grateful if there was. |
| R32 |
| No, your company would not be compliant with the SBA’s size standards for NAICS code 561720 is $34 million. |
| Q33 |
| For quote submittals how should the email be titled |
| R33 |
| In the email subject line please use this format. |
Vendor Name - 36C24826Q0040 - QUOTE
| Q34 |
| Please add the following Information in the body of your email offer |
| R34 |
| Include this information format in the body of the email. |
Company Name POC Name Email
SAM UIE #
File details come from the government source that posted it. Updated .