36C24826Q0040 0001.docx

DOCX document 29 KB Posted

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S201--Miami Vet Center Janitorial Service
Solicitation number
36C24826Q0040
Issued by

About this file

This document is an Amendment to a Solicitation for Janitorial Cleaning Services at the Miami Vet Center. The solicitation (36C24826Q0040) is set aside for Small Businesses for cleaning services at a facility located at 8280 NW 27th Street, Suite 511, Miami, FL, with approximately 2,655 square feet comprising 3 common areas, 9 offices, 2 bathrooms, and 1 kitchen. Services are required 5 days per week (Monday-Friday) during business hours of 0800-1630, with cleaning to be performed throughout the entire facility.

The solicitation is issued by the Department of Veterans Affairs Network Contracting Office 8 and uses NAICS code 561720 with a size standard of $34 million. The government will award a firm fixed-price contract using comparative evaluation considering technical quality, past performance, and price. The amendment extends the offer receipt deadline to 10-27-2025 at 16:00 EDT and provides responses to 34 contractor questions about site specifics, work requirements, and administrative details. Potential contractors must be registered in the System for Award Management (SAM) and include the appropriate NAICS code to be eligible.

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Other files

File Type Posted
36C24826Q0040 0001_1.docx DOCX document
SECTION D - WAGE DETERMINATION.docx DOCX document
Performance Work Statement.docx DOCX document
SECTION C - CONTRACT CLAUSES.docx DOCX document
B.1 CONTRACT ADMINISTRATION DATA.docx DOCX document
B.2 PRICE-COST SCHEDULE.docx DOCX document
36C24826Q0040_1.docx DOCX document
SECTION E - SOLICITATION PROVISIONS.docx DOCX document

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-24-2025 none 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 To all Offerors/Bidders

36C24826Q0040

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-27-2025 16:00 EDT The purpose of this amendment is the following:

1. To provide responses to contractors' questions.

2. The HOUR & DATE for Receipt of Offers is EXTENDED to: 10-27-2025 16:00 EDT.

CONTINUATION PAGE

#
Q = Question / R = Response
Q1
Who is the current incumbent? What is the current contract amount and contract number?
R1
New Requirement
Q2
Could you please confirm the total cleanable square footage and number of restrooms and common areas included under this requirement?
R2
2655 SQ Ft Cleanable- 3 common areas, 9 offices, 2 bathrooms, 1 kitchen
Q3
Are services expected to be performed during or after business hours, and are any weekend or holiday cleanings anticipated?
R3
During business hours: 0800-1630
Q4
Will the contractor be responsible for providing all consumables (soap, tissue, trash liners, etc.) and equipment, or will any items be Government-furnished?
R4
Government Furnished
Q5
Are there any specific security or privacy requirements (e.g., background checks, HIPAA training) for staff working in the Vet Center environment?
R5
8.4. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

8.7.4. The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

Q6
Regarding the evaluation, will the Government be placing greater emphasis on technical quality, past performance, or price in the comparative assessment?
R6
For the comparative assessment, the technical quality and past performance will be reviewed to meet the government’s requirement outlined in the PWS along with overall total price.
Q7
kindly clarify and confirm whether this solicitation is indeed open to total small business participation and that there are no specific set-asides noted.
R7
Small Business set-asides
Q8
Currently, the schedule there is 2 times per week. Is it the RFPs intention to expand that to 5 weekly days?
R8
The RFP request services for 5 days a week, Monday-Friday, with the exclusion of holidays.
Q9
I did not see a prevailing wage section, is there a prevailing/minimum wage other than federal or State wage requirements?
R9
Vendors are to consider all laws and Federal wages when developing the pricing for their quote.
Q10
Is there current budget for these services?
R10
See R9
Q11
We see on the Price Structure there are 5 weeks. Are we to understand this is for those months containing 5 weekly cycles
R11
There are 5 Ordering Periods (OP). Each Ordering Period’s Period of Performance (POP) is 52 Weeks (WK) in duration from the Effective Date. The Billing cycle is every 4 WK which is 13 invoicing periods.
Q12
Previous contract information
R12
See R1
Q13
Square footage of the buildings
R13
See R2
Q14
Confirmation of the work hours listed below (or corrections if applicable):

• 2 hours per day, Monday–Thursday

• 1.5 hours on Friday

R14
Work hours are Monday to Friday, 2 hours per day, TBD-to be completed during business hours
Q15
Details on the number and type of rooms in each building
R15
See R2
Q16
The full scope of areas to be cleaned under this contract (e.g., offices, restrooms, kitchen, lobby, etc.)
R16
See R15
Q17
Section 4.7 outlines services to be performed on Monday, Wednesday, and Friday.
oAre these the intended service days for the 3x/week cleaning schedule?
oDo these services apply to the entire facility or only specific areas?
R17
Services are intended to be provided to the entire facility, Monday-Friday during business hours and apply to all identified service areas.
Q18
Section 5.1 lists performance hours as Monday–Thursday from 4:30 PM to 6:30 PM, and Friday from 3:00 PM to 4:30 PM.
oDo these hours apply to all cleaning tasks, including those scheduled three times per week?
R18
Performance hours are during business hours which are identified as 0800-1630
Q19
Could you please share the previous contract value and, if available, the bid documents submitted for the last award?
R19
See R1
Q20
square footage of the building is approx 2655, can you confirm the total number of rooms?
R20
See R2
Q21
The name of the incumbent contractor (the company currently or most recently performing the services).
R21
See R1
Q22
The awarded amount for the previous contract.
R22
See R1
Q23
Any way we can go bid today?
R23
Quotes can be submitted at any time prior to the solicitation due date and time. However, if an amendment is posted the vendor shall send an acknowledgement of the posted amendment prior to the solicitation due date and time to be compliant with the solicitation. Otherwise, the submitted quote will not be considered.
Q24
We just need to do a walk-through.
R24
The site visit was scheduled for 10/21/25 at 12:00 EDT (noon). No other site visit will be scheduled. Please note the site visit was not mandatory to submit a quote for this solicitation.
Q25
I would like to inquire what is needed to attend the site visit this Wednesday.
R25
See R24
Q26
I was reading through the documents and did not see a Period of Performance. Can you provide?
R26
See R11
Q27
is this a new contract.
R27
See R1
Q28
Who is the current or previous incumbent?
R28
See R1
Q29
What is the current or previous contract number?
R29
See R1
Q30
What is the current or previous value of the contract?
R30
See R1
Q31
It states that the size standard for NAICS code 561720 is $34 million. Has there been a recent update to the size standards?
R31
No
Q32
We recently sized out of 561720, so we would be grateful if there was.
R32
No, your company would not be compliant with the SBA’s size standards for NAICS code 561720 is $34 million.
Q33
For quote submittals how should the email be titled
R33
In the email subject line please use this format.

Vendor Name - 36C24826Q0040 - QUOTE

Q34
Please add the following Information in the body of your email offer
R34
Include this information format in the body of the email.

Company Name POC Name Email

SAM UIE #

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