Instruction to Offerors.docx

DIVISIONAL BREAKDOWN SHEET

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

CONTRACTING OFFICER’S SPECIAL INFORMATION AND INSTRUCTIONS

1. AVAILABILITY OF SOLICITATION DOCUMENTS

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

All solicitation related documents will be available on the Contract Opportunities website at https://sam.gov in electronic format only. All interested parties (prime contractors & subcontractors) should register at https://sam.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. An Interested Vendor/Offeror’s mailing list WILL NOT BE prepared by the Contracting Officer.

Amendments to the solicitation will be posted to Contract Opportunities at https://sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. By registering to “Receive Notification”, you will be notified by email of any new amendments that have been issued and posted. Potential offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers. Failure to acknowledge an amendment may result in the offeror’s submission being considered non-responsive.

2. PROPOSAL EXPENSES

The Government will not pay for any costs incurred in the preparation and submission of proposals submitted in response to this RFP.

3. CONTRACTOR'S SIGNATURE

Contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor in accordance with FAR 4.102.

4. SITE VISIT

A formal site visit has been scheduled for this project (see FAR 52.236-27) for Thursday, 1 May 2025, at 9am EST. Please meet downstairs outside Engineering, Building 42 at James A. Haley VA Hospital. Please email Engineering Technician Paul Guerra of you intent to attend the site visit at Paul.Guerra@va.gov. This will be the only opportunity for potential bidders to visit the site. All potential bidders, subcontractors, and suppliers are strongly encouraged to attend this site visit.

5. TECHNICAL QUESTIONS AND INQUIRIES

Request for information (RFI’s) and any questions of a technical nature and inquiries concerning this solicitation must be provided in writing and shall be submitted by the prospective offerors to the Contract Specialist, Kenneth Caryer. Questions shall be submitted only via email to: Kenneth.Caryer@va.gov. The subject line must read: PN: 673-18-617, Upgrade Physical Security - Questions. Telephone inquiries will not be accepted. RFI’s are due no later than May 7, 2025, at 4:00 PM (ET). The Government reserves the right not to accept late questions after this deadline. All questions will be answered and/or responded to via an amendment after the closing date.

YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACT SPECIALIST ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

6. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

7. DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent awardee prior to award of the project. The apparent awardee must be determined as "responsible" by the Contracting Officer. See FAR 9.104-1 for the minimum standards to be determined responsible. The required information for proposal submission, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Note: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the offeror ineligible for award.

The contracting officer may obtain information regarding the responsibility of the prospective awardee, including requesting pre-award surveys, when necessary, promptly after receipt of offers in accordance with FAR 9.105-1—Obtaining Information. The prospective offeror shall be prepared to provide documentation to support this determination within two business days following the request.

8. VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: https://www.dol.gov/agencies/vets/programs/vets4212. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

9. SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors be registered in the System for Award Management (SAM) database (https://sam.gov) and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted to comply with the annual representations and certifications requirements (see FAR 4.1102).

10. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database (https://cpars.gov). Help registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have sixty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those sixty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

11. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

12. HHS/OIG EXCLUSIONS

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Exclusions Database – U.S. Department of Health and Human Services (HHS), Office of Inspector General (OIG), List of Excluded Individuals/Entities on the website (https://exclusions.oig.hhs.gov) for each person providing services under this contract. Further, the Contractor is required to certify in its proposal that all persons listed in the contractor’s proposal have been compared against the OIG list and are NOT listed. During the performance of this contract the contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

14. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

15. PRE-CONSTRUCTION CONFERENCE

Before any work is started, a Pre-Construction Conference between the Contractor, Contracting Officer, and Project Engineer will be arranged through the Contracting Officer. Such matters as work commencement, sequence of work, estimated time for accomplishment, subcontractor information, and the overall responsibilities of the Contractor, Contracting Officer, and Project Engineer in the fulfillment of all aspects of the contract will be discussed.

PROPOSAL PREPARATION INSTRUCTIONS

For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Failure to furnish proposals that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1--Instructions to Offerors.

The submission of the signed Standard Form (SF) 1442 and Block 17 will constitute the offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

1. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be submitted electronically via email and received no later than the time specified on the SF 1442, Page 1, Item 13A (subject to amendment of the date/time).

Undeliverable emails due to an offeror’s proposal size, using wrong email address, or otherwise, is not the responsibility of the Government. The Government will only consider proposals (or parts of) submitted prior to the deadline. The offeror is responsible to verify that the Government has received the proposals. See FAR 52.215-1 for rules concerning late proposals.

Electronic correspondence that contains proposal and solicitation information shall be labeled in the Subject Line: “Proposal for Solicitation Number: 36C26325R0066, FOR OFFICIAL USE ONLY”

The offeror shall submit Volumes I and II in electronic format via email to Kenneth.Caryer@va.gov. NO OTHER FORMS OF PROPOSAL SUBMISSION WILL BE PERMITTED UNDER ANY CIRCUMSTANCES. Include page numbers and company name in the header and/or footer of each page.

Volumes I and II will be evaluated independently. The offeror shall not include price information in Volume I. Offeror shall submit Volumes I and Volume II in two (2) separate .pdf documents. Both Volumes I and II must include the Solicitation Number, Project Number and Title, Company Information (name, primary point of contact (POC), email, mailing/physical address, phone, UEI).

2. PROPOSAL FORMAT

Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins (except for document numbers, page numbers, etc.), single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode. Excess pages will not be evaluated. Smaller font size for graphics presented in a proposal is permitted if the information is legible to the human eye. Only standard fonts such as Arial, Calibri, Times New Roman are permissible. Solicitation forms requiring to be completed shall be typewritten when able with similar fonts no smaller than 9 points.

No hyperlinks or electronic media will be allowed or considered.

Each volume and section should stand alone and not be crossed referenced with other volumes and/or sections. Each volume must contain a Table of Contents (TOC) for that volume. The TOC will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations.

Due to email server constraints, proposals shall be submitted as portable data files (pdf), and documents submitted must be smaller than ten (10) Mega Bytes (MB) in size. Multiple documents in separate files are permitted; however, should only be used when deemed necessary apart from the separate Volumes.

In no case shall statements such as “we comply with the requirements of the contract” or its equivalent be acceptable to meet the requirements of this request for proposal. A proposal that merely reiterates or promises to accomplish the requirements of the RFP without providing supporting rationale, will be considered unacceptable. It is the offeror’s responsibility to insure the completeness of the proposal.

All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise. Excessive reliance on promotional brochures is discouraged.

Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

3. BASIS FOR AWARD

This RFP is being issued in accordance with FAR Part 15. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is fair and reasonable, within the Government’s funding limitations, and has been determined to be the most advantageous to the Government utilizing the Tradeoff (FAR 15.101-1) method of evaluation, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the Best Value to the Government.

Proposals will be subject to an initial review for determination of basic proposal preparation compliance and adequacy prior to providing the proposals to the board. Non-compliance with the RFP requirements may be grounds to eliminate the proposal from further evaluation beyond the initial review.

The Government intends to evaluate proposals and award this requirement without discussions. However, the Government reserves the right to contact offerors and/or conduct discussions if determined necessary. Offerors should not assume that they will have an opportunity to revise their proposals after submission. If discussions are determined to be necessary, they shall be conducted in accordance with FAR 15.306.

The Contracting Officer may seek proposal clarification, if minor or clerical errors need to be resolved.

4. PROPOSAL EVALUATION CRITERIA

The term “technical,” as used herein, refers to non-price factors. The non-price technical evaluation factors for this acquisition are Technical Factor 1-4 with Price being Factor 5.

All non-priced factors are of equal importance to each other and, when all non-price factors are combined, are approximately equal to price.

TECHNICAL FACTOR 1 – TECHNICAL APPROACH & SCHEDULE

Proposal Requirements:

This factor will be used to assess an offeror’s understanding of the scope of work required for the project along with the appropriate plans that will ensure meeting or exceeding all project requirements in accordance with the statement of work, specifications, and drawings. The technical approach section shall include language that validates the offeror’s knowledge of this type of project and should not be written in general terms. NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

· Project approach: Submit a narrative describing the techniques, capabilities, capacity, and methods for this project to include coordination efforts between the trades and subcontractors and the timeline and phasing.

· Project schedule: Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. The CPM schedule must be practicable, showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). Assume a 9-20-2025 NTP date for the purposes of creating the schedule (may be different than actual). The schedule shall be in the form of a progress chart (Gantt chart) of a suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate the length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit. The proposed “draft” project schedule shall not exceed the project duration stated on the solicitation (550 calendar days) and include divisions of work required to successfully complete the project:

· Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to break down the tasks into manageable elements in the logical order of execution.

· Identify the time for each task.

· Clearly identify the Critical Path Method (CPM).

· Identify the material lead time that affects the CPM.

· Set start and finish times.

· Calculate the slack.

· Determine intermediate phases and total project duration.

· Risks: Submit a narrative on risk mitigation strategies and how risk will be managed for thorough and timely execution of the project. Provide proposed plan that minimizes the impact of construction on day-to-day hospital activities. Describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

Evaluation approach:

The Government will evaluate the extent to which the submitted information meets the Factor requirements and demonstrates their understanding of the project. The government will evaluate the offeror’s approach, schedule, and potential risks which demonstrates an understanding of this project.

a. Technical Factor 2 – Relevant Offeror Experience & Technical Competence

Proposal Requirements:

This factor will be used to assess an offeror’s experience in performing construction work related specifically to “physical Security Installations Utilizing PACS/PIV. The offeror shall discuss recent and relevant construction projects that show construction experience at an operational healthcare facility or similar environment. Experience in performing construction in a federal healthcare environment is preferred.

The offeror shall provide a minimum of three (3) and a maximum of five (5) recent and relevant projects of which the offeror was the prime contractor or a subcontractor with significant work on the project. If the offeror was the subcontractor on any of these projects, information must be provided to show the amount of work the offeror completed on that project.

For purposes of this evaluation criteria, relevant contracts are contracts that are similar in scope and magnitude to this project. Similar scope would include tasks that involve construction work of water structures, demolition, and underground water pipes. Similar in magnitude is defined as construction projects of at least 5 million dollars or greater.

Recent is defined as projects that are more than 50% complete or have been completed within the last seven (7) years of the proposal due date. Only relevant and recent projects will be evaluated.

Evaluation approach:

The Government will evaluate the submitted information on the extent to which the offeror has demonstrated experience in performing recent construction projects that are similar in magnitude and scope to the current requirement. The Government will evaluate the submitted information to ensure the offeror has the experience to complete the project requirements.

b. Technical Factor 3 – Qualifications

Proposal requirements:

The offeror will describe their approach and ability to mee the proposed 365-day period of performance completion schedule. be evaluated based on their ability to implement construction phasing, Infection Control, Quality Control, Commissioning, and damage avoidance to facility. Contractor shall provide all information as described below:

1. Plan to implement the phasing as indicated in the contract documents.

2. Plan for Infection Control (IC) and determination of infection control risk assessment for work outside the project area.

3. Plan for Quality Control (QC) monitoring procedures, including subcontractors.

4. Plan for implementing commissioning throughout the project and a description of the process.

5. Description of the precautions the contractor will take to avoid damage to the facility (include how pre-existing conditions will be documented) and the proposed remediation that will take place if any damage is done to existing elements.

Evaluation approach:

The government will evaluate the information provided by the offeror on the extent to which the management of the project will meet the requirements as indicated by the above information including construction phasing, Infection Control, Quality Control, Commissioning, and damage avoidance to facility.

c. Factor 4 – Past Performance

Proposal requirements:

Past performance will be evaluated to assess the risk associated with the offerors likelihood of success at performing the solicitations requirements as indicated by the offerors record of past performance under other contracts. Offerors are requested to provide the latest evaluation that is available from CPARS or if an evaluation is not available in CPARS, then the offeror shall provide a past performance questionnaire (PPQ) for all contracts for relevant projects submitted for factor 2. The offeror shall ensure that the instructions for the PPQ's as shown on the PPQ attachment are followed and adhered to.

The government will consider references from either inside or outside the federal government, so long as the performance is recent and relevant as previously defined. The government may also consider past performance information from sources other than those provided by the offerors.

If the offeror believes that a request for a PPQ to be submitted by a client/COR will go unanswered before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ which provides contract and client/COR information for the respective project. The government may make attempts to contact the client/COR noted for the projects to obtain the PPQ information. Although the government may make attempts, it is not responsible for ensuring the completion of the PPQ information and the government will evaluate past performance even if complete information is not provided. Offeror should follow up with clients/CORs to ensure timely submittal of PPQs.

Evaluation approach:

Past performance will be evaluated on the quality of the offeror’s past performance with respect to the projects provided. The currency and relevance of the information, source of the information, context of the data and general trends in the contractor performance shall be considered.

In the case of an offeror without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating.

Past performance evaluations may also be conducted using information obtained from CPARS other than what was submitted. Other sources may include but are not limited to inquiries of owner representatives, federal awardee performance, integrity information systems (FAPIIS), and any other known sources not provided by the offeror.

d. Factor 5 – Price

Proposal requirements:

Offeror shall submit a completed price schedule, a divisional breakdown sheet, and a draft schedule of values (SOV) including the phases using the draft project schedule previously submitted for Factor 1. The divisional breakdown sheet and SOV will be used to evaluate price and ensure that pricing is not unbalanced.

Evaluation approach:

The government will evaluate price for completeness and reasonableness using the methods as described in FAR 15.404-1.

Price completeness: Price proposals will be evaluated to determine if the proposal contains costs to perform all tasks as required by the statement of work, specifications, and drawings.

Price reasonableness: Reasonableness will be established using any necessary price analysis techniques in FAR 15.404-1, including but not limited to comparison to historical prices, comparison to independent government cost estimate, and price competition obtained by the other offerors proposals submitted in response to this RFP, along with any other pricing tools/resources deemed necessary. A reasonable price represents an amount that a prudent person would pay in a competitive business environment.

The government reserves the right to cancel the solicitation in its entirety. Award cannot be made if the offerors price proposal exceeds available funding.

5. PROPOSAL CONTENT

Volume I: Technical Proposal - Contains information for Technical Factor 1 – Technical Approach; Technical Factor 2 – Offeror Experience; Technical Factor 3 – Project Management; and Technical Factor 4 – Past Performance. Limited to restrictions as stated in Proposal Format section and a forty (40) page limit for Volume I.

1. Title page that includes Solicitation Number, Project Number and Title, Company Information (name, primary point of contact (POC), email, mailing/physical address, phone, UEI, etc.).

2. Table of contents (not be counted in the page limit).

3. .pdf file type that is less than ten (10) MB.

4. Information for Non-Priced Technical Factors 1-4. Schedule may be shown on a larger sheet if using a bar chart schedule.

5. Name and phone number of customers for projects given for relevant experience for this factor, short description of the project, award amount, and state what work fulfilled the relevant experience areas.

6. Technical Proposals shall not include price or pricing information.

Volume II: General Offer - No page limit but any formatting restrictions as stated under the Proposal Format section applies. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

1. Title page that includes Solicitation Number, Project Number and Title, Company Information (name, primary point of contact (POC), email, mailing/physical address, phone, UEI, etc.).

2. Table of contents.

3. .pdf file type that is less than ten (10) MB.

4. Complete Standard Form (SF) 1442 blocks 14-20C where applicable. Incomplete proposals may be considered non-responsive.

5. Completed Price Schedule.

6. Price breakdown by division. Proposal must include a completed Divisional Breakdown Sheet as provided and a SOV that shows at a minimum material, labor, equipment, and indirect costs (including overhead and profit). Contractor must ensure that the price proposal includes all applicable taxes in accordance with FAR 52.229-3 and its Special Note.

7. Acknowledgement of all amendments by completing section 19 of the SF 1442, returning a signed copy of the amendment(s) or an acceptable method of amendment acknowledgement.

8. Limitations on Subcontracting: The offeror shall complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their bid submission. A copy of the clause to be completed and included with the proposal is attached as a separate document (Limitations on Subcontracting Cert of Compliance (2 pages).

9. Tax on Certain Foreign Procurements – Notice and Representation: The offeror shall provide their response to FAR 52.229-11 (d).

10. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: The offeror shall provide their response to FAR 52.204-24 (d) Representations.

11. Violation of Arms Controls Treaties or Agreements: The offeror shall provide their response to FAR 52.209-13 (b) Certification.

12. Post Award Small Business Program Representations: The offeror shall provide their response to FAR 52.219-28 (h), if applicable.

13. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

14. Copy of Bid Bond and Surety contact information. See Information Regarding Bid Guarantee and Bonds section for further information.

15. Completed Contractor Safety and Environmental Record Evaluation Form. See attached document: Safety or Environmental Violations and Experience Modification Rating Information (2 pages) for further direction. (Considered in responsibility determination).

16. Experience Modification Rate (EMR) letter on offeror’s insurance carrier letterhead. See attached document: Safety or Environmental Violations and Experience Modification Rating Information for further direction. (Considered in responsibility determination).

17. Any supplemental information on Safety and Environmental issues, if applicable (Considered in responsibility determination).

18. CPARS evaluation reports or Past Performance Questionnaire (PPQ) for relevant projects listed in Factor 2. See Additional Information Regarding Responsibility Determination below for further information and instruction.

NOTE: Representations & Certifications: The offeror is required to complete the annual representations and certifications electronically at https://sam.gov as required in FAR 52.204-8.

6. ADDITIONAL INFORMATION REGARDING RESPONSIBILITY DETERMINATION

Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9, Past Performance information obtained herein will be used both as an evaluation factor and during the Government’s responsibility determination. The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination from all offerors after receipt of proposals. Requests for responsibility information do not constitute discussions.

Prime Contractor EMR/Safety Ratings must be submitted and will be considered by the Contracting Officer while completing the Determination of Contractor’s Responsibility.

7. INFORMATION REGARDING BID GUARANTEE AND BONDS

Offerors are to ensure the most current version of SF 24, SF 25, and SF 25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://gsa.gov/reference/forms).

A bid guarantee (SF 24) is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for proposal submission, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. A copy of the bid guarantee shall be submitted as part of the electronic submission and the original hard copy of the bid bond shall be retained by the Contractor.

Failure to provide electronic bid guarantee by the date and time set for receipt of proposals may deem the bid non-responsive.

The offeror to whom award is made will be required to furnish a performance bond (SF 25) and payment bond (SF 25A) in the penal sum of 100% of the awarded contract amount shall be submitted within ten (10) calendar days after award to the Contracting Officer for approval. Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Commencement of construction is contingent upon approval of required bonds. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

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