36C24825R0036 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 16

0002 04-30-2025

675-23-103

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

To all Offerors/Bidders

36C24825R0036

04-03-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-12-2025 10:00 EDT

X 1

Project Title: Bid-Build (BB) Update Lake Nona Canteen

Project Number: 675-23-103

1. The purpose of this amendment 0001 is to provide RFI responses, refer to page 2.

2. Proposal due date is extended to May 12, 2025 at 10:00 AM EST, attention Michael.Zorzi@va.gov and

CC Elizabeth.Romero@va.gov.

3. The period of questions and answers has closed. See attached site visit sign-in sheet and respective files.

Request for Information (RFI) Tracking Log

Solicitation# 36C24825R0036 Project# 675-25-103

Update Lake Nona Canteen Questions and Answers

RFI Tracking Log – Amendment 0002

RFI

NBR. QUESTIONS & ANSWERS

1. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

VA Response No, a superintendent cannot serve as the SSHO on this project. Please ensure the SSHO meets all the qualification requirements outlined in the contract documents and VA safety regulations.

30-Hour OSHA Training, CPR/First Aid Certification, and sufficient safety management experience required.

2. If no to the question above, will the SSHO need to be full-time for this project?

VA Response The SSHO will not need to be on-site at all times but preferably 3 times a week per shift.

3. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

VA Response No.

4. If no to the question above, will the QA/QC need to be full time for this project?

VA

Response

The QA/QC will need to be full-time for this project.

5. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

No.

6. Please confirm the issued drawing set is the latest and complete set.

VA

Response

Yes, pending the receival of the CIH report and addendum 2

7. Please confirm the current design documents meet current VA TIL guidelines.

VA VA TIL 2023 is the applicable version.

8. Who is responsible for the terminal clean of the project area?

The contractor is responsible for terminal cleaning.

9. Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings

VA

Response

The contractor is responsible for abiding by the contract.

10. For planning the preliminary project schedule, please provide the anticipated NTP date. This will assist the VA in comparing the schedules provided by all bidders.

The anticipated NTP date shall be 10 days after the project award date.

11. What is the planned VA turnaround time between phases?

Please refer to the contract regarding phasing.

12. Who is responsible for the final cleaning before a phase is turned over?

The contractor is responsible for final cleaning before a phase is turned over.

13. Are updated service records, safety certifications for the existing equipment available

VA

Response

No.

14. Are cut sheets of the existing equipment available?

VA No. Survey information of existing equipment as far as could be determined is available in the appendix

Response of the specifications under existing equipment and they relate to the K-sheets provided.

15. The plans mention delegated design for circuit breaker and ARC flash. Will deficient findings of these test constitute a change order? When will these studied need to be completed?

VA

Response

Deficient findings from the circuit breaker and arc flash studies may constitute a change order, subject to contracting officer approval. Studies must be completed before rough-in inspections.

16. Who is the food service equipment contract currently contracted on campus and have they reviewed the plans for accuracy?

Hobart is the food service equipment vendor currently contracted on campus. Plans have been reviewed for accuracy. Equipment specification sheets have been established with plans illustrating the respective equipment model in each space.

17. Is the contractor responsible for the relocation of equipment or will this be handled by the VAs food service equipment contractor?

The relocation of equipment will be the responsibility of the contractor with proper coordination and support of the Canteen staff and COR. See G-002 Phasing Plan.

18. Confirm contractor is not responsible for providing equipment shown on sheet K1.0 – K2.4

The Canteen Staff is responsible for providing kitchen equipment. Contractor must ensure installation coordination and appropriate utility (electrical, plumbing, ventilation) hookups for equipment as needed.

19. Who is responsible for temporary kitchen rentals?

The Canteen Staff is responsible for temporary kitchen rentals. The contractor must ensure coordination and appropriate utility (electrical, plumbing, ventilation) hookups for rental equipment if needed.

20. Who is responsible for relocation of furniture in the office areas?

The contractor is responsible for relocating furniture in the office space. The location of such furniture has been identified in the drawings. Any relocation constraints shall be coordinated with COR.

21. Is there available space on site to temporarily store unused equipment? Or will the contractor be responsible for providing storage containers.

No. The contractor will be responsible for providing storage containers.

22. The plans mention mold remediation. Are there reports available to indicated which areas and to what extent need remediation?

Addendum #2 and CIH report will be made available.

23. Please provide further requirements for the mural replacement.

VA’s Interior Design to select the new images. Replace with in kind.

24. Does the cover page count towards any of the proposal page limits?

No

25. Does the Table of Contents count towards any of the proposal page limits?

26. Does the offer letter count towards any of the proposal page limits?

27. Do any of the returned FAR or VAAR clauses count towards the proposal page limits?

VA No

Response

28. Do TAB pages count towards the proposal page limits

VA

Response

No

29. FAR 52.204-8 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or

Technical proposal?

VA

Response

Contractor shall in sure that all FAR and VAAR provisions and clauses with fill-ins are completed and returned with the technical proposal.

30. FAR 52.204-24 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or

Technical proposal?

VA

Response

Contractor shall in sure that all FAR and VAAR provisions and clauses with fill-ins are completed and returned with the technical proposal.

31. FAR 52.209-13 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or

Technical proposal?

VA

Response

Contractor shall in sure that all FAR and VAAR provisions and clauses with fill-ins are completed and returned with the technical proposal.

32. FAR 52.219-28 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or

Technical proposal

VA

Response

Contractor shall in sure that all FAR and VAAR provisions and clauses with fill-ins are completed and returned with the technical proposal.

33. FAR 52.225-9 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or

Technical proposal?

Contractor shall in sure that all FAR and VAAR provisions and clauses with fill-ins are completed and returned with the technical proposal.

34. Past Performance: If we have a previously completed PPQ/Past Performance Survey, requested for another opportunity, or an available CPARS, can we use it within our proposal in lieu of requesting new

PPQs/Past Performance Surveys using the document that was provided with this solicitation

Past Performance Questionnaire (PPQ) is optional but highly recommended. PPQs within of the solicitation issuance date and CPARS completed by government personnel will be acceptable.

35. Do the EMR (Contractor Evaluation Form)/OSHA 300/OSHA300A forms count towards the page count limits

VA

Response

No

36. Do any of the requested completed forms count towards the page count limits?

VA

Response

No

37. Does the schedule count towards any of the page count limits?

VA

Response

Refer to page 56 of the solicitation, the Narrative is 5-pages maximum. Gantt chart is not counted against the page limit.

38. VAAR 852.219-75 is included inside of the RFQ document and was provided as a separate attachment.

Does the VA have a preference of which one to sign and return or does the offeror need to sign and return both

VA

Response

No preference – one of them must be signed

39. Please clarification on whether specific construction activities will be required to be scheduled outside of normal clinic operating hours (7:30am to 5:00pm) to avoid disruption to patient care

VA

Response

Yes. See G-002 Phasing Plan. All specific construction activities will be performed during WHEN hours (Weekends, Holidays, Evenings and Nights). Confirm schedule with VA per phase.

40. Please clarify if any areas within the renovation area that are considered high-priority and need to be completed before others

VA

Response

See G-002 Phasing Plan.

41. If phasing is required please outline

VA

Response

See response #40.

42. Please confirm if any existing architectural, structural, mechanical, plumbing, or electrical systems must remain operational during the renovation process.

VA

Response

Yes. See response #40.

43. For special inspections mentioned under specification please provide the specific companies pre-approved, if any, by the VA to be used for this purpose

VA

Response

See commissioning specs and specifics will be coordinated and confirmed with VA Safety post award.

44. Please clarify the expected extent of ICRA construction barricades required in occupied areas outside of the canteen area, if any.

VA

Response

Please refer to the ICRA requirements incorporated in the specifications.

45. Please provide the staging area for contractor equipment and materials outside?

VA

Response

This will be determined after the NTP date.

46. Please provide the specific protocols or requirements for the transportation and handling of materials that will pass through the hospital corridors

VA

Response

See specifications for ICRA level. Will be determined after the NTP date.

47. Please provide the approved access points and pathways for transporting construction debris within the facility

VA

Response

See G-002 Phasing Plan for entry locations. Will be confirmed after contract award.

48. Is there a specified storage location for tools and equipment during the performance period, or should the contractor arrange off-site storage? If so, where will we be permitted to place off-site storage relative to building access points?

VA

Response

See RFI response 45

49. Please confirm the requirements for any temporary exit signs and illumination levels to be installed during the renovation, if any

VA

Will be discussed after NTP.

50. Can a qualified single individual simultaneously perform the roles of Superintendent, SSHO and QC

VA

Response

See RFI 1-5

51. Can CPARS be submitted instead of new PPQ’s for this requirement? If no, can previously completed

PPQ’s be submitted instead of new PPQ’s for this requirement?

VA

Response

Yes – please refer to RFI response #34.

52. Please furnish the 3rd party assessment report regarding mold presence and abatement requirement

VA

Response

Has been submitted.

53. Please provide an equipment schedule for any kitchen equipment to be furnished by the contractor

VA

Response

Kitchen equipment will be furnished by equipment vendors. Coordination and lead times will be communicated by the COR.

54. Please clarify the contractor’s responsibilities regarding the delivery, storage, installation, and maintenance of any Government Furnished Kitchen equipment

VA

Response

The kitchen equipment vendor is responsible for the delivery, storage, and installation of the GFE. See

G-002 Phasing Plan.

55. Please identify the VA Design Guidelines applicable to this work for the reference of the contractors

VA

Response

See response #7.

56. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

VA

Response

See RFI response 1-5

57. If no to the question above, will the SSHO need to be full-time for this project?

VA

Response

See RFI response 1-5

58. The area of work on adjacent area as going to be active with patients and VA Staff, can.you confirm the best path for ingress and egress for this area during the duration of the project?

VA See RFI response 45. (G-002 to confirm the path beyond the renovation space)

Response

59. Will the VA provide VA badging to subcontractors or as long as they have a chaperone with a VA badge will be okay?

VA

Response

Yes, all contractors must be badged.

60. The project's SOW states that the working hours would be regular hours. Can this work be performed during not regular hours (afterhours, nighttime or weekends)?

VA

Response

See response #39.

61. Please confirm that there is no hazardous materials such as mold and/or asbestos in the projects area.

VA

Response

See response #22.

62. Would the VA be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, Correspondence, etc.)

VA

Response

Yes

63. Please provide a list of materials the VA would like to utilize to match the existing areas, if they are available; or would the contractor just match as best as possible.

VA

Response

See specs.

64. Where would the negative air/filter machine would be hooked to exhaust during the duration of the project? Please advise.

VA

Response

Please refer to the ICRA.

65. What would be the hours that the contractor can do noise, such as demolition and other tasks, since there is a lot of activity around the work area.

VA

Response

See response #39.

66. Is there a designated laydown and dumpster area for the contractor?

VA See response #45

Response

67. Confirm the total project duration. The SOW states "Length of project: days" — missing specific duration.

VA

Response

Period of Performance is 540 Calendar days.

68. Clarify if any daytime work is allowed in non-patient care areas or strictly after-hours for all areas.

VA

Response

All work is performed during WHEN hours. Please refer to RFI response 39.

69. Provide clarification on the specific requirements and process for mold remediation (scope, reports, and approvals).

VA

Response

See response #22.

70. Confirm if the ICRA barriers must remain in place for the entire project duration or only during active phases.

VA

Response

See response #44 Yes per phase, but more may be required beyond renovation areas

71. Clarify the scheduling for utility shutdowns: Is the 14-day advance notice sufficient for all types of utilities, including critical kitchen equipment?

VA

Response

Please refer to the contract.

72. Will the VA provide a baseline for acceptable construction noise levels during after-hours work?

VA

Response

See response #45

73. Confirm the extent of coordination required for rented coolers and freezers during Phases 3 and 4.

VA

Response

Shall be utilizing the current coolers and freezers available. Such rentals and the coordination thereof will be determined by the COR with the Canteen staff after the NTP date.

74. Are there restrictions on the type of materials to be used, especially regarding flooring systems in food service areas?

VA

See finish drawing and specs.

75. Confirm if government will supply all existing equipment drawings and specifications for reinstallations.

VA

Response

See phasing plan, K sheets and specs appendix.

76. Is the contractor responsible for the testing, commissioning, and certification of reinstalled equipment

(pulper system, dishwashers, etc.)?

VA

Response

Yes

77. Will VA provide locations and logistics support for storage of contractor equipment and materials?

VA

Response

Refer to response #45

78. Confirm if the contractor is responsible for providing temporary utilities (water, drainage, electric) during relocation phases.

VA

Response

Yes

79. Will there be a required formal pre-installation inspection before each phase begins?

VA

Response

Yes

80. Is the contractor required to include Infection Control coordination in the CPM Schedule?

VA

Response

See specs. Please refer to RFI Response 44

81. Clarify if the VA has any specific ICRA documentation format or if the contractor can use their standard.

VA

Response

See specs.

82. Can you confirm the deadline for initial submittals (QA/QC Plan, AHA, APP) after Notice to Proceed?

VA

Response

2 weeks as per solicitation.

83. Will the VA provide record drawings in digital (CAD) format only, or will hard copies be available?

VA No

Response

84. For badge issuance, what is the expected timeline for background check approvals to avoid project delays?

VA

Response

Timelines for background check approvals is contingent on the contractor’s compliance to the submittal and badging process.

85. Confirm who is responsible for the relocation of VA-owned kitchen equipment (contractor vs. VA staff).

VA

Response

Contractor. See G-002 Phasing Plan.

86. Will the VA provide a designated laydown area on-site?

VA

Response

Please refer to RFI response 45

87. Please confirm ceiling tile type, size, and manufacturer (e.g., 2x2 vs. 2x4, Armstrong Optima, etc.).

VA

Response

See RCP Drawings and finish schedule specs.

88. Can you provide detailed casework and millwork construction drawings or cut sheets for fabrication?

VA

Response

Casework per AE-702 & specs.

89. Please provide a lighting fixture schedule with model numbers, types, wattages, and control requirements.

VA

Response

See EP400.

90. Is the floor slab thickness known where saw cutting is required for plumbing? Any slab reinforcement to anticipate?

VA

Response

See AE-502.

91. Confirm if fire alarm modifications are design-build by contractor or pre-coordinated with VA fire safety engineer.

VA

See FP101 & Specs

92. Clarify coordination expectations: should contractor coordinate only with VA Canteen Service, or other departments?

VA

Response

Contractor to coordinate with VA COR.

93. Confirm finish schedule – are there approved samples or specific product lines/colors for tile, paint, and flooring?

VA

Response

See finish schedule and other specs.

94. Will the VA provide final food service equipment, or must the contractor provide utilities based on generic sizes?

VA

Response

See specs appendix and drawings.

95. Can any work in the interstitial space for this project be done during normal work hours

VA

Response

No. Refer to the contract.

96. Will the shaft wall be opened up for the work to install the exhaust ductwork?

VA

Response

See Addendum #2.

97. Door hardware specifications are not included. Please confirm locksets, closers, panic hardware, ADA compliance, and whether existing hardware is reused or replaced.

VA

Response

See Spec 087100 Door Hardware.

98. Demolition plans are shown on Sheet A101, but do not identify finishes, utilities, or MEP items to be removed. Please provide demolition notes and clarify whether electrical and plumbing lines are to be capped, relocated, or reused.

VA

Response

See AD-101 Architectural Demolition Plan for architectural items. See mechanical, electrical and plumbing demolition plans for the other disciplines demolition information.

99. Plumbing drawings show general fixture layout (Sheet P101), but routing for new lines venting, and connection to existing systems is not detailed. Please confirm routing strategy and point of connection.

VA

See PL201 for connection locations to existing system.

100. Specifications mention fire alarm systems but there are no fire alarm drawings or clear device locations shown. Please confirm whether the existing system is to be modified or extended.

VA

Response

Delegated design. See FP101 and specs.

101. Architectural plans reference millwork/casework (Sheet A201), but do not provide fabrication details, material specifications, or elevations. Please provide shop drawing requirements and finish standards.

VA

Response

A201 does not exist in these drawings. See AE-702.

102. Can you please confirm if any kitchen hood fire suppression systems would require to be altered?

VA

Response

Confirm hood operation with VA. Hoods expected to act independently per phase side.

103. Can you please confirm if ONLY finishes would be upgraded inside the freezer areas.

VA

Response

Flooring related updates only.

104. Can you please confirm the card access company utilized at the station?

VA

Response

VA physical security is responsible for card access.

105. Please provide the stations manufacturer for the signage and please confirm the signage names are correct in the current signage schedule.

VA

Response

See signage drawings.

106. SECTION 12 36 00, COUNTERTOPS Type Finish/Color Methyl Methacrylate Match existing. Please confirm what the existing is

VA

Response

Remove from scope.

107. For the servery room, will we only provide the countertops

VA

Response

See response #105.

108.

What is the design intent of the countertop grates? Are they cutouts through the top or are they pass through holes?

See response #105.